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NorthWest Copper Corp. — AGM Information 2021
Jul 22, 2021
43866_rns_2021-07-21_e923c6ea-3510-4c94-aee3-7a2360f735f0.pdf
AGM Information
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NORTHWEST COPPER CORP. 1055 West Hastings Street Suite 1900 Vancouver, BC V6E 2E9
NOTICE OF ANNUAL GENERAL MEETING
NOTICE IS HEREBY GIVEN that the Annual General Meeting (the “ Meeting ”) of the shareholders of NorthWest Copper Corp. (the “ Company ”) will be held on Thursday, August 26, 2021 at 10:00 a.m. (Vancouver time) on a virtual electronic basis using the following details:
Webcast: https://web.lumiagm.com/277287140
The Meeting is to be held for the following purposes:
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To receive and consider the audited financial statements of the Company and the financial year ended February 28, 2021, and the auditor’s reports thereon.
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To set the number of directors for the ensuing year at seven (7).
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To elect directors to hold office for the ensuing year.
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To re-appoint Dale Matheson Carr-Hilton Labonte LLP, as the Company’s auditor for the ensuing year, at a remuneration to be fixed by the Directors.
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To re-approve the Company’s stock option plan.
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To transact such other business as may properly be transacted at the Meeting or at any adjournment thereof.
A management information circular (the “ Circular ”) accompanies this notice of annual general meeting and contains details of matters to be considered at the Meeting.
In light of ongoing concerns regarding the spread of COVID-19, and to mitigate risks to the health and safety of our communities, shareholders, employees and other stakeholders, the Company will hold its Meeting this year in a virtual only format. In order to streamline the virtual meeting process, the Company encourages shareholders to vote in advance of the Meeting using the voting instruction form or the form of proxy made available to them with the Meeting materials. Shareholders wishing to attend the Meeting online at https://web.lumiagm.com/277287140.
Registered shareholders and duly appointed proxyholders will be able to attend, participate and vote at the Meeting online at https://web.lumiagm.com/277287140. Beneficial shareholders who have not duly appointed themselves as proxyholder will be able to attend the Meeting as a guest and view the webcast, but will not be able to participate or vote at the Meeting. Additional information on how to attend the Meeting virtually can be found in the accompanying Circular.
Forms of proxy must be returned to Odyssey Trust Company, the Company’s transfer agent, prior to 10:00 a.m. (Vancouver time) at least two days (excluding Saturdays, Sundays and holidays) before the Meeting or any adjournment or postponement of the Meeting. The time limit for deposit of proxies may be waived or extended by the Chair of the Meeting at his or her discretion, without notice.
If you are a beneficial shareholder and have received these materials through your broker or through another intermediary (an “ Intermediary ”), please complete and return the voting instruction form or other materials provided to you by your broker or other Intermediary in accordance with the instructions provided therein. Shareholders who are planning to return the form of proxy or a voting instruction form are encouraged to review the accompanying Circular carefully before submitting the form of proxy or voting instruction form.
The Company has decided to take advantage of the notice-and-access provisions (“ Notice and Access ”) under National Instrument 54-101 – Communication with Beneficial Owners of Securities of a Reporting Issuer for the delivery of the accompanying Circular to its shareholders for the Meeting. The use of the alternative Notice and Access procedures in connection with the Meeting helps reduce paper use, as well as the Company’s printing and mailing costs. Under Notice and Access, instead of receiving printed copies of the Circular, shareholders receive a notice (“ Notice and Access Notification ”) with information on the Meeting date, location and purpose, as well as information on how they may access the Circular electronically or request a paper copy. The Company will arrange to mail paper copies of the Circular to those registered and non-registered Shareholders who have existing instructions on their account to receive paper copies of the Company’s proxy-related materials.
Requests for paper copies of the Circular (and any other related documents) must be received no later than 10:00 a.m. (Vancouver time) on Tuesday, August 17, 2021 in order for shareholders to receive paper copies of such documents and return their completed proxies by the deadline for submission of 10:00 a.m. (Vancouver time) on Tuesday, August 24, 2021.
As set out in notes to the proxy, the enclosed proxy is solicited by management, but, you may amend it, if you so desire, by striking out the names listed therein and inserting in the space provided, the name of the person you wish to represent you at the Meeting.
The Company reserves the right to take any additional precautionary measures in relation to the Meeting in response to further developments in respect of the COVID-19 outbreak that the Company considers necessary or advisable including changing the time, date or location of the Meeting. Changes to the Meeting, time, date or location and/or means of holding the Meeting may be announced by way of news release. Please monitor the Company’s news releases as well as its website at https://northwestcopper.ca/ for updated information. The Company advises you to check its website one week prior to the Meeting date for the most current information. The Company does not intend to prepare or mail an amended Circular in the event of changes to the Meeting format.
DATED at Vancouver, British Columbia, this 19[th] day of July, 2021.
By order of the Board of Directors.
NORTHWEST COPPER CORP.
“Mark O’Dea”
Mark O’Dea Executive Chairman
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