AGM Information • May 9, 2011
AGM Information
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LIMITED LIABILITY COMPANY ("NAAMLOZE VENNOOTSCHAP") Registered office: Zinkstraat 1, 2490 Balen, Belgium Company number VAT BE 0888.728.945 RPR/RPM Turnhout
As the required quorum was not reached at the extraordinary general shareholders' meeting held on Wednesday, April 27, 2011, the holders of financial instruments issued by the company are invited to attend a second extraordinary general shareholders' meeting of the company before a notary public. After the agenda of the extraordinary general meeting has been treated, the meeting will be shortly suspended in order to be continued as a special general shareholders' meeting.
Date, hour and venue: The extraordinary and special general shareholders' meeting will be held on Tuesday, May 24, 2011, at 10.30 a.m., at Diamant Building, A. Reyerslaan 80, 1030 Brussels, Belgium or at such other place as will be indicated at that place at that time.
Opening of the doors: In order to facilitate the keeping of the attendance list on the day of the extraordinary and special general shareholders' meeting, the shareholders and their representatives are invited to register already as of 9:30 a.m.
Agenda and proposed resolutions: The agenda and proposed resolutions of the extraordinary general shareholders' meeting of the company, which, as the case may be, can be amended at the meeting by the chairman of the board of directors, are as follows:
Proposed resolution: The general shareholders' meeting decides to reduce the fractional value of the company's shares to EUR 2.65 per share and to resolve, in implementation hereof, as follows (whereby the amounts or numbers referred to in the sub-sections between square brackets shall be determined at the time of the approval of the proposed resolution in accordance with the proposal set out in such sub-sections):
"Article 7 - Issue Premium
All issue premiums booked will be accounted for on the liabilities side of the company's balance under its net equity. The account on which the issue premiums are booked shall, like the share capital, serve as the guarantee for third parties and can only be reduced on the basis of a lawful resolution of the
general shareholders' meeting passed in the manner required for an amendment to the company's articles of association."
$(iii)$ The provisions of the current Article 7 of the company's articles of association prior to the amendment referred to in (i) shall be included in Article 6 (Nature of the Securities) of the company's articles of association by adding the following paragraph to this Article 6: "Unless otherwise provided by law, the transfer of securities is not subject to any restriction."
Proposed resolution: The general shareholders' meeting decides to reduce the share capital of the company through the distribution of an amount of EUR 0.15 per share to each of the outstanding shares (including the shares that prior to the Record Date (as defined below) will be issued upon the conversion of outstanding convertible bonds of the company), and to resolve, in implementation hereof, as follows (whereby the amounts or numbers referred to in the sub-sections between square brackets shall be determined at the time of the approval of the proposed resolution in accordance with the proposal set out in such sub-sections):
additional shares are issued upon conversion of Convertible Bonds prior to the end of the Record Date, the reduction of the share capital for an amount equal to the Capital Reduction Amount multiplied by the number shares issuable upon conversion of Convertible Bonds as reflected in point (ii) shall subsequently not be deemed made with respect to the number of new shares that are not so issued due to the fact that no such conversion of Convertible Bonds took place. The actual amount of the capital reduction shall become final on the Record Date, taking into account the shares that since the date of the present resolution until (and including) the Record Date shall have been actually issued upon conversion of the aforementioned outstanding Convertible Bonds, and taking into account that the amount to be distributed to each share outstanding on the Record Date shall be equal to the Capital Reduction Amount.
Proposed resolution: Subject to the approval of the capital reduction referred to in item 2 of the agenda, the general shareholders' meeting resolves to amend and renew the powers of the board of directors within the framework of the authorised capital as follows (whereby the amount and date referred to in the sub-sections between square brackets shall be determined at the time of the approval of the proposed resolution in accordance with the proposal set out in such sub-sections):
$(a)$ The board of directors shall be authorised to increase the capital of the company on one or several occasions by a maximum amount of [40% of the amount of the share capital as at the time of the approval of the resolution, taking into account the approval of the capital reductions referred to in items 2 and 3 of the agendal. This authorisation shall be valid for a period of five years as from the date of publication in the annexes to the Belgian State Gazette of an extract of the minutes of the extraordinary shareholders' meeting granting the authorisation, and shall otherwise
have the terms and conditions as currently set out in Article 9 of the company's articles of association.
$(b)$ In view of the resolution set out in paragraph (a), Article 9 of the company's articles of association shall be amended and be restated to read as follows:
"Article 9 - Authorised Capital
The board of directors may increase the capital of the company on one or several occasions by a maximum amount of [40% of the amount of the share capital as at the time of the approval of the resolution, taking into account the approval of the capital reductions referred to in items 2 and 3 of the agenda].
The board of directors may increase the capital by contributions in cash or in kind, by capitalisation of reserves, whether available or unavailable for distribution, with or without the issuance of new shares. The board of directors may use this authorisation for the issuance of the securities mentioned in article 11 below.
This authorisation is valid for a period of five years as from the date of publication in the Annex to the Belgian State Gazette of an extract of the minutes of the extraordinary shareholders' meeting of the company held on [the date of the approval of the proposed resolution].
In the event of a capital increase decided by the board of directors pursuant to the authorised capital, all issue premiums booked, if any, will be accounted for on the liabilities side of the company's balance under the net equity. The account on which the issue premiums are booked shall, like the share capital, serve as the guarantee for third parties and can only be reduced on the basis of a lawful resolution of the general shareholders' meeting passed in the manner required for an amendment to the company's articles of association.
In accordance with article 10 below, the board of directors may, in the interest of the company, restrict or cancel the preferential subscription right, including in favour of one or more specific persons other than employees of the company or of its subsidiaries."
Proposed resolution: Subject to, and with effect as of, the entry into force of new legislation in Belgium, substantially in the form of the Act of December 20, 2010 on the exercise of certain rights of shareholders in listed companies, amended as the case may be, inter alia relating to the transposition into Belgian law of Directive 2007/36/EC of the European Parliament and of the Council of July 11, 2007 on the exercise of certain rights of shareholders in listed companies, the general shareholders' meeting decides to amend the company's articles of association set forth in paragraphs (a) to (g):
can be represented at a general shareholders' meeting by a person to whom a proxy has been granted in order to represent him / her / it at a shareholders' meeting and to vote on his / her / its behalf. Such proxies must be in writing or via an electronic form, and must bear the shareholder's signature (which may be a digital signature as defined in article 1322, paragraph 2 of the Civil Code or as otherwise permitted by applicable law). In accordance with applicable law, the dated and signed proxy must be sent by letter, fax, email or any other means specified in article 2281 of the Civil Code to the company's registered office or the place indicated in the notice and must reach the company at the latest on the sixth calendar day prior to the general shareholders' meeting concerned. The holders of a proxy must comply with the provisions of the Belgian Company Code regarding proxies for general shareholders' meetings."
"Article 28 - Vote by distance
If the convening notice so provides, a shareholder may, prior to the general shareholders' meeting, vote by mail or via electronic means using forms, the contents of which shall be specified in the notice and which will be made available to the shareholders.
The form for the vote by distance contains at least the following information: (i) the identity of the shareholder, (ii) the domicile or registered office of the shareholder, (iii) the number of shares or votes with which the shareholder is participating in the vote. (iv) the form of the shares held by the shareholder, (v) the agenda of the shareholders' meeting and the proposed resolutions, (vi) the term within which the company must receive the form for the vote by distance, and (vii) the positive or negative vote or the abstention relating to each proposed resolution. Forms which do not indicate a positive or negative vote, or an abstention, are void. The form must bear the shareholder's signature (which may be a digital signature as defined in article 1322, paragraph 2 of the Civil Code or as otherwise permitted by applicable law).
In accordance with applicable law, the dated and signed form for votes by distance must be sent by letter, fax, email or any other means mentioned in article 2281 of the Civil Code to the company's registered office or to the place indicated in the notice and must reach the company at the latest on the sixth calendar day prior to the general shareholders' meeting concerned. In accordance with applicable law. electronic votes are permitted until the day before the general shareholders' meeting concerned.
The board of directors may arrange for voting by distance to take place electronically via one or more websites. It shall establish the practical procedures for such electronic voting, ensuring that the system used allows for the inclusion of the information referred to in the second paragraph of this article and control of compliance with the prescribed time limits.'
The provisions of article 30 (Adjournments) are restated as follows: "The board of $(f)$ directors may, during the annual shareholders' meeting, adjourn the decision with respect to the approval of the annual accounts by five weeks. Save decision by the shareholders' meeting to the contrary, such adjournment shall cancel the other decisions taken during the meeting. A second shareholders' meeting shall be convened within five weeks with the same agenda. Subject to applicable law, the formalities completed in order to attend the first meeting, including the registration for the general shareholders' meeting, and, as the case may be, the deposit of proxies, shall remain valid for the second meeting. Additional registrations for the general shareholders' meeting, and, as the case may be, the deposit of proxies will be admitted within the time limits."
Each director is authorized, on behalf of the company, as soon as reasonably and $(g)$ practically possible following the entry into force of the amendments, to take all steps and fulfill all formalities that are required to record the relevant amendments in the articles of association. A special proxy (with right to substitution) is granted to the acting notary to coordinate the articles of association, taking into account the other resolutions adopted by the general meeting of this date and following the entry into force of the aforementioned amendments.
Quorum: As this general meeting constitutes the second extraordinary general shareholders' meeting with the same agenda, no quorum is required for the deliberation and voting on the items referred to in the aforementioned agenda.
Voting and majority: Subject to applicable legal provisions, each share shall have one vote. In accordance with applicable law, the proposed resolutions under items 2, 3, 4 and 5 referred to in the aforementioned agenda of the extraordinary general shareholders' meeting shall be passed if they are approved by a majority of 75% of the votes validly cast by the shareholders. Pursuant to article 537 of the Belgian Company Code, the holders of bonds have the right to attend the extraordinary general meeting, but only with an advisory vote.
Agenda and proposed resolution: The agenda and proposed resolution of the special general shareholders' meeting of the company, which, as the case may be, can be amended at the meeting by the chairman of the board of directors, are as follows:
Proposed resolution: Pursuant to Article 556 of the Belgian Company code, the general shareholders' meeting ratifies and approves, as far as needed and applicable, (i) Condition 5.3.1 ("Redemption at the Option of the Bondholders-Upon a Change of Control") of the Terms and Conditions (the "Conditions") of the EUR 525,000,000 5.375 per cent. bonds due 2016 of the company as issuer (with ISIN Code BE6220236143) (the "Bonds"), which provides that, under certain circumstances, in case of a change of control (as such concept is further defined in the Conditions) over the company, the company may have to repay earlier all amounts due under the Bonds, and (ii) any other provision in the Conditions which entails rights to third parties that could have an impact on the company's equity or that could give rise to a liability or obligation of the company, where the exercise of such rights is dependent upon a public takeover bid on the company's shares or a change of the control over the company. The approval and ratification of these Conditions are subject to the completion of the issuance of the Bonds by the company. The general shareholders' meeting grants a special power of attorney to each director of the company and the Company Secretary, acting alone and with power of substitution, to perform the formalities required by Article 556 of the Belgian Company Code with respect to this resolution.
No quorum: There is no quorum requirement for the deliberation and voting on the item referred to in the aforementioned agenda of the special general meeting.
Voting and majority: In accordance with applicable law, the proposed resolution referred to in the aforementioned agenda of the special general meeting shall be passed if it is approved by a simple maiority of the votes validly cast. Pursuant to article 537 of the Belgian Company Code, the holders of bonds have the right to attend the special general meeting, but only with an advisory vote.
Conditions of admission to the extraordinary and special general shareholders' meeting: In order to be admitted to the extraordinary and special general shareholders' meeting, the holders of financial instruments issued by the company must comply with Article 25 of the company's articles of association and Article 536 of the Belgian Company Code, and must fulfil the following formalities and make the following notifications:
Voting by mail: The shareholders can vote by mail in accordance with Article 28 of the company's articles of association. Votes by mail must be cast on the form prepared by Nyrstar. The postal voting form can be obtained at the company's registered office and on the company's website (www.nyrstar.com). The signed original of the postal voting form must reach the company's registered office (Attention: Virginie Lietaer, Company Secretary) at the latest on the third business day prior to the meetings, i.e. on or before Thursday, May 19, 2011 at the latest. The shareholder who wishes to vote by mail must, in any case, comply with the conditions of admission described above in "Conditions of admission to the extraordinary and special general shareholders' meeting".
Representation by proxy: The holders of financial instruments can attend the meetings through a proxy holder. In accordance with Article 25.2 of the company's articles of association, the proxy holder must be either another shareholder or a director of the company. Proxy forms can be obtained at the company's registered office and on the company's website (www.nyrstar.com). Signed original proxies must reach the company's registered office (Attention: Virginie Lietaer, Company Secretary) at the latest on the third business day prior to the meetings, i.e. on or before Thursday, May 19, 2011 at the latest. The holder of securities who wishes to be represented by proxy must, in any case, comply with the conditions of admission described above in "Conditions of admission to the extraordinary and special general shareholders' meeting".
Documents: As of fifteen days prior to the extraordinary and special general meetings, holders of securities of the company can obtain at the registered office of the company, free of cost, a copy of the report and explanatory note referred to in the agenda of the extraordinary general shareholders' meeting. Fifteen days prior to the meetings, a copy of the report and explanatory note referred to in the agenda of the extraordinary general shareholders' meeting will also be available on the company's website (www.nyrstar.com).
THIS DOCUMENT IS NOT AN OFFER TO SELL OR A SOLICITATION OF AN OFFER TO BUY BONDS, SHARES OR OTHER SECURITIES OF NYRSTAR NV. THE INFORMATION CONTAINED
HEREIN IS NOT FOR RELEASE, PUBLICATION OR DISTRIBUTION (DIRECTLY OR INDIRECTLY)
IN OR INTO THE UNITED STATES, AUSTRALIA, CANADA, JAPAN, OR ANY OTHER
JURISDICTION WHERE TO DO SO WOULD BE UNLAWFUL
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