AGM Information • Apr 22, 2024
AGM Information
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The annual general meeting in Norwegian Air Shuttle ASA will be held on
The general meeting will be held as a digital meeting (in Norwegian). It will not be possible to participate in person. On the company's website (https://www.norwegian.com/us/about/company/investor-relations/annual-general/) you will find a description of how you as a shareholder can participate.
The Board of Directors has proposed the following agenda:
At the date of this notice, the company has issued 963,880,462 shares. Each share carries one vote. There are no limitations for voting rights set out in the articles of association, however, no voting rights may be exercised for the company's own shares (treasury shares) or for shares held by the company's subsidiaries.
Only persons who are shareholders on 7 May 2024 (record date) may attend and vote at the general meeting. Voting rights for the acquired shares may only be exercised if the acquisition is reported to VPS and proven to company at the record date. In a share transfer, the parties may agree that the seller can exercise the shareholder rights until the rights have been assumed by the purchaser.
According to the Public Limited Liability Companies Act § 1-8, as well as regulations on intermediaries covered by the Central Securities Act § 4-5 and related implementing regulations, notice is sent to custodians who pass on to shareholders for whom they hold shares. Shareholders must communicate with their custodians, who are responsible for conveying votes or enrollment. Custodians must according to § 5-3 of the Public Limited Liability Companies Act register this with the company no later than 2 working days before the general meeting, 13 May 2024.
The general meeting will be held as a digital meeting via Lumi AGM on https://dnb.lumiagm.com/176330911. Click on the link or copy the URL to your browser to attend the general meeting. The meeting ID will be 176-330-911.
By participating online via Lumi AGM shareholders can vote on each agenda item, submit written questions from smartphones, tablets or stationary devices as well as follow live webcast (in Norwegian). No pre-registration is required for shareholders who want to participate, but shareholders must be logged on before the general meeting starts to have voting rights. If you are not logged in before the meeting starts, you will be granted access, but without the right to vote.
We therefore encourage shareholders to log in well in advance of the general meeting. The general meeting is open for login one hour before start-up.
Secure identification of shareholders will be done using the PIN code and reference number listed on the attached form or in VPS Investor Services.
More information and guidelines regarding digital participation via Lumi AGM is available on the company's website (https://www.norwegian.com/us/about/company/investor-relations/annual-general/).
Shareholders who wish to cast their votes in advance, may do so electronically via the company's website (https://www.norwegian.com/us/about/company/investor-relations/annual-general/) or via VPS Investor Services, a service offered by most registrars in Norway. The deadline for submitting advance votes is 13 May 2024 at 23:59 (CEST).
Shareholders who wish to participate at the general meeting by using a proxy, can submit this via the company's website (https://www.norwegian.com/us/about/company/investor-relations/annual-general/) or via VPS Investor Services, or by completing and returning the enclosed attendance form scanned by email to [email protected], or alternatively by post to DNB Bank ASA, Registrar's Department, P.O. Box 1600 Sentrum, 0021 Oslo. Proxy with or without voting instructions, can if desirable, be given to the Chair of the Board of Directors or the person he appoints. Shareholders who have given a proxy may log in to the digital meeting via Lumi AGM but will not be able to vote on the agenda items during the meeting. The deadline for submitting proxies is 13 May 2024 at 23:59 (CEST).
The company urges shareholders to receive investor messages from the Euronext Securities Oslo electronically, both from an environmental and cost perspective. To receive investor information electronically, including invitations to general meetings, visit your online bank or euronextvps.no (log in via myVPS in the top-right corner).
The shareholders have the following rights in connection with the general meeting:
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The following documents will be available on the company's website https://www.norwegian.com/us/about/company/investor-relations/annual-general/:
Any shareholder, who would like to receive the above documents may request the same by email to [email protected] or regular mail to Oksenøyveien 3, 1366 Lysaker, Norway.
Lysaker, 22 April 2024
The Board of Directors
The company shall provide a statement on corporate governance, cf. the Accounting Act § 3-3b. The statement is included in the annual report. The general meeting shall consider this statement, cf. the Public Limited Liability Companies Act § 5- 6 (5).
The report on executive remuneration for the accounting year 2023 is available at the company's website https://www.norwegian.com/us/about/company/investor-relations/annual-general/.
The report is subject to an advisory vote at the general meeting in accordance with § 5-6 fourth paragraph of the Public Limited Companies Act. The Board of Directors proposes that the general meeting make the following resolution:
The general meeting supports the executive remuneration report for the company.
In accordance with § 6-16a of the Public Limited Liability Companies Act, the Board of Directors has prepared guidelines for the determination of salary and other remuneration to the CEO and other executives. The guidelines are available on the company's website https://www.norwegian.com/us/about/company/investor-relations/annual-general/.
The general meeting shall in accordance with § 5-6 (3) of the Public Limited Companies Act, approve the guidelines.
The Board of Directors proposes that the general meeting make the following resolution:
The general meeting approves the guidelines from the Board of Directors pursuant to the Public Limited Liability Companies Act § 6-16a.
The annual report and accounts for 2023, together with the auditor's report, are available at the company's website https://www.norwegian.com/us/about/company/investor-relations/annual-general/.
The Board of Directors is of the opinion that the company is in a position to distribute dividends. When considering the level of dividend, the Board of Directors takes into consideration factors including, but not limited to, market outlook, expected earnings and cash flow, expected investments and the need to maintain appropriate financial robustness and flexibility.
Distribution of dividends is currently subject to approval from holders of the company's debt instruments. The Board proposes that the general meeting authorizes the Board of Directors to set aside an amount equal to NOK 0.60 per share in a dividend fund. The amount set aside for dividends based on the accounts for 2023 comes in addition to NOK 0.25 per share set aside in dividend for 2022, in total corresponding to NOK 819.3 million. The dividend fund will have an investment mandate with a mid-term investment horizon up until the full repayment of the relevant debt instruments in September of 2026. The right to dividends from the dividend fund will accrue to shareholders at the record date of the resolution to distribute dividends. While the company intends to distribute the dividend fund to shareholders, the company will be permitted to use the funds at a later stage for other purposes. The company makes no commitment that the dividend funds will be distributed.
The Board of Directors proposes that the general meeting makes the following resolution:
The annual report and accounts for the Company and the group for 2023 are approved.
The Board of Directors is authorised to resolve the distribution of dividends up to NOK 0.85 per share based on the annual accounts for 2023. This authorization applies until the next annual general meeting of the company in 2025 and shall be registered with Foretaksregisteret.
The Board of Directors is authorised to set aside an amount equalling NOK 0.60 per share in dividend provision for 2023 in a dividend fund. This fund sets aside amounts that otherwise would have been distributed as dividends, with the intention to disburse these funds at a later date when such distribution becomes permissible.
The Nomination Committee will propose a resolution under this agenda item. The proposal will be disclosed and made available on the company's webpage prior to the general meeting.
The Nomination Committee will propose a resolution under this agenda item. The proposal will be disclosed and made available on the company's webpage prior to the general meeting.
The Nomination Committee will propose a resolution under this agenda item. The proposal will be disclosed and made available on the company's webpage prior to the general meeting.
The Nomination Committee will propose a resolution under this agenda item. The proposal will be disclosed and made available on the company's webpage prior to the general meeting.
The Board of Directors proposes that the general meeting adopt the following resolution:
The general meeting approves the auditor's fees in the aggregate amount of NOK 11,258,000, of which NOK 9,651,000 pertains to auditing of the company, NOK 331,000 pertains to audit related services and NOK 1,276,000 pertains to other advisory services rendered to the company.
The Board of Directors proposes that it be authorized to acquire treasury shares with an aggregate nominal value of up to 10 per cent of the company's share capital. The authorization may only be used i) for the purpose of sale and/or transfer to employees in connection with the company's incentive programmes, ii) the purpose of using the company's shares as consideration in connection with acquisitions, mergers, demergers or other transactions, and iii) to purchase treasury shares for investment purposes or for subsequent sale or deletion of such shares.
The Board of Directors proposes that the general meeting adopt the following resolution:
It may be desirable or necessary for the Board of Directors to issue new shares or convertible loans on short notice and without calling an extraordinary general meeting. Further, in order to obtain capital swiftly, with increased flexibility and/or without a prospectus offering, it may be necessary to deviate from the shareholders' preferential right pursuant to the Public Limited Companies Act § 10-4 or § 11-4. In this context, the Board of Directors proposes that it be granted authorizations to issue new shares and new convertible loans, and that each of these authorizations comprises shares with an aggregate nominal value corresponding to 10 percent of the company's share capital.
The Board of Directors proposes that the general meeting adopt the following resolution:
The Board of Directors proposes that it be granted an authorization to issue new shares in connection with the company's incentive programmes. It is proposed that the new shares may have an aggregate nominal value corresponding to 1 percent of the company's share capital.
The Board of Directors proposes that the general meeting make the following resolution:
The Board of Directors proposes that the general meeting adopt the following resolution:
The Annual General Meeting in Norwegian Air Shuttle ASA will be held on 15 May 2024 at 14:00 (CEST) as a virtual meeting.
The shareholder is registered with the following amount of shares at summons: ______________________ and vote for the number of shares registered in Euronext per Record date 7 May 2024.
Alternatively, "Form for submission by post or e-mail for shareholders who cannot register their elections electronically".
You will see your name, reference number, PIN - code and balance. At the bottom you will find these choices:
"Enroll" - There is no need for registration for online participation.
"Advance vote" - If you would like to vote in advance of the meeting
"Delegate Proxy" - Give proxy to the chair of the Board of Directors or another person
"Close" - Press this if you do not wish to make any registration.
Online participation: Please login through https://dnb.lumiagm.com/176330911. You must identify yourself using the reference number and PIN - code from VPS - see step 1 above. Shareholders can also get their reference number and PIN code by contacting DNB Bank Registrars Department by phone +47 23 26 80 20 (08:00-am – 3:30 pm).
If you are not logged in before the meeting starts, you will be granted access, but without the right to vote.
The signed form can be sent as an attachment in an e-mail* to [email protected] (scan this form) or by post service to DNB Bank Registrars Department, P.O Box 1600 Sentrum, 0021 Oslo. Deadline for registration of advance votes, proxies and instructions must be received no later than 13 May 2024 at 23:59 (CEST). If the shareholder is a company, the signature must be in accordance with the company certificate.
*Will be unsecured unless the sender himself secure the e-mail.
___________________________________________________________________
☐ Open proxy to the following person (do not mark items below – agree directly with your proxy solicitor if you wish to give instructions on how to vote)
(enter the proxy solicitors name in the block letters)
Note: Proxy solicitor must contact DNB Bank Registrars Department by phone +47 23 26 80 20 (08:00-am – 3:30 pm) for login details.
Voting shall take place in accordance with the instructions below. Missing or unclear markings are considered a vote in line with the Board's and the Nomination Committee's recommendations. If a proposal is put forward in addition to, or as a replacement for, the proposal in the notice, the proxy solicitor determines the voting.
| Agenda for the Annual General Meeting 15 May 2024 | For | Against | Abstain | |
|---|---|---|---|---|
| 1. | Election of a person to chair the meeting and a person to co-sign the minutes | | | |
| 2. | Approval of the notice and the agenda | | | |
| 3. | Statement on corporate governance | (no voting) | ||
| 4. | Advisory vote on the report on executive remuneration | | | |
| 5. | Approval of guidelines for salary and other remuneration to executive management | | | |
| 6. | Approval of the annual report and accounts of the company and the group for 2023, including | | | |
| board authorization to approve dividends | ||||
| 7. | Election of board members | | | |
| 8. | Election of members of the Nomination Committee | | | |
| 9. | Determination of compensation to the members of the Board | | | |
| 10. Determination of compensation to the members of the Nomination Committee | | | | |
| 11. Approval of remuneration to the auditor for 2023 | | | | |
| 12. Board authorization to acquire treasury shares | | | | |
| 13. Board authorization to issue shares | | | | |
| 14. Board authorization to issue shares in connection with the company's incentive programmes | | | | |
| 15. Board authorization to issue convertible loans | | | |
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