AGM Information • Apr 3, 2020
AGM Information
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Denne innkallingen er utferdiget både på norsk og på engelsk. Ved uoverensstemmelser mellom de to versjonene, skal den norske versjonen gå foran.
Styret innkaller med dette til ordinær generalforsamling i OKEA ASA ("Selskapet") i Selskapets lokaler i Ferjemannsveien 10, Trondheim, den 24. april 2020 kl. 08.00.
Styrets leder eller en person utpekt av styrets leder vil åpne generalforsamlingen og foreta registrering av fremmøtte aksjonærer og fullmakter.
Følgende saker foreligger på agendaen:
1. ÅPNING AV GENERALFORSAMLINGEN OG FORTEGNELSE OVER MØTENDE AKSJEEIERE
Styrets forslag til vedtak:
"Erik Haugane velges til møteleder. Marit Moen Vik‐Langlie velges til å medundertegne protokollen."
Styrets forslag til vedtak:
"Innkalling og dagsorden godkjennes."
Årsregnskap og styrets årsberetning er inntatt i Selskapets årsrapport for 2019 som er inntatt som vedlegg 1 til denne innkallingen.
Styrets forslag til vedtak:
"Generalforsamlingen godkjenner årsregnskapet samt styrets årsberetning for 2019, inkludert allokering av årets tap. Det foreslås ikke utbetaling av utbytte for regnskapsåret."
This notice has been prepared both in Norwegian and in English. In case of discrepancies between the two versions, the Norwegian version shall prevail.
The Board of Directors ("Board") hereby gives notice of the Annual General Meeting of OKEA ASA (the "Company") at the Company's offices in Ferjemannsveien 10, Trondheim, at 8.00 a.m. (CET) on 24 April 2020.
The Chairman of the Board or a person appointed by the Chairman of the Board will open the General Meeting and perform registration of the shareholders in attendance and the powers of attorney.
The following items are on the agenda:
The Board's proposal for resolution:
"Erik Haugane is elected to chair the meeting. Marit Moen Vik‐Langlie is elected to co‐sign the minutes."
The Board's proposal for resolution:
"The notice of and agenda for the meeting are approved."
The Annual Financial Statement and the Board of Directors' Report are included in the OKEA Annual Report for 2019 which is included in this notice as Appendix 1.
The Board's proposal for resolution:
"The General Meeting approves the Financial Statements and the Board of Directors' Report for 2019, including the allocation of the loss for the year. No dividend is proposed for the financial year."
I samsvar med allmennaksjeloven § 6‐16a har styret avgitt en erklæring om lønn og øvrig godtgjørelse til Selskapets ledelse. Erklæringen er inntatt i årsrapporten for 2019, som er utarbeidet i tråd med gjeldende regnskapsprinsipper. Generalforsamlingen skal avholde en veiledende avstemning over erklæringen.
Styrets forslag til vedtak:
«Generalforsamlingen tiltrer retningslinjene for lønn og øvrig godtgjørelse til ledelsen».
I samsvar med allmennaksjelovens § 5‐6 (3) skal generalforsamlingen godkjenne aksjebasert godtgjørelse inkludert i Selskapets retningslinjer for lønn og øvrig godtgjørelse til ledelsen. Selskapet har etablert en langsiktig aksjebasert insentiv ordning, hvor utvalgte medlemmer av ledelsen og andre nøkkelpersoner kan delta.
«Generalforsamlingen godkjenner Selskapets retningslinjer for aksjebasert godtgjørelse til ledelsen, gjeldende for de medlemmer av ledelsen som deltar i den langsiktige aksjebasert insentiv ordningen.»
I samsvar med allmennaksjeloven § 5‐6 (4) skal generalforsamlingen gjennomgå og vurdere styrets erklæring om eierstyring og selskapsledelse, avgitt i samsvar med regnskapsloven § 3‐3b.
Erklæring om eierstyring og selskapsledelse for 2019 er inkludert i Selskapets årsrapport. Generalforsamlingen skal avholde en veiledende avstemning over erklæringen.
In accordance with section 6‐16a of the Public Limited Liabilities Companies Act the Board has given a statement on salaries and otherremuneration forthe company's senior management. The statement is included in the 2019 annual report, which is established in accordance with current accounting principles. The General Meeting shall hold an advisory vote on the statement.
The Board's proposal for resolution:
"The General Meeting endorses the guidelines for salary and other remuneration for senior management".
In accordance with section 5‐6 third paragraph of the Public Limited Liabilities Companies Act the General Meeting shall approve share based renumeration as included in the guidelines for salary and other remuneration for senior management. The company has established a long‐term share incentive scheme, where selected members of senior management and other key employees are eligible for award.
The Board's proposal for resolution:
"The General Meeting approves the Company's guidelines for share based remuneration to senior management, applicable for the members of senior management who participates in the long‐term share incentive scheme."
In accordance with section 5‐6 fourth paragraph of the Public Limited Liabilities Companies Act the General Meeting shall review and consider the Board's statement on corporate governance given pursuant to the Accounting Act section 3‐3b.
The statement on corporate governance for 2019 is included in the Company's Annual Report. The General Meeting shall hold an advisory vote on the statement.
Styrets forslag til vedtak:
«Generalforsamlingen tiltrer erklæring om eierstyring og selskapsledelse».
Styret foreslår at generalforsamlingen fatter følgende vedtak:
«Generalforsamlingen godkjenner revisors honorar på totalt NOK 4 763 602, hvorav NOK 2 578 786 er honorarfor ordinær revisjon av årsregnskap for 2019.»
Følgende styremedlemmer har valgperioder som utløper ved ordinær generalforsamling i 2020: Chaiwat Kovavisarach (styrets leder), Michael William Fischer and Henrik Schröder.
Styret foreslår at Chaiwat Kovavisarach (styrets leder) og Michael William Fischer gjenvelges for en ny periode på to år. Styret foreslår videre at Paul Murray velges som nytt styremedlem for en periode på to år, med den konsekvens at Henrik Schröder trer ut av styret.
Styret foreslår at generalforsamlingen treffer følgende vedtak:
«Generalforsamlingen vedtar å etablere en valgkomite og godkjenner mandatet til valgkomiteen.
Valgkomiteen skal på tidspunktet for etablering bestå av følgende medlemmer, hver med en tjenesteperiode på to år:
Komiteen vil selv velge sin leder blant medlemmene.
Styrets forslag til mandat er inntatt i vedlegg 2 til innkallingen.
The Board's proposal for resolution:
"The General Meeting endorses the statement on corporate governance".
The Board's proposal for resolution:
"The General Meeting approves the auditor's remuneration of NOK 4 763 602 in total, whereof NOK 2 578 786. is for the ordinary audit of the Annual Financial Statements of OKEA ASA for the financial year of 2019."
The following Board members' service periods are ending on the 2020 General Meeting: Chaiwat Kovavisarach (Chairman), Michael William Fischer and Henrik Schröder.
The Board proposes that Chaiwat Kovavisarach (Chairman) and Michael William Fischer are re‐appointed for a new service period of two years. The Board further proposes that Paul Murray is elected by the General Meeting as a new member of the Board for a service period of two years, with the consequence that Henrik Schröder steps down from the Board.
The Board proposes that the General Meeting passes the following resolution:
"The General Meeting resolves to establish a nomination committee and approves the mandate for the Nomination Committee.
The Nomination Committee shall at the time of establishment consist of the following members, each with a service period of two years:
The committee will elect its chairman amongst the committee members."
The Board's proposal for mandate is included as appendix 2 to this notice.
Styret foreslår videre følgende justering i Selskapets vedtekter, som en ny artikkel 9:
«Valgkomiteens oppgaver er å avgi innstilling til generalforsamlingen om:
‐ valg og godtgjørelse til aksjonærvalgte medlemmer ‐ valg og godtgjørelse til valgkomiteens medlemmer
Valgkomiteen består av tre medlemmer som skal være aksjonærer eller representanter for aksjonærer, og som skal være uavhengige av styret og konsernledelsen.
Medlemmene av valgkomiteen velges av generalforsamlingen. Komiteen skal selv velge leder blant sine medlemmer. Medlemmene av valgkomiteen velges for to år. Godtgjørelse til valgkomiteens medlemmer fastsettes av generalforsamlingen.
Generalforsamlingen kan vedta instruks for valgkomiteen.»
Etter forslag fra avlønningsutvalget i styret, foreslår styret følgende vedtak:
Styret foreslår å holde styrets honorar uendret fra generalforsamlingens vedtak i 2019. I tillegg er det foreslått honorar for valgkomite.
«Honorar for styret fra og med dato for ordinær generalforsamling i 2020 til dato for ordinær generalforsamling i 2021 er som følger:
For medlemmer med personlig vara (medlemmer valgt blant de ansatte) skal månedshonorar deles pro‐rata ut fra
The Board further propose the following adjustment to the Company's Articles of Association as a new article 9;
"The duties of the Nomination Committee are to submit a recommendation to the Annual General Meeting on:
The Nomination Committee consists of three members who shall be shareholders or representatives of shareholders, and who shall be independent of the Board of Directors and the executive management.
The members of the Nomination Committee are elected by the General Meeting. The committee shall elect the chair amongst its members. The members of the Nomination Committee are elected for two years. Remuneration to the members of the nomination committee is determined by the General Meeting.
The General Meeting may adopt instructions for the Nomination Committee."
Based on a proposal from its Renumeration Committee, the Board propose the following resolution:
The Board proposes to hold the remuneration for the Board members unchanged from the General Meeting's resolution in 2019. In addition, the Board has proposed a remuneration for the nomination committee.
"Remuneration of the Board of Directors from and including the date of the Ordinary General Meeting in 2012 to the Ordinary General Meeting in 2021 is as follows:
For the members with personal deputies (the members elected amongst the employees) the monthly renumeration will be split pro rata based on attendance in the meetings. deltakelse i møter. Møtegodtgjørelsen tilfaller det møtende styre‐ og/eller varamedlemmet.
Tilleggsgodtgjørelse for komiteer er begrenset oppad til NOK 140 000 per år og NOK 100 000 per år for henholdsvis leder og medlem (basert på tilleggsgodtgjørelse for maksimalt 4 komitemøter).
Godtgjørelse til valgkomite er begrenset oppad til NOK 40 000 per år og NOK 32 000 per år for henholdsvis leder og medlem (basert på godtgjørelse for maksimalt 4 komitemøter).
*** Med møte menes i det overnevnte fysiske møter, Skypemøter og/eller telefonmøter.
Styret foreslår at generalforsamlingen fatter følgende vedtak, for å gi styret nødvendig fleksibilitet til å gjennomføre kapitalforhøyelser slik situasjonen nå er i det finansielle markedet, og for gjennomføring av Selskapets insentiv programmer, inkludert den langsiktige aksjeinsentiv ordningen:
«Styret gis fullmakt til å øke aksjekapitalen med et maksimumsbeløp på NOK 1 025 025 gjennom én eller flere aksjekapitalutvidelser ved utstedelse av nye aksjer.
Tegningskurs per aksje og andre tegningsvilkår fastsettes av styret i forbindelse med hver enkelt utstedelse.
Meeting remuneration falls to the Board member or deputy Board member participating in the meeting.
Additional committee fees are capped at 140,000 per year and 100,000 NOK per year for the committee chair and members respectively (based on additional committee fees for a maximum of 4 committee meetings).
‐
The Nomination Committee fees are capped at NOK 40,000 per year and NOK 32,000 year for the Nomination Committee chair and members respectively, (based on compensation for a maximum of 4 committee meetings)."
*** The term meeting as used above is understood to include physical meetings, Skype meetings and/or telephone conference meetings.
The Board proposes that the General Meeting passes the following resolution, to allow for necessary flexibility for the Board with regards to capital increases in the current situation in the financial markets, and the implementation of the Company's incentive schemes, including its long‐term share incentive scheme:
"The Board is granted the authorisation to increase the share capital by a maximum amount of NOK 1 025 025 in one or more share capital increases through issuance of new shares.
The subscription price per share and other conditions for subscription shall be fixed by the Board in connection with each issuance.
Fullmakten gjelder fra registrering i Foretaksregisteret og frem til ordinær generalforsamling i 2021, dog ikke lenger enn til 30. juni 2021.
Eksisterende aksjonærers fortrinnsrett til å tegne og bli tildelt aksjer kan fravikes.
Fullmakten omfatter kapitalforhøyelser mot innskudd i kontanter, så vel som kapitalforhøyelser mot innskudd i annet enn kontanter og med særlige tegningsvilkår, jf. allmennaksjeloven § 10‐2. Fullmakten omfatter ikke beslutning om fusjon.
Styret vedtar de nødvendige endringer i vedtektene i overensstemmelse med kapitalforhøyelser i henhold til fullmakten."
I tillegg til overnevnte forslag til vedtektsendring, styret foreslår at generalforsamlingen vedtar følgende tillegg til vedtektenes artikkel 7:
«Selskapets styre kan bestemme at aksjonærene skal kunne avgi sine stemmer skriftlig, inkludert gjennom bruk av elektronisk kommunikasjon, i en periode før generalforsamlingen. For slik avstemning må en betryggende metode brukes for å autentisere avsenderen.»
Per dato for innkallingen er det utstedt totalt 102 502 650 aksjer i Selskapet, hver pålydende NOK 0,10 og hver med én stemme på selskapets generalforsamling.
I henhold til vedtektene artikkel 7 er retten til å delta og stemme på generalforsamlingen forbehold aksjeeiere som er innført i aksjeeierregisteret den femte virkedagen før generalforsamlingen, dvs. 17. april 2020 (registreringsdatoen).
*** ***
Innkalling til generalforsamling med vedlegg er også tilgjengelig på selskapets hjemmeside.
Aksjonærer som ønsker å delta på generalforsamlingen bes om å sende inn vedlagte påmeldingsskjema til selskapet innen søndag 19. april 2020 kl. 15.00.
The authorisation is valid from registration with the Register of Business Enterprises until the Annual General Meeting in 2021, however no longer than until 30 June 2021.
Existing shareholders' pre‐emptive rights to subscribe for and to be allocated shares may be derogated from.
The authorisation covers share capital increases against contribution in cash, as well as share capital increases against contribution in kind and with special subscription terms, cf. section 10‐2 of the Norwegian Public Limited Liability Companies Act. The authorisation does not cover resolutions to merge.
The Board shall resolve the necessary amendments to the articles of association in accordance with capital increases resolved pursuant to this authorisation."
Further to the above‐mentioned suggested amendments to the Articles of Association, the Board propose the following addition to article 7:
"The Board of Directors may decide that shareholders shall be able to cast their votes in writing, including through the use of electronic communications, for a period prior to the general meeting. For such voting, a reassuring method must be used to authenticate the sender."
As of the date of this notice, there are issued a total of 102 502 650 shares of the Company, each with a nominal value of NOK 0.10 and each representing one vote at the Company's General Meeting.
Pursuant to article 7 of the Company's articles of association the right to attend and vote at the General Meeting is reserved for shareholders who are registered in the shareholders registry on the fifth business day prior to the General Meeting, i.e. 17 April 2020 (the record date).
Notice of the General Meeting with attachments is also available on the Company's website.
Shareholders wishing to attend the General Meeting are advised to submit the attached meeting attendance form to the Company by Sunday, 19 April 2020 by 15.00 (CET).
Aksjonærer som ikke ønsker å møte personlig kan la seg representere ved fullmektig. I så fall må aksjonæren sende inn skriftlig og datert fullmaktsskjema. Fullmaktsskjema må sendes inn til Selskapet innen søndag 19. april kl. 15.00. fullmaktsskjema (med eller uten stemmeinstruks), som også kan benyttes til å oppnevne styrets leder (eller en person autorisert av ham) som fullmektig er vedlagt.
Aksjonærene har følgende rettigheter i forbindelse med generalforsamlingen:
I henhold til vedtektene artikkel 7 sendes ikke vedleggene til innkallingen med post til aksjonærene. Enhver aksjonær kan kreve at vedleggene sendes vederlagsfritt til vedkommende med post. Dersom en aksjeeier ønsker å få tilsendt dokumentene kan henvendelse rettes til Selskapet på epost til VP Investor Relations Ståle Myhre, [email protected].
Shareholders who do not want to attend the General Meeting themselves are entitled to attend by proxy. In such case, a written and dated proxy must be submitted to the Company by Sunday, 19 April 2020 by 15.00 (CET). A form of proxy (with or without voting instructions), which can also be used to appoint the Chairman of the Board (or a person authorised by him) is attached.
Shareholders have the following rights in connection with the general meeting:
In accordance with article 7 of the Company's articles of association, the appendices to the notice will not be sent by post to the shareholders. A shareholder may nonetheless demand to be sent the appendices by post free of charge. If a shareholder wishes to have the documents set to him, such request can be addressed to the Company by email to VP Investor Relations Ståle Myhre, [email protected].
Trondheim, 3 April 2020 På vegne av styret i OKEA ASA/On behalf of the Board of Directors of OKEA ASA
Chaiwat Kovavisarach Styrets leder/Chairman of the Board
Alle vedlegg og innkalling er tilgjengelig på Selskapets hjemmeside, www.okea.no
Meeting in OKEA ASA will be held on 24 April 2020 at 08.00 a.m. Address: Ferjemannsveien 10, Trondheim, Norway
Record Date (Share register): 17 April 2020 Registration Deadline according to bylaws: 19 April 2020
The Undersigned will attend the Annual General Meeting on the 24 April 2020 and cast votes for:
_______________________________ own shares.
This notice of attendance should be received by OKEA ASA no later than 15.00 on 19 April 2020.
Notice of attendance shall be sent by e‐mail: [email protected], or by regular mail to OKEA ASA, VP Legal, Ferjemannsveien 10, 7042 Trondheim.
If the shareholder is a Company, please state the name of the individual who will be representing the Company: ______________________________
Place Date Shareholder's signature
Proxy without voting instructions for Annual General Meeting of OKEA ASA If you are unable to attend the meeting, you may grant proxy to another individual.
Proxy shall be sent by e‐mail: [email protected], or by regular mail to OKEA ASA, VP Legal, Ferjemannsveien 10, 7042 Trondheim.
If you send the proxy without naming the proxy holder, the proxy will be given to the Chair of the Board of Directors or an individual authorised by him or her.
The proxy must be received no later than 15.00 on 19 April 2020.
The undersigned: ____________________________________________ hereby grants (tick one of the two)
the Chair of the Board of Directors (or a person authorised by him or her), or
_____________________________________________
(Name of proxy holder in capital letters)
proxy to attend and vote for my/our shares at the Annual General Meeting of OKEA ASA on 24 April 2020.
Place Date Shareholder's signature (only for granting proxy)
With regards to your right to attend and vote, reference is made to the Norwegian Public Limited Liability Companies Act, in particular Chapter 5. If the shareholder is a Company, the Company's Certificate of Registration must be attached to the proxy.
If you are unable to attend the meeting in person, you may use this proxy form to give voting instructions to Chair of the Board of Directors or the person authorised by him or her. Instruction to other than Chair of the Board should be agreed directly with the proxy holder.
Proxy with voting instructions shall be sent by e‐mail: [email protected], or by regular mail to OKEA ASA, VP Legal, Ferjemannsveien 10, 7042 Trondheim. The proxy must be received no later than 15.00 on 19 April 2020.
hereby grants the Chair of the Board of Directors (or the person authorised by him or her) proxy to attend and vote for my/our shares at the Annual General Meeting of OKEA ASA on 24 April 2020.
The votes shall be exercised in accordance to the instructions below. If the sections for voting are left blank, this will be counted as an instruction to vote in accordance with the Board's and Nomination Committee's recommendations. However, if any motions are made from the attendees in addition to or in replacement of the proposals in the Notice, the proxy holder may vote at his or her discretion. If there is any doubt as to how the instructions should be understood, the proxy holder may abstain from voting.
| Agenda for the Annual General Meeting 2020 | For | Against | Abstention |
|---|---|---|---|
| 1.Opeing of the General Meeting, and registration of attending shareholders (non‐voting) | |||
| 2. Election of chair of the meeting and one person to co‐sign the minutes | | | |
| 3. Approval of the notice and the agenda | | | |
| 4. Approval of Annual Report 2019 and financial statements | | | |
| 5. Advisory vote on the Company's guidelines for salary and other remuneration for senior management |
| | |
| 6. Approval of the Company's guidelines for award of shares as part of the remuneration for senior management |
| | |
| 7. Advisory vote on the Board's statement on corporate governance | | | |
| 8. Approval of the auditor's remuneration for 2019 | | | |
| 9. Election of Board members | |||
| - Re‐election of Chaiwat Kovavisarach (chairman) |
| | |
| - Re‐election of Michael William Fischer |
| | |
| - Election of Paul Murray |
| | |
| 10. Establishment of nomination committee, approval of mandate, amendment of articles of association |
| | |
| - Election of Suthep Wongvorazathe |
| | |
| - Election of Reidar Stokke |
| | |
| - Election of Henrik Schrôder |
| | |
| 11. Approval of Board and committee remuneration | | | |
| 12. Board authorisation to issue shares | | | |
| 13. Additional amendment of the articles of association | | | |
| Place |
|---|
| ------- |
Place Date Shareholder's signature (Only for granting proxy with voting instructions)
With regards to your right to attend and vote, reference is made to the Norwegian Public Limited Liability Companies Act, in particular Chapter 5. If the shareholder is a Company, the Company's Certificate of Registration must be attached to the proxy.
If voting instructions are given, the following applies:
• If "For" is ticked, it means an instruction to the proxy to vote for the proposal in the notice, with the changes that the Board and the Chairman of the Board may propose. In the event of any changes in relation to the proposals set out in the notice, the proxy holder may in his discretion refrain from voting for the shares.
• If "Against" is checked, it means an instruction to the proxy to vote against the proposal in the notice, with the changes that the Board and the Chairman of the Board may propose. In the event of any changes in relation to the proposals set out in the notice, the proxy holder may in his discretion refrain from voting for the shares.
• If "Abstained" is ticked, it means an instruction to the proxy not to vote for the shares.
• When voting on matters not stated in the notice, but which is lawfully taken up for decision at the general meeting, the proxy is free to decide how to vote for the shares. The same applies to voting on formal matters, e.g. meeting chair, voting order or voting form.
• If the shareholder has appointed a proxy holder other than the Chairman of the Board (or a person authorised by him) and wishes to give the person concerned instructions on voting, this is a relationship between the shareholder and the proxy holder. In this case, the Company does not assume responsibility for checking whether the proxy holder votes in accordance with the instructions.
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