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NOUMI LIMITED — AGM Information 2011
Sep 26, 2011
65435_rns_2011-09-26_6412c176-b3be-4034-b4b9-946adca81fa3.pdf
AGM Information
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Freedom Foods Group Limited
ABN 41 002 814 235
NOTICE OF ANNUAL GENERAL MEETING AND EXPLANATORY MEMORANDUM TO SHAREHOLDERS
Date of Meeting
Thursday 27 October 2011
Time of Meeting
11.30am
Place of Meeting
Deloittes, Level 9, 225 George Street NSW 2000
A Proxy Form is enclosed
Please read this Notice and Explanatory Memorandum carefully. If you are unable to attend the Annual General Meeting please complete and return the enclosed Proxy Form in accordance with the specified directions.
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Freedom Foods Group Limited ABN 41 002 814 235
NOTICE OF ANNUAL GENERAL MEETING
Notice is hereby given that the Annual General Meeting of Shareholders of Freedom Foods Group Limited ABN 41 002 814 235 ("Company") will be held at 11.30am on Thursday 27 October 2011 at offices of Deloittes, Level 9, 225 George Street Sydney NSW 2000 for the purpose of transacting the following business referred to in this Notice of Annual General Meeting.
AGENDA
" That, G.H. Babidge , who retires in accordance with clause 93(3) of the Constitution and, being eligible for re-election, be re-elected as a Director. "
3. Resolution 3 – Re-election of Rory J F Macleod as a Director
To consider and, if thought fit, to pass the following resolution as an ordinary resolution :
" That, R.J.F. Macleod , who retires in accordance with clause 93(3) of the Constitution and, being eligible for re-election, be re-elected as a Director. "
OTHER BUSINESS
To deal with any other business which may be brought forward in accordance with the Constitution and the Corporations Act.
ITEMS OF BUSINESS
Financial Reports
To receive and consider the financial statements of the Company for the year ended 30 June 2011, together with the Directors Report and the Auditor's Report as set out in the Annual Report.
1. Resolution 1 – Non Binding Resolution to adopt Remuneration Report
To consider and, if thought fit, pass the following as an ordinary resolution :
" That the Remuneration Report as set out in the Annual Report for the year ended 30 June 2011 be adopted."
Note: The vote on this Resolution is advisory only and does not bind the Directors or the Company. Shareholders are encouraged to read the Explanatory Memorandum for further details on the consequences of voting on this Resolution.
The Company will disregard any votes cast on Resolution 1 by or on behalf of a Restricted Voter. However, the Company need not disregard a vote if: (a) it is cast by a person as a proxy appointed by writing that specifies how the proxy is to vote on the proposed resolution; and
(b) it is not cast on behalf of a Restricted Voter.
Further, the Company will not disregard a vote cast by the Chair of the meeting as a proxy, if the appointment of the Chair expressly authorises the Chair to exercise the proxy even though the Resolution is connected directly or indirectly with the remuneration of a member of the Key Management Personnel, Shareholders should note that the Chair intends to vote any undirected proxies in favour of Resolution 1. Shareholders may also choose to direct the Chair to vote against Resolution 1 or to abstain from voting.
2. Resolution 2 – Re-election of Geoffrey Howard Babidge as a Director
To consider and, if thought fit, to pass the following resolution as an ordinary resolution :
For the purposes of Resolutions 1 – 3, the following definitions apply:
Annual Report means the annual report of the Company for the year ended 30 June 2010.
Closely Related Party has the meaning given in the Corporations Act;
Company means Freedom Foods Group Limited ABN 41 002 814 235.
Constitution means the Company's constitution, as amended from time to time.
Corporations Act means Corporations Act 2001 (Cth).
Explanatory Memorandum means the explanatory memorandum accompanying this Notice.
Directors means the directors of the Company.
Key Management Personnel has the meaning given in the accounting standards.
Notice means this Notice of Annual General Meeting.
Resolution means a resolution contained in this Notice.
Restricted Voter means Key Management Personnel and their Closely Related Parties.
By order of the Board
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Rory Macleod Company Secretary 27th September 2011
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2011 AGM Notice of Meeting.doc
How to vote
Shareholders can vote by either:
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attending the meeting and voting in person or by attorney or, in the case of corporate shareholders, by appointing a corporate representative to attend and vote; or
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appointing a proxy to attend and vote on their behalf using the proxy form accompanying this Notice of Meeting and by submitting their proxy appointment and voting instructions in person, by post or by facsimile.
Voting in person (or by attorney)
Shareholders, or their attorneys, who plan to attend the meeting are asked to arrive at the venue 15 minutes prior to the time designated for the meeting, if possible, so that their holding may be checked against the Company's share register and attendance recorded. Attorneys should bring with them an original or certified copy of the power of attorney under which they have been authorised to attend and vote at the meeting.
Voting by a Corporation
A Shareholder that is a corporation may appoint an individual to act as its representative and vote in person at the meeting. The appointment must comply with the requirements of section 250D of the Corporations Act. The representative should bring to the meeting evidence of his or her appointment, including any authority under which it is signed.
Voting by proxy
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A Shareholder entitled to attend and vote is entitled to appoint not more than two proxies. Each proxy will have the right to vote on a poll and also to speak at the meeting.
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The appointment of the proxy may specify the proportion or the number of votes that the proxy may exercise. Where more than one proxy is appointed and the appointment does not specify the proportion or number of the shareholder's votes each proxy may exercise, the votes will be divided equally among the proxies (i.e. where there are two proxies, each proxy may exercise half of the votes).
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A proxy need not be a shareholder.
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The proxy can be either an individual or a body corporate.
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If a proxy is not directed how to vote on an item of business, the proxy may generally vote, or abstain from voting, as they think fit. However, where a Restricted Voter is appointed as a proxy, the proxy may only vote on Resolutions 2 and 3, if the proxy is the Chair of the Meeting and the appointment expressly authorises the Chair to exercise the proxy even if the Resolution is connected directly or indirectly with the remuneration of a member of the Key Management Personnel.
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Should any resolution, other than those specified in this Notice, be proposed at the meeting, a proxy may vote on that resolution as they think fit.
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If a proxy is instructed to abstain from voting on an item of business, they are directed not to vote on the shareholder's behalf on the poll and the shares that are the subject of the proxy appointment will not be counted in calculating the required majority.
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Shareholders who return their proxy forms with a direction how to vote but do not nominate the identity of their proxy will be taken to have appointed the Chairman of the meeting as their proxy to vote on their behalf. If a proxy form is returned but the nominated proxy does not attend the meeting, the Chairman of the meeting will act in place of the nominated proxy and vote in accordance with any instructions. Proxy appointments in favour of the Chairman of the meeting, the secretary or any Director that do not contain a direction how to vote will be used where possible to support each of the resolutions proposed in this Notice, provided they are entitled to cast votes as a proxy under the voting exclusion rules which apply to some of the proposed resolutions. These rules are explained in this Notice.
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To be effective, proxies must be received by the Company Secretary no later than 48 hours before the time for holding the meeting.
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Proxies may be lodged using any of the following methods:
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by returning a completed proxy form in person or by post using the pre-addressed envelope provided with this Notice to:
Company Secretary 80 Box Road, Taren Point, NSW 2229; or
- by faxing a completed proxy form to (02) 9525 5406
The proxy form must be signed by the shareholder or the shareholder's attorney. Proxies given by corporations must be executed in accordance with the Corporations Act. Where the appointment of a proxy is signed by the appointer's attorney, a certified copy of the power of attorney, or the power itself, must be received by the Company at the above address, or by facsimile, and by 6pm (Sydney time) on Tuesday 25 October 2011. If facsimile transmission is used, the power of attorney must be certified.
Shareholders who are entitled to vote
In accordance with Regulations 7.11.37 and 7.11.38 of the Corporations Regulations 2001, the Board has determined that a person's entitlement to vote at the Annual General Meeting will be the entitlement of that person set out in the Register of Shareholders as at 6pm on Tuesday 25 October 2011.
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2011 AGM Notice of Meeting.doc
PROXY FORM
Freedom Foods Group Limited (“Freedom”) ABN 41 002 814 235
Name Address 1 Name Address 2 Name Address 3 Name Address 4
Appointment of Proxy
If appointing a proxy to attend the Annual General Meeting on your behalf, please complete the form and submit it in accordance with the directions on the reverse of the page.
I/We _______ of _________being a shareholder/shareholders of Freedom pursuant to my/our right to appoint not more than two proxies, appoint:
| Write here the name of the person you are appointing if this | |||
|---|---|---|---|
| The Chairman of the | person is someone other than the Chairman of the Meeting. | ||
| Meeting (mark with an "X") |
OR | Write here the name of the person you are appointing as a second proxy (if any). |
or failing him/her, (if no proxy is specified above), the Chairman of the meeting, as my/our proxy to vote for me/us and on my/our behalf at the Annual General Meeting to be held at on 27[th] October 2011 at 11.30am in offices of Deloittes, Level 9, 225 George Street and at any adjournment of that meeting.
This proxy is to be used in respect of ______% of the ordinary shares I/we hold.
Important for Resolution 1- If the Chair of the Meeting is your proxy or is appointed as your proxy by default
By marking this box, you are directing the Chair of the Meeting to vote in accordance with the Chair’s voting intentions on Resolution 1 as set out in the Notice of Meeting. If you do not mark this box, and you have not directed your proxy how to vote on Resolution 1, the Chair of the Meeting will not cast your votes on Resolutions 1 and your votes will not be counted in computing the required majority if a poll is called on this item. If you appoint the Chair of the Meeting as your proxy you can direct the Chair how to vote by either marking the boxes below (for example if you wish to vote against or abstain from voting) or by marking this box (in which case the Chair of the Meeting will vote in favour of Resolution 1).
The Chair of the Meeting intends to vote all available proxies in favour of Resolutions 1, 2 and 3 .
I/We direct the Chair of the Meeting to vote in accordance with the Chair’s voting intentions on Resolutions 1, 2 and 3 (except where I/we have indicated a different voting intention below) and acknowledge that the Chairman of the Meeting may exercise my proxy even though Resolutions 1, 2 and 3 are connected directly or indirectly with the remuneration of a member of Key Management Personnel and even if the Chair has an interest in the outcome of these items and any votes cast by the Chair, other than as proxy holder, would be disregarded because of that interest.
| RESOLUTION | For | Against | **Abstain *** |
|---|---|---|---|
| 1. Adoption of Remuneration Report | | | |
| 2. Re-election of G.H. Babidge | | | |
| 3. Re-election of R.J.F. Macleod | | | |
- If you mark the Abstain box for a particular item, you are directing your proxy not to vote on your behalf on a show of hands or on a poll and your votes will not be counted in computing the required majority on a poll.
PLEASE SIGN HERE
This section must be signed in accordance with the instructions overleaf to enable your directions to be implemented.
Executed in accordance with section 127 of the Corporations Act: Individual or Shareholder 1 Joint Shareholder 2 Joint Shareholder 3 Sole Director & Sole Company Secretary Director Director/ Company Secretary Dated this ____ day of ______ 2011 _______ Contact Name _______ Contact Business Telephone / Mobile
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2011 AGM Notice of Meeting.doc
Annual General Meeting Proxy Form
Freedom Foods Group Limited ABN 41 002 814 235
INSTRUCTIONS FOR COMPLETING PROXY FORM
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Completion of a proxy form will not prevent individual shareholders from attending the Annual General Meeting in person if they wish. Where a shareholder completes and lodges a valid proxy form and attends the Annual General Meeting in person, then the proxy's authority to speak and vote for that shareholder is suspended while the shareholder is present at the Annual General Meeting.
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A shareholder of the Company entitled to attend and vote is entitled to appoint not more than two proxies. Where more than one proxy is appointed, each proxy must be appointed to represent a specified proportion of the shareholder's voting rights. If the shareholder appoints two proxies and the appointment does not specify this proportion, each proxy may exercise half of the votes.
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A proxy need not be a shareholder of the Company.
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If you mark the abstain box for a particular item, you are directing your proxy not to vote on that item on a show of hands or on a poll and that your shares are not to be counted in computing the required majority on a poll.
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Should any resolution, other than those specified in this Notice, be proposed at the meeting, a proxy may vote on that resolution as they think fit.
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If a representative of a company shareholder is to attend the Meeting, a properly executed original (or certified copy) of evidence of appointment. The appointment must comply with section 250D of the Corporations Act. The representative should bring to the meeting evidence of his or her appointment to including any authority under which it is signed.
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If a representative as power of attorney of a shareholder is to attend the meeting, a properly executed original (or certified copy) of the appropriate power of attorney under which they have been authorised should be produced for admission to the Annual General Meeting.
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Signing Instructions
You must sign this form as follows in the spaces provided:
Individual: Where the holding is in one name, the holder must sign. Joint Holding: Where the holding is in more than one name, all of the shareholders should sign. Power of Attorney: If you are signing under a Power of Attorney, you must lodge an original or certified photocopy of the appropriate Power of Attorney with your completed Proxy Form. Companies: Where the company has a Sole Director who is also the Sole Company Secretary this form must be signed by that person.
If the company (pursuant to section 204A of the Corporations Act 2001) does not have a Company Secretary, a Sole Director can also sign alone.
Otherwise this form must be signed by a Director jointly with either another Director or a Company Secretary. Please indicate the office held by signing in the appropriate place.
9. Lodgement of a Proxy
This Proxy Form (and any power of attorney under which it is signed) must be received at the address below not later than 6pm on Tuesday 25 October 2011 (48 hours before the commencement of the Meeting). Any Proxy Form received after that time will not be valid for the scheduled Meeting.
Postal address: Company Secretary 80 Box Road, Taren Point, NSW 2229 Fax number: (02) 9525 5406
Freedom Foods Group Limited ABN 41 002 814 235
EXPLANATORY MEMORANDUM
This Explanatory Memorandum is intended to provide shareholders with sufficient information to assess the merits of the Resolutions contained in the accompanying Notice of Annual General Meeting of Freedom Foods Group Limited (the " Company ").
Certain abbreviations and other defined terms are used throughout this Explanatory Memorandum. Defined terms are generally identifiable by the use of an upper case first letter. Details of the definitions and abbreviations are set out in the Glossary to the Explanatory Memorandum.
FINANCIAL REPORTS
The first item of the Notice of Annual General Meeting ( AGM ) deals with the presentation of the consolidated annual financial report of the Company for the financial year ended 30 June 2011 together with the Directors' declaration and report in relation to that financial year and the auditor's report on those financial statements. Shareholders should consider these documents and raise any matters of interest with the Directors when this item is being considered.
No resolution is required to be moved in respect of this item.
Shareholders will be given a reasonable opportunity at the Annual General Meeting to ask questions and make comments on the accounts and on the business, operations and management of the Company.
The Chairman will also provide shareholders a reasonable opportunity to ask the Auditor questions relevant to:
The vote on the Resolution is advisory only and does not bind the Directors or the Company. The Remuneration Report is set out in the Company’s Annual Report 2011 and is also available on the Company’s website at www.ffgl.com.au.
However, if at least 25% of the votes cast are against adoption of the Remuneration Report at the 2011 AGM, and then again at the 2012 AGM, the Company will be required to put a resolution to the 2012 AGM, to approve calling an extraordinary general meeting ( spill resolution ). If more than 50% of Shareholders vote in favour of the spill resolution, the Company must convene an extraordinary general meeting ( spill meeting ) within 90 days of the 2012 AGM. All of the Directors who were in office when the 2012 Directors’ Report was approved, other than the Managing Director, will (if desired) need to stand for re-election at the spill meeting.
The Remuneration Report explains the Board policies in relation to the nature and level of remuneration paid to Directors, sets out remuneration details for each Director and any service agreements and sets out the details of any share based compensation.
- the conduct of the audit;
Voting
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the preparation and content of the independent audit report;
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the accounting policies adopted by the Company in relation to the preparation of accounts; and
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the independence of the auditor in relation to the conduct of the audit.
RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
In accordance with section 250R(2) of the Corporations Act the Company is required to present to its shareholders the Remuneration Report as disclosed in the Company's 2011 Annual Report.
Note that a voting exclusion applies to Resolution 1 in the terms set out in the Notice of Meeting. In particular, the directors and other Restricted Voters may not vote on this Resolution and may not cast a vote as proxy, unless the appointment gives a direction on how to vote or the proxy is given to the Chair and expressly authorises the Chair to exercise your proxy even if the Resolution is connected directly or indirectly with the remuneration of a member of the Key Management Personnel. The Chair will use any such proxies to vote in favour of the Resolution.
Shareholders are urged to carefully read the proxy form and provide a direction to the proxy on how to vote on this Resolution.
RESOLUTION 2 – RE-ELECTION OF Geoffrey Howard Babidge AS A DIRECTOR
Pursuant to Clause 93(3) of the Company's Constitution, G.H. Babidge, being a Director, retires by way of rotation and, being eligible, offers himself for re-election as a Director.
B.Comm. ACA – extensive public company experience within the food industry. Currently Managing Director of A2 Corporation Limited. Former Managing Director of Freedom Foods Group Limited, former CEO of the major milling and baking group, Bunge Defiance and many years Managing Director of the dairy interests of National Foods Limited. Appointed Director in January 2002. What majority of votes is required to pass Resolution 2?
Resolution 2 requires an ordinary resolution which requires it to be passed by a simple majority of the votes cast by shareholders entitled to vote on the resolution.
Directors’ recommendation
The directors recommend you vote in favour of Resolution 2.
Closely Related Party has the meaning given in the Corporations Act;
Company means Freedom Foods Group ABN 41 002 814 235.
Constitution means the constitution of the Company.
Corporations Act means the Corporations Act 2001 (Cth).
Director means a director of the Company.
Key Management Personnel has the meaning given in the accounting standards.
Meeting means the annual general meeting the subject of the Notice.
Notice means the notice of annual general meeting which accompanies this Explanatory Memorandum.
Restricted Voter means the Key Management Personnel and their Closely Related Parties.
Resolution means a resolution proposed pursuant to the Notice.
RESOLUTION 3 – RE-ELECTION OF Rory Macleod AS A DIRECTOR
Pursuant to Clause 93(3) of the Company's Constitution, R.J.F. Macleod, being a Director, retires by way of rotation and, being eligible, offers himself for re-election as a Director.
B.Econ (Hons) - currently Group Executive Director and director of all Group entities, Chief Financial Officer and Company Secretary. Has been with group for the past 8 years responsible for strategic and corporate development, finance & administration. Former senior Director, corporate finance for UBS in Australasia and Europe where he gained extensive experience in strategy and commercial development, mergers and acquisitions and corporate analysis. Appointed Director May 2008.
What majority of votes is required to pass Resolution 3?
Resolution 3 requires an ordinary resolution which requires it to be passed by a simple majority of the votes cast by shareholders entitled to vote on the resolution.
Directors’ recommendation
The directors recommend you vote in favour of Resolution 3.
GLOSSARY
Board means the board of Directors of the Company.