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NORWOOD SYSTEMS LIMITED — AGM Information 2012
Oct 29, 2012
65434_rns_2012-10-29_3df81607-2424-486d-b285-d3d7df22033a.pdf
AGM Information
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M O N T E R A Y M I N I N G G R O U P L T D A C N 0 6 2 9 5 9 5 4 0
NOTICE OF ANNUAL GENERAL MEETING
The Annual General Meeting of the Company will be held at Level 3, 115 Pitt Street, Sydney, New South Wales on 30 November 2012 at 2:00pm (AEST).
This Notice of Annual General Meeting should be read in its entirety. If Shareholders are in doubt as to how they should vote, they should seek advice from their accountant, solicitor or other professional adviser prior to voting.
Should you wish to discuss any matter please do not hesitate to contact the Company Secretary by telephone on (07) 5538 2558.
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Notice of Annual General Meeting - 2012
MONTERAY MINING GROUP LTD
A C N 0 6 2 9 5 9 5 4 0
NOTICE OF ANNUAL GENERAL MEETING
Notice is hereby given that the annual general meeting of Shareholders of Monteray Mining Group Ltd ( Company ) will be held at 2:00pm on 30 November 2012 at the Level 3, 115 Pitt Street, Sydney, New South Wales (AEST) ( Meeting ).
The Explanatory Memorandum to this Notice provides additional information on matters to be considered at the Meeting. The Explanatory Memorandum and the Proxy Form form part of this Notice.
The Directors have determined pursuant to regulation 7.11.37 of the Corporations Regulations 2001 (Cth) that the persons eligible to vote at the Meeting are those who are registered as Shareholders on 28 November 2012 at 5pm (AEST).
Terms and abbreviations used in this Notice and the Explanatory Memorandum are defined in Section 7.
AGENDA
1. Annual Financial Report
To consider the Annual Financial Report of the Company and its controlled entities for the year ended 30 June 2012, which includes the Financial Report, the Directors' Report and the Auditor's Report
2. Resolution 1 – Remuneration Report
To consider and, if thought fit, to pass with or without amendment, as an ordinary resolution the following:
"That the Remuneration Report be adopted by the Shareholders on the terms and conditions in the Explanatory Memorandum."
Voting Exclusion
In accordance with section 250R of the Corporations Act, a vote on this Resolution must not be cast by or on behalf of a member of the Key Management Personnel whose remuneration details are included in the Remuneration Report, or a Closely Related Party of such member.
A vote may be cast by such person if the vote is not cast on behalf of a person who is excluded from voting on this Resolution, and:
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(a) the person is appointed as proxy by writing that specifies the way the proxy is to vote on the Resolution; or
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(b) the person is the Chairman and the appointment of the Chairman as proxy does not specify the way the proxy is to vote on this Resolution, but expressly authorises the Chairman to exercise the proxy even if this Resolution is connected with the remuneration of a member of the Key Management Personnel.
Notice of Annual General Meeting - 2012
3. Resolution 2 – Re-Election of Mr John Hannaford as a Director
To consider and, if thought fit, to pass with or without amendment, as an ordinary resolution the following:
"That in accordance with article 20.2 of the Constitution and for all other purposes, Mr John Hannaford is elected as a Director on the terms and conditions in the Explanatory Memorandum."
4. Resolution 3 – Approval of 10% Placement Facility
To consider and, if thought fit, to pass with or without amendment, as a special resolution the following:
"That in accordance with Listing Rule 7.1A and for all other purposes, Shareholders approve the issue of Equity Securities of up to 10% of the issued capital of the Company (at the time of issue), calculated in accordance with the formula prescribed in Listing Rule 7.1A.2 and on the terms and conditions in the Explanatory Memorandum."
Voting Exclusion
The Company will disregard any votes cast on this Resolution by a person (and any Associates of such a person) who may participate in the 10% Placement Facility and a person who might obtain a benefit if this Resolution is passed, except a benefit solely in the capacity of a holder of Shares, and any Associate of that person (or those persons).
The Company will not disregard a vote if:
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(a) it is cast by a person as a proxy for a person who is entitled to vote, in accordance with the directions on the Proxy Form; or
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(b) it is cast by the Chairman as proxy for a person who is entitled to vote, in accordance with a direction on the Proxy Form to vote as the proxy decides.
Dated 30 October 2012
BY ORDER OF THE BOARD
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Steven Cole Company Secretary
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Notice of Annual General Meeting - 2012
MONTERAY MINING GROUP LIMITED
A C N 0 6 2 9 5 9 5 4 0
EXPLANATORY MEMORANDUM
1. Introduction
The Explanatory Memorandum has been prepared for the information of Shareholders of the Company in connection with the business to be conducted at the Meeting to be held at Level 3, 115 Pitt Street, Sydney NSW 2000 on 30 November 2012 at 2:00pm (AEST).
The Explanatory Memorandum forms part of the Notice which should be read in its entirety. The Explanatory Memorandum contains the terms and conditions on which the Resolutions will be voted.
A Proxy Form is located at the end of the Explanatory Memorandum.
2. Action to be taken by Shareholders
Shareholders should read the Notice including the Explanatory Memorandum carefully before deciding how to vote on the Resolutions.
2.1 Proxies
A Proxy Form is attached to the Notice. This is to be used by Shareholders if they wish to appoint a representative (a 'proxy') to vote in their place. All Shareholders are invited and encouraged to attend the Meeting or, if they are unable to attend in person, sign and return the Proxy Form to the Company in accordance with the instructions thereon. Lodgement of a Proxy Form will not preclude a Shareholder from attending and voting at the Meeting in person.
Please note that:
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(a) a member of the Company entitled to attend and vote at the Meeting is entitled to appoint a proxy;
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(b) a proxy need not be a member of the Company; and
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(c) a member of the Company entitled to cast two or more votes may appoint two proxies and may specify the proportion or number of votes each proxy is appointed to exercise, but where the proportion or number is not specified, each proxy may exercise half of the votes.
The enclosed Proxy Form provides further details on appointing proxies and lodging Proxy Forms.
2.2 Voting Prohibition by Proxy Holders (Remuneration of Key Management Personnel)
In accordance with section 250R of the Corporations Act, a vote on Resolution 1 must not be cast (in any capacity) by, or on behalf of:
- (a) a member of the Key Management Personnel whose remuneration details are included in the Remuneration Report; or
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Notice of Annual General Meeting - 2012
- (b) a Closely Related Party of such member.
However, a person described above may cast a vote on Resolution 1 if the vote is not cast on behalf of a person who is excluded from voting on Resolution 1 and:
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(a) the person is appointed as proxy by writing that specifies the way the proxy is to vote on this Resolution; or
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(b) the person is the Chairman and the appointment of the Chairman as proxy does not specify the way the proxy is to vote on the resolution, but expressly authorises the Chairman to exercise the proxy even if the Resolution is connected with the remuneration of a member of the Key Management Personnel.
The Chairman intends to exercise all available proxies in favour of Resolution 1.
3. Annual Financial Report
In accordance with section 317 of the Corporations Act, Shareholders will be offered the opportunity to discuss the Annual Financial Report, including the Financial Report, the Directors' Report and the Auditor's Report for the financial year ended 30 June 2012.
There is no requirement for Shareholders to approve the Annual Financial Report.
At the Meeting, Shareholders will be offered the opportunity to:
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(a) discuss the Annual Financial Report which is available online at www.monteraymining.com.au;
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(b) ask questions about, or comment on, the management of the Company; and
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(c) ask the auditor questions about the conduct of the audit and the preparation and content of the Auditor’s Report.
In addition to taking questions at the Meeting, written questions to the Chairman about the management of the Company, or to the Company’s auditor about:
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(a) the preparation and content of the Auditor’s Report;
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(b) the conduct of the audit;
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(c) accounting policies adopted by the Company in relation to the preparation of the financial statements; and
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(d) the independence of the Auditor in relation to the conduct of the audit,
may be submitted no later than 5 Business Days before the Meeting to the Company Secretary at the Company's registered office.
4. Resolution 1 – Remuneration Report
In accordance with subsection 250R(2) of the Corporations Act, the Company must put the Remuneration Report to the vote of Shareholders. The Directors' Report contains the Remuneration Report which sets out the remuneration policy for the Company and the remuneration arrangements in place for the executive Directors, specified executives and non-executive Directors.
In accordance with subsection 250R(3) of the Corporations Act, Resolution 1 is advisory only and does not bind the Directors. If Resolution 1 is not passed, the Directors will not be required to alter any of the arrangements in the Remuneration Report.
The Corporations Amendment (Improving Accountability on Director and Executive Remuneration) Act 2011 which came into effect on 1 July 2011, amended the Corporations
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Notice of Annual General Meeting - 2012
Act to provide that Shareholders will have the opportunity to remove the whole Board except the managing director if the Remuneration Report receives a 'no' vote of 25% or more ( Strike ) at two consecutive annual general meetings.
Where a resolution on the Remuneration Report receives a Strike at two consecutive annual general meetings, the Company will be required to put to Shareholders at the second annual general meeting a resolution on whether another meeting should be held (within 90 days) at which all Directors (other than the Managing Director) who were in office at the date of approval of the applicable Directors' Report must stand for re-election.
The Company's Remuneration Report did not receive a Strike at the 2011 annual general meeting. If the Remuneration Report receives a Strike at this Meeting, Shareholders should be aware that if a second Strike is received at the 2013 annual general meeting, this may result in the re-election of the Board.
The Chairman will allow a reasonable opportunity for Shareholders as a whole to ask about, or make comments on the Remuneration Report.
Resolution 1 is an ordinary Resolution.
The Chairman intends to exercise all available proxies in favour of Resolution 1.
If the Chairman is appointed as your proxy and you have not specified the way the Chairman is to vote on Resolution 1, by signing and returning the Proxy Form, you are considered to have provided the Chairman with an express authorisation for the Chairman to vote the proxy in accordance with the Chairman's intention, even though Resolution 1 is connected directly or indirectly with the remuneration of a member of the Key Management Personnel.
5. Resolution 2 – Re-Election of Mr John Hannaford as a Director
Pursuant to article 20.2 of the Constitution, at every annual general meeting, one third of the Directors must retire from office (other than the Managing Director). A retiring Director under this article is eligible for re-election pursuant to article 20.3 of the Constitution. The Directors to retire are those who have been the longest in office since their last election.
In accordance with the Constitution, Mr Hannaford will retire by rotation and seek re-election.
Mr Hannaford has extensive financial experience from several corporate roles in Australia, Asia and Europe with a resources emphasis ranging from listed oil producers and oilfield construction groups to gold and mineral exploration companies, as well as banking. He cofounded boutique Corporate Advisory firm Ventnor Capital which specialises in the provision of corporate advice to the junior resources sector.
At Ventnor Capital, he has been responsible for several new listings and M&A transactions including Emerald Oil & Gas NL, Bathurst Resources Ltd, Transit Holdings Ltd, Atlantic Limited and Comdek Limited.
Mr Hannaford is currently Chairman of Strickland Resources, and a director of Jaguar Minerals Limited.
Mr Hannaford graduated from the University of Western Australia with a Bachelor of Commerce degree in 1986 majoring in Finance and Economics. He qualified as a Chartered Accountant in 1990, gaining experience with Arthur Andersen audit division in Perth and in Hong Kong. He is a Fellow of the Financial Services Institute of Australia (Finsia).
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Notice of Annual General Meeting - 2012
6. Resolution 3 – Approval of 10% Placement Facility
6.1 General
Listing Rule 7.1A enables eligible entities to issue Equity Securities up to 10% of its issued share capital through placements over a 12 month period after the annual general meeting ( 10% Placement Facility ). The 10% Placement Facility is in addition to the Company's 15% placement capacity under Listing Rule 7.1.
An eligible entity for the purposes of Listing Rule 7.1A is an entity that is not included in the S&P/ASX 300 Index and has a market capitalisation of $300 million or less. The Company is an eligible entity.
The Company is now seeking Shareholder approval by way of a special resolution to have the ability to issue Equity Securities under the 10% Placement Facility.
The exact number of Equity Securities to be issued under the 10% Placement Facility will be determined in accordance with the formula prescribed in Listing Rule 7.1A.2 (refer to Section 6.2(c) below).
The Board unanimously recommends that Shareholders vote in favour of Resolution 3.
Resolution 3 is a special resolution and therefore requires approval of 75% of the votes cast by Shareholders present and eligible to vote (in person, by proxy, by attorney or, in the case of a corporate Shareholder, by a corporate representative).
The Chairman intends to exercise all available proxies in favour of Resolution 3.
6.2 Description of Listing Rule 7.1A
- (a) Shareholder approval
The ability to issue Equity Securities under the 10% Placement Facility is subject to Shareholder approval by way of a special resolution at an annual general meeting.
- (b) Equity Securities
Any Equity Securities issued under the 10% Placement Facility must be in the same class as an existing quoted class of Equity Securities of the Company.
The Company, as at the date of the Notice, has on issue Shares and Convertible Securities.
- (c) Formula for calculating 10% Placement Facility
Listing Rule 7.1A.2 provides that eligible entities which have obtained Shareholder approval at an annual general meeting may issue or agree to issue, during the 12 month period after the date of the annual general meeting, a number of Equity Securities calculated in accordance with the following formula:
(A x D) – E
-
A is the number of shares on issue 12 months before the date of issue or agreement:
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(A) plus the number of fully paid shares issued in the 12 months under an exception in Listing Rule 7.2;
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Notice of Annual General Meeting - 2012
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(B) plus the number of partly paid shares that became fully paid in the 12 months;
-
(C) plus the number of fully paid shares issued in the 12 months with Shareholder approval under Listing Rule 7.1 and 7.4. This does not include an issue of fully paid shares under the entity's 15% placement capacity without Shareholder approval;
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(D) less the number of fully paid shares cancelled in the 12 months.
Note that A has the same meaning in Listing Rule 7.1 when calculating an entity's 15% placement capacity.
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D is 10%
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E is the number of Equity Securities issued or agreed to be issued under Listing Rule 7.1A.2 in the 12 months before the date of the issue or agreement to issue that are not issued with Shareholder approval under Listing Rule 7.1 or 7.4.
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(d) Listing Rule 7.1 and Listing Rule 7.1A
The ability of an entity to issue Equity Securities under Listing Rule 7.1A is in addition to the entity's 15% placement capacity under Listing Rule 7.1.
At the date of the Notice, the Company has on issue 37,900,618 Shares and therefore has a capacity to issue:
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(i) 5,685,092 Equity Securities under Listing Rule 7.1; and
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(ii) subject to Shareholder approval being received under Resolution 3, 3,790,061 Equity Securities under Listing Rule 7.1A.
The actual number of Equity Securities that the Company will have capacity to issue under Listing Rule 7.1A will be calculated at the date of issue of the Equity Securities in accordance with the formula prescribed in Listing Rule 7.1A.2 (refer to Section 6.2(c) above).
- (e) Minimum Issue Price
The issue price of Equity Securities issued under Listing Rule 7.1A must be not less than 75% of the VWAP of Equity Securities in the same class calculated over the 15 Trading Days immediately before:
-
(i) the date on which the price at which the Equity Securities are to be issued is agreed; or
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(ii) if the Equity Securities are not issued within 5 Trading Days of the date in paragraph (i) above, the date on which the Equity Securities are issued.
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(f) 10% Placement Period
Shareholder approval of the 10% Placement Facility under Listing Rule 7.1A is valid from the date of the annual general meeting at which the approval is obtained and expires on the earlier to occur of:
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(i) the date that is 12 months after the date of the annual general meeting at which the approval is obtained; or
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(ii) the date of Shareholder approval of a transaction under Listing Rules 11.1.2 (a significant change to the nature or scale of activities) or 11.2 (disposal of main undertaking),
( 10% Placement Period ).
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Notice of Annual General Meeting - 2012
6.3 Listing Rule 7.1A
The effect of Resolution 3 will be to allow the Directors to issue the Equity Securities under Listing Rule 7.1A during the 10% Placement Period without using the Company’s 15% placement capacity under Listing Rule 7.1.
6.4 Specific information required by Listing Rule 7.3A
Listing Rule 7.3A requires information be provided to Shareholders for the purposes of obtaining Shareholder approval pursuant to Listing Rule 7.1A as follows:
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(a) The Equity Securities will be issued at an issue price of not less than 75% of the VWAP for the Company's Equity Securities over the 15 Trading Days immediately before:
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(i) the date on which the price at which the Equity Securities are to be issued is agreed; or
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(ii) if the Equity Securities are not issued within 5 Trading Days of the date in paragraph (i) above, the date on which the Equity Securities are issued.
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(b) If this Resolution is approved by Shareholders and the Company issues Equity Securities under the 10% Placement Facility, the existing Shareholders' voting power in the Company will be diluted as shown in the below table (in the case of Convertible Securities, only if the Convertible Securities are converted into Shares). There is a risk that:
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(i) the market price for the Company's Equity Securities may be significantly lower on the date of the issue of the Equity Securities than on the date of the Meeting; and
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(ii) the Equity Securities may be issued at a price that is at a discount to the market price for the Company's Equity Securities on the issue date,
which may have an effect on the amount of funds raised by the issue of the Equity Securities.
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(c) The below table shows the dilution of existing Shareholders on the basis of the current market price of Shares and the current number of ordinary securities for variable "A" calculated in accordance with the formula in Listing Rule 7.1A(2) as at the date of the Notice.
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(d) The table also shows:
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(i) two examples where variable “A” has increased, by 50% and 100%. Variable “A” is based on the number of ordinary securities the Company has on issue. The number of ordinary securities on issue may increase as a result of issues of ordinary securities that do not require Shareholder approval (for example, a pro rata entitlements issue or scrip issued under a takeover offer) or future specific placements under Listing Rule 7.1 that are approved at a future Shareholders’ meeting; and
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Notice of Annual General Meeting - 2012
(ii) two examples of where the issue price of ordinary securities has decreased by 50% and increased by 100% as against the current market price.
| Variable 'A' in Listing Rule 7.1A.2 |
Dilution | |||
|---|---|---|---|---|
| $0.045 50% decrease in Issue Price |
$0.09 Issue Price |
$0.18 100% increase in Issue Price |
||
| Current Variable A 37,900,618 Shares |
10% Voting Dilution |
3,790,061 Shares | 3,790,061 Shares | 3,790,061 Shares |
| Funds raised | $236,878 | $473,757 | $947,515 | |
| 50% increase in current Variable A 56,850,927 Shares |
10% Voting Dilution |
5,685,092 Shares | 5,685,092 Shares | 5,685,092 Shares |
| Funds raised | $355,318 | $710,636 | $1,421,273 | |
| 100% increase in current Variable A 75,801,236 Shares |
10% Voting Dilution |
7,580,123 Shares | 7,580,123 Shares | 7,580,123 Shares |
| Funds raised | $473,757 | $947,515 | $1,895,030 |
The table has been prepared on the following assumptions:
- (i) The Company issues the maximum number of Equity Securities available under the 10% Placement Facility.
- (ii) No Convertible Securities (including any Convertible Securities issued under the 10% Placement Facility) are converted into Shares before the date of the issue of the Equity Securities;
- (iii) The 10% voting dilution reflects the aggregate percentage dilution against the issued share capital at the time of issue. This is why the voting dilution is shown in each example as 10%.
- (iv) The table does not show an example of dilution that may be caused to a particular Shareholder by reason of placements under the 10% Placement Facility, based on that Shareholder’s holding at the date of the Meeting.
- (v) The table shows only the effect of issues of Equity Securities under Listing Rule 7.1A, not under the 15% placement capacity under Listing Rule 7.1.
- (vi) The issue of Equity Securities under the 10% Placement Facility consists only of Shares. If the issue of Equity Securities includes Convertible Securities, it is assumed that those Convertible Securities are converted into Shares for the purpose of calculating the voting dilution effect on existing Shareholders.
- (vii) The issue price is $0.125 being the closing price of Shares on the ASX on 25 October 2012.
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(e) The Company will only issue the Equity Securities during the 10% Placement Period.
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(f) The Company may seek to issue the Equity Securities for the purpose of raising funds to be used towards continued exploration, feasibility study and development expenditure on the Company’s gold exploration licences in Western Australia (the Hickmans, Triple 3 and Malcolm King licenses) and Burkina Faso (the Vema and Eburnean Projects).
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(g) The Company will comply with the disclosure obligations under Listing Rules 7.1A(4) and 3.10.5A upon issue of any Equity Securities.
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(h) The Company’s allocation policy is dependent on the prevailing market conditions at the time of any proposed issue pursuant to the 10% Placement Facility. The identity of the allottees of Equity Securities will be determined on a case-by-case basis having regard to the factors including but not limited to the following:
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(i) the methods of raising funds that are available to the Company, including but not limited to, rights issue or other issue in which existing security holders can participate;
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(ii) the effect of the issue of the Equity Securities on the control of the Company;
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Notice of Annual General Meeting - 2012
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(iii) the financial situation and solvency of the Company; and
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(iv) advice from corporate, financial and broking advisers (if applicable).
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(i) The allottees under the 10% Placement Facility have not been determined as at the date of the Notice but may include existing substantial Shareholders and/or new Shareholders who are not a related party or an Associate of a related party of the Company.
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(j) The Company will only issue and allot the Equity Securities during the 10% Placement Period. The approval under Resolution 3 for the issue of the Equity Securities will cease to be valid in the event that Shareholders approve a transaction under Listing Rule 11.1.2 (a significant change to the nature or scale of activities) or Listing Rule 11.2 (disposal of main undertaking).
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(k) The Company has not previously obtained Shareholder approval under Listing Rule 7.1A.
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(l) A voting exclusion statement is included in the Notice.
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(m) At the date of the Notice, the Company has not approached any particular existing Shareholder or security holder or an identifiable class of existing security holder to participate in the issue of the Equity Securities. No existing Shareholder's votes will therefore be excluded under the voting exclusion in the Notice.
7. Definitions
In this Notice and the Explanatory Memorandum:
- $ means Australian Dollars.
10% Placement Facility has the meaning given in Section 6.
10% Placement Period has the meaning given in Section 6.2(f).
AEST means Australian Eastern Summer Time, being the time in Sydney New South Wales
Annual Financial Report means the Directors’ Report, the Financial Report and the Auditor's Report in respect to the financial year ended 30 June 2012.
Associate has the meaning given in Division 2 of Part 1.2 of the Corporations Act.
ASX means ASX Limited (ACN 008 624 691) and, where the context permits, the Australian Securities Exchange operated by ASX.
Auditor's Report means the auditor's report on the Financial Report.
Board means the board of Directors.
Business Day means:
(a) for determining when a notice, consent or other communication is given, a day that is not a Saturday, Sunday or public holiday in the place to which the notice, consent or other communication is sent; and
(b) for any other purpose, a day (other than a Saturday, Sunday or public holiday) on which banks are open for general banking business in Perth.
Chairman means the person appointed to chair the Meeting convened by this Notice.
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Notice of Annual General Meeting - 2012
Closely Related Party means:
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(a) a spouse or child of the member; or
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(b) has the meaning given in section 9 of the Corporations Act.
Company means Monteray Mining Group Ltd (ACN 062 959 540).
Constitution means the constitution of the Company as at the commencement of the Meeting.
Convertible Security means a security of the Company which is convertible into Shares.
Corporations Act means the Corporations Act 2001 (Cth).
Director means a director of the Company.
Directors' Report means the annual directors' report prepared under chapter 2M of the Corporations Act for the Company and its controlled entities.
Equity Securities has the same meaning as in the Listing Rules.
Explanatory Memorandum means the explanatory memorandum attached to the Notice.
Financial Report means the annual financial report prepared under Chapter 2M of the Corporations Act of the Company and its controlled entities.
Key Management Personnel means persons having authority and responsibility for planning, directing and controlling the activities of the Company, directly or indirectly, including any Director (whether executive or otherwise) of the Company.
Listing Rules means the listing rules of ASX.
Meeting has the meaning in the introductory paragraph of the Notice.
Notice means this notice of meeting.
Option means an option which entitles the holder to subscriber for one Share.
Proxy Form means the proxy form attached to the Notice.
Remuneration Report means the remuneration report of the Company contained in the Directors' Report.
Resolution means a resolution contained in the Notice.
Section means a section contained in the Explanatory Memorandum.
Share means a fully paid ordinary share in the capital of the Company.
Shareholder means a shareholder of the Company.
Trading Day means a day determined by ASX to be a trading day in accordance with the Listing Rules.
VWAP means volume weight average price .
In this Notice and the Explanatory Memorandum words importing the singular include the plural and vice versa.
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ACN 062 959 540
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PROXY FORM
The Company Secretary Monteray Mining Group Ltd
By delivery: By post: By facsimile: Level 18, 50 Cavill Avenue, PO Box 40 (07) 5526 8922 Surfers Paradise Qld 4217 Surfers Paradise Qld 4217
Name of Shareholder: Address of Shareholder: Number of Shares entitled to vote:
Please mark to indicate your directions. Further instructions are provided overleaf.
Proxy appointments will only be valid and accepted by the Company if they are made and received no later than 48 hours before the meeting.
Step 1 – Appoint a Proxy to Vote on Your Behalf
I/we being Shareholder/s of the Company hereby appoint:
The Chairman of OR if you are NOT appointing the Chairman of the the Meeting (mark Meeting as your proxy, please write the name of the box) person or body corporate (excluding the registered Shareholder) you are appointing as your proxy
or failing the individual or body corporate named, or if no individual or body corporate is named, the Chairman at the Meeting to be held at Level 3, 115 Pitt Street, Sydney NSW 2000 on Friday, 30 November 2012 at 2:00pm (AEST), as my/our proxy to act generally at the meeting on my/our behalf and to vote in accordance with the following directions (or if no directions have been given, as the proxy sees fit).
If 2 proxies are appointed, the proportion or number of votes that this proxy is authorised to exercise is * [ ]% of the Shareholder's votes*/ [ ] of the Shareholder's votes. (An additional Proxy Form will be supplied by the Company, on request).
Important – If the Chairman of the Meeting is your proxy or is appointed your proxy by default
The Chairman of the Meeting intends to vote all available proxies in favour of Resolution 1. If the Chairman of the Meeting is your proxy or is appointed your proxy by default, unless you indicate otherwise by ticking either the 'for', 'against' or 'abstain' box in relation to Resolution 1, you will be authorising the Chairman to vote in accordance with the Chairman's voting intentions on Resolution 1 even if Resolution 1 is connected directly or indirectly with the remuneration of a member of Key Management Personnel .
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Step 2 – Instructions as to Voting on Resolutions
INSTRUCTIONS AS TO VOTING ON RESOLUTIONS
The proxy is to vote for or against the Resolution referred to in the Notice as follows:
For Against Abstain
Resolution 1 Remuneration Report Resolution 2 Re-election of Director – Mr John Hannaford Resolution 3 Approval of 10% Placement Facility
Authorised signature/s This section must be signed in accordance with the instructions overleaf to enable your voting instructions to be implemented.
- If you mark the Abstain box for a particular Resolution, you are directing your proxy not to vote on your behalf on a show of hands or on a poll and your votes will not be counted in computing the required majority on a poll.
The Chairman of the Meeting intends to vote all available proxies in favour of each Resolution.
| Individual or Shareholder 1 Sole Director and Sole Company Secretary _______ Contact Name |
Shareholder 2 Director _____ Contact Daytime Telephone |
Shareholder 3 Director/Company Secretary ___ Date |
|---|---|---|
1Insert name and address of Shareholder 2 Insert name and address of proxy *Omit if not applicable
Proxy Notes:
A Shareholder entitled to attend and vote at the Meeting may appoint a natural person as the Shareholder's proxy to attend and vote for the Shareholder at that Meeting. If the Shareholder is entitled to cast 2 or more votes at the Meeting the Shareholder may appoint not more than 2 proxies. Where the Shareholder appoints more than one proxy the Shareholder may specify the proportion or number of votes each proxy is appointed to exercise. If such proportion or number of votes is not specified each proxy may exercise half of the Shareholder's votes. A proxy may, but need not be, a Shareholder of the Company.
If a Shareholder appoints a body corporate as the Shareholder’s proxy to attend and vote for the Shareholder at that Meeting, the representative of the body corporate to attend the Meeting must produce the Certificate of Appointment of Representative prior to admission. A form of the certificate may be obtained from the Company’s share registry.
You must sign this form as follows in the spaces provided: Joint Holding : where the holding is in more than one name all of the holders must sign. Power of Attorney : if signed under a Power of Attorney, you must have already lodged it with the registry, or alternatively, attach a certified photocopy of the Power of Attorney to this Proxy Form when you return it. Companies : a Director can sign jointly with another Director or a Company Secretary. A sole Director who is also a sole Company Secretary can also sign. Please indicate the office held by signing in the appropriate space.
If a representative of the corporation is to attend the Meeting the appropriate "Certificate of Appointment of Representative" should be produced prior to admission. A form of the certificate may be obtained from the Company’s Share Registry.
Proxy Forms (and the power of attorney or other authority, if any, under which the Proxy Form is signed) or a copy or facsimile which appears on its face to be an authentic copy of the Proxy Form (and the power of attorney or other authority) must be deposited at or received by facsimile transmission at the address below no later than 48 hours prior to the time of commencement of the Meeting (AEST).
Hand deliveries : Monteray Mining Group Ltd, Level 18, 50 Cavill Avenue, Surfers Paradise Qld 4217.
Postal address: Monteray Mining Group Ltd, PO Box 40, Surfers Paradise Qld 4217
Facsimile: (07) 5526 8922; if faxed from within Australia or +617 5526 8922; if faxed from outside Australia.
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