Skip to main content

AI assistant

Sign in to chat with this filing

The assistant answers questions, extracts KPIs, and summarises risk factors directly from the filing text.

Nordea Bank AB Proxy Solicitation & Information Statement 2014

Feb 10, 2014

3229_rns_2014-02-10_ac7725b9-ea99-4aeb-b838-7c0bb7305be7.pdf

Proxy Solicitation & Information Statement

Open in viewer

Opens in your device viewer

1

The shareholders of Nordea Bank AB (publ) are hereby summoned to the Annual General Meeting on Thursday 20 March 2014

The annual general meeting will be held at 13.00 in Aula Magna, Stockholm University, Frescativägen 6, Stockholm.

Registration of participation at the annual general meeting will be terminated at the opening of the annual general meeting.

The premises will open at 11.00 and at 12.00 the executive management will hold an information meeting and will answer questions from the shareholders.

Requirements for the right to participate in the annual general meeting and instructions for notification

Shareholders who wish to participate in the annual general meeting shall be entered in the share register maintained by the Swedish Securities Register Center (Euroclear Sweden AB) not later than 14 March 2014 and notify Nordea Bank AB (publ) (the "Company") thereof according to the instructions set out below.

Shareholders whose shares are held in trust therefore must temporarily re-register their shares in their own names in the share register maintained by Euroclear Sweden AB in Sweden to be entitled to participate at the annual general meeting. This applies to for example shareholders who are holders of Finnish Depository Receipts in Finland and shareholders who are holders of shares registered in VP Securities in Denmark. Such re-registration must be completed at Euroclear Sweden AB in Sweden by 14 March 2014. This means that the shareholder shall, in good time prior to this date, inform the trustee about this.

Holders of shares registered with Euroclear Sweden AB in Sweden

Notification of participation in the annual general meeting shall be made at the latest on 14 March 2014 preferably before 13.00 Swedish time by post under address Nordea Bank AB (publ), c/o Euroclear Sweden AB, Box 191, SE-101 23 Stockholm, Sweden, or by telephone +46 8 402 90 64, or at the Company's web site www.nordea.com.

Holders of Finnish Depository Receipts (FDRs) in Finland

Request for re-registration in one's own name and notification of participation in the annual general meeting shall be made at the latest on 13 March 2014 at 12.00 noon Finnish time by post under address Nordea Bank AB (publ), c/o Euroclear Sweden AB, Box 191, SE-101 23 Stockholm, Sweden, or by telephone +46 8 402 90 64, or at the Company's web site www.nordea.com.

Shareholders whose shares are registered in the shareholders' own names in the share register maintained by Euroclear Sweden AB in Sweden may also notify their participation in the annual general meeting later, however not later than 14 March 2014 preferably before 14.00 Finnish time in the above-mentioned manner.


2

Holders of shares registered with VP Securities in Denmark

Request for re-registration in one’s own name and notification of participation in the annual general meeting shall be made at the latest on 13 March 2014 at 12.00 noon Danish time by post under address Nordea Bank AB (publ), c/o Euroclear Sweden AB, Box 191, SE-101 23 Stockholm, Sweden, or by telephone +46 8 402 90 64, or at the Company’s web site www.nordea.com.

Shareholders whose shares are registered in the shareholders’ own names in the share register maintained by Euroclear Sweden AB in Sweden may also notify their participation in the annual general meeting later, however not later than 14 March 2014 preferably before 13.00 Danish time in the above-mentioned manner.

Number of shares and votes etc.

The total number of shares and votes in the Company amounts to 4,049,951,919. The Company’s holding of own shares amounts to 18,313,096.

The board of directors’ and CEO’s duty to provide information

Upon request by any shareholder and where the board of directors believes that such may take place without significant harm to the Company, the board of directors and CEO shall provide information at the annual general meeting in respect of any circumstances which may affect the assessment of a matter on the agenda, and any circumstances which may affect the assessment of the Company’s financial position. The duty to provide information also applies to the Company’s relationship to other group companies as well as the group accounts and subsidiaries’ circumstances.

Other information

Representation by proxy

Shareholders who are represented by proxy shall issue a written, dated proxy for the representative. The proxy is valid for maximum five years after its execution. Such proxy form can be obtained from the Company by telephone +46 8 402 90 64 or at Smålandsgatan 17, Stockholm and is also available at the Company’s web site www.nordea.com. The proxy in original should be presented to the Company at the above-mentioned address for notification in good time prior to the annual general meeting. If the proxy is issued by a legal entity, a certified copy of the registration certificate or an equivalent certificate of authority shall be submitted.

It should be noted that shareholders that are present through a representative by proxy must notify the Company of their participation according to the instructions set out above and also be entered in the share register maintained by Euroclear Sweden AB in Sweden not later than 14 March 2014.


3

Advisers

Shareholders or their proxies may bring at most two advisers to the annual general meeting. An adviser to a shareholder may be brought to the annual general meeting only if the shareholder gives notice to the Company of the number of advisers in the manner mentioned above in connection with the shareholder’s notification of participation.

Proposed agenda

  1. Election of a chairman for the general meeting
  2. Preparation and approval of the voting list
  3. Approval of the agenda
  4. Election of at least one minutes checker
  5. Determination whether the general meeting has been duly convened
  6. Submission of the annual report and consolidated accounts, and of the audit report and the group audit report
    In connection herewith: speech by the Group CEO
  7. Adoption of the income statement and the consolidated income statement, and the balance sheet and the consolidated balance sheet
  8. Decision on dispositions of the Company’s profit according to the adopted balance sheet
  9. Decision regarding discharge from liability for the members of the board of directors and the CEO (The auditor recommends discharge from liability)
  10. Determination of the number of board members
  11. Determination of the number of auditors
  12. Determination of fees for board members and auditors
  13. Election of board members and chairman of the board
  14. Election of auditors
  15. Resolution on establishment of a nomination committee
  16. Resolution on authorization for the board of directors to decide on issue of convertible instruments in the Company
  17. Resolution on authorization for the board of directors to decide on
    a) acquisition of shares in the Company and
    b) conveyance of shares in the Company
  18. Resolution on purchase of own shares according to chapter 7 section 6 of the Swedish Securities Market Act (lagen (2007:528) om värdepappersmarknaden)
  19. Resolution on guidelines for remuneration to the executive officers
  20. Resolution on a maximum ratio between the fixed and the variable component of the total remuneration
  21. Resolution on a special examination according to chapter 10 section 21 of the Swedish Companies Act at the proposal of the shareholder Thorwald Arvidsson
  22. Resolution to assign the board of directors/CEO to take the initiative to an integration institute in Landskrona – Ven – Copenhagen and to give a first contribution in a suitable manner, at the proposal of the shareholder Tommy Jonasson

4

Decision proposals etc

1. Election of a chairman for the general meeting

The nomination committee’s proposal: Eva Hägg, member of the Swedish Bar Association.

8. Dispositions of the Company’s profit according to the adopted balance sheet

The board of directors and the CEO propose a dividend of 0.43 euro per share, and further, that the record date for dividend should be 25 March 2014. With this record date, the dividend is scheduled to be sent out by Euroclear Sweden AB on 1 April 2014.

10. Determination of the number of board members

The nomination committee’s proposal: The number of board members shall, for the period until the end of the next annual general meeting, be nine.

11. Determination of the number of auditors

The nomination committee’s proposal: The number of auditors shall, for the period until the end of the next annual general meeting, be one.

12. Determination of fees for board members and auditors

The nomination committee’s proposal: The fees for the board of directors shall amount to 259,550 euro for the chairman, 123,250 euro for the vice chairman and 80,250 euro per member for the other members. In addition, fees shall be payable for committee work in the remuneration committee, the audit committee and the risk committee amounting to 21,350 euro for the committee chairman and 15,150 euro for the other members. Remuneration is not paid to members who are employees of the Nordea Group.

The nomination committee’s proposal: Fees to the auditors shall be payable as per approved invoice.

13. Election of board members and the chairman of the board

The nomination committee’s proposal: For the period until the end of the next annual general meeting Björn Wahlroos, Marie Ehrling, Elisabeth Grieg, Svein Jacobsen, Tom Knutzen, Lars G Nordström, Sarah Russell and Kari Stadigh shall be re-elected as board members and Robin Lawther shall be elected as board member. For the period until the end of the next annual general meeting Björn Wahlroos shall be re-elected chairman.

14. Election of auditors

The nomination committee’s proposal: For the period until the end of the next annual general meeting KPMG AB shall be re-elected auditor.


5

15. Establishment of a nomination committee

The nomination committee’s proposal: The annual general meeting resolves to establish a nomination committee with the task to present at general meetings, where election shall take place of board member and/or chairman of the board and/or auditor and/or decision shall be made regarding fees for board members and/or auditor, proposals to the general meeting for such decisions. The nomination committee shall consist of the chairman of the board of directors and four other members. The committee shall elect its chairman among themselves. The chairman of the board may not serve as chairman of the nomination committee. Shareholders with the four largest shareholdings in terms of voting right in the Company shall be entitled to appoint one member each. Changes in the composition of the committee may take place owing to shareholders, which have appointed a member to the committee, selling all or parts of their shareholdings in Nordea. The nomination committee is entitled to co-opt members to the committee, who are appointed by shareholders that, after the constituting of the committee, have come to be among the shareholders with the four largest shareholdings in terms of voting rights in the Company and that have not already appointed a member to the committee. Such co-opted members do not participate in the nomination committee’s decisions. The nomination committee is moreover entitled to co-opt a maximum of three persons who in respect of the work of the committee possess the required knowledge and experience of the social, business and cultural conditions that prevail in the regions and market areas in which the Group’s main business operations are conducted. Such co-opted members do not participate in the nomination committee’s decisions. Such co-opted members are entitled to remuneration from the Company for work carried out as well as compensation for costs incurred, as decided by the committee. The nomination committee will be constituted on the basis of the known shareholding in the Company as per 31 August 2014.

16. Authorization for the board of directors to decide on issue of convertible instruments in the Company

Background: New rules on capital requirements consisting of an EU Regulation and an EU Directive, the so-called CRD IV package, were decided on in June 2013. The new rules realize the global Basel III agreement and will apply from 1 January 2014; however the Swedish government has stated that the adjustment of Swedish rules to the Regulation and the implementation of the Directive are delayed. Within the framework of the new capital requirements rules, new kinds of loss absorbing capital instruments can be used to meet parts of the capital requirements. The board of directors proposes that the annual general meeting authorizes the board of directors to issues such capital instruments.

The board of directors’ proposal: The annual general meeting resolves to authorize the board of directors for the period until the next annual general meeting, on one or several occasions, with or without preferential rights for existing shareholders, to decide on issue of convertible instruments, and then the amount that the share capital may be increased with at full exercise of the convertible instruments shall be maximum ten per cent of the Company’s share capital, which would correspond to issuance of 404,995,191 new ordinary shares calculated on the current amount of ordinary shares issued in the Company. Issue of convertible instruments by virtue of the authorization shall be done on market conditions.


6

The purpose of the authorization is to facilitate a flexible and efficient adjustment of the company's capital structure to the new capital requirements and the attaching instruments. The authorization means that the board of directors will be able to swiftly carry out issues without firstly holding an extraordinary general meeting, which the board of directors considers appropriate with regard to that these capital instruments principally are intended to be issued in the international debt market. The board of directors intends to use the authorization if the convertible instruments will be a part of the coming capital requirements framework and if the board of directors judges that the capital trigger level at which conversion shall take place is at such a level that gives the shareholders and the board of directors the possibility to act in good time and propose alternatives to conversion.

17. Authorization for the board of directors to decide on

a) acquisition of shares in the Company

The board of directors' proposal: The annual general meeting resolves to authorize the board of directors, for the period until the next annual general meeting, to decide on acquisitions of ordinary shares in the Company on a regulated market where the Company's ordinary shares are listed, or by means of an acquisition offer directed to all holders of ordinary shares in the Company. However, with the limitation that the Company's holding of its own shares must never exceed ten per cent of the total number of shares in the Company.

The purpose of the acquisition of own shares is to facilitate an adjustment of the Company's capital structure to prevailing capital requirements and to make it possible to use own shares as payment in connection with acquisitions of companies or businesses or in order to finance acquisitions of companies or businesses.

b) conveyance of shares in the Company

The board of directors' proposal: The annual general meeting resolves to authorize the board of directors, for the period until the next annual general meeting, to decide on conveyance of ordinary shares in the Company to be used as payment in connection with acquisitions of companies or businesses or in order to finance acquisitions of companies or businesses. Conveyance of ordinary shares may be made in another way than on a regulated market up to the number of ordinary shares in the Company that at any time are held by the Company. Conveyance of ordinary shares in the Company shall be made at an estimated market value and may be made with deviation from the shareholders' preferential rights. Payment for conveyed ordinary shares may be made in cash, by contribution in kind, or by set-off of debt against the Company.

18. Purchase of own shares according to chapter 7 section 6 of the Swedish Securities Market Act (lagen (2007:528) om värdepappersmarknaden)

The board of directors' proposal: The annual general meeting resolves that the Company, in order to facilitate its securities business, up until the next annual general meeting, may purchase own ordinary shares according to chapter 7 section 6 of the Swedish Securities Market Act (lagen (2007:528) om värdepappersmarknaden). However, with the limitation that the Company's holding of such shares in the trading book must never exceed one per cent of the total number of shares in the Company. The price for the ordinary shares shall equal the market price prevailing at the time of the acquisition.


7

19. Guidelines for remuneration to the executive officers

The board of directors’ proposal: Nordea shall maintain remuneration levels and other employment conditions needed to recruit and retain executive officers with competence and capacity to deliver on the strategy and targets thus enabling Nordea to become a Great European bank. The term “executive officers” shall in this context mean the CEO of Nordea Bank AB (publ) and the executives reporting directly to him, who are also members of Group Executive Management. Remuneration for executive officers will be decided by the board of directors in accordance with Nordea’s internal policies and procedures, which are based on the Swedish Financial Supervisory Authority’s (“SFSA”) regulations on remuneration systems, national implementation of the EU’s directive on capital requirements for banks as well as international sound compensation practices. Salaries and other remuneration in line with market levels constitute the overriding principle for compensation for executive officers at Nordea. Compensation for the executive officers shall be consistent with and promote sound and effective risk management and not encourage excessive risk-taking or counteract Nordea’s long term interests. Annual remuneration consists of fixed salary and variable salary. Variable salary to the executive officers will be offered as an Executive Incentive Programme 2014 (“GEM EIP 2014”) to reward performance that meets predetermined targets at Group, business area/group function and individual level. The effect on the long term result is to be considered when determining the targets. The outcome from GEM EIP 2014 will be paid over a five-year period in cash and be subject to forfeiture clauses, Total Shareholder Return indexation and retention based on the SFSA’s regulations on remuneration systems, taking account of domestic rules and practices where relevant. GEM EIP 2014 has a one year performance period and the outcome shall not exceed the fixed salary. The executive officers were offered a similar programme year 2013 (GEM EIP 2013). In accordance with SFSA’s remuneration regulations guaranteed variable salary is to be exceptional and may only occur in the context of hiring a new executive officer and then be limited to the first year of employment. Non-monetary benefits are given as a means to facilitate executive officers’ performance. The levels of these benefits are determined by what is considered fair in relation to general market practice. The executive officers shall be offered retirement benefits in accordance with market practice in the country of which they are permanent residents. Fixed salary during the period of notice and severance pay shall in total not exceed 24 months of fixed salary for executive officers. The board of directors may deviate from these guidelines if there are special reasons for this in a certain case.

20. Maximum ratio between the fixed and the variable component of the total remuneration

Background: The new EU rules on capital requirements for credit institutions and investment firms, Directive 2013/36/EU, which entered into force on 17 July 2013 (“CRD IV”), include a requirement that institutions shall set a ratio between the variable and the fixed component of the total remuneration (“Cap”). The Cap shall apply to remuneration awarded for services provided or performance from the year 2014 onwards to the categories of staff including senior management, risk takers, staff engaged in control functions and any employee receiving total remuneration that takes them into the same remuneration bracket as senior management and risk takers, whose professional activities have a material impact on the institution’s risk profile (“Identified Staff”). The variable component may not exceed 100 per cent of the fixed


8

component of the total remuneration for each individual. The maximum ratio may be increased to 200 per cent subject to shareholder approval.

Introduction of a maximum Cap: In order to maintain the position as a leading European bank for business areas with employees directly exposed to international competition, Nordea must have the possibility to apply a Cap of 200 per cent, and, consequently, to offer remuneration schemes not deviating substantially from international market standards. The alternative would be to increase the fixed remuneration, which would reduce Nordea’s cost-base flexibility. It would also imply a “guarantee” of a greater level of pay-out and reduction of deferred variable remuneration, reducing the impact of possible ex-post reductions. Total remuneration aligned with performance and prudent risk-taking gives appropriate cost-base flexibility and supports Nordea’s ability to strengthen its capital base without limitations due to high fixed costs.

The number of staff affected, their functions and the expected impact on the requirement to maintain a sound capital base: The Cap proposed shall apply to the Identified Staff employed within the Nordea Group’s divisions Markets Equities, Markets FICC (Fixed Income, Currencies and Commodities), Markets Investment Banking, Asset Management, International Private Banking and Group Treasury. Since the rules governing remuneration are not expected to be implemented in Sweden until at the earliest 1 July 2014, the final number of staff affected is not known at this time. Out of the total close to 30,000 employees within the Nordea Group, approximately 1,050 employees may be affected. The employees affected hold functions as portfolio managers, investment managers, sales managers, client managers, dealers and analysts. Other employees that are affected hold functions within Corporate Finance. Approximately 250 employees within the parent company Nordea Bank AB (publ) may be affected. In the year 2012, 256 employees within the Nordea Group received a variable remuneration exceeding 100 per cent of each individual’s fixed remuneration and the total cost was 26.7 mEUR excl. social costs (32.9 mEUR incl. social costs), corresponding to 0.10 per cent (0.12 per cent incl. social costs) of the capital base. The total cost for variable remuneration earnings exceeding 100 per cent of each individual’s fixed remuneration during the year 2013 and 2014 is expected to be in the same range as for the year 2012. The Cap is not expected to have any impact on the requirement to maintain a sound capital base.

The board of directors’ proposal:

  1. The maximum ratio between the variable component and the fixed component of the total remuneration for each individual shall be 200 per cent, or such lower maximum percentage that may be set out in the Swedish rules and regulations implementing Directive 2013/36/EU.
  2. The maximum ratio shall apply to remuneration awarded to categories of staff including senior management, risk takers, staff engaged in control functions and any employee receiving total remuneration that takes them into the same remuneration bracket as senior management and risk takers, whose professional activities have a material impact on the institution’s risk profile, and additional categories of staff as defined in accordance with the relevant Swedish rules and regulations implementing Directive 2013/36/EU.
  3. The maximum ratio shall apply to the above categories of staff employed within the divisions Markets Equities, Markets FICC (Fixed Income, Currencies and Commodities), Markets Investment Banking and Group Treasury within Nordea Bank AB (publ).
  4. The maximum ratio shall apply for services provided or performance during 2014.
  5. The maximum ratio shall be applied also in subsidiaries of Nordea Bank AB (publ) for the above mentioned categories of staff employed within the divisions Markets Equities, Markets

FICC, Markets Investment Banking, Asset Management, International Private Banking and Group Treasury, unless prevented by binding local rules and regulations.

The nomination committee comprises Torbjörn Magnusson, chairman of the committee, appointed by Sampo Plc as a shareholder, Mogens Hugo, appointed by Nordea-fonden as a shareholder, Peder Hasslev, appointed by AMF as a shareholder, Monica Caneman, appointed by the Fourth Swedish National Pension Fund as a shareholder, and Björn Wahlroos, chairman of the board of directors. The nomination committee has submitted proposals according to items 1 and 10-15 on the proposed agenda. A statement on the proposal regarding the board of directors is available on the Company's web site www.nordea.com as from today and will be forwarded free of charge to shareholders requesting this report and stating their postal address.

The accounts, the auditor's report, the complete decision proposals regarding items 8 and 15-20 as well as documents pursuant to chapter 8 section 54, chapter 18 section 4 and chapter 19 section 22 of the Swedish Companies Act are available at the Company, address Smålandsgatan 17, Stockholm, Sweden as from 27 February 2014, and will be sent free of charge to shareholders requesting such information and stating their postal address. The documents will also be available on the Company's web site www.nordea.com from the same date.

Stockholm, February 2014
Nordea Bank AB (publ)
The Board of Directors