AGM Information • Jun 6, 2023
AGM Information
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THIS DOCUMENT IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION. If you are in any doubt about the contents of this document or the action you should take you are recommended to seek advice from your solicitor, accountant, stockbroker, bank manager or other independent financial adviser authorised under the Financial Services and Markets Act 2000 (as amended) who specialises in advising in connection with shares and other securities.
If you have sold or otherwise transferred all of your shares in Nostrum Oil & Gas PLC Nostrum Company
-- through whom the sale or transfer was effected, for transmission to the purchaser or transferee or to the person who arranged the sale or transfer so they can pass this document to the person who now holds the shares. If you have sold or transferred part only of your holding in shares in Nostrum you should retain this document and consult the stockbroker, bank or other agent through whom the sale or transfer was effected.

NOSTRUM OIL & GAS PLC (Incorporated in England and Wales with Registered No. 08717287)
The Board plans to hold the AGM at the offices of White & Case LLP at 5 Old Broad Street, London, EC2N 1DW on Friday 30 June 2023 at 10:00 a.m. (BST).
Further details regarding voting arrangements can be found on page 2.
A summary of the action to be taken by shareholders is set out in the notes to the Notice of the AGM at the end of this document.
| Date of this Document | 6 June 2023 |
|---|---|
| Last time and date for appointment of a proxy |
10:00 a.m. (BST) on Wednesday 28 June 2023 |
| Annual General Meeting | 10:00 a.m. (BST) on Friday 30 June 2023 |
Shareholders are encouraged to submit their voting instructions as soon as possible, even if they intend to attend the AGM in person. Please see below for instructions on how to submit your vote.
Shareholders can submit questions to the Board in advance of the AGM by emailing such questions to [email protected] by no later than 10:00 a.m. (BST) on Wednesday 28 June 2023. The Company will consider all questions received and, where appropriate, will answer questions either ahead of or at the AGM.
You will not receive a form of proxy for the AGM with this Notice. Instead, if you would like to vote on the resolutions, you may appoint a proxy via https://www.signalshares.com/ by following the instructions on that website or, if you hold your shares in CREST, via the CREST system. If you are an institutional investor, you may be able to appoint a proxy electronically via the Proxymity platform, a process which has been agreed by the Company and approved by the Registrar. Notice of your appointment of a proxy should reach the Company's Registrar, Link Group, by no later than 10:00 a.m. (BST) on Wednesday 28 June 2023.
You may request a hard copy form of proxy directly from the Company's Registrar, Link Group, by calling 0371 664 0391. Calls are charged at the standard geographical rate and may vary by provider. If you are outside the United Kingdom, please call +44 (0)371 664 0391. Calls from outside the United Kingdom will be charged at the applicable international rate. Lines are open between 9:00 a.m. – 5:30 p.m. (BST), Monday to Friday, excluding public holidays in England and Wales.
If you hold your shares through a nominee service, please contact the nominee service provider regarding the process for appointing a proxy.
The following definitions apply throughout this document unless the context requires otherwise (in addition to the terms defined in the text):
| 2022 Annual Report |
the Company's annual report for the financial year ended 31 December 2022 |
|---|---|
| Act | the Companies Act 2006 (as amended) |
| AGM | the annual general meeting of the Company for which the notice is set out on pages 6 to 8 of this document, or any reconvened meeting following adjournment thereof |
| Auditor | MacIntyre Hudson LLP |
| Board | the board of Directors of the Company |
| Company or Nostrum |
Nostrum Oil & Gas PLC |
| Directors | the directors of the Company, whose names are set out on page 4 of this document |
| FCA | Financial Conduct Authority |
| Listing Rules | the Listing Rules of the FCA |
| Notice | the notice of AGM on pages 6 to 8 of this document |
| Ordinary Shares | ordinary shares of £0.01 each in the capital of the Company |
| United Kingdom or UK | United Kingdom of Great Britain and Northern Ireland |
| £ | pounds Sterling |
All references in this document to laws and regulations are to English laws and regulations, unless otherwise stated, or as the context otherwise requires.
(Incorporated in England and Wales with Registered No. 08717287)
Directors:
| Stephen Whyte | Chairman |
|---|---|
| Arfan Khan | Director and Chief Executive Officer |
| Chris Cox | Independent Non-Executive Director |
| Chris Hopkinson |
Independent Non-Executive Director |
| Fiona Paulus | Independent Non-Executive Director |
| Martin Gudgeon | Non-Executive Director |
Company Secretary Thomas Hartnett
6 June 2023
Dear Shareholder
I am pleased to enclose the Notice of Meeting for the Company's 2023 AGM. This year's AGM will be held on Friday 30 June 2023 at the offices of White & Case LLP at 5 Old Broad Street, London, EC2N 1DW at 10:00 a.m. (BST).
The following pages set out the Notice of AGM, setting out the business that will be proposed and the procedures for your participation and voting.
The purpose of the remainder of this letter is to provide you with an explanation of the resolutions to be proposed at the AGM.
All resolutions apart from Resolutions 13 and 14 are proposed as ordinary resolutions. For each of these to be passed, more than half the votes cast at the meeting must be in favour of the resolution. Resolutions 13 and 14 are proposed as special resolutions. For each of these to be passed, at least three-quarters of the votes cast must be in favour of the resolution. Voting on all resolutions to be proposed at the AGM will be by way of a poll.
Explanatory notes on all the business to be considered at this year's AGM appear on pages 9 to 11 of this document.
A resolution to receive the Directors' Report and the Financial Statements for the year ended 31 December 2022 is included as an ordinary resolution (Resolution 1).
An advisory resolution to approve the Directors' Remuneration Report is proposed (Resolution 2). The Directors' Remuneration Report can be found on pages 107-122 of the 2022 Annual Report. The Directors' Remuneration Report gives details of the implementation of the Company's remuneration policy in terms of amounts paid or payable to Directors in connection with their performance and the performance of the Company during the year ended 31 December 2022. This vote is advisory and will not affect the way in which the remuneration policy has been implemented or the future remuneration that is paid to any Director.
Resolution 3 seeks approval for a new remuneration policy identical to the current remuneration policy except to the extent required to enable the payment of a maximum annual bonus of 100% of base compensation to the Company's Chief Financial Officer (if appointed to the Board).
In accordance with best practice, the continuation of the appointments of all Board members is subject to their appointment or reappointment (as appropriate) at the AGM (Resolutions 4 to 9). Biographies of each of the Directors standing for appointment or reappointment (as appropriate) can be found on pages 90 to 91 of the 2022 Annual Report. Resolution 10 recommends the appointment of MacIntyre Hudson LLP as auditors to the Company and Resolution 11 proposes that the Directors be authorised to set their remuneration on the recommendation of the Audit Committee.
Resolutions 12, 13 and 14 relate to the Directors' authority to issue shares. Resolution 12 seeks to renew the Directors' general authority to allot shares, while Resolutions 13 and 14 relate to the ability to issue new shares for cash other than in accordance with statutory pre-emption rights.
The Board considers that all the proposals to be considered at the AGM are in the best interests of the Company and its shareholders as a whole and are most likely to promote the success of the Company. The Board recommends that you vote in favour of all the proposed resolutions. None of the Directors has any legal or beneficial interest in the Ordinary Shares.
If you would like to vote on the resolutions, details regarding voting arrangements can be found on page 2 of this document.
Yours faithfully,
Stephen Whyte
Chairman
NOTICE IS HEREBY given that the 2023 Annual General Meeting of the Company will be held at the offices of White & Case LLP at 5 Old Broad Street, London, EC2N 1DW on Friday 30 June 2023 at 10:00 a.m. (BST).
At the AGM, you will be asked to consider and vote on the resolutions below and voting on all resolutions will be by way of a poll. Resolutions 1 to 12 will be proposed as ordinary resolutions; this means that for each of those ordinary resolutions to be passed, more than half of the votes cast must be in favour. Resolutions 13 and 14 will be proposed as special resolutions; this means that for each of those resolutions to be passed, at least three-quarters of the votes cast must be in favour.
and so that the Board may impose any limits or restrictions and make any arrangements which it considers necessary or appropriate to deal with treasury shares, fractional entitlements, record dates, legal, regulatory or practical problems in, or under the laws of, any territory or any other matter,
such power to apply until the end of the next annual general meeting of the Company (or, if earlier, at the close of business on 30 September 2024) but so that during this period the Company may make offers, and enter into agreements, which would, or might, require Ordinary Shares to be allotted or rights to subscribe for or to convert securities into Ordinary Shares to be granted after the authority ends and the Directors may allot Ordinary Shares or grant rights to subscribe for or convert securities into Ordinary Shares under any such offer or agreement as if the authority had not ended.
and so that the Board may impose any limits or restrictions and make any arrangements which it considers necessary or appropriate to deal with treasury shares, fractional entitlements, record dates, legal, regulatory or practical problems in, or under the laws of, any territory or any other matter;
such power to apply until the end of the next annual general meeting of the Company (or, if earlier, at the close of business on 30 September 2024) but, in each case, prior to its expiry the Company may make offers, and enter into agreements, which would, or might, require equity securities to be allotted (and treasury shares to be sold) after the power expires and the Board may allot equity securities (and sell treasury shares) under any such offer or agreement as if the power had notexpired.
such powerto expire at the end of the next annual general meeting of the Company (or, if earlier, at the close of business on 30 September 2024) but, in each case, prior to its expiry the Company may make offers, and enter into agreements, which would, or might, require equity securities to be allotted (and treasury shares to be sold) after the power expires and the Board may allot equity securities (and sell treasury shares) under any such offer or agreement as if the power had notexpired.
Dated 6 June 2023
By order of the Board
Thomas Hartnett Company Secretary
Registered office: 20 Eastbourne Terrace, London, W2 6LG
The Directors are required to present the accounts, Directors' report and auditor's report to the meeting. These are contained in the 2022 Annual Report.
The Directors' Remuneration Report for the year ended 31 December 2022, a copy of which can be found on pages 107 to 122 of the 2022 Annual Report, is submitted for approval by the shareholders. The report gives details of the Directors' remuneration for the year ended 31 December 2022. The Auditors have audited those parts of the Directors' Remuneration Report capable of being audited. Resolution 2 is an advisory vote.
A new remuneration policy is submitted for approval by the shareholders. The proposed remuneration policy is identical to the existing remuneration policy except to the extent required to enable the payment of a maximum annual bonus of 100% of base compensation to the Company's Chief Financial Officer (if appointed to the Board). The new policy is set out in full on pages 116 to 122 of the 2022 Annual Report.
Under the UK Corporate Governance Code, all directors should retire at the AGM and those wishing to serve again should submit themselves for annual election or re-election by shareholders. Therefore, in accordance with best practice, all members of the Board are standing for appointment or reappointment (as appropriate) by the shareholders at this year's AGM.
The Board has reviewed the role of each of the Directors and remains satisfied that each of the Directors continues to be fully competent to carry out his or her responsibilities as a member of the Board and that each such Director's performance continues to be effective, demonstrates commitment to the role and is important to the Company's long term sustainable success. Biographies of each of the Directors can be found on pages 90 to 91 of the 2022 Annual Report.
The Company is required at each general meeting at which the Company's annual report and accounts for the previous financial year are presented to appoint auditors to hold office until the next such meeting. Accordingly, the Board, on the recommendation of the Audit Committee, recommends to shareholders the appointment of MacIntyre Hudson LLP as the Company's auditors.
This resolution, which is conditional on the passing of Resolution 10, seeks shareholder consent for the Directors to set the remuneration of the Auditors on the recommendation of the Audit Committee.
Shareholders' authority is required before the Directors may allot Ordinary Shares. Paragraph (a) of Resolution 12 would give the Directors the authority to allot Ordinary Shares and to grant rights to subscribe for or to convert any securities into Ordinary Shares up to a maximum aggregate nominal amount equal to £564,605, which represents one third of the nominal value of the Company's issued ordinary share capital as at 30 May 2023.
In addition, and in line with guidance issued by the Investment Association (the "IA"), paragraph (b) of Resolution 12 would give the Directors the authority to allot Ordinary Shares and to grant rights to subscribe for or convert any securities into shares in connection with a pre-emptive offer, up to a further aggregate nominal amount of £564,605 which represents an additional one third of the nominal value of the Company's issued ordinary share capital as at 30 May 2023. In line with the IA guidance, authority under paragraph (b) of Resolution 12 would only be used to allot shares pursuant to a fully pre-emptive offer.
While the Directors do not have any present intention to issue new Ordinary Shares except under the Company's share option schemes and, if necessary, to satisfy the consideration payable for businesses to be acquired, the Directors believe that having the additional allotment authority sought under Resolution 12 is in stakeholders' best interests to ensure that the Company has maximum flexibility in managing its capital resources. The authorities supersede all previous authorities and will expire at the end of the next annual general meeting of the Company (or, if earlier, at the close of business on 30 September 2024). The Directors intend to seek to renew these authorities at next year's annual general meeting.
Resolution 13 will be proposed as a special resolution. If the Board wishes to allot new shares and other equity securities, or sell treasury shares, for cash (other than in connection with an employee share incentive plan), company law requires that these shares are offered first to shareholders in proportion to their existing holdings. Resolution 13 deals with the authority of the Board to allot new shares or other equity securities using the authority given by Resolution 12, or to sell treasury shares, for cash without the shares or other equity securities first being offered to shareholders in proportion to their existing holdings. The authority, if granted, will relate to the allotment of new Ordinary Shares (or other equity securities) or the sale of treasury shares in respect of:
The authorities supersede all previous authorities and will expire at the end of the next annual general meeting of the Company (or, if earlier, at the close of business on 30 September 2024). The Directors intend to seek to renew these authorities at next year's annual general meeting.
The Board considers the authorities in Resolution 13 to be appropriate in order to allow the Company flexibility to finance business opportunities or to conduct a rights issue or other pre-emptive offer without the need to comply with the strict requirements of the statutory pre-emption provisions. Resolution 13 is consistent with the recently updated guidance issued by the Pre-Emption Group.
Resolution 14 will be proposed as a special resolution. The Statement of Principles on Disapplying Pre-Emption Rights most recently published by the Pre-Emption Group supports the annual disapplication of pre-emption rights in respect of allotments of shares and other equity securities (and sales of treasury shares for cash) representing no more than an additional 10% of issued ordinary share capital (exclusive of treasury shares) (with a further authority of up to an aggregate nominal amount equal to 20% of any allotments or sales under Resolution 14(a) to be used only for the purposes of making a follow-on offer of the kind contemplated by paragraph 3 of Section 2B of the Pre-Emption Group Statement of Principles), to be used only in connection with an acquisition or specified capital investment.
Resolution 14 follows from Resolution 13 and, if approved, Resolution 14 would give the Directors an additional authority to issue Ordinary Shares, or sell treasury shares, for cash in connection with an acquisition or capital investment of a kind contemplated by the Pre-Emption Group's Statement of Principles up to an additional aggregate nominal amount of £169,381 (being equal to 10% of the nominal value of the issued ordinary share capital of the Company as at the latest practicable date prior to the publication of the notice of the meeting) without first offering them to existing shareholders in proportion to their existing shareholdings.
This resolution will allow the Board to allot shares only in connection with an acquisition or specified capital investment which is announced contemporaneously with the allotment, or which has taken place in the preceding 12-month period and is disclosed in the announcement of the issue. As mentioned above, Resolution 14 also provides for a further authority of up to an aggregate nominal amount equal to 20% of any allotments or sales under Resolution 14(a) to be used only for the purposes of making a follow-on offer of a kind contemplated by paragraph 3 of Section 2B of the Pre-Emption Group Statement of Principles.
The Board considers the authorities in Resolution 14 to be appropriate in order to allow the Company flexibility to finance business opportunities or to conduct a rights issue or other pre-emptive offer without the need to comply with the strict requirements of the statutory pre-emption provisions. Resolution 14 is consistent with the recently updated guidance issued by the Pre-Emption Group.
Resolutions 13 and 14 have been separated in accordance with the guidance issued by the Pre- Emption Group. If the Company makes a non-pre-emptive issue of Ordinary Shares for cash using the power conferred by Resolution 13 or 14 above, the Board confirms that the Company will comply with the shareholder protections contained in Part 2B of the Pre-Emption Group's Statement of Principles regarding how such an issue should be carried out. Among other things, the Board will give due consideration to the possibility of giving retail investors and other existing investors who are not allocated shares an opportunity to subscribe for Ordinary Shares at a similar price. Resolution 13(c) and Resolution 14(b) are intended to enable the Company to do this by making a follow-on offer to such investors, as described above.
The Board confirms that, in its opinion, all of the resolutions are in the best interests of the shareholders of the Company as a whole and recommends that shareholders vote in favour of them.
shall be entitled to attend and vote at the meeting. Changes to the register of members after the relevant deadline shall be disregarded in determining the rights of any person to attend and vote at the meeting.
Please note that any electronic communication sent to the Company or to the Shareportal Service that is found to contain a computer virus will not be accepted. The use of the internet service in connection with the AGM is governed by the conditions of use set out on the website, www.signalshares.com and may be read by logging on to that site.
Completion and return of such a proxy will not prevent a member from attending the AGM and voting in person.
Unless otherwise indicated on the Form of Proxy, CREST voting or any other electronic voting channel instruction, the proxy will vote as they think fit or, at their discretion, withhold from voting.
call +44 (0)371 664 0391. Calls outside the United Kingdom will be charged at the applicable international rate. Lines are open between 9:00 a.m. – 5:30 p.m. Monday to Friday, excluding public holidays in England and Wales. If you submit more than one valid proxy appointment in respect of the same share or shares, the appointment received last before the latest time for the receipt of proxies will take precedence. If the Company is unable to determine which was received last, none of the proxy appointments in respect of that share or shares shall be valid.
Where you have appointed a proxy using the hard-copy form and would like to change the instructions using another hard-copy proxy form, please contact Link Telephone Helpline on 0371 664 0391 (calls are charged at the standard geographical rate and may vary by provider, lines are open 9:00 a.m. - 5:30 p.m. Mon-Fri) or if you are calling from overseas please call +44 (0)371 664 0391 (calls outside the United Kingdom will be charged at the applicable international rate).
If the Chairman, as a result of any proxy appointments, is given discretion as to how the votes the subject of those proxies are cast and the voting rights in respect of those discretionary proxies, when added to the interests in the Company's securities already held by the Chairman, result in the Chairman holding such number of voting rights that he has a notifiable obligation under the Disclosure, Guidance and Transparency Rules, the Chairman will make the necessary notifications to the Company and the Financial Conduct Authority. As a result, any member holding 3 per cent. or more of the voting rights in the Company who grants the Chairman a discretionary proxy in respect of some or all of those voting rights and so would otherwise have a notification obligation under the Disclosure, Guidance and Transparency Rules, need not make a separate notification to the Company and the Financial Conduct Authority.
Please refer to page 2 above for further details on the procedure to follow if you wish to submit a question.
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