AGM Information • Jun 1, 2012
AGM Information
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THIS CIRCULAR IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION. If you are in any doubt as to the action you should take, you should consult an appropriate independent financial adviser authorised under the Financial Services and Markets Act 2000 immediately. If you have sold or transferred all your Ordinary Shares in the Company, please forward this Circular together with the Form of Proxy to the purchaser, transferee, stockbroker or other agent through whom the sale or transfer was effected, for transmission to the purchaser or transferee.
Notice of the 2012 Annual General Meeting of the Company to be held at the Life Bioscience Centre, Times Square, Newcastle upon Tyne NE1 4EP at 11.30am on Thursday 5 July 2012 is set out on pages 4 to 6 of the Circular. A Form of Proxy for use at the meeting is attached. To be valid, Forms of Proxy should be completed and returned in accordance with the notes to the Notice of Meeting and the Form of Proxy itself.
Northumberland House Princess Square Newcastle upon Tyne NE1 8ER
T 0191 244 6000 F 0191 244 6001 E [email protected]
Registered in England no 4280530
Directors: 1 June 2012 James Ferguson, Chairman Chris Fleetwood Tim Levett John Waddell
Dear Shareholder
I am pleased to be writing to you with details of our Annual General Meeting which will take place at 11.30am on Thursday 5 July 2012 at the Life Bioscience Centre, Times Square, Newcastle upon Tyne NE1 4EP. The formal Notice of Annual General Meeting is set out on pages 4 to 6 of this document.
Explanatory notes on all the business to be considered at this year's AGM appear on pages 2 and 3 of this document.
If you would like to vote on the resolutions but cannot attend the AGM, please complete the Form of Proxy attached to this notice and return it to the Company's registrars, Equiniti Limited, at Aspect House, Spencer Road, Lancing BN99 6DA as soon as possible. They must receive it no later than 11.30am on Tuesday 3 July 2012. Completion and return of the Form of Proxy will not preclude you from attending the AGM and voting in person should you so wish.
Your Board considers that all the resolutions to be put to the meeting are in the best interests of the Company and its Shareholders as a whole and are most likely to promote the success of the Company for the benefit of its Shareholders. Your Directors will be voting in favour of the resolutions in respect of their own shareholdings and unanimously recommend that you do so as well.
Yours sincerely
JAMES FERGUSON Chairman
In this letter, unless the context otherwise requires, the following expressions bear the following meanings:
| AIC Code | the AIC Code of Corporate Governance published from time to time by the Association of Investment Companies |
|---|---|
| Annual General Meeting or AGM | the annual general meeting of the Company to be held at the Life Bioscience Centre, Times Square, Newcastle upon Tyne NE1 4EP at 11.30am on Thursday 5 July 2012 |
| Circular | this document dated 1 June 2012, addressed to the Shareholders |
| Company | Northern 3 VCT PLC |
| Directors or Board | the directors of the Company, whose names are set out on page 1 of this document |
| Form of Proxy | the form of proxy for use at the Annual General Meeting |
| Listing Rules | the listing rules published from time to time by the Financial Services Authority acting in its capacity as the United Kingdom Listing Authority under Part VI of the Financial Services and Markets Act 2000 (as amended) |
| Ordinary Shares | ordinary shares of 5p each in the capital of the Company |
| Shareholders | holders of Ordinary Shares |
All resolutions will be proposed as ordinary resolutions, unless otherwise mentioned. For an ordinary resolution to be passed, more than half of the votes cast (in person or by proxy) must be in favour of the resolution. For a special resolution to be passed, at least three-quarters of the votes cast (in person or by proxy) must be in favour of the resolution.
The Company is required by law to put the Company's annual report and financial statements for the year ended 31 March 2012 before Shareholders. Shareholders are invited to vote to receive the annual report and financial statements for the year ended 31 March 2012.
Shareholders are being asked to approve a final dividend of 3.0p per Ordinary Share in respect of the year ended 31 March 2012. If you approve the recommended final dividend, this will be paid on 13 July 2012 to all Shareholders who were on the register of members on 22 June 2012.
The Company is required by law to seek Shareholders' approval of the Directors' remuneration report in respect of the year ended 31 March 2012, which is set out on pages 18 and 19 of the Company's annual report for the year ended 31 March 2012. Whilst the payment of remuneration to the Directors is not dependent on the passing of the resolution, your Board will take the vote into account when considering the future development and operation of the Company's remuneration policy and practice.
Mr J G D Ferguson retires from the Board by rotation in accordance with the articles of association and seeks re-election. Mr T R Levett retires from the Board in accordance with the AIC Code and also seeks re-election. Your Board believes that each of the Directors seeking re-election makes a relevant and significant contribution to the operation of the Board and displays an appropriate level of knowledge and experience.
Mr James Ferguson (aged 64) was appointed to the Board in 2001 and became chairman in 2009. He is chairman of the nomination committee and the management engagement committee and a member of the audit committee.
Mr Ferguson is chairman of Value & Income Trust plc, The Monks Investment Trust PLC, Edinburgh US Tracker Trust plc and The Scottish Oriental Smaller Companies Trust plc, a non-executive director of Independent Investment Trust plc and a former deputy chairman of the Association of Investment Companies. He was chairman and managing director of Stewart Ivory Limited from 1989 until 2000.
Mr Tim Levett (aged 63) was appointed to the Board in 2001. He is a member of the nomination committee.
Mr Levett is chairman of NVM Private Equity Limited. He is a non-executive director of several unquoted companies and was a co-founder of NVM in 1988.
The Company is required by law to appoint auditors at its Annual General Meeting. Shareholders are invited to vote to re-appoint KPMG Audit Plc as independent auditors of the Company until the conclusion of the next annual general meeting of the Company.
Shareholders are invited to vote to give the Directors authority to fix the independent auditors' remuneration.
Shareholders are being asked to grant the Directors a general authority to allot shares in the Company. This resolution, if passed, gives the Directors authority to allot Ordinary Shares up to a maximum nominal value of £245,727 (representing 10% of the issued ordinary share capital of the Company at the date of the notice convening the Annual General Meeting).
This authority will be effective until the conclusion of the next annual general meeting of the Company (expected to be held in July 2013) or, if earlier, 30 September 2013 except insofar as commitments to allot shares have been entered into before that date. The Directors have no present intention of exercising the authority granted by Resolution 8.
This resolution supplements the Directors' authority to allot shares in the Company given to them by Resolution 8. The resolution authorises the Directors to allot equity Ordinary Shares, or sell treasury shares, for cash (otherwise than pro rata to existing Shareholders) up to an aggregate nominal value of £245,727 (representing 10% of the Company's issued ordinary share capital at the date of the notice convening the Annual General Meeting).
The authority will be effective until the conclusion of the next annual general meeting of the Company (expected to be held in July 2013) or, if earlier, 30 September 2013, save that the Directors may so allot equity shares or sell treasury shares in pursuance of an offer or agreement entered into before the authority expires.
Resolution 9 will be proposed as a special resolution.
This resolution authorises the Company to purchase in the market up to 4,914,559 Ordinary Shares (equivalent to approximately 10% of the issued ordinary share capital) at a minimum price per share of 5p and a maximum price per share of not more than 105% of the average market value of the relevant shares for the five business days prior to the date on which the purchase is made.
Unless previously renewed, varied or revoked, the authority will be effective until the conclusion of the next annual general meeting of the Company (expected to be held in July 2013) or, if earlier, 30 September 2013.
Purchases of Ordinary Shares will be made only within the guidelines established and to be reviewed from time to time by the Directors, and where it is considered that such purchases would be to the advantage of the Company and its Shareholders as a whole. It is the Directors' intention that purchases will be made in the market for cash only at prices below the prevailing net asset value per share thereby enhancing the net asset value per share for the Company's remaining shareholders. Purchases will be financed from the Company's own cash resources or, if appropriate, from short term borrowings.
The cap on the price payable contained in the proposed resolution reflects part of a restriction on the Company contained in the Listing Rules. In addition, under the Listing Rules the Company must not purchase shares at a price greater than the higher of the last independent trade and the highest current independent bid on the market where the purchase is carried out.
There are no existing Ordinary Shares covered by options or warrants at the date of publication of this document.
Shares purchased under this authority become treasury shares which the Company can cancel or hold for sale for cash.
Resolution 10 will be proposed as a special resolution.
Notice is hereby given that the tenth annual general meeting of the Company will be held at the Life Bioscience Centre, Times Square, Newcastle upon Tyne NE1 4EP at 11.30am on Thursday 5 July 2012 for the following purposes:
"That in substitution for and to the exclusion of any power previously conferred upon the Directors in this regard (save to the extent relied upon prior to the passing of this resolution), the Directors be generally and unconditionally authorised pursuant to Section 551 of the Companies Act 2006 ("the Act") to allot shares in the Company and to grant rights to subscribe for or to convert any security into shares in the Company up to a maximum nominal amount of £245,727 for a period expiring (unless previously renewed, varied or revoked by the Company in general meeting) on the conclusion of the next annual general meeting of the Company after the passing of this resolution or, if earlier, 30 September 2013, save that the Company may before expiry of this authority make an offer or agreement which would or might require shares to be allotted, or rights to subscribe for or to convert any security into shares to be granted, after expiry of this authority and the Directors may allot shares, or grant rights to subscribe for or convert any security into shares, in pursuance of that offer or agreement as if this authority had not expired."
9 To consider and, if thought fit, to pass the following resolution as a special resolution:
"That, subject to the passing of Resolution 8 above and in substitution for and to the exclusion of any power previously conferred upon the Directors in this regard (save to the extent relied upon prior to the passing of this resolution), the Directors may:
in each case as if Section 561(1) of the Act (existing shareholders' right of pre-emption) did not apply to the allotment or sale, provided that the power conferred by this resolution shall be limited to the allotment or sale of equity securities up to an aggregate nominal value of £245,727 and shall expire on the conclusion of the next annual general meeting of the Company after the passing of this resolution or, if earlier, 30 September 2013, save that the Company may before this power expires make an offer or agreement which would or might require equity securities to be allotted or treasury shares to be sold after the power expires."
10 To consider and, if thought fit, to pass the following resolution as a special resolution:
"That the Company be and is hereby generally and unconditionally authorised in accordance with Section 701 of the Companies Act 2006 ("the Act") to make one or more market purchases (within the meaning of Section 693(4) of the Act) of its ordinary shares of 5p each provided that:
(d) unless previously renewed, varied or revoked, the authority hereby conferred shall expire on the conclusion of the next annual general meeting of the Company after the passing of this resolution or, if earlier, 30 September 2013, save that the Company may conclude a contract of purchase before this authority expires that would or might be executed wholly or partly after this authority expires."
By order of the Board
Secretary Northumberland House Princess Square Newcastle upon Tyne NE1 8ER 1 June 2012
In order for a proxy appointment or instruction made by means of CREST to be valid, the appropriate CREST message (a "CREST Proxy Instruction") must be properly authenticated in accordance with Euroclear UK & Ireland Limited's (EUI) specifications and must contain the information required for such instructions, as described in the CREST Manual. The message, regardless of whether it constitutes the appointment of a proxy or an amendment to the instruction given to a previously appointed proxy, must, in order to be valid, be transmitted so as to be received by the issuer's agent (ID RA19) by the latest time(s) for receipt of proxy appointments specified in this notice. For this purpose, the time of receipt will be taken to be the time (as determined by the timestamp applied to the message by the CREST Application Host) from which the issuer's agent is able to retrieve the message by enquiry to CREST in the manner prescribed by CREST. After this time any change of instructions to proxies appointed through CREST should be communicated to the appointee through other means.
CREST members and, where applicable, their CREST sponsors or voting service providers should note that EUI does not make available special procedures in CREST for any particular message. Normal system timings and limitations will therefore apply in relation to the input of CREST Proxy Instructions. It is the responsibility of the CREST member concerned to take (or, if the CREST member is a CREST personal member or sponsored member or has appointed (a) voting service provider(s), to procure that his CREST sponsor or voting service provider(s) take(s)) such action as shall be necessary to ensure that a message is transmitted by means of the CREST system by any particular time. In this connection, CREST members and, where applicable, their CREST sponsors or voting service provider(s) are referred, in particular, to those sections of the CREST Manual concerning practical limitations of the CREST system and timings.
The Company may treat as invalid a CREST Proxy Instruction in the circumstances set out in Regulation 35(5)(a) of the Uncertificated Securities Regulations 2001.
Form of Proxy for the Annual General Meeting on 5 July 2012
(block capitals please)
of …………………………………………………………………………………………………………….…………………………………………………….
I/We ……………………………………………………………………………………………………….………………………………………………………
being a member of Northern 3 VCT PLC, hereby appoint (see notes 1 and 2)
………………………………………………………………………………………………………………………………….………………………………….
or failing him/her the chairman of the meeting to be my/our proxy and exercise all or any of my/our rights to attend, speak and vote for me/us in respect of my/our voting entitlement on my/our behalf at the tenth Annual General Meeting of the Company to be held at 11.30am on 5 July 2012, notice of which was sent to shareholders on 1 June 2012 with the annual report and financial statements for the year ended 31 March 2012, and at any adjournment thereof. The proxy will vote as indicated below in respect of the resolutions set out in the notice of meeting:
| Resolution number |
For | Against | Vote withheld |
|
|---|---|---|---|---|
| 1 | To receive the financial statements for the year ended 31 March 2012 | † | † | † |
| 2 | To declare a final dividend of 3.0p per share in respect of the year ended 31 March 2012 |
† | † | † |
| 3 | To approve the Directors' remuneration report in respect of the year ended 31 March 2012 |
† | † | † |
| 4 | To re-elect Mr J G D Ferguson as a director | † | † | † |
| 5 | To re-elect Mr T R Levett as a director | † | † | † |
| 6 | To re-appoint KPMG Audit Plc as independent auditors | † | † | † |
| 7 | To authorise the Directors to fix the remuneration of the independent auditors | † | † | † |
| 8 | To authorise the Directors to allot shares pursuant to Section 551 of the Companies Act 2006 |
† | † | † |
| 9 | To disapply Section 561 of the Companies Act 2006 in relation to certain allotments of equity securities |
† | † | † |
| 10 | To authorise the Company to make market purchases of ordinary shares in accordance with Section 701 of the Companies Act 2006 |
† | † | † |
| † | Please indicate by placing an X in this box if this proxy appointment is one of multiple appointments being made (see note 2 below). |
Signed: ……………………………………………………………………………….. Date: ………………………………………………..2012
Shareholders who intend to attend the Annual General Meeting are requested to place a tick in the box below in order to assist with administrative arrangements.
| I/we intend to attend the Annual General Meeting at 11.30am on Thursday 5 July 2012 at the Life Bioscience Centre, | |
|---|---|
| Times Square, Newcastle upon Tyne NE1 4EP | † |
Signed: ……………………………………………………………………………….. Date: ………………………………………………..2012
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