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Noble Mineral Exploration Inc. — Proxy Solicitation & Information Statement 2020
Apr 4, 2020
44905_rns_2020-04-03_1c7c61ce-05cb-4e38-87ea-b04e7df21d27.pdf
Proxy Solicitation & Information Statement
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NOBLE MINERAL EXPLORATION INC.
MANAGEMENT INFORMATION CIRCULAR
As of March 27, 2020
ANNUAL GENERAL AND SPECIAL MEETING OF SHAREHOLDERS
to be held on Tuesday, May 5, 2020
GENERAL PROXY INFORMATION
SOLICITATION OF PROXIES
THIS MANAGEMENT INFORMATION CIRCULAR IS FURNISHED IN CONNECTION WITH THE SOLICITATION BY THE MANAGEMENT OF NOBLE MINERAL EXPLORATION INC. (the “Company”) OF PROXIES TO BE USED AT THE ANNUAL GENERAL AND SPECIAL MEETING OF SHAREHOLDERS OF THE COMPANY TO BE HELD ON TUESDAY, MAY 5, 2020 AT THE OFFICES OF IBK CAPITAL CORP., 130 KING STREET WEST, SUITE 640, TORONTO, ONTARIO, CANADA, M5X 1E4 AT 10:30 A.M. (TORONTO TIME), AND AT ANY ADJOURNMENT THEREOF (the “Meeting”) FOR THE PURPOSES SET OUT IN THE NOTICE OF MEETING (the “Notice of Meeting”). It is expected that the solicitation will be primarily by mail but proxies may also be solicited personally or by telephone by the directors, officers and employees of the Company who will not receive any additional compensation for such services. The cost of solicitation by management will be borne by the Company. Registered shareholders of the Company and beneficial holders of the Company’s shares holding through intermediaries will be sent a notice and form of proxy for the Meeting in accordance with notice-and-access rules. Arrangements have been made with brokerage houses and other intermediaries, clearing agencies, custodians, nominees and fiduciaries to forward solicitation materials to the beneficial owners of the common shares (“ Common Shares ”) in the capital of the Company held of record by such certain persons and the Company may reimburse such persons for reasonable fees and disbursements incurred by them in doing so. The costs thereof will be borne by the Company.
The approximate date on which proxy materials are expected to be first sent or given to shareholders is April 3, 2020.
The record date for determining holders (the “ Shareholders ”) of Common Shares entitled to notice of, and to attend and vote their shares at, the Meeting is March 9, 2020 (the “ Record Date ”).
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NOTICE-AND-ACCESS
National Instrument 54-101 — Communication with Beneficial Owners of Securities of a Reporting Issuer (“ NI 54-101 ”), and National Instrument 51-102 — Continuous Disclosure Obligations , allow for the use of the notice-and-access system for the delivery to shareholders of certain materials, including the Notice of Meeting, this Management Information Circular, the form of proxy, annual financial statements and management’s discussion and analysis (collectively, the “ Meeting Materials ”) by reporting issuers.
Under the notice-and-access system, reporting issuers are permitted to deliver the Meeting Materials by posting them on SEDAR at www.sedar.com as well as a website other than SEDAR and sending a notice package (the “ Notice Package ”) to Shareholders that includes: (i) the relevant form of proxy or voting instruction form (or VIF); (ii) basic information about the meeting and the matters to be voted on; (iii) instructions on how to obtain a paper copy of the Meeting Materials; and (iv) a plain-language explanation of how the notice-and-access system operates and how the Meeting Materials can be accessed online.
As described in the notice-and-access notification mailing to the Shareholders, the Company has elected to deliver its Meeting Materials to beneficial holders using the notice-and-access system. Therefore, the Notice Package will be sent via prepaid mail directly to non-objecting beneficial owners (“ NOBOs ”) and, indirectly, through intermediaries to objecting beneficial owners (“ OBOs ”); the Company is assuming the cost of such delivery to OBOs. Registered Shareholders and those beneficial holders with existing instructions on their account to receive printed materials will receive a printed copy of the Meeting Materials with the Notice Package. The Company is not using a procedure known as “stratification” in relation to its use of notice-and-access. Stratification occurs when a reporting issuer, while using noticeand-access, also provides a paper copy of the management information circular to some of its shareholders with the notice package. In relation to the Meeting, all Shareholders will receive the required documentation under the notice-and-access system, and will not include a paper copy of this management information circular (the “ Circular ”).
Shareholders are reminded to review the Circular carefully before voting as the Circular has been prepared to help them make an informed decision.
The Meeting Materials can be viewed online under the Company’s profile at www.sedar.com or at TSX Trust Company website at https://docstsxtrust.com/2165. Shareholders may request paper copies of the Meeting Materials be sent to them by postal delivery at no cost. Requests for Meeting Materials may be made up to one year from the date this Circular was filed on SEDAR by emailing [email protected]. Shareholders who wish to receive paper copies of the Meeting Materials prior to the Meeting may request copies from TSX Trust Company, the registrar and transfer agent for the Company, by calling 1-866-600-5869 or by sending an email to [email protected] no later than April 24, 2020.
APPOINTMENT AND REVOCATION OF PROXIES
The persons named in the form of proxy for the Meeting are officers or directors of the Company. A REGISTERED SHAREHOLDER desiring to appoint a person other than the person named on the form of proxy to attend and act on his, her or its behalf at the Meeting may do so either by striking out the names of management’s designees and inserting such person’s name in the blank space provided in the form of proxy prepared for the Meeting or by completing another proper form of proxy and, in either case, delivering the completed proxy to TSX Trust Company, 100 Adelaide Street West, Suite 301, Toronto, Ontario, M5H 4H1 (fax: 416-595-9593) not later than 10:30 a.m., Toronto time, on Friday, May 1, 2020, being forty-eight hours preceding the Meeting, or in the event of an adjournment of the Meeting,
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by 10:30 am on the penultimate day preceding the date of the adjournment (excluding Saturdays, Sundays and holidays), or delivered to the Chairman on the day of the Meeting or any adjournment thereof.
Non-registered shareholders desiring to appoint a person other than the person named on the voting instruction form (of other instrument provided for the Meeting) to attend and act on his, her or its behalf at the Meeting may do so by following the instructions set out therein and delivering the required instrument by the deadlines set out above (or such earlier deadlines as may be set out in the voting instruction form or other instrument) to the party specified therein.
Each Shareholder is entitled to appoint a person to represent such Shareholder at the Meeting, who need not be one of the persons named in the form of proxy for the Meeting.
A proxy must be signed in writing or, subject to the means of electronic signature permitting a reliable determination that the document was created or communicated by or on behalf of the Shareholder or the attorney, as the case may be, by electronic signature by the Shareholder or an attorney who is authorized by a document that is signed in writing or by electronic signature or, if the Shareholder is a body corporate, by an officer or attorney of the body corporate duly authorized.
A proxy given pursuant to this solicitation may be revoked by written instrument, including another proxy bearing a later date, executed by the Shareholder or by his, her, or its attorney authorized in writing, and deposited at TSX Trust Company (100 Adelaide Street West, Suite 301, Toronto, Ontario, M5H 4H1, fax: 416-595-9593) at any time up to and including the last business day preceding the day of the Meeting, or any adjournment thereof, at which the proxy is to be used, or with the chairman of such Meeting on the day of the Meeting, or adjournment thereof, or in any other manner permitted by law.
In addition to any other manner permitted by law, section 110(4) of the Business Corporations Act (Ontario) (the “ OBCA ”) provides that a shareholder may revoke a proxy before it is exercised by: (i) depositing an instrument in writing signed in the same manner as the proxy at the registered office of the Company at any time up to and including the last business day preceding the date of the Meeting, or any adjournment thereof, at which the proxy is to be used or with the chair of such Meeting on the day of the Meeting or an adjournment thereof; or (ii) transmitting, by telephonic or electronic means, a revocation that complies with the same requirements as the proxy and that, subject to the means of electronic signature permitting a reliable determination that the document was created or communicated by or on behalf of the shareholder or the attorney, as the case may be, is signed by electronic signature.
A Shareholder attending the Meeting has the right to vote in person and if he or she does so, his or her proxy is nullified with respect to the matters such person votes upon and any subsequent matters thereafter to be voted upon at the Meeting or any adjournment thereof.
EXERCISE OF DISCRETION BY PROXIES
The shares voted at the Meeting will be voted or withheld from voting in accordance with the instructions of the Shareholder on any ballot that may be called for. Where a choice is specified on a proxy, securities represented by the proxy will be voted in accordance with the choice so specified in the proxy. WHERE NO CHOICE IS SPECIFIED, THE PROXY WILL CONFER DISCRETIONARY AUTHORITY AND WILL BE VOTED FOR THE ITEM OF BUSINESS AS SET OUT IN THE NOTICE OF MEETING AND AS STATED ELSEWHERE IN THIS MANAGEMENT INFORMATION CIRCULAR.
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The form of proxy for this Meeting also confers discretionary authority upon the persons named therein to vote with respect to any amendments or variations to the matter identified in the Notice of Meeting, and with respect to other matters which may properly come before the Meeting, in such manner as such nominee in his or her judgment may determine. IF OTHER MATTERS WHICH ARE NOT PRESENTLY KNOWN TO MANAGEMENT SHOULD PROPERLY COME BEFORE THE MEETING, THE PROXY WILL BE VOTED ON SUCH MATTERS IN ACCORDANCE WITH THE BEST JUDGEMENT OF THE PERSON OR PERSONS VOTING THE PROXY. As of the date of this Circular, management of the Company knows of no such amendments, variations or other matters to come before the Meeting other than the matters referred to in the Notice of Meeting.
VOTING SHARES AND PRINCIPAL SHAREHOLDERS
The authorized capital of the Company consists of an unlimited number of Common Shares and an unlimited number of preference shares, both without nominal or par value. As of the Record Date for the Meeting, the Company had 148,197,739 Common Shares outstanding, each carrying one vote per share. To the knowledge of management of the Company, no person beneficially owns, directly or indirectly, or has control or direction over, 10% or more of the Common Shares of the Company.
In accordance with the provisions of the OBCA, the Company will prepare a list of all persons who are registered holders of Common Shares as of the Record Date, and the number of Common Shares registered in the name of each person on such date. Each Shareholder is entitled to one vote for each Common Share registered in such Shareholder’s name as it appears on the list.
VOTING IN PERSON AT THE MEETING BY REGISTERED SHAREHOLDERS
A registered shareholder whose name has been provided to the Company’s registrar and transfer agent, TSX Trust Company, will appear on a list of shareholders prepared by the registrar and transfer agent for purposes of the Meeting.
The Company currently expects that the Meeting will be held in person at the offices of IBK Capital Corp. at 130 King Street West, Suite 640, Toronto, Ontario. If the restrictions on live/in-person meetings and other business operations that are in place as of the date of this Circular in light of the COVID19 pandemic persist up to May 5, 2020 (the date of the Meeting) or otherwise make an live/in-person meeting impossible or impractical, the Company will communicate other Meeting arrangements by news release. In light of health concerns relating to COVID19, the Company has also made arrangements for shareholders to audit the Meeting by telephone through the following numbers:
| Greater Toronto Area: 416.343.2658 |
Toll-Free North America: 1.866.440.8939 |
|---|---|
| Participant Code: 9711309 |
If the Meeting proceeds to be held in person as planned, then to vote in person at the Meeting each registered shareholder will be required to register for the Meeting by identifying themselves at the registration desk. If the Meeting is held virtually, then to vote in person at the Meeting each registered shareholder will be required to register for the Meeting in accordance with the registration arrangements that will be put in place and announced. In all cases, any non-registered beneficial shareholder wishing to participate in and vote at the Meeting must be appointed as a proxyholder to vote in person at the Meeting. Also see “Non-Registered Holders” below.
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VOTING BY PROXY AT THE MEETING BY REGISTERED SHAREHOLDERS
If a registered shareholder does not attend the Meeting but wishes to vote on the resolutions, the registered shareholder should sign, date and deliver the form of proxy for the Meeting to the Company’s registrar and transfer agent, TSX Trust Company, 100 Adelaide Street West, Suite 301, Toronto, Ontario, M5H 4H1 so it is received at least 48 hours (excluding Saturdays, Sundays and holidays) before the time of the Meeting or any adjournment thereof. The persons named in the form of proxy for the Meeting are directors and/or officers of the Company. A shareholder giving a proxy can strike out the names of the nominees printed in the form of proxy for the Meeting and insert the name of another nominee in the space provided, or the shareholder may complete another form of proxy. A proxy nominee need not be a shareholder of the Company. A shareholder giving a proxy has the right to attend the Meeting, or appoint someone else to attend as his or her proxy at the Meeting and the proxy submitted earlier can be revoked in the manner described under “Appointment and Revocation of Proxies”.
NON-REGISTERED HOLDERS
In many cases, Common Shares beneficially owned by a holder (a “ Non-Registered Holder ”) are registered either:
(a) in the name of an intermediary that the Non-Registered Holder deals with in respect of the Common Shares - intermediaries include banks, trust companies, securities dealers or brokers, and trustees or administrators of self-administered RRSPs, RRIFs, RESPs and similar plans; or
(b) in the name of a depository (such as The Canadian Depository for Securities Limited or “ CDS ”) - Non-Registered Holders do not appear on the list of shareholders of the Company maintained by the transfer agent.
In accordance with the requirements of NI 54-101, the Company is distributing the Meeting Materials to Shareholders by posting Meeting Materials on TSX Trust Company’s website at https://docstsxtrust.com/2165. The Meeting Materials will be available on the TSX Trust Company’s website on or about April 3, 2020 and will remain on the website for one full year. The Meeting Materials will also be available under the Company’s profile on SEDAR at www.sedar.com. The Company will only be mailing the Notice Package in connection with the Meeting.
Intermediaries are required to forward the Notice Package to Non-Registered Holders unless a NonRegistered Holder has waived the right to receive it. Typically, intermediaries will use a service company to forward the Notice Package to Non-Registered Holders. Non-Registered Holders, other than NOBOs, will receive either a voting instruction form or, less frequently, a form of proxy. The purpose of these forms is to permit Non-Registered Holders to direct the voting of the Common Shares they beneficially own. Non-Registered Holders should follow the procedures set out below, depending on which type of form they receive.
A. Voting Instruction Form. In most cases, a Non-Registered Holder will receive, as part of the Meeting Materials, a voting instruction form. If the Non-Registered Holder does not wish to attend and vote at the Meeting in person (or have another person attend and vote on the holder’s behalf), the voting instruction form must be completed, signed and returned in accordance with the directions on the form. If a Non-Registered Holder wishes to attend and vote at the Meeting in person (or have another person attend and vote on the Holder’s behalf), the Non-Registered Holder must complete, sign and return the voting instruction form in accordance with the
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directions provided and a form of proxy giving the right to attend and vote will be forwarded to the Non-Registered Holder.
OR
B. Form of Proxy. Less frequently, a Non-Registered Holder will receive, as part of the Meeting Materials, a form of proxy that has already been signed by the intermediary (typically by a facsimile, stamped signature) which is restricted as to the number of Common Shares beneficially owned by the Non-Registered Holder but which is otherwise uncompleted. If the Non-Registered Holder does not wish to attend and vote at the Meeting in person (or have another person attend and vote on the holder’s behalf), the Non-Registered Holder must complete the form of proxy and deposit it with the Company's registrar and transfer agent, TSX Trust Company, 100 Adelaide Street West, Suite 301, Toronto, Ontario, M5H 4H1, as described above. If a Non-Registered Holder wishes to attend and vote at the Meeting in person (or have another person attend and vote on the holder’s behalf), the Non-Registered Holder must strike out the names of the persons named in the proxy and insert the Non-Registered Holder’s (or such other person’s) name in the blank space provided.
Non-Objecting Beneficial Owners
These Meeting Materials are being sent to both registered and non-registered owners of the securities. The Company is distributing the Meeting Materials to Shareholders by posting Meeting Materials on its website at www.noblemineralexploration.com. The Meeting Materials will be available on the TSX Trust Company’s website on or about April 3, 2020 and will remain on the website for one full year. The Meeting Materials will also be available under the Company’s profile on SEDAR at www.sedar.com. The Company will only be mailing the Notice Package in connection with the Meeting. If you are a NonRegistered Holder, the Company or its agent has sent the Notice Package directly to you, and your name and address, and information about your holdings of securities have been obtained in accordance with applicable securities regulatory requirements from the intermediary holding on your behalf. By choosing to send the Notice Package to you directly, the Company (and not the intermediary holding on your behalf) has assumed responsibility for (i) delivering the Notice Package to you, and (ii) executing your proper voting instructions. Please return your voting instructions as specified in the request for voting instructions or form of proxy delivered to you.
VOTES NECESSARY TO PASS RESOLUTIONS
The resolution to decrease the number of directors from 7 (seven) to 6 (six) must receive the affirmative vote of at least 66 2/3 % of the votes cast at the Meeting. A simple majority of affirmative votes cast at the Meeting is required to pass the other resolutions described herein. In addition, pursuant to the rules of the TSX Venture Exchange (the “ TSXV ”), the resolution on the property transactions with Canada Nickel Company Inc. (“ Canada Nickel ”) must be approved by a majority of Common Shares voted at the Meeting other than the Common Shares held by interested shareholders. (For a discussion of the shareholder approval required for the proposed transactions with Canada Nickel, see Matter #5 – Approval of Property Transactions with Canada Nickel .)
Regarding the election of directors, if there are more nominees for election as directors than there are seats on the board of directors to be filled, those nominees receiving the greatest number of votes will be elected until all such vacancies have been filled. If the number of nominees for election is equal to the number of vacancies to be filled, all nominees will be declared elected by acclamation.
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INTEREST OF CERTAIN PERSONS IN MATTERS TO BE ACTED UPON
Except as disclosed elsewhere in this Circular, no director or officer of the Company, no proposed nominee for election to the board of directors of the Company (the “ Board ”), and no associate or affiliate of any such person has any material interest, direct or indirect, in any matter to be acted upon at the Meeting, other than to the extent that directors may be considered to have an interest in votes relating to the Company’s Amended and Restated Stock Option Plan by virtue of equity incentive compensation held or available to be held.
The above information was supplied by the management of the Company.
FINANCIAL STATEMENTS
The audited consolidated financial statements of the Company for the financial year ended August 31, 2019, together with the report of the auditors thereon, will be placed before Shareholders at the Meeting for their consideration. No formal action will be taken at the Meeting to approve these financial statements. If any Shareholder has questions regarding such financial statements, such questions may be brought to management of the Company.
PARTICULARS OF MATTERS TO BE ACTED UPON
MATTER #1 - NUMBER OF DIRECTORS
The constating documents of the Company provide that the Board shall consist of not less than three (3) and not more than ten (10) directors. At the Company’s shareholder meeting held on March 21, 2019, the shareholders approved an increase of the number of directors of the Company from six (6) to seven (7) and elected seven directors to serve on the Board of the Company. On August 2, 2019, the Company announced the passing of Gordon McKinnon, who sat on the Board of the Company from May of 2010 to July 31, 2019. That vacancy was not filled in with the Company currently having six (6) directors.
At the Meeting, the Shareholders will be asked to consider and approve a special resolution decreasing the number of directors of the Company from seven (7) to six (6), which is within the minimum and maximum number provided for in the constating documents of the Company. In order to be passed, this resolution must receive the affirmative vote of at least 66 2/3 % of the Shareholders of the Company present in person or represented by proxy at the Meeting.
Shareholders are asked to pass the following special resolution decreasing the number of directors of the Company from seven (7) to six (6) (the “ Board Composition Resolution ”):
“BE IT RESOLVED AS A SPECIAL RESOLUTION THAT:
-
the number of directors of the Company is hereby decreased from seven (7) to six (6); and
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any officer of the Company be and is hereby authorized for, and on behalf of the Company, to execute and deliver such documents and instruments and to take such other action as such officer may determine to be necessary or advisable to implement this resolution and the matters authorized hereby, such determination to be conclusively evidenced by the execution and delivery of any such documents or instruments and the taking of any such action.”
Unless a proxy specifies that the Common Shares it represents are to be withheld from voting in favour of the Board Composition Resolution, the proxies named in the form of proxy for the Meeting intend to vote in favour of approval of the Board Composition Resolution.
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MATTER #2 - ELECTION OF DIRECTORS
The constating documents of the Company provide that the Board shall consist of not less than three (3) and not more than ten (10) directors. The Company currently has six (6) directors.
The term of office of each of the current six (6) directors expires at the Meeting. All of the current directors (namely, J. Birks Bovaird, Yvan Champagne, Michael Newbury, Samuel Peralta, Stephen Balch and H. Vance White) are nominated for re-election at the Meeting as management's nominees.
Each director elected will hold office until the next annual meeting of the Company or until his successor is elected or appointed, unless his office is vacated before then in accordance with the constating documents of the Company or the provisions of the OBCA.
In accordance with the Company’s constating documents, six (6) persons are nominated as directors of the Company. The following table sets forth the name of each such nominee for election, his principal occupation, business or employment, his current position with the Company, the period of time during which he has been a director of the Company (if applicable), and the number of Common Shares of the Company beneficially owned, directly or indirectly, by, or subject to control or direction of, such person as of the date of this circular.
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| Name, Province of Residence & Positions with Company |
Director | Common | Principal Occupation and Past Experience |
|---|---|---|---|
| Since | Shares | ||
| Beneficially | |||
| Owned | |||
| J. Birks Bovaird Ontario, Canada Director(1) (3) (4) |
February 19, | 405,421 | Since 2006, Mr. Bovaird has been the Chair of the board of |
2008 |
Energy Fuels Inc., a uranium and vanadium mining and | ||
| development company. For a majority of his career, Mr. | |||
| Bovaird’s focus has been the provision and implementation of | |||
| corporate financial consulting and strategic planning services. | |||
He was previously the Vice President of Corporate Finance for |
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one of Canada’s major accounting firms. He is Chairman of |
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| GTA Financecorp Inc., a reporting issuer in good standing, | |||
currently not listed, as well as a member of the audit and |
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compensation committees. He also serves as an independent |
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| director and member of the audit committee of Interactive | |||
| Capital Partners Corporation which is a reporting issuer whose | |||
common shares are not currently trading. Additionally, he acts |
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as Chairman of the Board of Buccaneer Gold Corp., a reporting |
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issuer in good standing, not listed and asChair of the Board of |
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Star Navigation Systems Group Ltd an aviation communication |
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systems companyMr. Bovaird has previously been involved |
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with numerous public resource companies, both as a member of |
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management and as a director. He is a graduate of the Canadian |
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Director Education Program and holds an ICD.D designation. |
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| Yvan Champagne Alberta, Canada Director |
April 10, | 263,780 | As President of Bluesource Methane, Mr. Champagne is |
| 2013 | responsible for delivering results for and overseeing the | ||
| development of the company’s emphasis on fugitive methane | |||
| emissions, with specific emphasis in Canada. He oversees all | |||
aspects from conceptual development to realization through |
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physical projects in the field. A skilled builder and innovator |
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across multiple sectors, his background includes experience in |
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consumer-packaged goods (Coca-Cola Enterprises), technology |
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(Blast Radius) and environmental markets (Summerhill Group). |
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| Mr. Champagne earned a B.A. in Political Science from Yale | |||
University with a focus on environmental policy and business- |
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government relations, including graduate-level forestry studies |
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in the Yale School of Forestry & Environmental Studies. A |
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graduate of the Kellogg-Schulich Executive MBA Program, Mr. |
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Champagne is also national co-chair of the Canadian Working |
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Group for IETA (International Emissions Trading Association) |
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and a member of the Calgary Chamber of Commerce’s |
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| Environment and Natural Resources Committee. | |||
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| Name, Province of Residence & Positions with Company |
Director | Common | Principal Occupation and Past Experience |
|---|---|---|---|
| Since | Shares | ||
| Beneficially | |||
| Owned | |||
| Michael Newbury Ontario, Canada Director(1) (2) (3) |
December 20, | 363,221 | Mr. Newbury is a professional engineer, banker and project |
| 2004 | finance specialist with over 30 years experience in the | ||
| operation, financing and evaluation of natural resource projects, | |||
| primarily mining. His mining and technical expertise, as well as | |||
financial and engineering capabilities, enable the evaluation and |
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assessment of projects, to the development of operational plans |
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and financial structures that manage project risk, minimize |
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equity requirements and maximize shareholder value. Mr. |
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Newbury has a B.Sc. from McGill University, managed |
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Barclays Bank's World Mining Group and the Credit Suisse |
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Corporate Banking Group. He was one of the initial partners in |
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| Endeavour Financial and provided his technical expertise to that | |||
group for over 10 years. He has extensive experience in the |
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evaluation and financial structuring of natural resource projects |
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in emerging market countries including Russia, Uzbekistan, |
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Kazakhstan, South Africa, China and Venezuela. Currently he |
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operates as an independent consultant and is on the Boards of a |
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number of junior mining companies. Mr. Newbury is the |
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Company's designated Qualified Person (QP) for geological |
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reporting. |
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| Samuel Peralta Ontario, Canada Director |
April 28, 2016 | 225,000 | Dr. Peralta has 35 years of business experience in the energy |
| and technology sectors, overseeing business development, | |||
product & process innovation, and corporate transformation. He |
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| holds a PhD in physics, with industry background in energy, | |||
mobile platforms & digital media, advanced sensors & |
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| semiconductors. Currently he is Chairman & CEO of | |||
Incandence Corp., which develops and manages a portfolio of |
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technology and media properties. He was previously Director, |
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Business & Corporate Development at Kinectrics, overseeing |
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$70M annually in high-tech programs for the energy industry. |
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Previously, he was CEO of Qvadis, a smartphone software |
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provider; CTO for OH Solar, a photovoltaic firm based on an |
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acquisition from Texas Instruments; and served in key positions |
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at Ontario Power Generation and the Ontario Laser and |
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| Lightwave Research Centre. Dr. Peralta has served on the Board | |||
of Directors of public, private & non-profit firms, with |
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committee leadership in governance, finance & audit, and |
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special projects (mergers & acquisitions), including for the |
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boards of Qvadis, Envergence, OPEL Solar, Axiom NDT, |
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POET Technologies, and the Organization of Canadian Nuclear |
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Industries. He is currently on the boards of Cobalt Blockchain |
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Inc., the Company, and Incandence Corp. |
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| Name, Province of Residence & Positions with Company |
Director | Common | Principal Occupation and Past Experience |
|---|---|---|---|
| Since | Shares | ||
| Beneficially | |||
| Owned | |||
| H. Vance White Ontario, Canada President, CEO and Director |
January 1, | 5,045,222 | Mr. White works full time as President, CEO and a director of |
| 2003 | Noble Mineral Exploration Inc. Mr. White has served as | ||
| President of the Company since 2003. He has served as a | |||
Director since 2003. He has also been a director and/or officer of |
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| several other reporting issuers, including AfriOre Limited and | |||
Dickenson Mines Limited. |
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| Stephen Balch Ontario, Canada Director(1) (3) |
N/A | 100,000 | Mr. Balch has over 30 years of experience in mineral exploration |
| as an exploration geophysicist. He is one of Canada's leading | |||
experts on geophysical techniques used to identify nickel-copper |
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| sulphide and platinum-group-metal targets. Since 2010, he has | |||
also served as President and a director of Triumph Instruments, a |
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company that conducts airborne time domain electromagnetic |
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surveys in North America, China and Mexico. Since 2001, he |
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has been President of Balch Exploration Consulting Inc., a |
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company that provides consulting services to major mining and |
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junior exploration companies. He previously served as the |
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President and a director of Canadian Mining Geophysics Ltd., a |
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geophysical data recording company, from 2007 to 2015. He was |
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President, CEO and a director of Chevrier Metals Corp. |
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(formerly Tawsho Mining Inc.), previously a TSX-V listed |
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mining exploration company, from 2013 to 2016, as well as a |
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director of RHC Capital Corporation (formerly Rockefeller |
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Hughes Corporation), a TSX Venture listed exploration company |
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developing oil and gas resources in Texas, from 2013 to 2016. |
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(1) Member of the Audit Committee.
-
(2) Chair of the Audit Committee.
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(3) Member of the Nominating, Compensation and Governance Committee.
-
(4) Chair of the Nominating, Compensation and Governance Committee.
Pursuant to Item 7.2 of Form 51-102F5 of National Instrument 51-102 – Continuous Disclosure Obligations (“ NI 51-102 ”), the following disclosure is being made with respect to persons proposed to be nominated by management of the Company for re-election or election as a director.
Mr. Newbury was party to a Settlement Agreement dated February 20, 2006 with the staff of the Ontario Securities Commission (the " OSC "). The Settlement Agreement related to Mr. Newbury’s purchase of shares in OntZinc Corporation (now known as Hudbay Minerals Inc.) prior to the public disclosure of an acquisition with respect to which he provided certain consulting services. As confirmed in the Settlement Agreement, at the time of purchasing the shares, Mr. Newbury believed that the information regarding the acquisition had been generally disclosed. Pursuant to the Settlement Agreement, Mr. Newbury undertook: (a) to pay the amount of $12,850.00 to the OSC for the benefit of third parties and towards the costs of the investigation; (b) for a period of twelve months commencing on February 20, 2006, not to trade in any securities of any company to which he acts as a geological consultant unless he receives prior written confirmation from in-house counsel of the company to which he acts as a consultant; and (c) to comply with Ontario securities laws.
Mr. Newbury was also subject to cease trade orders issued against the management of Strike Minerals Inc. on October 1, 2013 and November 29, 2013, respectively, as a result of that company’s failure to file audited
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annual financial statements and related management’s discussion and analysis for the year ended April 30, 2013 and interim financial statements for the periods ending July 31, 2013 and October 31, 2013. Mr. Newbury is no longer a director or officer of Strike Minerals Inc.
Mr. Bovaird became an independent director of Interactive Capital Partners Corporation (“ ICPC ”) on July 3, 2014 when such corporation was the subject of a cease trade order issued on May 8, 2012 as a result of its failure to meet timely disclosure filing obligations. Mr. Bovaird was instrumental in resuscitating ICPC and having the cease trade order revoked on April 4, 2016.
While Stephen Balch was the President and CEO of Hudson River Minerals Ltd., that company was subject to a cease trade order for failure to file financial statements on time. The cease trade order was issued on May 2, 2013, and it was revoked on September 3, 2013, after the company filed financial statements for 2012 financial year and for the first and second quarters of the 2013 financial year.
At the Meeting, shareholders of the Company will be asked to elect to the Company’s Board of Directors the six (6) individuals nominated for election by management (namely, J. Birks Bovaird, Yvan Champagne, Michael Newbury, Samuel Peralta, H. Vance White and Stephen Balch).
Unless a proxy specifies that the Common Shares it represents are to be withheld from voting in favour of any of the candidates proposed above, the proxies named in the form of proxy for the Meeting intend to vote in favour of all of the candidates proposed above.
MATTER #3 – RE-APPOINTMENT OF AUDITORS
Shareholders of the Company will be asked to approve the re-appointment of MNP LLP (“ MNP ”) as the auditors of the Company to hold office until the close of the next annual meeting of the Shareholders of the Company and to authorize the Board to fix the remuneration to be paid to the auditors. MNP was most recently re-appointed auditors of the Company at the annual general and special meeting of the Shareholders of the Company held on March 21, 2019.
Unless a proxy specifies that the Common Shares it represents are to be withheld from voting in favour of the appointment of MNP as the auditors of the Company, the proxies named in the form of proxy for the Meeting intend to vote in favour of the appointment of MNP as auditors of the Company and the authorization of the Board to fix the remuneration paid to the auditors.
MATTER #4 - RE-APPROVAL OF AMENDED AND RESTATED STOCK OPTION PLAN
The Company’s stock option plan was most recently approved by Shareholders at its shareholder meeting on March 21, 2019. This Amended and Restated Stock Option Plan (the “ Option Plan ”) is a rolling stock option plan as described in TSXV Policy 4.4. The Option Plan is the successor to a stock option plan first adopted for the Company on May 27, 2004. Under Section 2.9 of TSXV Policy 4.4, the Company is required to annually obtain the approval of its Shareholders for its rolling plan. Accordingly, the Shareholders will be asked to re-approve the Option Plan. The Option Plan is further described under “Stock Option Plan”.
A copy of the Option Plan is available on SEDAR at www.sedar.com and, upon request, the Company will promptly provide a copy of the Option Plan free of charge to any securityholder of the Company. Shareholders are asked to pass the following ordinary resolution (meaning a resolution passed by the majority of votes cast in person or by proxy at the Meeting) authorizing the re-approval of the Option Plan:
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“BE IT RESOLVED AS AN ORDINARY RESOLUTION THAT:
-
the current Amended and Restated Stock Option Plan of the Company be approved; and
-
any director or officer of the Company is hereby authorized to execute (whether under the corporate seal of the Company or otherwise) and deliver all such documents and to do all such other acts and things as such director or officer may determine to be necessary or advisable in connection with such approval, the execution of any such document of the doing of any such other act or thing by any director or officer of the Company being conclusive evidence of such determination.”
Unless a proxy specifies that the Common Shares it represents are to be voted against approval of the Amended and Restated Stock Option Plan, the proxies named in the form of proxy for the Meeting intend to vote in favour of approval of the Amended and Restated Stock Option Plan.
MATTER #5 - APPROVAL OF PROPERTY TRANSACTIONS WITH CANADA NICKEL COMPANY INC.
Introduction
Noble and Canada Nickel entered into a memorandum of agreement dated March 2, 2020 (the " MoA ") whereby Noble agreed as follows: (i) to transfer to Canada Nickel certain patented properties and mineral rights referred to therein as the Crawford Annex; (ii) to grant to Canada Nickel separate options to earn an up to 80% interest in five distinct areas of Noble’s Project 81 (the “ Five Option Areas ”, each an “ Option Area ”) and (iii) to enter into a partial assignment agreement (the “ Partial Assignment Agreement ”) whereby Noble will assign to Canada Nickel a portion of Noble’s right to buy-back the title to the surface rights appurtenant to the patented mineral rights that make up part of Project 81 (collectively, the “ Property Transactions ”). Noble and Canada Nickel are negotiating definitive agreements for the elements of the Property Transactions, and in so doing they may agree to modify the list of properties that will comprise the Crawford Annex and the Five Option Areas which may result in an increase or decrease of any of those properties. This will not substantially change the materiality of the Property Transactions to Noble and would remain subject to TSXV final approval. As consideration for transferring the Crawford Annex and granting the options on the Five Options Areas, Noble will receive from Canada Nickel a total of $500,000 (the “ Cash Price ”) and 500,000 common shares of Canada Nickel. Pursuant to the MoA, Canada Nickel will satisfy the Cash Price through a $250,000 cash payment to Noble and by extinguishing a $250,000 loan advanced by Canada Nickel to Noble that is currently evidenced through a promissory note dated February 7, 2020. Assuming that Canada Nickel exercises its rights under the Partial Assignment Agreement, Noble could receive a total of up to $4,625,000.
Robert Suttie, the Chief Financial Officer of Noble, is also the Chief Financial Officer of Canada Nickel, and because Stephen Balch, a Director of Noble, is also a senior officer of Canada Nickel. Under the policies of the TSXV, because of the roles of Messrs. Suttie and Balch in both companies, Noble and Canada Nickel are considered “Non-Arm’s Length Parties”, and the Property Transactions are considered “Related Party Transactions”. As a result, TSXV policies require the Company to present sufficient and satisfactory evidence of value in respect of the consideration proposed to be paid to Noble for the properties, interests and rights that would be transferred to Canada Nickel as part of the Property Transactions. The Company has been unable to establish this value in a form acceptable to the TSXV and is seeking disinterested shareholder approval to meet the requirements of the TSX Venture Exchange Corporate Finance Manual.
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In the view of the Board, by transferring the Crawford Annex, granting options to earn interests in each of the Option Areas and assigning a portion of the Noble’s right to purchase ownership of the surface of portions of Project 81, the Company is disposing of assets that are not critical to the Company’s current business, and the funds realized from the Property Transactions will be applied to reduce Noble’s debt, to finance current and future mining exploration activities and to provide working capital. The Board therefore supports the completion of the Property Transactions as being in the best interests of the Company.
Description of the Crawford Annex, the Five Option Areas and Noble’s buy-back right
The Crawford Annex and the Five Options Areas are part of Noble’s Project 81, which is comprised of over 78,500 hectares of mineral rights in the Timmins-Cochrane areas of Northern Ontario. The largest portion of the Company’s Project 81 is comprised of a 100% interest in patented properties that are located in 16 townships in the Timmins, Iroquois Falls and smooth Rock Falls area of Northern Ontario. The patents include mineral rights, and host a number of zones on which historical exploration identified nickel and gold mineralization (these sample results are historical and non 43-101 compliant) from work carried out in the 1960's and 1970's, some of which have been previously announced. The Company has also staked an additional 23,190 hectares of mineral claims ( i.e. mineral rights only) in the same general area.
Since having acquired Project 81, the Company's primary focus has been on that property. Noble has undertaken the following at its own expense:
-
The Company has spent considerable time and resources obtaining and enhancing geological information on the entirety of Project 81, having completed EM Mag geophysical airborne surveys (in two parts) over all of Project 81, completed an airborne survey over Crawford and Carnegie Townships, obtained interpretation of those surveys, having obtained artificial intelligence analysis over Crawford and Carnegie Townships, and having organized and completed a complete compilation and digitization of historic and current data that is available over all of Project 81; and
-
The Company has generally focused (and has planned, conducted and funded related activities) on two areas in Project 81: the Kingsmill Nickel-Cobalt Project and the Lucas Gold Project.
In light of the geographic size of Project 81, for areas other than the Kingsmill Nickel-Cobalt Project and the Lucas Gold Project, the Company's approach has been to pursue option and joint venture agreements with "partners" who would plan, develop, fund and complete mineral exploration activities in consideration for earning an agreed-upon percentage ownership interest in those other areas.
The Crawford Annex is comprised of certain properties located in Crawford Township, Ontario (approximately 3,484.56 hectares comprised of 43 parcels of patented properties plus 8 mining claims).
The Five Option Areas are comprised of properties in the following areas: (a) Nesbitt & Crawford Townships (approximately 2,057.08 hectares); (b) Nesbitt (North) Township (approximately 903.24 hectares); (c) Mahaffy & Aubin Township (approximately 5,542.97 hectares); (d) Kingsmill & Aubin Townships (approximately 1,074.43 hectares), which includes the Kingsmill Nickel-Cobalt Project; and (e) MacDiarmid Township (approximately 5,542.97 hectares).
The following maps show the locations of the Crawford Annex and the Five Option Areas.
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The Partial Assignment Agreement involves Noble’s disposition of part of its right to purchase surface rights. Pursuant to an agreement from January 2014 (the “ 2014 APS ”), Noble holds the right to acquire title to ( i.e. ownership of) up to 20,000 acres of surface rights that are appurtenant to the patented properties that are included in Project 81 for a price equal to $1,000 per acre plus inflation (as determined by the Canadian Consumer Price Index). Noble’s right to buy-back surface rights expires in 2034.
Description of the Principal Terms of the Property Transactions
The MoA contains representations, warranties, terms, conditions and indemnities that are customary for an agreement of this type in the context of the commercial sale of Canadian properties and grant of options to earn interests thereon. The principal terms of the MoA include the following components:
Transfer of the Crawford Annex
The Crawford Annex is comprised of certain properties located in Crawford Township, Ontario (approximately 3,484.56 hectares comprised of 43 parcels of patented properties plus 8 mining claims). As previously noted, the size of the property may be modified in the definitive agreement. All the properties within the Crawford Annex are contiguous to the Crawford Nickel Assets that were recently acquired by Canada Nickel from Noble. Canada Nickel and Noble are currently negotiating an agreement that will detail the conditions of the transfer of the Crawford Annex from Noble to Canada Nickel (the “ Asset Purchase Agreement ”). It is anticipated that the purchase price for the Crawford Annex properties will be $100,000 in cash and 100,000 common shares of CNC.
The Option Agreements
The Five Option Areas are comprised of properties in the following areas: (a) Nesbitt & Crawford Townships (approximately 2,057.08 hectares); (b) Nesbitt (North) Township (approximately 903.24 hectares); (c) Mahaffy & Aubin Township (approximately 5,542.97 hectares); (d) Kingsmill & Aubin Townships (approximately 1,074.43 hectares); and (e) MacDiarmid Township (approximately 5,542.97 hectares).
Canada Nickel and Noble are currently negotiating separate option and joint venture agreements (each, an “ Option Agreement ”) for each of the Five Option Areas that will detail the conditions for Canada Nickel’s acquisition of up to 80% of an Option Area and the formation of a joint venture between Canada Nickel and Noble thereafter. It is anticipated that the principal terms and conditions of each Option Agreement will be as follows (and as previously noted, the size of the properties may be modified in the definitive agreements):
-
The purchase price payable by Canada Nickel to Noble (to be confirmed by the parties) for each of the Five Options Areas will be as follows:
-
(i) Nesbitt/Crawford - $50,000 in cash and 37,500 common shares of Canada Nickel; (ii) Nesbitt North - $50,0000 in cash and 37,500 common shares of Canada Nickel;
-
(iii) Mahaffy/Aubin - $50,0000 in cash and 37,500 common shares of Canada Nickel;
-
(iv) Kingsmill & Aubin - $200,000 in cash and 250,000 common shares of Canada Nickel; and
-
(v) MacDiarmid - $50,0000 in cash and 37,500 common shares of Canada Nickel.
The total purchase price to be received by Noble for entering into the Options Agreements is $400,000 in cash and 400,000 common shares of Canada Nickel, with the Canada Nickel shares being valued at the lowest price permitted under applicable securities laws and as accepted by TSXV.
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-
Noble will grant Canada Nickel separate options to earn up to an 80% interest in each of the Five Option Areas on the following terms and conditions:
-
a. 60% interest: A 60% interest in the applicable Option Area will vest in Canada Nickel if the following conditions are satisfied within two years after the effective date of each Option Agreement:
-
i. Canada Nickel funds at least $500,000 of exploration expenditures on the Option Area;
-
ii. Canada Nickel pays all property maintenance costs for the Option Area, including mining land taxes; and
-
iii. Canada Nickel pays Noble an additional $250,000 in cash or, at Noble’s election and subject to TSXV approval, shares of Canada Nickel.
-
b. 80% interest: If the 60% interest has vested, a further 20% interest in the applicable Option Area will vest if the following conditions are satisfied within three years after the effective date of each Option Agreement:
-
i. Canada Nickel funds at least $1,000,000 of exploration expenditures on the Option Area; and
-
ii. Canada Nickel pays all property maintenance costs for the Option Area, including mining land taxes.
-
c. Formation of Joint Venture: If the preceding conditions are satisfied, a joint venture will be formed between Canada Nickel and Noble, and Noble will be granted a 2% NSR on all mining claims of the Option Area (with Franco-Nevada Corporation (“ Franco-Nevada ”) already holding a 2% NSR on the patented properties included in the Option Area).
The Partial Assignment Agreement
As previously noted, Noble holds the contractual right to acquire title the ownership of up to 20,000 acres of surface rights that are appurtenant to the patented properties that are included in Project 81 for a price equal to $1,000 per acre plus inflation (as determined by the Canadian Consumer Price Index). Noble’s right to buy-back surface rights expires in 2034. Pursuant to the MoA, Noble and Canada Nickel propose to enter into the Partial Assignment Agreement whereby Canada Nickel would be assigned a portion of those purchase right, in exchange for payments to Noble upon or following exercise. s. Under that agreement, if Canada Nickel exercised its rights under the Partial Assignment Agreement, Noble could receive a total of up to $4,625,000 as follows: (a) up to $1,000,00 for the first 10,000 acres of surface rights acquired by Canada Nickel; (b) up to $1,125,000 for the next 2,500 acres of surface rights acquired by Canada Nickel, payable over five years from the acquisition of those rights; and (c) up to $2,500,000 for the next 2,500 acres of surface rights acquired by Canada Nickel payable over five years from the acquisition of those rights
The Asset Purchase Agreement and the Option Agreements would take effect after the Partial Assignment Agreement is executed, Canada Nickel has completed title verification and other due diligence, and after all necessary approvals from the TSXV have been obtained.
Future Plans
After the conclusion of the Property Transactions, the Company will continue its efforts to realize upon other assets of the Company so as to raise the capital to discharge the Company’s other liabilities, as well as fund its continued operations and future exploration activities. In particular, the Company will focus
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on exploring the Lucas Gold Project, as well as identifying potential option and joint venture partners that would agree to explore the other areas of Project 81.
Recommendation of the Board of Directors
At the Meeting, Shareholders will be asked to pass the following resolution approving the Property Transactions (the “ Property Transactions Resolution ”):
“BE IT RESOLVED AS AN ORDINARY RESOLUTION THAT:
-
the Property Transactions between the Company and Canada Nickel, as more particularly described and set forth in this Circular, are hereby authorized, approved and adopted;
-
the officers and directors of the Company are, and each of them individually is, authorized to execute any and all such amendments or supplements to complete the Property Transactions, including any changes to the size of the properties subject to those transactions, and all related agreements, instruments and other documents as any such officer or director considers necessary, desirable or useful in connection with the Property Transactions, each such agreement, instrument, amendment, supplement or other document to be in such form and to include such content as the officer or director may approve;
-
any director or officer of the Company is hereby authorized to execute (whether under the corporate seal of the Company or otherwise) and deliver all such documents and to do all such other acts and things as such director or officer may determine to be necessary or advisable in connection with such reapproval, the execution of any such document of the doing of any such other act or thing by any director or officer of the Company being conclusive evidence of such determination;
-
Notwithstanding that this resolution has been passed by the shareholders of the Company, the directors of the Company are hereby authorized and empowered to modify the terms and conditions of the Property Transactions as required by the best interests of the Company and may determine in their own discretion not to proceed with all or some of the Property Transactions, in all cases without further notice or approval of the shareholders of the Company.”
The directors of the Company recommend that the shareholders vote IN FAVOUR of this proposal.
In order to be passed, the Property Transactions Resolution must be approved by the majority of votes cast in person or by proxy at the Meeting AND by a majority of the votes cast in person or by proxy by disinterested Shareholders.
As previously explained, under the rules of the TSXV, the Company is required to submit the Property Transactions Resolution for approval by disinterested shareholders because they are “Related Party Transactions” under the policies of the TSXV. For this reason, the votes cast by Stephen Balch, a director of Noble, and Robert Suttie, the Chief Financial Officer of Noble, who are also officers of Canada Nickel will be excluded in determining whether disinterested shareholder approval has been obtained. In addition, any votes cast by Canada Nickel will be also excluded. Mr. Balch holds 100,000 Common Shares of Noble, and neither Mr. Suttie nor Canada Nickel hold any Common shares of Noble. Therefore, the 100,000 Common Shares held by Mr. Balch will be excluded from the disinterested Shareholder vote.
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Those directors and officers of Noble who were Noble shareholders on the effective date of the recently completed arrangement with Canada Nickel have received common shares of Canada Nickel on the same terms and conditions as the Shareholders of the Company. As of the date of this Circular, the directors and officers of Noble (other than Stephen Balch and Robert Suttie) and their associates and affiliates, as a group, beneficially own, directly or indirectly, or exercise control or direction over, an aggregate of Canada Nickel common shares representing approximately 1% of the issued and outstanding common shares of Canada Nickel. The votes cast by those directors and officers of Noble will not be excluded (and are not required to be excluded) from voting for the purposes of obtaining approval of the disinterested Shareholders.
Unless a proxy specifies that the Common Shares it represents are to be voted against approval of the MOA, the proxies named in the form of proxy for the Meeting intend to vote in favour of approval of the Property Transactions Resolution.
MATTER #6 - OTHER MATTERS COMING BEFORE THE MEETING
Management of the Company knows of no other matter to come before the Meeting other than as set forth above and in the notice of meeting. Should any other matters properly come before the Meeting, the Common Shares represented by the proxies solicited hereby will be voted on such matters in accordance with the best judgment of the person voting by proxy.
INFORMATION CONCERNING THE COMPANY EXECUTIVE COMPENSATION
Compensation of Executive Officers
Compensation Discussion and Analysis
The Company has a compensation committee, which committee has been delegated the task of reviewing the performance of the Company’s management and advisors from time to time, and recommending compensation awards or adjustments. The ultimate decision on these issues rests with the Board, taking into consideration the compensation committee’s recommendations, corporate and individual performance, and industry standards. The experience of Board and committee members who are also involved as management of, or Board members or advisors to, other companies also informs decisions concerning compensation; however no formal objectives, criteria or analysis are used.
Compensation of Named Executive Officers and Directors
Pursuant to NI 51-102, the Company is required to disclose all compensation for services rendered to the Company for its two most recently completed financial years, in respect of (i) the CEO, (ii) the CFO and (iii) any other executive officer whose compensation in any of those years exceeded $150,000 (together, the “ Named Executive Officers ”), as well as all Directors. The Company currently has two Named Executive Officers: H. Vance White (President and CEO) and Robert Suttie (Chief Financial Officer after April 1, 2016). The following tables and related notes disclose the information required to be disclosed under NI 51-102 (Form 51-102F6V).
Total Compensation Excluding Compensation Securities
The following table reports the compensation payable to the Named Executive Officers and Directors for the financial years ended August 31, 2019 and 2018, other than compensation paid or payable in the form of securities.
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Table of compensation excluding compensation securities[(1)]
| Table of compensation excluding compensation securities(1) | Table of compensation excluding compensation securities(1) | Table of compensation excluding compensation securities(1) | Table of compensation excluding compensation securities(1) | Table of compensation excluding compensation securities(1) | Table of compensation excluding compensation securities(1) | Table of compensation excluding compensation securities(1) | Table of compensation excluding compensation securities(1) |
|---|---|---|---|---|---|---|---|
| Name and position | Year | Salary, consulting fee, retainer or commission ($) |
Bonus ($) |
Committee or meeting fees ($) |
Value of perquisites ($) |
Value of all other compensation ($) |
Total Compen- sation ($) |
| H. Vance White, CEO, President and Director(2) |
2019 | 60,000 | Nil | Nil | Nil | Nil | 60,000 |
| 2018 | 60,000 | Nil | Nil | Nil | Nil | 60,000 | |
| Robert Suttie(3), CFO |
2019 | 18,000 | Nil | Nil | Nil | Nil | 18,000 |
| 2018 | 18,000 | Nil | Nil | Nil | Nil | 18,000 | |
| J. Birks Bovaird, Director |
2019 | Nil | Nil | Nil | Nil | Nil | Nil |
| 2018 | Nil | Nil | Nil | Nil | Nil | Nil | |
| Yvan Champagne, Director |
2019 | Nil | Nil | Nil | Nil | Nil | Nil |
| 2018 | Nil | Nil | Nil | Nil | Nil | Nil | |
| Gordon McKinnon, Former Director(4) |
2019 | Nil | Nil | Nil | Nil | Nil | Nil |
| 2018 | Nil | Nil | Nil | Nil | Nil | Nil | |
| Michael Newbury, Director |
2019 | Nil | Nil | Nil | Nil | Nil | Nil |
| 2018 | Nil | Nil | Nil | Nil | Nil | Nil | |
| Samuel Peralta, Director |
2019 | Nil | Nil | Nil | Nil | Nil | Nil |
| 2018 | Nil | Nil | Nil | Nil | Nil | Nil | |
| Stephen Balch, Director |
2019 | Nil | Nil | Nil | Nil | Nil | Nil |
| 2018 | Nil | Nil | Nil | Nil | Nil | Nil |
Notes:
(1) Compensation reported includes compensation paid or accrued and payable (although not yet paid as of the date of this Management Information Circular).
(2) In each of those two years, Mr. White was compensated with $60,000 for his services as President and CEO, and Nil for his directorship.
(3) Robert Suttie is a party to a consulting agreement effective April 1, 2016 among the Company and Marrelli Support Services Inc. (the " Consultant ") pursuant to which the Company agreed to pay the Consultant $1,500 per month. The services provided include all accounting services to the Company and the services of Robert Suttie as the Chief Financial Officer of the Company, who undertook all the duties and responsibilities normally associated with the position of Chief Financial Officer, including the preparation of all financial statements and management discussion and analysis reports.
(4) During the Company's financial year ending August 31, 2019, Mr. McKinnon served as a director of the Company for approximately 11 months.
Compensation Securities
The Company has a Nominating, Compensation and Governance Committee. This committee has been delegated the task of reviewing the performance of the Company’s management and advisors from time to time, and recommending compensation awards or adjustments in equity, cash or other forms. The ultimate decision on these issues rests with the Board, taking into consideration the compensation committee’s recommendations, corporate and individual performance, and industry standards. Previous grants of equity-based awards and of other compensation awards are taken into consideration in making this determination. The experience of Board and committee members who are also involved as
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management of, or Board members or advisors to, other companies also informs decisions concerning compensation.
Option based awards are issued under the Plan, the terms of which are set out under “Stock Option Plan”.
The following table reports the compensation payable (all paid) to the Named Executive Officers and Directors of the Company for the financial year ended August 31, 2019 in the form of stock options and restricted share units (" RSUs "). The only form of equity-based compensation provided by the Company to Named Executive Officers, Directors or other officers, employees or consultants is in the form of stock options exercisable for Common Shares.
| options exercisable for Common Shares. | options exercisable for Common Shares. | options exercisable for Common Shares. | options exercisable for Common Shares. | options exercisable for Common Shares. | options exercisable for Common Shares. | options exercisable for Common Shares. | options exercisable for Common Shares. |
|---|---|---|---|---|---|---|---|
| Compensation Securities | |||||||
| Name and **Position ** |
Type of com- pensa- tion security |
Number of compensation securities, number of underlying securities and percentage of class(8) |
Date of issue or grant |
Issue, conversion or exercise price ($) |
Closing price of security or underlying security on date of grant ($) |
Closing price of security or underlying security at year end ($) |
Expiry date |
| H. Vance White, CEO, President and Director |
common shares issued upon vesting of RSUs(3) |
333,333 common shares or 0.29% |
Dec. 5, 2018 |
N/A | $0.14 | $0.075 | N/A |
| common shares issued upon vesting of RSUs(4) |
333,334 common shares or 0.26% |
May 21, 2019 |
N/A | $0.14 | $0.075 | N/A | |
| stock options |
500,000 stock options (=500,000 common shares, or 0.4%) |
Feb. 25, 2019 |
$0.17 per common share(5) |
$0.17 | $0.075 | Feb. 25, 2022 |
|
| Robert Suttie(1), Chief Financial Officer |
stock options |
50,000 stock options (=50,000 common shares, or 0.04%) |
Feb. 25, 2019 |
$0.17 per common share(5) |
$0.17 | $0.075 | Feb. 25, 2022 |
| stock options |
100,000 stock options (=100,000 common shares, or 0.08%)(7) |
Feb. 25, 2019 |
$0.17 per common share(5) |
$0.17 | $0.075 | Feb. 25, 2022 |
|
| J. Birks Bovaird, Director |
common shares issued upon vesting of RSUs(3) |
75,000 common shares or 0.06% |
Dec. 5, 2018 |
N/A | $0.14 | $0.075 | N/A |
| common shares issued upon vesting of RSUs(4) |
75,000 common shares or 0.06%) (following the vesting of RSUs)(4) |
May 21, 2019 |
N/A | $0.14 | $0.075 | N/A |
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| Compensation Securities | |||||||
| Name and **Position ** |
Type of com- pensa- tion security |
Number of compensation securities, number of underlying securities and percentage of class(8) |
Date of issue or grant |
Issue, conversion or exercise price ($) |
Closing price of security or underlying security on date of grant ($) |
Closing price of security or underlying security at year end ($) |
Expiry date |
| stock options |
200,000 stock options (=200,000 common shares, or 0.16%) |
Feb. 25, 2019 |
$0.17 per common share(5) |
$0.17 | $0.075 | Feb. 25, 2022 |
|
| Yvan Champagne, Director |
common shares issued upon vesting of RSUs(3) |
46,470 common shares or 0.03%) (following the vesting of RSUs)(3) |
Dec. 5, 2018 |
N/A | $0.14 | $0.075 | N/A |
| common shares issued upon vesting of RSUs(4) |
46,470 common shares or 0.03%) (following the vesting of RSUs)(4) |
May 21, 2019 |
N/A | $0.14 | $0.075 | N/A | |
| stock options |
150,000 stock options (=150,000 common shares, or 0.12%) |
Feb. 25, 2019 |
$0.17 per common share(5) |
$0.17 | $0.075 | Feb. 25, 2022 |
|
| Gordon McKinnon(2), Former Director |
common shares issued upon vesting of RSUs(3) |
46,470 common shares or 0.03%) (following the vesting of RSUs)(3) |
Dec. 5, 2018 |
N/A | $0.14 | $0.075 | N/A |
| common shares issued upon vesting of RSUs(4) |
46,470 common shares or 0.03%) (following the vesting of RSUs)(4) |
May 21, 2019 |
N/A | $0.14 | $0.075 | N/A | |
| stock options |
200,000 stock options (=200,000 common shares, or 0.16%) |
Feb. 25, 2019 |
$0.17 per common share(5) |
$0.17 | $0.075 | Feb. 25, 2022 |
|
| Michael Newbury, Director |
common shares issued upon vesting of RSUs(3) |
75,000 common shares or 0.06% |
Dec. 5, 2018 |
N/A | $0.14 | $0.075 | N/A |
| common shares issued upon vesting of RSUs(4) |
75,000 common shares or 0.06%) |
May 21, 2019 |
N/A | $0.14 | $0.075 | N/A | |
| stock options |
200,000 stock options (=200,000 common shares, or |
Feb. 25, 2019 |
$0.17 per common share(5) |
$0.17 | $0.075 | Feb. 25, 2022 |
Page 28 of 43
| Compensation Securities | |||||||
| Name and **Position ** |
Type of com- pensa- tion security |
Number of compensation securities, number of underlying securities and percentage of class(8) |
Date of issue or grant |
Issue, conversion or exercise price ($) |
Closing price of security or underlying security on date of grant ($) |
Closing price of security or underlying security at year end ($) |
Expiry date |
| 0.16%) | |||||||
| Samuel Peralta, Director |
common shares issued upon vesting of RSUs(3) |
75,000 common shares or 0.06% |
Dec. 5, 2018 |
N/A | $0.14 | $0.075 | N/A |
| common shares issued upon vesting of RSUs(4) |
75,000 common shares or 0.06% |
May 21, 2019 |
N/A | $0.14 | $0.075 | N/A | |
| stock options |
150,000 stock options (=150,000 common shares, or 0.12%) |
Feb. 25, 2019 |
$0.17 per common share(5) |
$0.17 | $0.075 | Feb. 25, 2022 |
|
| Stephen Balch, Director |
stock options |
200,000 stock options (=200,000 common shares, or 0.16%) |
Feb. 25, 2019 |
$0.17 per common share(5) |
$0.17 | $0.075 | Feb. 25, 2022 |
Notes:
-
(1) Mr. Suttie serves as Chief Financial Officer pursuant to an agreement between the Company and Marrelli Support Services Inc.
-
(2) On August 2, 2019, the Company announced the passing of Gordon McKinnon, who sat on the Board of the Company from May of 2010 to July 31, 2019.
-
(3) Upon vesting and settlement, RSUs may be settled in cash, common shares or a combination thereof. The settlement of RSUs (which may involve tax withholding and remittance obligations) is subject to the discretion of the Board or a committee designated by the Board. RSUs were conditionally granted by the Board in October 2017, subject to shareholder approval of the Company's Supplemental Equity Incentive Plan at the Company's annual and special meeting of shareholders held on February 22, 2018. Following the receipt of such shareholder approval, the Board ratified and confirmed the grant of these RSUs effective as of February 27, 2018 (the " February 2018 RSUs "). The February 2018 RSUs vested as follows: 1/3 on March 22, 2018, a second 1/3 on September 22, 2018 and the final 1/3 on March 22, 2019 (each such date, a " Vesting Date "). If a holder of the February 2018 RSUs ceased to be a Service Provider of the Company (as defined in the Company's Supplemental Equity Incentive Plan) at any time prior to any Vesting Date, in many cases the Supplemental Equity Incentive Plan prescribes that these February 2018 RSUs would be forfeited. These common shares of the Company were issued pursuant to the vesting of the second 1/3 of the February 2018 RSUs on September 22, 2018.
-
(4) These common shares of the Company were issued pursuant to the vesting of the final 1/3 of the February 2018 RSUs on March 22, 2019.
-
(5) These stock options vested immediately on the date of grant provided that they were only exercisable upon receipt of all necessary regulatory approvals.
-
(6) These stock options vested immediately on the date of grant.
-
(7) These stock options were granted to Marrelli Support Services Inc. but are included here as Mr. Suttie serves as Chief Financial Officer pursuant to an agreement between the Company and Marrelli Support Services Inc.
-
(8) The percentage is calculated as of the time of the issuance.
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The following table identifies all exercises of stock options or other compensation securities by Named Executive Officers and Directors during the financial year ended August 31, 2019.
| Exercise of Compensation Securities by Directors and NEOs Financial Year Ended August 31, 2019 |
|||||||
| Name and Position | Type of compen- sation security |
Number of underlying securities exercised |
Exercise price per security ($) |
Date of exercise |
Closing price per security on date of exercise ($) |
Difference between exercise price and closing price on date of exercise ($) |
Total value on exercise date ($) |
| H. Vance White, CEO, President and **Director ** |
N/A | Nil | N/A | N/A | N/A | N/A | N/A |
| Robert Suttie, Chief Financial Officer (since April 1, 2016) |
N/A | Nil | N/A | N/A | N/A | N/A | N/A |
| J. Birks Bovaird, Director |
N/A | Nil | N/A | N/A | N/A | N/A | N/A |
| Yvan Champagne, Director |
N/A | Nil | N/A | N/A | N/A | N/A | N/A |
| Gordon McKinnon(1), Former Director |
N/A | Nil | N/A | N/A | N/A | N/A | N/A |
| Michael Newbury, Director |
N/A | Nil | N/A | N/A | N/A | N/A | N/A |
| Samuel Peralta, Director |
N/A | Nil | N/A | N/A | N/A | N/A | N/A |
Notes:
(1) On August 2, 2019, the Company announced the passing of Gordon McKinnon, who sat on the Board of the Company from May of 2010 to July 31, 2019.
Management Contracts
During the financial year ended August 31, 2019, H. Vance White and Robert Suttie each provided their services as officers of the Company pursuant to consulting agreements with the Company. For Mr. Suttie, the agreement is with a company that employs him and that company has contracted with the Company for the services of Mr. Suttie to serve as an officer of the Company. The Company determines the amount to be paid for Mr. White's total compensation.
Mr. Suttie serves as CFO of Noble Mineral Exploration Inc. pursuant to a consulting agreement effective April 1, 2016 among the Company and Marrelli Support Services Inc. pursuant to which the Company agreed to pay Marrelli Support Services Inc. $1,500 per month. The services provided include all accounting services to the Company and the services of Robert Suttie as the CFO of the Company, who has undertaken all the duties and responsibilities normally associated with the position of CFO, including the preparation of all financial statements and management discussion and analysis reports.
No significant element of either NEO's compensation is tied to one or more performance criteria or goals.
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There have been no significant events that have occurred during the financial year ending August 31, 2019 that have significantly affected either NEO’s compensation. No peer group is used to determine either NEO’s compensation. No significant changes to the Company's compensation policies were made during or after the financial year ending August 31, 2019.
Termination and Change of Control Benefits
The Company is a party to a consulting agreement for the services of H. Vance White, as an officer of the Company, which includes termination and change of control benefits.
Pursuant to the agreement, Mr. White is entitled to benefits upon his termination or the change of control of the Company under certain circumstances. The agreement defines “change of control” as a change in the majority of the members of the Company’s Board that occurs at once or in a series of events during any twelve-month period.
If the Company terminates or declines to renew the consulting agreement with Mr. White less than twelve months after a “change of control,” or if Mr. White decides to resign from his engagement with the Company for any reason or for no reason during the first twelve months following a change of control of the Company, the Company is required to pay Mr. White a lump sum of $300,000, being his aggregate consulting fee over a five-year period.
STOCK OPTION PLAN
Description of the Option Plan
The Company adopted a stock option plan on May 27, 2004. The plan was amended and replaced on January 30, 2007 and further amended and replaced by the Board on April 13, 2009. The amendments to the Company's stock option plan in 2009 were made for the purpose of compliance with TSX Venture Exchange Policy 4.4 relating to stock option plans. On March 21, 2019, the Shareholders of the Company re-approved the Amended and Restated Stock Option Plan (the " Option Plan "). Under Section 3.9 of TSX Venture Exchange Policy 4.4, the Company is required to annually obtain the approval of its shareholders for its rolling plan.
As of August 31, 2019, the number of Common Shares reserved for issuance under the Option Plan was 12,506,172. The maximum number of Common Shares that may at any time be reserved for issuance under the Option Plan is 10% of the number of Common Shares issued and outstanding at that time. At August 31, 2019, the number of Common Shares available for issuance under future options that could have been, but have not been, issued under the Option Plan was 8,306,172 Common Shares. Any Common Shares subject to an option which, for any reason, is cancelled or terminated without having been exercised, are again available to be granted under the Option Plan.
10% of the number of Common Shares issued and outstanding as of August 31, 2019 was 12,506,172 Common Shares. At August 31, 2019, the aggregate number of Common Shares reserved for options under the Option Plan and for other forms of equity based incentive compensation under the Supplemental Equity Incentive Plan is 8,306,172, comprising 6.64% of the Company's issued and outstanding Common Shares. See below the "Interaction of the Option Plan with the Supplemental Equity Incentive Plan" for further details.
The persons eligible to receive stock options under the Option Plan include any director, officer, employee (full or part-time), consultant or management company employee of the Company, as designated by the directors under the Option Plan.
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The Board currently administers the Option Plan, but administration may be delegated to a committee of the Board. The Board has the authority to determine, among other things, the persons to whom options are granted and the number of such options. At the time an option is granted, the Board also determines the exercise price of the option which is to be equal to the closing price of the Common Shares on such stock exchange or quotation system on which the Common Shares may be listed or quoted on the day immediately preceding the date of grant, subject to any applicable stock exchange or securities. Currently, the policies of the TSX Venture Exchange require that the exercise price of any incentive stock option granted by a company listed on that exchange cannot be less than $0.05 per share. Under the Option Plan, the Board also has the authority to determine any vesting criteria or other restrictions that apply to the exercisability of options granted under the Option Plan. Options granted will vest immediately on being granted, unless the Board determines otherwise. Subject to any restrictions contained in the Option Plan, the Board may also impose such other terms and conditions, as it shall deem necessary or advisable at the time of grant.
The term of the options will be determined by the Board, but in any case must not be more than five years from the date of grant. Options are not transferable other than by testamentary will or the laws of descent and distribution. If an optionee ceases to qualify to hold an option for any reason whatsoever, the option (to the extent that it has vested at the time of termination) is exercisable for a period of 90 days thereafter or until the option's expiration date, whichever is earlier, after which time the options will terminate and be of no further force and effect. If an optionee dies, the legal representative of the optionee may exercise the option (to the extent that it has vested at the time of death) until the earlier of one year after the date of death and the option's expiration date.
The Option Plan provides that the maximum number of Common Shares which may be reserved for issuance to any participant pursuant to options may not exceed 5% of the Common Shares outstanding at the time of grant (on a non-diluted basis) less the aggregate number of Common Shares reserved for issuance to such person under any other option to purchase Common Shares under any other share compensation arrangement. Under the Option Plan, the maximum number of Common Shares that may be issued to any participant, or to any one insider and its associates, within a one-year period pursuant to option exercises may not exceed 5% of the outstanding issue.
The maximum number of Common Shares which may be reserved for issuance to all the insiders of the Company pursuant to share options is limited to 10% of the Common Shares outstanding at the time of the grant (on a non-diluted basis) less the aggregate number of Common Shares reserved for issuance to insiders under any other share compensation arrangement.
The Company will not provide any optionee with financial assistance in order to enable such optionee to exercise share options granted under the Option Plan.
Interaction of the Option Plan with the Supplemental Equity Incentive Plan
As announced in a press release issued by the Company on October 20, 2017, the Board adopted a Supplemental Equity Incentive Plan (the " Supplemental Plan "). The Supplemental Plan was also approved by shareholders at the Company's shareholder meeting on February 22, 2018. The Supplemental Plan had been conditionally approved by the TSX Venture Exchange subject to approval of disinterested shareholders at that shareholder meeting.
The Board believes that it is beneficial for the Company to be able to issue other forms of equity-based compensation in addition to those issuable under the Option Plan. Shareholders should note that the number of Common Shares reserved for options under the Option Plan and for other forms of equity based incentive compensation under the Supplemental Plan cannot exceed 10% of the Company's issued
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and outstanding Common Shares.
Pursuant to the Supplemental Plan, the maximum aggregate number of Common Shares that may be issued and reserved for issuance is 8,707,010 Common Shares.
Upon vesting and settlement, RSUs may be settled in cash, common shares or a combination thereof. The settlement of RSUs (which may involve withholding and remittance obligations to tax authorities) is subject to the discretion of the Board or a committee designated by the Board. There is no applicable exercise price for the RSUs. In connection with the settlement of the remaining two thirds of RSUs granted effective as of February 27, 2018 that vested on September 22, 2018 and March 22, 2019 respectively, a total of 2,169,214 Common Shares were issued. At August 31, 2019, there were no RSUs outstanding and therefore no Common Shares were reserved for issuance upon the settlement of vested RSUs. At August 31, 2019, the number of Common Shares available for issuance under future equity awards that could have been, but have not been, issued under the Supplemental Plan was 8,306,172 Common Shares.
The purpose of the Supplemental Plan is (a) to provide directors, officers and consultants of the Company with an opportunity to purchase or own Common Shares of the Company; and (b) to permit the Company to grant other types of equity-based compensation to directors, officers and consultants of the Company, such as performance share units and restricted share units (where compensation is awarded based on the achievement of performance milestones or duration of service and, when earned, could be paid in shares or cash), restricted or performance shares ( i.e. shares that are subject to vesting conditions) and share appreciation rights (where compensation could be payable in cash or shares based on the appreciation in the value of the Company's Common Shares).
These awards of equity-based compensation are intended to provide an increased incentive for the recipients to contribute to the future success of the Company in a manner that enhances the value of the Common Shares. They are also meant to increase the ability of the Company to attract, motivate and retain qualified individuals.
A copy of the Supplemental Plan was filed by the Company on SEDAR at www.sedar.com on March 1, 2018 and, upon request, the Company will promptly provide a copy of the Supplemental Plan free of charge to any securityholder of the Company.
Stock Options and RSUs Granted and Outstanding
During the financial year ended August 31, 2019, 2,700,000 options exercisable for a total of 2,700,000 Common Shares were issued under the Option Plan. During that financial year, no options were exercised, expired or were cancelled. As the date of this Circular, there are 4,200,000 options outstanding under the Option Plan.
During the financial year ended August 31, 2019, all of the RSUs outstanding at the end of the financial year ended August 31, 2018 were settled and an aggregate of 2,169,214 Common Shares were issued to the holders of such RSUs. As of the date of this Circular, there are no RSUs outstanding under the Supplemental Plan.
The following table sets out the number of shares reserved for issuance, the weighted average exercise price, and the number of shares remaining for future issuance under the Option Plan as of August 31, 2019.
Page 33 of 43
Equity Compensation Plan Information
| Plan Category Equity compensation plans approved by securityholders Equity compensation plans not approved by securityholders Total |
Number of securities | ||
|---|---|---|---|
| Number of securities to | Weighted-average | remaining available for | |
| be issued upon exercise | exercise price of | future issuance under | |
| of outstanding options, | outstanding options, | equity compensation | |
| warrants and rights | warrants and rights | plans (excluding | |
| securities reflected in | |||
| column (a)) | |||
| (a) | (b) | (c) | |
| 67,165,384 | $0.10 | 6,996,173 | |
| -- | -- | -- | |
| 67,165,384 | $0.10 | 6,996,173 |
INDEBTEDNESS OF DIRECTORS AND EXECUTIVE OFFICERS
The following table sets out the aggregate indebtedness to the Company or any of its subsidiaries (or to another entity if the indebtedness is the subject of a guarantee, support agreement, letter of credit or other similar understanding provided by the Company or any of its subsidiaries) outstanding as at the date of this Management Information Circular of all executive officers, directors, employees and former executive officers, directors and employees of the Company or any of its subsidiaries.
| Aggregate Indebtedness ($) | ||
|---|---|---|
| Purpose | To the Company or its Subsidiaries |
To Another Entity |
| Share purchases | Nil | Nil |
| Other | Nil | Nil |
STATEMENT OF CORPORATE GOVERNANCE PRACTICES
National Policy 58-201 – Corporate Governance Guidelines has set out a series of guidelines for effective corporate governance. The guidelines address matters such as the constitution and independence of corporate boards, the function to be performed by boards and their committees and the effectiveness of their board members. National Instrument 58-101 – Disclosure of Corporate Governance Practices (“ NI-58-101 ”) requires disclosure by each reporting issuer of its approach to corporate governance with reference to the guidelines, as it is recognized that the unique characteristics of individual corporations will result in varying degrees of compliance.
The Board of Directors
The Board is responsible for overseeing the management of the Company and the conduct of the Company’s affairs generally.
NI 58-101 defines an “independent director” as a director who has no direct or indirect material relationship with the Company. A “material relationship” is defined as a relationship which, in the view
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of the Board, could be reasonably expected to interfere with the exercise of such member's independent judgment.
The Board is currently composed of six directors, five of whom are independent directors, namely J. Birks Bovaird, Michael Newbury, Samuel Peralta, Yvan Champagne and Stephen Balch. The other director, H. Vance White, is considered to be non-independent by virtue of his role as an officer of the Company. H. Vance White is the Company’s President and CEO. All individuals proposed for reelection to the Board are currently members of the Board.
Directorships
Certain current directors of the Company, who are standing for re-election, are also directors of other reporting issuers (or equivalent) in a Canadian jurisdiction or a foreign jurisdiction. The following is a list of those other directorships:
| list of those other directorships: | |
|---|---|
| Name of Director | Other reporting issuer (or equivalent in a foreign jurisdiction) |
| J. Birks Bovaird | Buccaneer Gold Corp. |
| Energy Fuels Inc. | |
GTA Resources and Mining Inc. |
|
| Interactive Capital Partners Corporation | |
| Star Navigation Systems Group Ltd | |
| Yvan Champagne | N/A |
| Michael Newbury | N/A |
| Samuel Peralta | Cobalt Blockchain Inc. |
| Stephen Balch | N/A |
| H. Vance White | N/A |
Orientation and Continuing Education
The Company does not provide formal continuing education to its directors. The Board's continuing education is typically derived from correspondence with the Company's solicitors, auditors and other advisers to remain up to date in relevant corporate and securities' law matters. In addition, historically, Board members have been nominated who are familiar with the Company and the nature of its business.
Ethical Business Conduct
The role of the Board is to oversee the conduct of the Company's business, to set corporate policy and to supervise management, which is responsible to the Board for the day-to-day conduct of business. However, given the size of the Company, all material transactions are addressed at Board level.
The Board discharges six specific responsibilities as part of its overall stewardship responsibility.
These are:
- Strategic Planning Process : Given the Company's size, the strategic plan is elaborated directly by management, with input from, and the assistance of, the Board.
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-
Managing Risk : The Board directly oversees most aspects of the business of the Company and thus does not require the elaboration of systems or the creation of committees to effectively monitor and manage the principal risks of all aspects of the business of the Company.
-
Appointing, Training and Monitoring Senior Management : No formal system of selection, training and assessment of management has been established; however, the Board monitors management's performance, which is measured against the overall strategic plan, through reports and regular meetings with management.
-
Communication Policy : It is and always has been the unwritten policy of the Board to communicate effectively with its shareholders, other stakeholders and the public generally through statutory filings and mailings, as well as news releases. The Company's shareholders are provided the opportunity to make comments to the Board by telephone or written communications, or at shareholder meetings. In addition, in August of 2007, the Board adopted a disclosure policy with the objective of ensuring that communications to the investing public about the Company are in compliance with all applicable regulatory requirements, are timely, factual and accurate, and are broadly disseminated in accordance with all applicable legal and regulatory requirements. The policy provides guidance on the disclosure of material information, a process for the review of Company documents, confidentiality requirements, and other requirements concerning press releases, designation of spokespersons, and other communication with third parties. Information relating to the Company is filed on the System for Electronic Data Analysis and Retrieval (“ SEDAR ”) and can be accessed on the internet at www.sedar.com, as well as on the Company's website at www.noblemineralexploration.com.
-
Insider Trading Policy : The Company’s insider trading policy regulates dealings by directors, officers, employees and consultants of the Company (collectively, the “ Company Service Providers ”) and by certain third-party contractors in securities of the Company and/or material nonpublic information relating to the Company. The policy imposes restrictions with respect to the disclosure and use of such information, including basic trading restrictions on all Company Service Providers who possess such information, as well as additional trading restrictions that may be imposed on Company Service Providers from time to time.
-
Ensuring the Integrity of the Company's Internal Control and Management System : The Company has adopted a number of policies to assist the Board in effectively tracking and monitoring the implementation and operation of approved strategies. Such policies include a whistle-blower and complaints policy describing how to submit complaints, who manages the complaints, and how confidentiality is maintained.
Nomination of Directors
The Board performs most of the function of a nominating committee with respect to the appointment and assessment of directors. The Board believes that this is a practical approach at this stage of the Company's development and given the small size of the Board.
While there are no specific criteria for Board membership, the Company attempts to attract and maintain directors with business knowledge and a particular knowledge of mineral exploration and development or other areas such as finance which would assist in guiding the Company's officers in the performance of their roles.
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Compensation
A Nominating, Compensation and Governance Committee of the Board was established in September of 2007. This committee is currently composed of three directors: J. Birks Bovaird (Chair), Michael Newbury and Steven Balch. All three directors are independent directors under MI 52-110. The mandate of this committee is to establish appropriate levels of compensation for the directors, officers, contractors and consultants of the Company. Compensation to Executive Officers of the Company who also act as directors of the Company is disclosed under "Executive Compensation" above.
Compensation to Executive Officers of the Company who also act as directors of the Company is disclosed under “Executive Compensation ” above.
Assessments
The Board assesses, on an annual basis, the contribution of the Board as a whole and of each of the individual directors, in order to determine whether each is functioning effectively.
AUDIT COMMITTEE
Audit Committee Charter
The full text of the Company’s Audit Committee Charter is set out in Schedule “A” hereto.
Composition of the Audit Committee
National Instrument 52-110 (“ NI 52-110 ”) requires the Company, as a venture issuer, to disclose in its management information circular certain information concerning the constitution of its audit committee (the “ Audit Committee ”) and its relationship with its Independent Auditor.
The Audit Committee is currently composed of Messrs. J. Birks Bovaird, Michael Newbury (Chair) and Steven Balch. As defined in NI 52-110, all members of the Audit Committee are independent.
All current members of the Audit Committee are considered to be financially literate.
Mr. Birks Bovaird is a seasoned director and business executive. He brings a core expertise in finance, M&A, restructuring, strategic planning as well as corporate governance and regulatory compliance. His experience provides him with an excellent understanding relevant to the preparation, audit and analysis of financial statements as well as an understanding of the importance of controls and procedures for financial reporting. He was previously the Vice President of Corporate Finance for one of Canada's major accounting firms.
Mr. Michael Newbury is a professional engineer and project finance specialist with experience in the operation and financing of natural resource projects, primarily mining projects. He is also a director and officer of a number of junior mining companies. His background in project finance provides him with significant experience in relation to the preparation, audit and analysis of financial statements of corporations such as the Company, as well as with the internal controls and procedures for financial reporting that are in place within such corporations.
Mr. Balch has over 30 years of experience in mineral exploration as an exploration geophysicist. He is one of Canada's leading experts on geophysical techniques used to identify nickel-copper sulphide and platinum-group-metal targets. He is also a former director and officer of a number of private and public
Page 37 of 43
companies. His background provides him with valuable experience in relation to the preparation, audit and analysis of financial statements of corporations such as the Company, as well as with the internal controls and procedures for financial reporting that are in place within such corporations.
Audit Committee Oversight
There have been no recommendations of the Audit Committee, since the commencement of the Company’s most recently completed financial year, which the Board has not adopted.
Pre-Approval Policies and Procedures
The Audit Committee has not adopted specific policies and procedures for the engagement of non-audit services.
External Auditor Services Fees
The following table sets out the aggregate fees billed by the Company’s external auditors in each of the last two financial years for which the audit has been completed.
| Category of Fees | Year Ended August 31, 2019 | Year Ended August 31, 2018 |
|---|---|---|
| Audit Fees(1) | $37,450 | $55,000 |
| Audit-Related Fees(2) | $Nil | $2,590 |
| Tax Fees(3) | $4,000 | $Nil |
| AllOther Fees (4) | $5,350 | $Nil |
- (1) Aggregate fees billed by the Company’s external auditors in the fiscal year for audit services.
(2) Aggregate fees billed in the fiscal year for assurance and related services by the Company’s external auditors that are reasonably related to the performance of the audit or review of the Company’s financial statements.
(3) Aggregate fees billed in the fiscal year for professional services rendered by the Company’s external auditors for tax compliance, tax advice, and tax planning.
(4) Aggregate fees billed in each of the last two fiscal years for products and services provided by the Company’s external auditors, other than the services reported in the rows above.
AUDITORS, TRANSFER AGENT AND REGISTRAR
The Company's current auditors are MNP LLP, 50 Burnhamthorpe Road West, Suite 900, Mississauga, ON L5B 3C2.
TSX Trust Company has been appointed as the Company's registrar and transfer agent. TSX Trust Company maintains the securities register and register of transfers of the Company at the following location: 100 Adelaide Street West, Suite 301, Toronto, Ontario, M5H 4H1.
INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS
Except as otherwise disclosed in this Circular, no director or officer of the Company, no proposed nominee for election to the Board, no person owning or exercising control over more than 10% of the Company’s issued and outstanding shares, and no associate or affiliate of any such person has had any material interest, direct or indirect, in any material transaction involving the Company since the commencement of the financial year ended August 31, 2019.
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ADDITIONAL INFORMATION
Additional information relating to the Company is filed on the System for Electronic Data Analysis and Retrieval (“ SEDAR ”) and can be accessed on the internet at www.sedar.com, as well as on the Company's website at www.noblemineralexploration.com.
Financial information is provided in the Company’s comparative financial statements and in its management discussion and analysis (“ MD&A ”) for its most recently completed financial year. Shareholders may obtain copies of such financial statements and MD&A on SEDAR which can be accessed on the internet at www.sedar.com, or by mailing a request to: Noble Mineral Exploration Inc. c/o Marrelli Support Services Inc., 82 Richmond Street East, suite 203, Toronto, Ontario, M5C 1P1.
BOARD APPROVAL
The contents and sending of this Circular have been approved by the Board.
DATED as of the 27th day of March 2020.
“H. Vance White”
H. Vance White, President and CEO
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Schedule “A”
NOBLE MINERAL EXPLORATION INC.
(the “ Corporation ”)
Charter of the Audit Committee of the Board of Directors
I PURPOSE
The Audit Committee (the “ Committee ”) is appointed by the Board of Directors (the “ Board ”) of the Corporation.
The Committee has the authority to conduct any investigation appropriate to its responsibilities, and it may request the external auditors as well as any officer of the Corporation, or outside counsel for the Corporation, to attend a meeting of the Committee or to meet with any members of, or advisors to, the Committee. The Committee shall have unrestricted access to the books and records of the Corporation and has the authority to retain, at the expense of the Corporation, special legal, accounting, or other consultants or experts to assist in the performance of the Committee’s duties.
The Committee shall review and assess the adequacy of this Charter annually and submit any proposed revisions to the Board for approval.
In fulfilling its responsibilities, the Committee will carry out the specific duties set out in Part III of this Charter.
II AUTHORITY OF THE AUDIT COMMITTEE
The Committee shall have the authority to:
-
(a) engage independent counsel and other advisors as it determines necessary to carry out its duties;
-
(b) set and pay the compensation for advisors employed by the Committee; and
-
(c) communicate directly with the external auditors.
III RESPONSIBILITIES
A Independent Auditors
-
The Committee shall recommend to the Board the external auditors to be nominated, shall set the compensation for the external auditors, provide oversight of the external auditors and shall ensure that the external auditors report directly to the Committee.
-
The Committee shall be directly responsible for overseeing the work of the external auditors, including the resolution of disagreements between management and the external auditors regarding financial reporting.
-
The Committee shall review the external auditors’ audit plan, including scope, procedures and timing of the audit.
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-
The Committee shall review the results of the annual audit with the external auditors, including matters related to the conduct of the audit.
-
The Committee shall obtain timely reports from the external auditors describing critical accounting policies and practices, alternative treatments of information within generally accepted accounting principles that were discussed with management, their ramifications, and the external auditors' preference treatment and material written communications between the Corporation and the external auditors.
-
The Committee shall pre-approve all non-audit services not prohibited by law to be provided by the external auditors.
-
The Committee shall review fees paid by the Corporation to the external auditors and other professionals in respect of audit and non-audit services on an annual basis.
-
The Committee shall review and approve the Corporation's hiring policies regarding partners, employees and former partners and employees of the present and former auditors of the Corporation.
-
The Committee shall monitor and assess the relationship between management and the external auditors and monitor and support the independence and objectivity of the external auditors.
-
B Financial Accounting and Reporting Process
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The Committee shall review the annual audited financial statements to satisfy itself that they are presented in accordance with generally accepted accounting principles and report thereon to the Board and recommend to the Board whether or not same should be approved prior to their being filed with the appropriate regulatory authorities. The Committee shall also review the interim financial statements. With respect to the annual audited financial statements, the Committee shall discuss significant issues regarding accounting principles, practices, and judgments of management with management and the external auditors as and when the Committee deems it appropriate to do so. The Committee shall satisfy itself that the information contained in the annual audited financial statements is not significantly erroneous, misleading or incomplete and that the audit function has been effectively carried out.
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The Committee shall review management’s discussion and analysis relating to annual and interim financial statements, earnings press releases, and any other public disclosure documents that are required to be reviewed by the Committee under any applicable laws prior to their being filed with the appropriate regulatory authorities.
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The Committee shall meet no less frequently than annually with the external auditors and the Chief Financial Officer or, in the absence of a Chief Financial Officer, with the officer of the Corporation in charge of financial matters, to review accounting practices, internal controls and such other matters as the Committee, Chief Financial Officer or, in the absence of a Chief Financial Officer, with the officer of the Corporation in charge of financial matters, deems appropriate.
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The Committee shall be satisfied that adequate procedures are in place for the review of the Corporation’s public disclosure of financial information extracted or derived from the Corporation’s financial statements other than earnings press releases, and periodically assess the adequacy of these procedures.
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The Committee shall establish procedures for:
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(a) the receipt, retention and treatment of complaints received by the Corporation regarding accounting, internal accounting controls or auditing matters; and
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(b) the confidential, anonymous submission by employees of the Corporation of concerns regarding questionable accounting or auditing matters.
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The Committee shall inquire of management and the external auditors about significant risks or exposures, both internal and external, to which the Corporation may be subject, and assess the steps management has taken to minimize such risks.
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The Committee shall review the post-audit or management letter containing the recommendations of the external auditors and management’s response and subsequent follow-up to any identified weaknesses.
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The Committee shall ensure that there is an appropriate standard of corporate conduct including, if necessary, adopting a corporate code of ethics for senior financial personnel.
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The Committee shall provide oversight to related party transactions entered into by the Corporation.
C Other Responsibilities
The Committee shall perform any other activities consistent with this Charter and governing law, as the Committee or the Board deems necessary or appropriate.
IV COMPOSITION AND MEETINGS
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The Committee and its membership shall meet all applicable legal, regulatory and listing requirements, including, without limitation, securities laws, the listing requirements of the TSX Venture Exchange, the Business Corporations Act (Ontario) and all applicable securities regulatory authorities.
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The Committee shall be composed of three or more directors as shall be designated by the Board from time to time, one of whom shall be designated by the Board to serve as Chair.
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The Committee shall meet at least quarterly, at the discretion of the Chair or a majority of its members, as circumstances dictate or as may be required by applicable legal or listing requirements. A minimum of two and at least 50% of the members of the Committee present either in person or by telephone shall constitute a quorum.
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If within one-half of an hour of the time appointed for a meeting of the Committee, a quorum is not present, the meeting shall stand adjourned to the same time on the next business day following the date of such meeting at the same place. If at the adjourned meeting a quorum as hereinbefore specified is not present within one-half of an hour of the time appointed for such adjourned meeting, such meeting shall stand adjourned to the same time on the next business day following the date of such meeting at the same place. If at the second adjourned meeting a quorum as hereinbefore specified is not present, the quorum for the adjourned meeting shall consist of the members then present.
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If and whenever a vacancy shall exist, the remaining members of the Committee may exercise all of its powers and responsibilities so long as a quorum remains in office.
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The time and place at which meetings of the Committee shall be held, and procedures at such meetings, shall be determined from time to time by, the Committee. A meeting of the Committee may be called by letter, telephone, facsimile, email or other communication equipment, by giving at least 48 hours’ notice, provided that no notice of a meeting shall be necessary if all of the members are present either in person or by means of conference telephone or if those absent have waived notice or otherwise signified their consent to the holding of such meeting.
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Any member of the Committee may participate in a meeting of the Committee by means of conference telephone or other communication equipment, and the member participating in a meeting pursuant to this paragraph shall be deemed, for purposes hereof, to be present in person at the meeting.
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The Committee shall keep minutes of its meetings which shall be submitted to the Board. The Committee may, from time to time, appoint any person who need not be a member, to act as a secretary at any meeting.
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The Committee may invite such officers, directors and employees of the Corporation and its subsidiaries as it may see fit, from time to time, to attend meetings of the Committee.
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Any matters to be determined by the Committee shall be decided by a majority of votes cast at a meeting of the Committee called for such purpose. Actions of the Committee may be taken by an instrument or instruments in writing signed by all members of the Committee, and such actions shall be effective as though they had been decided by a majority of votes cast at a meeting of the Committee called for such purpose. All decisions or recommendations of the Committee shall require the approval of the Board prior to implementation.
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