AGM Information • Apr 1, 2011
AGM Information
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LIMITED LIABILITY COMPANY ("NAAMLOZE VENNOOTSCHAP") Registered office: Zinkstraat 1, 2490 Balen, Belgium Company number VAT BE 0888.728.945 RPR/RPM Turnhout
to be held on Wednesday, April 27, 2011 at 10.30 a.m.
The holders of financial instruments issued by the company are invited to attend the annual general shareholders' meeting of the company. After the agenda of the annual general meeting has been treated, the meeting will be shortly suspended in order to be continued as an extraordinary general shareholders' meeting before a notary public.
Date, hour and venue: The annual and extraordinary general shareholders' meeting will be held on Wednesday, April 27, 2011, at 10.30 a.m., at Diamant Building, A. Reyerslaan 80, 1030 Brussels, Belgium or at such other place as will be indicated at that place at that time. There is no quorum requirement for the annual general shareholders' meeting. There is, however, a quorum requirement for the extraordinary general shareholders' meeting (see also below under "Extraordinary General Meeting"). If the quorum for the extraordinary general meeting were not to be reached for certain items, a second extraordinary general meeting will be held for these items on Tuesday, May 24, 2011 at 10:30 a.m.
Opening of the doors: In order to facilitate the keeping of the attendance list on the day of the annual and extraordinary general shareholders' meeting, the shareholders and their representatives are invited to register already as of 9:30 a.m.
Agenda and proposed resolutions: The agenda and proposed resolutions of the annual general shareholders' meeting of the company, which, as the case may be, can be amended at the meeting by the chairman of the board of directors, are as follows:
Submission of, and discussion on, the annual report of the board of directors and the report of the statutory auditor on the statutory financial statements for the financial year ended on December 31, 2010.
Approval of the statutory financial statements for the financial year ended on December 31, 2010, and of the proposed allocation of the result.
Proposed resolution: The general shareholders' meeting approves the statutory financial statements for the financial year ended on December 31, 2010, as well as the allocation of the result as proposed by the board of directors.
Submission of, and discussion on, the annual report of the board of directors and the report of the statutory auditor on the consolidated financial statements for the financial year ended on December 31, 2010.
Submission of the consolidated financial statements for the financial year ended on December 31, 2010.
Proposed resolution: The general shareholders' meeting grants discharge from liability to each of the directors who was in office during the previous financial year, for the performance of his mandate during that financial year.
Proposed resolution: The general shareholders' meeting grants discharge from liability to the statutory auditor which was in office during the previous financial year, for the performance of its mandate during that financial year.
Taking into account the advice of the nomination and remuneration committee, the board of directors recommends that the following directors be re-appointed and following clarifications be made. For further information as to the directors and their résumé, reference is made to the Corporate Governance Statement included in the annual report of the board of directors.
Taking into account the advice of the nomination and remuneration committee, the board of directors recommends that the following resolution be approved. For further information on the remuneration of the members of the board of directors, reference is made to the Remuneration Report included in the annual report of the board of directors.
Proposed resolution: The general shareholders' meeting confirms that the annual remuneration of each of the directors (other than the managing director) during his term shall in principle be as follows, until determined otherwise: (i) the remuneration of each director, except the chairman and the managing director, for the performance of his duties as member of the board of directors is kept at the set annual amount of € 50,000; (ii) the remuneration of each director, except the chairman and the managing director, for the performance of his duties as member of a committee of the board of directors is kept at the annual amount of € 10,000 per membership of a committee or the annual amount of € 20,000 in case such member is chairman of such committee; and (iii) the remuneration of the chairman of the board of directors for the performance of all his duties in the company is kept at the set annual amount of € 200,000.
Taking into account the advice of the nomination and remuneration committee, the board of directors recommends that the following resolutions be approved. For further information on the share based plans, reference is made to the Remuneration Report included in the annual report of the board of directors.
No quorum: There is no quorum requirement for the deliberation and voting on the respective items referred to in the aforementioned agenda of the annual general meeting.
Voting and majority: Subject to applicable legal provisions, each share shall have one vote. In accordance with applicable law, the proposed resolutions referred to in the aforementioned agenda of the annual general meeting shall be passed if they are approved by a simple majority of the votes validly cast by the shareholders. Pursuant to article 537 of the Belgian Company Code, the holders of bonds have the right to attend the general meeting, but only with an advisory vote.
Agenda and proposed resolutions: The agenda and proposed resolutions of the extraordinary general shareholders' meeting of the company, which, as the case may be, can be amended at the meeting by the chairman of the board of directors, are as follows:
Proposed resolution: The general shareholders' meeting decides to reduce the fractional value of the company's shares to EUR 2.65 per share and to resolve, in implementation hereof, as follows (whereby the amounts or numbers referred to in the sub-sections between square brackets shall be determined at the time of the approval of the proposed resolution in accordance with the proposal set out in such sub-sections):
publication, have not been satisfied, unless such demands for additional collateral have been rejected by an enforceable ruling by a competent court of law.
"Article 7 – Issue Premium
All issue premiums booked will be accounted for on the liabilities side of the company's balance under its net equity. The account on which the issue premiums are booked shall, like the share capital, serve as the guarantee for third parties and can only be reduced on the basis of a lawful resolution of the general shareholders' meeting passed in the manner required for an amendment to the company's articles of association."
(ii) The provisions of the current Article 7 of the company's articles of association prior to the amendment referred to in (i) shall be included in Article 6 (Nature of the Securities) of the company's articles of association by adding the following paragraph to this Article 6: "Unless otherwise provided by law, the transfer of securities is not subject to any restriction."
Proposed resolution: The general shareholders' meeting decides to reduce the share capital of the company through the distribution of an amount of EUR 0.15 per share to each of the outstanding shares (including the shares that prior to the Record Date (as defined below) will be issued upon the conversion of outstanding convertible bonds of the company), and to resolve, in implementation hereof, as follows (whereby the amounts or numbers referred to in the sub-sections between square brackets shall be determined at the time of the approval of the proposed resolution in accordance with the proposal set out in such sub-sections):
(a) Subject to the application of the provisions of Article 612 and 613 of the Belgian Company Code, and subject to the terms set out below, the share capital of the company shall be reduced with an amount equal to EUR 0.15 (the "Capital Reduction Amount"), multiplied by the sum of (i) all of the issued and outstanding shares of the company at the time of the approval of the present resolution, and (ii) all of the shares that as of the time of the approval of the present resolution until (and including) the Record Date can be issued upon conversion of the outstanding convertible bonds of the company that have been issued in 2009 (the "Convertible Bonds"). In implementation of the capital reduction, subject to the provisions set out below, an amount equal to the Capital Reduction Amount shall be distributed to each of the shares of the company that at the time of the approval of the present resolution is issued and outstanding, as well as to each share that as of the time of the approval of the present resolution until (and including) the Record Date shall be issued upon conversion of the outstanding Convertible Bonds.
regulations, as well as the formalities for the distribution of the capital reduction. The "Record Date" for the capital reduction shall be the last trading day (prior to the payment date of the Capital Reduction Amount) on which the company's shares shall still trade "cum right" in relation to the right to receive the payment of the Capital Reduction Amount. The board of directors shall have the right to sub-delegate the exercise of the powers referred to in this paragraph (f) (in whole or in part) to one or two directors. Furthermore, the general shareholders' meeting decides to authorize one or two members of the board of directors in order to, as soon as reasonably and practicably possible after the Record Date, take all steps and carry out all formalities that shall be required to amend the articles of association in order to reflect the new share capital pursuant to paragraph (d).
Proposed resolution: Subject to the approval of the capital reduction referred to in item 2 of the agenda, the general shareholders' meeting resolves to amend and renew the powers of the board of directors within the framework of the authorised capital as follows (whereby the amount and date referred to in the sub-sections between square brackets shall be determined at the time of the approval of the proposed resolution in accordance with the proposal set out in such sub-sections):
The board of directors may increase the capital of the company on one or several occasions by a maximum amount of [40% of the amount of the share capital as at the time of the approval of the resolution, taking into account the approval of the capital reductions referred to in items 2 and 3 of the agenda].
The board of directors may increase the capital by contributions in cash or in kind, by capitalisation of reserves, whether available or unavailable for distribution, with or without the issuance of new shares. The board of directors may use this authorisation for the issuance of the securities mentioned in article 11 below.
This authorisation is valid for a period of five years as from the date of publication in the Annex to the Belgian State Gazette of an extract of the minutes of the extraordinary shareholders' meeting of the company held on [the date of the approval of the proposed resolution].
In the event of a capital increase decided by the board of directors pursuant to the authorised capital, all issue premiums booked, if any, will be accounted for on the liabilities side of the company's balance under the net equity. The account on which the issue premiums are booked shall, like the share capital, serve as the guarantee for third parties and can only be reduced on the basis of a lawful resolution of the general shareholders' meeting passed in the manner required for an amendment to the company's articles of association.
In accordance with article 10 below, the board of directors may, in the interest of the company, restrict or cancel the preferential subscription right, including in favour of one or more specific persons other than employees of the company or of its subsidiaries."
Proposed resolution: Subject to, and with effect as of, the entry into force of new legislation in Belgium, substantially in the form of the Act of December 20, 2010 on the exercise of certain rights of shareholders in listed companies, amended as the case may be, inter alia relating to the transposition into Belgian law of Directive 2007/36/EC of the European Parliament and of the Council of July 11, 2007 on the exercise of certain rights of shareholders in listed companies, the general shareholders' meeting decides to amend the company's articles of association set forth in paragraphs (a) to (g):
"Article 28 – Vote by distance
If the convening notice so provides, a shareholder may, prior to the general shareholders' meeting, vote by mail or via electronic means using forms, the contents of which shall be specified in the notice and which will be made available to the shareholders.
The form for the vote by distance contains at least the following information: (i) the identity of the shareholder, (ii) the domicile or registered office of the shareholder, (iii) the number of shares or votes with which the shareholder is participating in the vote, (iv) the form of the shares held by the shareholder, (v) the agenda of the shareholders' meeting and the proposed resolutions, (vi) the term within which the company must receive the form for the vote by distance, and (vii) the positive or negative vote or the abstention relating to each proposed resolution. Forms which do not indicate a positive or negative vote, or an abstention, are void. The form must bear the shareholder's signature (which may be a digital signature as defined in article 1322, paragraph 2 of the Civil Code or as otherwise permitted by applicable law).
In accordance with applicable law, the dated and signed form for votes by distance must be sent by letter, fax, email or any other means mentioned in article 2281 of the Civil Code to the company's registered office or to the place indicated in the notice and must reach the company at the latest on the sixth calendar day prior to the general shareholders' meeting concerned. In accordance with applicable law, electronic votes are permitted until the day before the general shareholders' meeting concerned.
The board of directors may arrange for voting by distance to take place electronically via one or more websites. It shall establish the practical procedures for such electronic voting, ensuring that the system used allows for the inclusion of the information referred to in the second paragraph of this article and control of compliance with the prescribed time limits."
Quorum: According to the Belgian Company Code, a quorum of at least 50% of the outstanding shares must be present or represented at the extraordinary general shareholders' meeting for the deliberation and voting on the respective items referred to in the aforementioned agenda of the extraordinary general meeting. If this quorum is not reached, a second general extraordinary shareholders' meeting will be convened for these agenda items, and the quorum requirement will not apply to the second meeting.
Voting and majority: Subject to applicable legal provisions, each share shall have one vote. In accordance with applicable law, the proposed resolutions under items 2, 3, 4 and 5 referred to in the aforementioned agenda of the extraordinary general shareholders' meeting shall be passed if they are approved by a majority of 75% of the votes validly cast by the shareholders. Pursuant to article 537 of the Belgian Company Code, the holders of bonds have the right to attend the general meeting, but only with an advisory vote.
Conditions of admission to the annual and extraordinary general shareholders' meeting: In order to be admitted to the annual and extraordinary general shareholders' meeting, the holders of financial instruments issued by the company must comply with Article 25 of the company's articles of association and Article 536 of the Belgian Company Code, and must fulfil the following formalities and make the following notifications:
Voting by mail: The shareholders can vote by mail in accordance with Article 28 of the company's articles of association. Votes by mail must be cast on the form prepared by Nyrstar. The postal voting form can be obtained at the company's registered office and on the company's website (www.nyrstar.com). The signed original of the postal voting form must reach the company's registered office (Attention: Virginie Lietaer, Company Secretary) at the latest on the third business day prior to the meetings, i.e. on or before Thursday, April 21, 2011 at the latest. The shareholder who wishes to vote by mail must, in any case, comply with the conditions of admission described above.
Representation by proxy: The holders of financial instruments can attend the meetings through a proxy holder. In accordance with Article 25.2 of the company's articles of association, the proxy holder must be either another shareholder or a director of the company. Proxy forms can be obtained at the company's registered office and on the company's website (www.nyrstar.com). Signed original proxies must reach the company's registered office (Attention: Virginie Lietaer, Company Secretary) at the latest on the third business day prior to the meetings, i.e. on or before Thursday, April 21, 2011 at the latest. The holder of securities who wishes to be represented by proxy must, in any case, comply with the conditions of admission described above in "Conditions of admission to the annual and extraordinary general shareholders' meeting".
Documents: As of fifteen days prior to the annual and extraordinary general meetings, holders of securities of the company can obtain at the registered office of the company, free of cost, a copy of the reports and the financial statements referred to in the agenda of the annual and extraordinary general shareholders' meetings. Fifteen days prior to the meetings, a copy of the reports and financial statements referred to in the agenda of the meetings will also be available on the company's website (www.nyrstar.com).
THIS DOCUMENT IS NOT AN OFFER TO SELL OR A SOLICITATION OF AN OFFER TO BUY BONDS, SHARES OR OTHER SECURITIES OF NYRSTAR NV. THE INFORMATION CONTAINED HEREIN IS NOT FOR RELEASE, PUBLICATION OR DISTRIBUTION (DIRECTLY OR INDIRECTLY) IN OR INTO THE UNITED STATES, AUSTRALIA, CANADA, JAPAN, OR ANY OTHER JURISDICTION WHERE TO DO SO WOULD BE UNLAWFUL
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