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Nicola Mining — AGM Information 2021
May 20, 2021
43861_rns_2021-05-20_0a611135-8edf-4d53-a2f9-6ae17c6ce742.pdf
AGM Information
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NICOLA MINING INC.
3329 Aberdeen Road Lower Nicola, BC V0K 1Y0
NOTICE OF ANNUAL GENERAL AND SPECIAL MEETING OF SHAREHOLDERS TO BE HELD ON JUNE 15, 2021
AND
INFORMATION CIRCULAR
May 13, 2021
This document requires immediate attention. If you are in doubt as to how to deal with the documents or matters referred to in this notice and information circular, you should immediately contact your advisor.
NICOLA MINING INC. 3329 Aberdeen Road Lower Nicola, BC V0K 1Y0 Telephone: (604) 647-0142
NOTICE OF ANNUAL GENERAL AND SPECIAL MEETING
TO THE SHAREHOLDERS:
NOTICE IS HEREBY GIVEN that the annual general and special meeting (the “ Meeting ”) of shareholders of Nicola Mining Inc. (the “ Company ”) will be held at Suite 1000 – 355 Burrard Street, Vancouver, BC V6C 2G6, on Tuesday, June 15, 2021, at the hour of 10:00 a.m. (Vancouver time) for the following purposes:
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to receive the audited financial statements of the Company for the fiscal year ended December 31, 2020, and the accompanying report of the auditors;
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to set the number of directors of the Company at four (4);
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to elect Peter Espig, Doug F. Robinson, Frank Högel and Paul Johnston as directors of the Company;
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to appoint Davidson & Company LLP, Chartered Professional Accountants, as the auditors of the Company for the fiscal year ending December 31, 2021 and to authorize the directors of the Company to fix the remuneration to be paid to the auditors for the fiscal year ending December 31, 2021;
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to consider and, if thought fit, to pass an ordinary resolution to ratify the Company’s 2015 Stock Option Plan, as described in the accompanying information circular (the “ Information Circular ”); and
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to transact such further or other business as may properly come before the Meeting and any adjournment or postponement thereof.
The accompanying Information Circular provides additional information relating to the matters to be dealt with at the Meeting and is supplemental to, and expressly made a part of, this notice of Meeting (the “ Notice of Meeting ”).
The Company’s board of directors has fixed May 6, 2021 as the record date for the determination of shareholders entitled to notice of and to vote at the Meeting and at any adjournment or postponement thereof. Each registered shareholder at the close of business on that date is entitled to such notice and to vote at the Meeting in the circumstances set out in the accompanying Information Circular.
In view of the current and rapidly evolving COVID-19 outbreak, the Company asks that, in considering whether to attend the Meeting in person, shareholders follow the instructions of the Public Health Agency of Canada (https://www.canada.ca/en/public-health/services/diseases/2019-novelcoronavirus-infection.html). The Company encourages shareholders not to attend the Meeting in person if experiencing any of the described COVID-19 symptoms of fever, cough or difficulty breathing. The Company may take additional precautionary measures in relation to the Meeting in response to further developments in the COVID-19 outbreak.
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As always, the Company encourages shareholders to vote prior to the Meeting. Shareholders are encouraged to vote on the matters before the Meeting by proxy and to join the Meeting by teleconference. To access the Meeting by teleconference, dial toll free at 604.683.8604, Conference Code: 2050, Participation Code: dial 011 6874 #.
If you are a registered shareholder of the Company and unable to attend the Meeting in person, please vote by proxy by following the instructions provided in the form of proxy at least 48 hours (excluding Saturdays, Sundays and holidays recognized in the Province of British Columbia) before the time and date of the Meeting or any adjournment or postponement thereof.
If you are a non-registered shareholder of the Company and received this Notice of Meeting and accompanying materials through a broker, a financial institution, a participant, or a trustee or administrator of a retirement savings plan, retirement income fund, education savings plan or other similar savings or investment plan registered under the Income Tax Act (Canada), or a nominee of any of the foregoing, that holds your securities on your behalf (each, an “ Intermediary ”), please complete and return the materials in accordance with the instructions provided to you by your Intermediary.
DATED at Lower Nicola, British Columbia, this 13[th] day of May, 2021.
By Order of the Board of Directors of
NICOLA MINING INC.
“Peter Espig” Peter Espig President, Chief Executive Officer and Director
NICOLA MINING INC.
3329 Aberdeen Road Lower Nicola, BC V0K 1Y0 Telephone: (604) 647-0142
INFORMATION CIRCULAR
May 13, 2021
INTRODUCTION
This information circular (the “ Information Circular ”) accompanies the notice of annual general and special meeting of shareholders (the “ Notice ”) of Nicola Mining Inc. (the “ Company ”) and is furnished to shareholders (each, a “ Shareholder ”) holding common shares (each, a “ Share ”) in the capital of the Company in connection with the solicitation by the management of the Company of proxies to be voted at the annual general and special meeting (the “ Meeting ”) of the Shareholders to be held at 10:00 a.m. (Vancouver time) on Tuesday, June 15, 2021 at Suite 1000 – 355 Burrard Street, Vancouver, British Columbia V6C 2G6, or at any adjournment or postponement thereof.
COVID-19
In view of the current and rapidly evolving COVID-19 outbreak, the Company asks that, in considering whether to attend the Meeting in person, Shareholders follow the instructions of the Public Health Agency of Canada (https://www.canada.ca/en/public-health/services/diseases/2019-novelcoronavirus-infection.html). The Company encourages Shareholders not to attend the Meeting in person if experiencing any of the described COVID-19 symptoms of fever, cough or difficulty breathing. The Company may take additional precautionary measures in relation to the Meeting in response to further developments in the COVID-19 outbreak. As always, the Company encourages Shareholders to vote prior to the Meeting. Shareholders are encouraged to vote on the matters before the Meeting by proxy and to join the Meeting by teleconference. To access the Meeting by teleconference, dial toll free at 604.683.8604, Conference Code: 2050, Participation Code: dial 011 6874 #.
Date and Currency
The date of this Information Circular is May 13, 2021. Unless otherwise stated, all amounts herein are in Canadian dollars.
PROXIES AND VOTING RIGHTS
Management Solicitation
The solicitation of proxies by management of the Company will be conducted by mail and may be supplemented by telephone or other personal contact to be made without special compensation to any of the directors, officers and employees of the Company. The Company does not reimburse Shareholders, nominees or agents for costs incurred in obtaining from their principals authorization to execute forms of proxy, except that the Company has requested brokers and nominees who hold stock in their respective names to furnish this proxy material to their customers who are NOBOs (as defined below), and the Company will reimburse such brokers and nominees for their related out of pocket expenses. No solicitation will be made by specifically engaged employees or soliciting agents. The cost of solicitation will be borne by the Company.
No person has been authorized to give any information or to make any representation other than as contained in this Information Circular in connection with the solicitation of proxies. If given or made,
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such information or representations must not be relied upon as having been authorized by the Company. The delivery of this Information Circular shall not create, under any circumstances, any implication that there has been no change in the information set forth herein since the date of this Information Circular. This Information Circular does not constitute the solicitation of a proxy by anyone in any jurisdiction in which such solicitation is not authorized, or in which the person making such solicitation is not qualified to do so, or to anyone to whom it is unlawful to make such an offer of solicitation.
Appointment of Proxy
Registered Shareholders are entitled to vote at the Meeting. Shareholders are entitled to one vote for each Share held on the record date of May 6, 2021 on the resolutions to be voted upon at the Meeting, and any other matter to come before the Meeting.
The persons named as proxyholders in the enclosed form of proxy (the “ Designated Persons ”) are directors and/or officers of the Company.
A SHAREHOLDER HAS THE RIGHT TO APPOINT A PERSON OR COMPANY (WHO NEED NOT BE A SHAREHOLDER) OTHER THAN THE DESIGNATED PERSONS NAMED IN THE ENCLOSED FORM OF PROXY TO ATTEND AND ACT FOR OR ON BEHALF OF THAT SHAREHOLDER AT THE MEETING.
A SHAREHOLDER MAY EXERCISE THIS RIGHT BY INSERTING THE NAME OF SUCH OTHER PERSON IN THE BLANK SPACE PROVIDED ON THE FORM OF PROXY. SUCH SHAREHOLDER SHOULD NOTIFY THE NOMINEE OF THE APPOINTMENT, OBTAIN THE NOMINEE’S CONSENT TO ACT AS PROXY AND SHOULD PROVIDE INSTRUCTION TO THE NOMINEE ON HOW THE SHAREHOLDER’S SHARES SHOULD BE VOTED. THE NOMINEE SHOULD BRING PERSONAL IDENTIFICATION TO THE MEETING.
The Shareholder may vote by mail, by telephone or via the Internet by following instructions provided in the form of proxy at least 48 hours (excluding Saturdays, Sundays and holidays recognized in the Province of British Columbia) prior to the scheduled time of the Meeting, or any adjournment or postponement thereof. The Chairman of the Meeting, in his sole discretion, may accept completed forms of proxy on the day of the Meeting or any adjournment or postponement thereof.
A proxy may not be valid unless it is dated and signed by the Shareholder who is giving it or by that Shareholder’s attorney-in-fact duly authorized by that Shareholder in writing or, in the case of a corporation, dated and executed by a duly authorized officer or attorney-in-fact for the corporation. If a form of proxy is executed by an attorney-in-fact for an individual Shareholder or joint Shareholders, or by an officer or attorney-in-fact for a corporate Shareholder, the instrument so empowering the officer or attorney-in-fact, as the case may be, or a notarially certified copy thereof, must accompany the form of proxy.
Revocation of Proxies
A Shareholder who has given a proxy may revoke it at anytime before it is exercised by an instrument in writing: (a) executed by that Shareholder or by that Shareholder’s attorney-in-fact, authorized in writing, or, where the Shareholder is a corporation, by a duly authorized officer of, or attorney-in-fact for, the corporation; and (b) delivered either: (i) to the Company at the address set forth above, at any time up to and including the last business day preceding the day of the Meeting or, if adjourned or postponed, any reconvening thereof, or (ii) to the Chairman of the Meeting prior to the vote on matters covered by the proxy on the day of the Meeting or, if adjourned or postponed, any reconvening thereof, or (iii) in any other manner provided by law.
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Also, a proxy will automatically be revoked by either: (i) attendance at the Meeting and participation in a poll (ballot) by a Shareholder, or (ii) submission of a subsequent proxy in accordance with the foregoing procedures. A revocation of a proxy does not affect any matter on which a vote has been taken prior to any such revocation.
Voting of Shares and Proxies and Exercise of Discretion by Designated Persons
A Shareholder may indicate the manner in which the Designated Persons are to vote with respect to a matter to be voted upon at the Meeting by marking the appropriate space. The Shares represented by a proxy will be voted or withheld from voting in accordance with the instructions of the Shareholder on any ballot that may be called for and if the Shareholder specifies a choice with respect to any matter to be acted upon, the Shares will be voted accordingly.
IF NO CHOICE IS SPECIFIED IN THE PROXY WITH RESPECT TO A MATTER TO BE ACTED UPON, THE PROXY CONFERS DISCRETIONARY AUTHORITY WITH RESPECT TO THAT MATTER UPON THE DESIGNATED PERSONS NAMED IN THE FORM OF PROXY. IT IS INTENDED THAT THE DESIGNATED PERSONS WILL VOTE THE SHARES REPRESENTED BY THE PROXY IN FAVOUR OF EACH MATTER IDENTIFIED IN THE PROXY.
The enclosed form of proxy confers discretionary authority upon the persons named therein with respect to other matters which may properly come before the Meeting, including any amendments or variations to any matters identified in the Notice, and with respect to other matters which may properly come before the Meeting. At the date of this Information Circular, management of the Company is not aware of any such amendments, variations, or other matters to come before the Meeting.
In the case of abstentions from, or withholding of, the voting of the Shares on any matter, the Shares that are the subject of the abstention or withholding will be counted for determination of a quorum, but will not be counted as affirmative or negative on the matter to be voted upon.
ADVICE TO BENEFICIAL SHAREHOLDERS
The information set out in this section is of significant importance to those Shareholders who do not hold Shares in their own name. Shareholders who do not hold their Shares in their own name (referred to in this Information Circular as “Beneficial Shareholders”) should note that only proxies deposited by Shareholders whose names appear on the records of the Company as the registered holders of Shares can be recognized and acted upon at the Meeting. If Shares are listed in an account statement provided by a broker, then in almost all cases those Shares will not be registered in the Beneficial Shareholder’s name on the records of the Company. Such Shares will more likely be registered under the names of the Beneficial Shareholder’s broker or an agent of that broker. In the United States, the vast majority of such Shares are registered under the name of Cede & Co. as nominee for The Depository Trust Company (which acts as depositary for many U.S. brokerage firms and custodian banks), and in Canada, under the name of CDS & Co. (the registration name for The Canadian Depository for Securities Limited, which acts as nominee for many Canadian brokerage firms). Beneficial Shareholders should ensure that instructions respecting the voting of their Shares are communicated to the appropriate person well in advance of the Meeting.
The Company does not have access to the names of all Beneficial Shareholders. Applicable regulatory policy requires intermediaries/brokers to seek voting instructions from Beneficial Shareholders in advance of Shareholders’ meetings. Every intermediary/broker has its own mailing procedures and provides its own return instructions to clients, which should be carefully followed by Beneficial Shareholders in order to ensure that their Shares are voted at the Meeting. The form of proxy supplied to a Beneficial Shareholder by his, her or its broker (or the agent of the broker) is similar to the form of proxy
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provided to registered Shareholders by the Company. However, its purpose is limited to instructing the registered Shareholder (the broker or agent of the broker) how to vote on behalf of the Beneficial Shareholder. The majority of brokers now delegate responsibility for obtaining instructions from clients to Broadridge Financial Solutions, Inc. (“ Broadridge ”) in the United States and in Canada. Broadridge typically prepares a special voting instruction form, mails this form to the Beneficial Shareholders and asks for appropriate instructions regarding the voting of Shares to be voted at the Meeting. If Beneficial Shareholders receive the voting instruction forms from Broadridge, they are requested to complete and return the voting instruction forms to Broadridge by mail or facsimile. Alternatively, Beneficial Shareholders can call a toll-free number and access Broadridge’s dedicated voting website (each as noted on the voting instruction form) to deliver their voting instructions and to vote the Shares held by them. Broadridge then tabulates the results of all instructions received and provides appropriate instructions respecting the voting of Shares to be represented at the Meeting. A Beneficial Shareholder receiving a Broadridge voting instruction form cannot use that form as a proxy to vote Shares directly at the Meeting – the voting instruction form must be returned to Broadridge well in advance of the Meeting in order to have the applicable Shares voted at the Meeting.
Although a Beneficial Shareholder may not be recognized directly at the Meeting for the purposes of voting Shares registered in the name of his, her or its broker (or agent of the broker), a Beneficial Shareholder may attend at the Meeting as proxyholder for the registered Shareholder and vote the Shares in that capacity. Beneficial Shareholders who wish to attend at the Meeting and indirectly vote their Shares as proxyholder for the registered Shareholder should enter their own names in the blank space on the instrument of proxy provided to them and return the same to their broker (or the broker’s agent) in accordance with the instructions provided by such broker (or agent), well in advance of the Meeting.
Alternatively, a Beneficial Shareholder may request in writing that his, her or its broker send to the Beneficial Shareholder a legal proxy which would enable the Beneficial Shareholder to attend at the Meeting and vote his, her or its Shares.
Beneficial Shareholders consist of non-objecting beneficial owners (“ NOBOs ”) and objecting beneficial owners (“ OBOs ”). A NOBO is a beneficial owner of securities that has provided instructions to an intermediary holding the securities in an account on behalf of the beneficial owner that the beneficial owner does not object, for that account, to the intermediary disclosing ownership information about the beneficial owner under National Instrument 54-101 Communication with Beneficial Owners of Securities of a Reporting Issuer (“ NI 54-101 ”) of the Canadian Securities Administrators. An OBO means a beneficial owner of securities that has provided instructions to an intermediary holding the securities in an account on behalf of the beneficial owner that the beneficial owner objects, for that account, to the intermediary disclosing ownership information about the beneficial owner under NI 54-101.
The Company is sending proxy-related materials directly to NOBOs of the Shares. The Company will not pay for the delivery of proxy-related materials to OBOs of the Shares under NI 54-101 and Form 54-101F7 – Request for Voting Instructions Made by Intermediary . The OBOs of the Shares will not receive the materials unless their intermediary assumes the costs of delivery.
All references to Shareholders in this Information Circular are to registered Shareholders, unless specifically stated otherwise.
VOTING SECURITIES AND PRINCIPAL HOLDERS OF VOTING SECURITIES
The Company is authorized to issue an unlimited number of Shares without par value. As of the record date, determined by the board of directors of the Company (the “ Board ”) to be the close of business on May 6, 2021 (the “ Record Date ”), a total of 279,587,222 Shares were issued and outstanding. Each Share carries the right to one vote at the Meeting.
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Only registered Shareholders as of the Record Date are entitled to receive notice of, and to attend and vote at, the Meeting or any adjournment or postponement of the Meeting.
To the knowledge of the directors and executive officers of the Company, no person or company beneficially owns, directly or indirectly, or exercises control or direction over, Shares carrying more than 10% of the voting rights attached to the outstanding Shares, other than as set forth below:
| Name of Shareholder |
Percentage of Outstanding Common Shares(1) |
|
|---|---|---|
| Number of | ||
| Common Shares Owned | ||
| Concept Capital Management | 57,168,606(2) | 20.45% |
(1) Based on 279,587,222 Shares issued and outstanding as of May 6, 2021. Each Share carries the right to one vote at the Meeting.
(2) Does not include 63,000,000 Shares that may be issuable on conversion of a convertible debenture in the principal amount of $6,300,000, at a deemed conversion price of $0.10 per Share, until November 21, 2022, all of which may be exercised or converted within the next 60 days.
FINANCIAL STATEMENTS
The audited financial statements of the Company for the year ended December 31, 2020 together with the auditor’s report thereon, will be presented to the Shareholders at the Meeting. The Company’s financial statements and management discussion and analysis are on available on SEDAR at www.sedar.com.
NUMBER OF DIRECTORS
At the Meeting, Shareholders will be asked to pass an ordinary resolution to set the number of directors of the Company at four (4). An ordinary resolution needs to be passed by a simple majority of the votes cast by the Shareholders present in person or represented by proxy and entitled to vote at the Meeting.
Management of the Company recommends the approval of setting the number of directors of the Company at four (4).
ELECTION OF DIRECTORS
At present, the directors of the Company are elected at each annual general meeting and hold office until the next annual general meeting, or until their successors are duly elected or appointed in accordance with the Company’s articles or until such director’s earlier death, resignation or removal. In the absence of instructions to the contrary, the enclosed form of proxy will be voted for the nominees listed in the form of proxy, all of whom are presently members of the Board.
Management of the Company proposes to nominate the persons named in the table below for election by the Shareholders as directors of the Company. Information concerning such persons, as furnished by the individual nominees, is as follows:
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| Name Province Country of Residence and Position(s) with the Company |
Principal Occupation, Business or Employment for Last Five Years |
Periods during which Nominee has Served as a Director |
Number of Shares Owned(1) |
|---|---|---|---|
| Peter Espig(2) British Columbia, Canada President, Chief Executive Officer and Director |
Mr. Espig has been the President and CEO of the Company since November 7, 2013. The former Goldman Sachs banker and Olympus Capital Partners executive founded TriAsia Capital, a private equity and consulting firm focused on raising capital for mid- sized companies and pre-initial public offering investment in 2006. Mr. Espig is a founding director of Phosplatin Therapeutics, a private biopharmaceutical company, and has been a board member since November 2010. He is also the CEO of Sweet Earth Holdings (CSE: SE), a CBD-focused company and is an independent director of Element 29 (TSX.V: ECU). Mr. Espig is a pioneer of SPACs, having completed two mega transactions with a combined value of greater than US$1.0 BN and served as a board member of Star Bulk Carriers (NASDAQ: SBLK) from 2006 to 2013. Mr. Espig received his MBA from Columbia Business School, where he was a Chazen International Scholar. |
May 2, 2011 to present |
9,536,029(3) |
| Frank Högel(2) Baden-Württemberg Germany Director |
Mr. Högel is an asset manager actively involved in the financial evaluation of companies and convertible debenture structuring. He has also served as President and Chief Executive Officer of Peter Beck Performance Funds and Peter Beck and Partner Asset Management Company Limited since 2002. He also is involved on other TSXV listed companies currently. |
November 21, 2014 to present |
234,289(4) |
| Doug F. Robinson(2) British Columbia, Canada Director |
Mr. Robinson has been a member of the British Columbia Bar since 1973. He was a partner at Lawson Lundell LLP for over 25 years. Since May 2001, he has been the principal of Robinson & Co., a law firm. He currently serves on the boards of directors of several privatelyheld companies. |
November 18, 2014 to present |
150,000(5) |
| Paul Johnston British Columbia, Canada Director |
Dr. Johnston is a geologist with more than 25 years of experience in the mining industry and has accumulated extensive international experience in early to advanced stage exploration for gold, copper, and zinc. He is currently Vice President of Exploration for Element 29 Resources Inc. Dr. Johnston began his career in the late 1980s as a mine geologist before joining Teck Resources, where he worked in a variety of international positions. He holds a PhD from Queen’s University and is a member of the Association of Professional Engineers and Geoscientists of British Columbia. |
May 13, 2016 to present |
Nil(6) |
(1) Shares beneficially owned, directly or indirectly, or over which control or direction is exercised, as at May 6, 2021, based upon information furnished to the Company by the individual directors.
(2) Member of the audit committee.
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(3) Does not include: (a) 3,250,000 Shares issuable upon exercise of 3,250,000 options, each of which is exercisable into one Share, of which 750,000 are exercisable at a price of $0.175 per Share until July 10, 2021, 1,000,000 are exercisable at a price of $0.165 per Share until December 27, 2022, 1,000,000 are exercisable at a price of $0.10 per Share until December 28, 2023 and 500,000 are exercisable at a price of $0.12 per Share until January 20, 2025 (b) 250,000 Shares that may be issuable on conversion of a convertible debenture in the principal amount of $25,000, at a deemed conversion price of $0.10 per Share, until November 21, 2022, all of which may be exercised or converted within the next 60 days.
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(4) Does not include 1,400,000 Shares issuable upon exercise of 1,400,000 options held directly, each of which is exercisable into one Share, of which 400,000 are exercisable at a price of $0.17 per Share until December 13, 2021 and 1,000,000 are exercisable at a price of $0.10 per Share until December 28, 2023, all exercisable within 60 days.
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(5) Does not include 50,000 shares issuable upon exercise of the 50,000 options each of which are exercisable into one share at a price of $0.10 per Share until December 28, 2023, all of which may be exercised or converted within the next 60 days.
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(6) Does not include 200,000 Shares issuable upon exercise of 200,000 options, each of which is exercisable into one Share, of which 150,000 are exercisable at a price of $0.175 per Share until July 10, 2021 and 50,000 are exercisable at a price of $0.10 per Share until December 28, 2023, all of which may be exercised or converted within the next 60 days.
Management of the Company recommends the election of each of the nominees listed above as a director of the Company.
Orders
Except as disclosed below, no proposed director of the Company is, or within the ten (10) years before the date of this Information Circular has been, a director, chief executive officer or chief financial officer of any company that:
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(a) was subject to a cease trade order, an order similar to a cease trade order, or an order that denied the relevant company access to any exemption under securities legislation, that was in effect for a period of more than 30 consecutive days that was issued while the proposed director was acting in the capacity as director, chief executive officer or chief financial officer; or
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(b) was subject to a cease trade order, an order similar to a cease trade order, or an order that denied the relevant company access to any exemption under securities legislation, that was in effect for a period of more than 30 consecutive days that was issued after the proposed director ceased to be a director, chief executive officer or chief financial officer and which resulted from an event that occurred while that person was acting in the capacity as director, chief executive officer or chief financial officer.
Mr. Högel was a director of Oremex Silver Inc. (“ Oremex ”) (now called Monarca Minerals Inc.) when cease trade orders were issued by the British Columbia Securities Commission on April 1, 2014 and June 3, 2014, and the Alberta Securities Commission on September 2, 2014, as a result of the failure of Oremex to file financial statements for the year ended November 30, 2013, interim financial statements for the period ended February 28, 2014 and a Form 51-102F1 Management’s Discussion and Analysis for the periods ended November 30, 2013 and February 28, 2014. The cease trade orders were lifted on February 9, 2016. Mr. Högel is still a director of Oremex.
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Bankruptcies
Except as disclosed below, no proposed director of the Company is, or within ten (10) years before the date of this Information Circular, has been, a director or an executive officer of any company that, while the person was acting in that capacity, or within a year of that person ceasing to act in the capacity, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency, or was subject to or instituted any proceedings, arrangement or compromise with creditors, or had a receiver, receiver manager or trustee appointed to hold its assets or made a proposal under any legislation relating to bankruptcies or insolvency.
On July 26, 2013, the Company, after careful consideration of all available alternatives, sought creditor protection under the Companies’ Creditors Arrangement Act (Canada) (the “ CCAA ”) and obtained a stay order (the “ Initial Order ”) from the Supreme Court of British Columbia (the “ Court ”) (the “ CCAA Proceedings ”). The Company sought the protection because it was hampered by the equity markets, debt repayments, commodity prices and operational challenges. The CCAA Proceedings applied to the Company and its wholly-owned subsidiaries, Huldra Properties Inc., Huldra Holdings Inc. and 0913103 B.C. Ltd. (collectively, the “ Applicants ”). Grant Thornton LLP (the “ Monitor ”) had been appointed by the Court as monitor in the proceedings and was responsible for reviewing the Company’s ongoing operations, liaising with creditors and other stakeholders and reporting to the Court.
The Initial Order provided for a stay of proceedings against the Applicants and their property for an initial period ending August 26, 2013, which the Court extended to November 24, 2014.
The Company implemented the restructuring of its debts and obligations under the Company’s Plan of Compromise and Arrangement dated August 8, 2014 (the “ Plan ”). The Plan was prepared by the Company in connection with the CCAA Proceedings under the CCAA and was approved by the creditors of the Company on September 23, 2014 and sanctioned by the Court on October 10, 2014. The Monitor filed the certificate of Plan implementation with the Court on November 21, 2014. On December 9, 2015, the Company successfully fulfilled its obligations pursuant to the CCAA Proceedings.
To the best of management’s knowledge, no proposed director of the Company has, within the ten (10) years before the date of this Information Circular, become bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency, or become subject to or instituted any proceedings, arrangement or compromise with creditors, or had a receiver, receiver manager or trustee appointed to hold the assets of the proposed director.
Penalties and Sanctions
To the best of management’s knowledge, no proposed director of the Company has been subject to: (a) any penalties or sanctions imposed by a court relating to securities legislation or by a securities regulatory authority or has entered into a settlement agreement with a securities regulatory authority; or (b) any other penalties or sanctions imposed by a court or regulatory body that would likely be considered important to a reasonable securityholder in deciding whether to vote for a proposed director.
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STATEMENT OF EXECUTIVE COMPENSATION
General
For the purpose of this Statement of Executive Compensation:
“ compensation securities ” includes stock options, convertible securities, exchangeable securities and similar instruments including stock appreciation rights, deferred share units and restricted stock units granted or issued by the Company or one of its subsidiaries (if any) for services provided or to be provided, directly or indirectly to the Company or any of its subsidiaries (if any);
“ NEO ” or “ named executive officer ” means:
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(a) each individual who served as chief executive officer (“ CEO ”) of the Company, or who performed functions similar to a CEO, during any part of the most recently completed financial year,
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(b) each individual who served as chief financial officer (“ CFO ”) of the Company, or who performed functions similar to a CFO, during any part of the most recently completed financial year,
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(c) the most highly compensated executive officer of the Company or any of its subsidiaries (if any) other than individuals identified in paragraphs (a) and (b) at the end of the most recently completed financial year whose total compensation was more than $150,000, as determined in accordance with subsection 1.3(5) of Form 51-102F6V, for that financial year, and
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(d) each individual who would be an NEO under paragraph (c) but for the fact that the individual was neither an executive officer of the Company or its subsidiaries (if any), nor acting in a similar capacity, at the end of that financial year;
“ plan ” includes any plan, contract, authorization or arrangement, whether or not set out in any formal document, where cash, compensation securities or any other property may be received, whether for one or more persons; and
“ underlying securities ” means any securities issuable on conversion, exchange or exercise of compensation securities.
Director and Named Executive Officer Compensation, excluding Compensation Securities
The following table sets forth all direct and indirect compensation paid, payable, awarded, granted, given or otherwise provided, directly or indirectly, by the Company thereof to each NEO and each director of the Company, in any capacity, including, for greater certainty, all plan and non-plan compensation, direct and indirect pay, remuneration, economic or financial award, reward, benefit, gift or perquisite paid, payable, awarded, granted, given or otherwise provided to the NEO or director for services provided and for services to be provided, directly or indirectly, to the Company:
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| Name and Position |
Fiscal Year Ended December 31 |
Salary, Consulting Fee, Retainer or Commission ($) |
Bonus ($) |
Committee or Meeting Fees ($) |
Value of Perquisites(1) ($) |
Value of all other Compensation ($) |
Total Compensation ($) |
|---|---|---|---|---|---|---|---|
| Peter Espig(2) President, CEO and Director |
2020 2019 |
180,000(3) 180,000(3) |
Nil 15,000(4) |
Nil Nil |
Nil Nil |
Nil Nil |
180,000 195,000 |
| Warwick Bay(5) CFO and Secretary |
2020 2019 |
120,000 120,000 |
Nil 25,000(6) |
Nil Nil |
Nil Nil |
Nil Nil |
120,000 145,000 |
| Doug F. Robinson(7) Director |
2020 2019 |
10,000 Nil |
Nil Nil |
Nil Nil |
Nil Nil |
Nil Nil |
10,000 Nil |
| Frank Högel(8) Director |
2020 2019 |
20,000 Nil |
Nil Nil |
Nil Nil |
Nil Nil |
Nil Nil |
20,000 Nil |
| Paul Johnston(9) Director |
2020 2019 |
10,000 Nil |
Nil Nil |
Nil Nil |
Nil Nil |
Nil Nil |
10,000 Nil |
(1) “Perquisites” include perquisites provided to an NEO or director that are not generally available to all employees and that, in aggregate, are: (a) $15,000, if the NEO or director’s total salary for the financial year is $150,000 or less, (b) 10% of the NEO or director’s salary for the financial year if the NEO or director’s total salary for the financial year is greater than $150,000 but less than $500,000, or (c) $50,000 if the NEO or director’s total salary for the financial year is $500,000 or greater.
(2) Mr. Espig was appointed a director of the Company on May 2, 2011 and the CEO and President of the Company on November 7, 2013.
(3) Mr. Espig received $15,000 per month for the provision of services as CEO of the Company. Mr. Espig did not receive additional compensation for serving as a director of the Company.
(4) Mr. Espig received a bonus for assisting with full renunciation of CEE to flow-through investors and tax refund of previously paid Part X11.6 taxes in the amount of $15,000.
(5) Mr. Bay was appointed the CFO of the Company on January 20, 2015 and the Secretary of the Company on January 31, 2015.
(6) Mr. Bay received a bonus for assisting with full renunciation of CEE to flow-through investors and tax refund of previously paid Part X11.6 taxes in the amount of $25,000.
(7) Doug Robinson was appointed a director of the Company on November 18, 2014.
(8) Frank Högel was appointed a director of the Company on November 21, 2014.
(9) Paul Johnston was appointed a director of the Company on May 13, 2016.
Stock Options and Other Compensation Securities
The Company did not grant any compensation securities to its directors and NEOs during the year ended December 31, 2020 for services provided, or to be provided, directly or indirectly, to the Company or any subsidiary thereof.
- 11 -
As at December 31, 2020:
-
(a) Peter Espig, the President, CEO and a director of the Company, owned an aggregate of 3,250,000 Shares issuable upon exercise of 3,250,000 options, each of which is exercisable into one Share, of which 750,000 are exercisable at a price of $0.175 per Share until July 10, 2021, 1,000,000 are exercisable at a price of $0.165 per Share until December 27, 2022, 1,000,000 are exercisable at a price of $0.10 per Share until December 28, 2023 and 500,000 are exercisable at a price of $0.12 per Share until January 20, 2025;
-
(b) Warwick Bay, the CFO and Secretary of the Company, owned an aggregate of 350,000 compensation securities, comprised solely of stock options, each of which is exercisable into one Share. Of these, 150,000 are exercisable at a price of $0.165 per Share until December 27, 2022, 100,000 are exercisable at a price of $0.10 per Share until December 28, 2023 and 100,000 are exercisable at a price of $0.12 until January 20, 2025;
-
(c) Frank Högel, a director of the Company, owned an aggregate of 1,400,000 compensation securities, comprised solely of stock options, each of which is exercisable into one Share. Of these, 400,000 are exercisable at a price of $0.17 per Share until December 13, 2021 and 1,000,000 are exercisable at a price of $0.10 per Share until December 28, 2023;
-
(d) Doug Robinson, a director of the Company, owned an aggregate of 50,000 compensation securities, comprised solely of stock options, each of which is exercisable into one Share a price of $0.10 per Share until December 28, 2023; and
-
(e) Paul Johnston, a director of the Company, owned an aggregate of 200,000 compensation securities, comprised solely of stock options, each of which is exercisable into one Share. Of these, 150,000 are exercisable at a price of $0.175 per Share until July 10, 2021 and 50,000 are exercisable at a price of $0.10 per Share until December 28, 2023.
All of the options set out above vested immediately on the date of grant.
Exercise of Compensation Securities by Directors and NEOs
No compensation securities were exercised by directors and NEOs during the year ended December 31, 2020.
Stock Option Plans and Other Incentive Plans
The Company’s current stock option plan (the “ 2015 Plan ”), which was originally approved by the Shareholders at the Company’s annual general and special meeting on December 15, 2015, and most recently approved at the Company’s annual general and special meeting on June 24, 2020, is a “rolling” stock option plan, whereby the aggregate number of Shares reserved for issuance, together with any other Shares reserved for issuance under any other plan or agreement of the Company, shall not exceed ten (10%) percent of the total number of issued Shares (calculated on a non-diluted basis) at the time an option is granted. The 2015 Plan provides that the Board may, from time to time, in its discretion, grant to directors, officers, employees, consultants and other personnel of the Company and its subsidiaries or affiliates, options to purchase Shares. As at the date hereof, there are 10,675,000 options outstanding under the 2015 Plan.
See “ Particulars of Matters to be Acted Upon – Ratification of 2015 Stock Option Plan ”, below, for more information.
- 12 -
Employment, Consulting and Management Agreements
Other than as set forth below, the Company is not party to any formal, written employment, consulting or management agreements with any NEO or director.
The Company pays Peter Espig $15,000 per month for the provision of services as President and CEO of the Company, pursuant to an unwritten arrangement.
The Company pays Warwick Bay $10,000 per month for the provision of services as CFO of the Company, pursuant to an unwritten arrangement.
Oversight and Description of Director and NEO Compensation
The Board has not created or appointed a compensation committee given the Company’s current size and stage of development. All tasks related to developing and monitoring the Company’s approach to the compensation of the Company’s NEOs and directors are performed by the members of the Board. The compensation of the NEOs, directors and the Company’s employees or consultants, if any, is reviewed, recommended and approved by the Board without reference to any specific formula or criteria. NEOs that are also directors of the Company are involved in discussions relating to compensation, but disclose their interest in, and abstain from voting on, decisions related to their own respective compensation.
The overall objective of the Company’s compensation strategy is to offer short, medium and long-term compensation components to ensure that the Company has in place programs to attract, retain and develop management of the highest calibre and has in place a process to provide for the orderly succession of management, including receipt on an annual basis of any recommendations of the chief executive officer, if any, in this regard. The Company currently has a short-term compensation component in place, which includes the payment of management fees to certain NEOs, and a long-term compensation component in place, which includes the grant of stock options under the 2015 Plan. The Company intends to further develop these compensation components. Although it has not to date, the Board may in the future consider, on an annual basis, an award of bonuses to key executives and senior management. The amount and award of such bonuses is expected to be discretionary, depending on, among other factors, the financial performance of the Company and the performance of the executive. The Board considers that the payment of such discretionary annual cash bonuses may satisfy the medium-term compensation component.
The objectives of the Company’s compensation policies and procedures are to align the interests of the Company’s employees with the interests of the shareholders of the Company. Therefore, a significant portion of total compensation granted by the Company, being the grant of stock options, is based upon overall corporate performance. The Company relies on Board discussion, without formal objectives, criteria and analysis, when determining executive compensation. There are currently no formal performance goals or similar conditions that must be satisfied in connection with the payment of executive compensation.
Pension Plan Benefits
The Company does not have any pension, defined benefit, defined contribution or deferred compensation plans in place.
SECURITIES AUTHORIZED FOR ISSUANCE UNDER EQUITY COMPENSATION PLANS
The following table sets forth details of the 2015 Plan, being the Company’s only equity compensation plan, as of December 31, 2020:
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| Plan Category | Number of securities to be issued upon exercise of outstanding options, warrants and rights(1) (a) |
Weighted-average exercise price of outstanding options, warrants and rights (b) |
Number of securities remaining available for future issuance under equity compensation plans (excluding securities reflected in column (a)) (c) |
|---|---|---|---|
| Equity compensation plans approved by security holders |
10,675,000 | $0.14 | 15,656,488 |
| Equity compensation plans not approved by security holders |
Nil | N/A | Nil |
| Total | 10,675,000 | $0.14 | 15,656,488 |
(1) The Company does not have any warrants or rights outstanding under any equity compensation plans.
See “ Particulars of Matters to be Acted Upon – Ratification of 2015 Stock Option Plan ”, below, for more information.
APPOINTMENT OF AUDITOR
At the Meeting, Shareholders will be asked to pass an ordinary resolution to appoint Davidson & Company LLP, Chartered Professional Accountants, as auditors of the Company for the fiscal year ending December 31, 2021, and to authorize the Board to fix the remuneration to be to be paid to the auditors for the fiscal year ending December 31, 2021. An ordinary resolution needs to be passed by a simple majority of the votes cast by the Shareholders present in person or represented by proxy and entitled to vote at the Meeting.
Management of the Company recommends that Shareholders vote for the appointment of Davidson & Company LLP, Chartered Professional Accountants, as the Company’s auditors for the Company’s fiscal year ending December 31, 2021 and to authorize the Board to fix the remuneration to be paid to the auditors for the fiscal year ending December 31, 2021.
AUDIT COMMITTEE DISCLOSURE
Under National Instrument 52-110 Audit Committees (“ NI 52-110 ”), a reporting issuer is required to provide disclosure annually with respect to its audit committee, including the text of its audit committee charter, information regarding the composition of the audit committee, and information regarding fees paid to its external auditor. The Company provides the following disclosure with respect to its audit committee (the “ Audit Committee ”).
Audit Committee Charter
The full text of the Audit Committee charter (the “ Charter ”) is as follows:
Purpose
The purpose of the Audit Committee is to act as the representative of the Board in carrying out its oversight responsibilities relating to:
-
the audit process;
-
the financial accounting and reporting process to shareholders and regulatory bodies; and
-
14 -
-
the system of internal financial controls.
Composition
The Audit Committee shall consist of three directors, the majority of whom are “independent” within the meaning of NI 52-110 , for so long as the Company is a “venture issuer”, as defined therein. The Audit Committee shall be appointed annually by the Board immediately following the annual general meeting of the Company.
Each member of the Audit Committee shall be financially literate, meaning that he or she must be able to read and understand financial statements. One member of the Audit Committee must have accounting and financial expertise, meaning that he or she possesses financial or accounting credentials or has experience in finance or accounting.
Duties
The Audit Committee’s duty is to monitor and oversee the operations of management and the external auditor. Management is responsible for establishing and following the internal controls, financial reporting processes and for compliance with applicable laws and policies. The external auditor is responsible for performing an independent audit of the Company’s financial statements in accordance with generally accepted accounting standards, and for issuing its report on the financial statements. The Audit Committee should review and evaluate this Charter on an annual basis.
The specific duties of the Audit Committee are as follows:
Management Oversight
-
Review and evaluate the Company’s processes for identifying, analyzing and managing financial risks that may prevent the Company from achieving its objectives;
-
Review and evaluate the Company’s internal controls, as established by management;
-
Review and evaluate the status and adequacy of internal information systems and security;
-
Meet with the external auditor at least once a year in the absence of management;
-
Request the external auditor’s assessment of the Company’s financial and accounting personnel; and
-
Review and evaluate the Company’s banking arrangements.
External Auditor Oversight
-
Review and evaluate the external auditor’s process for identifying and responding to key audit and internal control risks;
-
Review the scope and approach of the annual audit;
-
Inform the external auditor of the Audit Committee’s expectations;
-
Recommend the appointment of the external auditor to the Board;
-
15 -
-
Meet with management at least once a year in the absence of the external auditor;
-
Review the independence of the external auditor on an annual basis;
-
Review with the external auditor both the acceptability and the quality of the Company’s accounting principles; and
-
Confirm with the external auditor that the external auditor is ultimately accountable to the Board and the Audit Committee, as representatives of the Shareholders.
Financial Statement Oversight
-
Review the quarterly reports with both management and the external auditor;
-
Discuss with the external auditor the quality and the acceptability of the generally accepted accounting principles applied by management;
-
Review and discuss with management the annual audited financial statements; and
-
Recommend to the Board whether the annual audited financial statements should be accepted, filed with the securities regulatory bodies and publicly disclosed.
Composition of the Audit Committee
The Company’s Audit Committee is currently comprised of three directors, consisting of Peter Espig, Frank Högel and Doug F. Robinson. As defined in NI 52-110, Mr. Espig, the Company’s CEO and President, is not “independent”, as he is an officer of the Company. Messrs. Robinson and Högel are “independent” as defined in NI 52-110.
All of the Audit Committee members are “financially literate”, as defined in NI 52-110, as all have the industry experience necessary to understand and analyze financial statements of the Company, as well as an understanding of internal controls and procedures necessary for financial reporting.
The Audit Committee is responsible for review of both interim and annual financial statements for the Company. For the purposes of performing their duties, the members of the Audit Committee have the right at all times, to inspect all the books and financial records of the Company and any subsidiaries, and to discuss with management and the external auditors of the Company any accounts, records and matters relating to the financial statements of the Company. The Audit Committee members meet periodically with management and annually with the external auditors.
Relevant Education and Experience
All of the members of the Audit Committee are able to understand and interpret information related to financial statement analysis. Each of the members of the Audit Committee has a general understanding of the accounting principles used by the Company to prepare its financial statements and will seek clarification from the Company’s auditors, where required. Each of the members of the Audit Committee also has direct experience in understanding accounting principles for private and reporting companies. The relevant experience of the current members of the Audit Committee is as follows:
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Peter Espig
Mr. Espig has been the President and CEO of the Company since November 7, 2013 and was the Interim President and Interim CEO of the Company from July 9, 2013 to November 7, 2013. In August 2006, Mr. Espig founded TriAsia Capital, a private equity and consulting firm focused on raising capital for midsized companies, and pre-initial public offering investment and consulting. Mr. Espig is a founding director of Phosplatin Therapeutics, a private biopharmaceutical company, and has been a board member since November 2010. Mr. Espig has been a director of Seaway Energy Services Inc., an oil and gas company currently in the process of completing an amalgamation with Sweet Earth Holdings, on the NEX Board of the TSXV. He has served on the since October 17, 2016 and has been President and Chief Executive Officer since March 15, 2019. He has been a director of Meridius Resources Limited, a junior resource company listed on the TSXV, since December 13, 2017. He was formerly the Chief Financial Officer of Long Harbour Exploration Ltd., a mineral exploration company listed on the TSXV, from March 2013 to December 18, 2014, and is the former Chairman of the Vancouver Center of Arts and Technology. Mr. Espig received his MBA from Columbia Business School, where he was a Chazen International Scholar.
Frank Högel
Mr. Högel is an asset manager actively involved in the financial evaluation of companies and convertible debenture structuring. He has also served as President and Chief Executive Officer of Peter Beck Performance Funds and Peter Beck and Partner Asset Management Company Limited since 2002. His background includes more than 14 years of direct experience in the mining industry and expertise as an international financier / investor. Mr. Högel holds a degree in Economics and International Business and Management from the University of Nürtingen in Germany.
Doug F. Robinson
Mr. Robinson has been a member of the British Columbia Bar since 1973. He was a partner at Lawson Lundell LLP for over 25 years. Since May 2001, he has been the principal of Robinson & Co., a law firm. He has served as a director of the Law Institute of B.C., founding director of the B.C. Mediation Society, and the founding Chair of The Canadian Forum of Civil Justice. Mr. Robinson has also served as an executive member and President of the Canadian Bar Association, B.C. branch, and as President of the UBC Alumni Association. Mr. Robinson graduated from the University of British Columbia with a combined Bachelor of Commerce and LL.B degree and was trained as a mediator at Simon Fraser University and Harvard Law School. He serves on the boards of directors of several privately held companies.
Audit Committee Oversight
At no time since the commencement of the Company’s most recently completed financial year was a recommendation of the Audit Committee to nominate or compensate an external auditor not adopted by the Board.
Reliance on Certain Exemptions
Since the commencement of the Company’s most recently completed financial year, the Company has not relied on the exemptions in Sections 2.4, 6.1.1(4), 6.1.1(5), or 6.1.1(6) or Part 8 of NI 52-110. Section 2.4 (De Minimis Non-Audit Services) provides an exemption from the requirement that the Audit Committee must pre-approve all non-audit services to be provided by the auditor, where the total amount of fees related to the non-audit services are not expected to exceed 5% of the total fees payable to the auditor in the financial year in which the non-audit services were provided. Sections 6.1.1(4) ( Circumstance Affecting the
- 17 -
Business or Operations of the Venture Issuer ), 6.1.1(5) ( Events Outside Control of Member ) and 6.1.1(6) ( Death, Incapacity or Resignation ) provide exemptions from the requirement that a majority of the members of the Company’s Audit Committee must not be executive officers, employees or control persons of the Company or of an affiliate of the Company. Part 8 (Exemptions) permits a company to apply to a securities regulatory authority or regulator for an exemption from the requirements of NI 52-110 in whole or in part.
Pre-Approval Policies and Procedures
Formal policies and procedures for the engagement of non-audit services have yet to be formulated and adopted. Subject to the requirements of NI 52-110, the engagement of non-audit services is considered by the Board and the Audit Committee, on a case-by-case basis as applicable.
External Auditor Service Fees
In the following table, “audit fees” are fees billed by the Company’s external auditor for services provided in auditing the Company’s annual financial statements for the subject year. “Audit-related fees” are fees not included in audit fees that are billed by the auditor for assurance and related services that are reasonably related to the performance of the audit review of the Company’s financial statements. “Tax fees” are fees billed by the auditor for professional services rendered for tax compliance, tax advice and tax planning. “All other fees” are fees billed by the auditor for products and services not included in the foregoing categories.
The aggregate fees billed by the Company’s auditor, Davidson & Company LLP, Chartered Professional Accountants, for the fiscal years ended December 31, 2020 and December 31, 2019, by category, are as follows:
| Financial Year Ended December 31 |
Audit Fees | Audit Related Fees |
Tax Fees | All Other Fees |
|---|---|---|---|---|
| 2020 | $39,000 | $475 | $5,500 | $3,000 |
| 2019 | $39,000 | $476 | $19,127 | $5,750 |
Exemption
The Company is relying on the exemption provided by Section 6.1 of NI 52-110, which provides that the Company, as a venture issuer, is not required to comply with Part 3 ( Composition of the Audit Committee ) and Part 5 ( Reporting Obligations ) of NI 52-110.
INDEBTEDNESS OF DIRECTORS AND EXECUTIVE OFFICERS
No current or former director, executive officer, proposed nominee for election to the Board, or associate of such persons is, or at any time since the beginning of the Company’s most recently completed financial year has been, indebted to the Company or any of its subsidiaries.
No indebtedness of current or former director, executive officer, proposed nominee for election to the Board, or associate of such person is, or at any time since the beginning of the most recently completed financial year has been, the subject of a guarantee, support agreement, letter of credit or other similar arrangement or understanding provided by the Company or any of its subsidiaries.
- 18 -
INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS
No: (a) director, proposed director or executive officer of the Company; (b) person or company who beneficially owns, directly or indirectly, Shares or who exercises control or direction of Shares, or a combination of both carrying more than ten percent of the voting rights attached to the Shares outstanding (each, an “ Insider ”); (c) director or executive officer of an Insider; or (d) associate or affiliate of any of the directors, executive officers or Insiders, has had any material interest, direct or indirect, in any transaction since the commencement of the Company’s most recently completed financial year or in any proposed transaction which has materially affected or would materially affect the Company, except with an interest arising from the ownership of Shares, where such person will receive no extra or special benefit or advantage not shared on a pro rata basis by all holders of the same class of Shares.
MANAGEMENT CONTRACTS
There were no management functions of the Company, which were, to any substantial degree, performed by persons other than the directors or executive officers of the Company.
CORPORATE GOVERNANCE
General
National Instrument 58-101 Disclosure of Corporate Governance Practices , as adopted by the Canadian Securities Administrators, prescribes certain disclosure by the Company of its corporate governance practices. This disclosure is presented below.
Board of Directors
The Board facilitates its exercise of independent supervision over the Company’s management through meetings of the Board.
Mr. Espig, the Company’s President and CEO, is not considered to be independent as he is an officer of the Company. Messrs. Robinson, Högel and Johnston are considered to be independent in that they are independent and free from any interest and any business or other relationship which could or could reasonably be perceived to materially interfere with the respective director’s ability to act with the best interests of the Company, other than the interests and relationships arising from being Shareholders.
Directorships
The following table sets out information regarding other directorships presently held by directors of the Company with other reporting issuers (or the equivalent) in Canada or any foreign jurisdiction:
| Name of Director | Names of Other Reporting Issuers |
Securities Exchange |
|---|---|---|
| Peter Espig | Sweet Earth Holdings Corp. | CSE |
| Element 29 Resources | TSXV | |
| Frank Högel | Avrupa Minerals Ltd. | TSXV |
| Canamex Gold Corp. | Canadian Securities Exchange | |
| Monarca Minerals Inc. | TSXV | |
| Golden Goliath Resources Ltd. | TSXV |
- 19 -
| Name of Director | Names of Other Reporting Issuers |
Securities Exchange |
|---|---|---|
| Tembo Gold Corp. | TSXV |
Orientation and Continuing Education
The Board briefs all new directors with respect to the policies of the Board and other relevant corporate and business information. The Board does not provide any continuing education.
Ethical Business Conduct
The Board has not adopted a written ethical business code of conduct for directors, officers and employees. However, the Board believes that the fiduciary duties placed on individual directors by the Company’s governing corporate legislation and the common law, and the restrictions placed by applicable corporate legislation on an individual director’s participation in decisions of the Board in which the director has an interest, have been sufficient to ensure that the Board operates independently of management and in the best interests of the Company.
Nomination of Directors
The Company does not have a formal process or committee for proposing new nominees for election to the Board. The nominees proposed are generally the result of recruitment efforts by the members of the Board, including both formal and informal discussions among the members of the Board.
Compensation
The Board has not created or appointed a compensation committee given the Company’s current size and stage of development. All tasks related to developing and monitoring the Company’s approach to the compensation of the Company’s NEOs and directors are performed by the members of the Board. The compensation of the NEOs, directors and the Company’s employees or consultants, if any, is reviewed, recommended and approved by the Board without reference to any specific formula or criteria.
Other Board Committees
The Board has no committees other than the Audit Committee.
Assessments
The Board regularly monitors the adequacy and effectiveness of information given to directors, communications between the Board and management, and the strategic direction and processes of the Board and its committees.
INTEREST OF CERTAIN PERSONS OR COMPANIES IN MATTERS TO BE ACTED UPON
Except as disclosed elsewhere in this Information Circular, no director or executive officer of the Company who was a director or executive officer since the beginning of the Company’s last financial year, no proposed nominee for election as a director of the Company, or any associate or affiliate of any such directors, officers or nominees, has any material interest, direct or indirect, by way of beneficial ownership of Shares or other securities in the Company or otherwise, in any matter to be acted upon at the Meeting other than the election of directors.
- 20 -
Directors, executive officers, proposed nominees for election as director of the Company may be interested in the approval of the Company’s stock option plan, pursuant to which they may be granted stock options. See “ Particulars of Matters to be Acted Upon – Ratification of 2015 Stock Option Plan ” below, for more information.
PARTICULARS OF MATTERS TO BE ACTED UPON
Ratification of 2015 Stock Option Plan
The 2015 Plan is a “rolling” stock option plan, whereby the maximum number of Shares that may be reserved for issuance pursuant to the exercise of options is 10% of the issued Shares of the Company and, as such, will increase with the issue of additional Shares of the Company. The TSXV requires listed companies that have a “rolling” stock option plan in place to receive shareholder approval of such plan on a yearly basis at the company’s annual meeting. Accordingly, Shareholders of the Company will be asked at the Meeting to ratify and approve the 2015 Plan. The 2015 Plan complies with the current policies of the TSXV for Tier 2 issuers.
The purpose of the 2015 Plan is to advance the interests of the Company and its shareholders by attracting, retaining and motivating selected directors, officers, employees, consultants and management company employees of the Company of high caliber and potential, and to encourage and enable such persons to acquire an ownership interest in the Company.
The following information is intended as a brief description of the 2015 Plan and is qualified in its entirety by the full text of the 2015 Plan, which is attached as Schedule “A” to the Company’s information circular dated November 16, 2015, which was filed under the Company’s profile on SEDAR on November 19, 2015 and is available at www.sedar.com:
-
The Board shall establish the exercise price at the time each option is granted, subject to the following conditions:
-
(a) if the Shares are listed on the TSXV, the exercise price will not be less than the minimum prevailing price permitted by TSXV policies;
-
(b) if the Shares are not listed, posted and trading on any stock exchange or quoted on any quotation system, then the exercise price will be determined by the Board at the time of granting;
-
(c) if an option is granted within 90 days of a distribution by a prospectus by the Company, the exercise price will not be less than the price that is the greater of the minimum prevailing price permitted by TSXV policies and the per Share price paid by public investors for Shares acquired under the distribution by the prospectus, with the 90 day period beginning on the date a final receipt is issued for the prospectus; and
-
(d) in all other cases, the exercise price shall be determined in accordance with the rules and regulations of any applicable regulatory bodies.
-
Upon expiry of an option, or in the event an option is otherwise terminated for any reason, without having been exercised in full, the number of Shares in respect of the expired or terminated option shall again be available for a grant under the 2015 Plan.
-
21 -
-
No option granted under the 2015 Plan may have an expiry date exceeding ten years from the date on which the option is granted (unless automatically extended as a result of a blackout period as described below).
-
The expiry date of each option will be automatically extended if the expiry date falls within a period during which the Company prohibits optionees from exercising their options, provided that:
-
(a) the blackout period has been formally imposed by the Company pursuant to its internal trading policies as a result of the bona fide existence of undisclosed Material Information (as defined in the policies of the TSXV). For greater certainty, in the absence of the Company formally imposing a blackout period, the expiry date of any options will not be automatically extended in any circumstances;
-
(b) the blackout period expires upon the general disclosure of the undisclosed Material Information and the expiry date of the affected options is extended to no later than ten (10) business days after the expiry of the blackout period; and
-
(c) the automatic extension will not be permitted where the optionee or the Company is subject to a cease trade order (or similar order under applicable securities laws) in respect of the Company’s securities.
-
Options granted to any one individual in any 12 month period cannot exceed more than 5% of the issued Shares, unless the Company has obtained disinterested Shareholder approval.
-
Options granted to any one consultant in any 12 month period cannot exceed more than 2% of the issued Shares, without the prior consent of the TSXV.
-
Options granted to all persons, in aggregate, conducting investor relations activities in any 12 month period cannot exceed more than 2% of the issued Shares, without the prior consent of the TSXV.
-
Options issued to optionees performing investor relations activities will vest in stages over 12 months with no more than one quarter of the options vesting in any three month period.
-
If a director, employee or consultant of the Company is terminated for cause, then any option granted to the option holder will terminate immediately upon the option holder ceasing to be a director, employee, or consultant of the Company by reason of termination for cause.
-
If an option holder ceases to be a director, employee or consultant of the Company (other than by reason of death, disability or termination of services for cause), or if an optionee resigns, as the case may be, then any option granted to the holder that had vested and was exercisable on the date of termination will expire on the earlier of the expiry date and the date that is 90 days following the date that the holder ceases to be a director, employee or service provider of the Company.
-
If the engagement of an option holder engaged in investor relations activities as a consultant is terminated for any reason other than cause, disability or death, any option granted to such holder that was exercisable and had vested on the date of termination will be exercisable until the earlier of the expiry date and the date that is 30 days after the effective date of the holder ceasing to be a consultant.
-
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-
If an option holder dies, the holder’s lawful personal representatives, heirs or executors may exercise any option granted to the holder that had vested and was exercisable on the date of death until the earlier of the expiry date and one year after the date of death of the holder.
-
If an option holder ceases to be a director, employee or consultant of the Company as a result of a disability, the holder may exercise any option granted to the holder that had vested and was exercisable on the date of disability until the earlier of the expiry date and one year after the date of disability.
-
Options granted to directors, employees or consultants will vest when granted unless determined by the Board on a case by case basis, other than options granted to consultants performing investor relations activities, which will vest in stages over 12 months with no more than one quarter of the options vesting in any three month period.
-
The 2015 Plan will be administered by the Board who will have the full authority and sole discretion to grant options under the 2015 Plan to any eligible party, including themselves.
-
Options granted under the 2015 Plan shall not be assignable or transferable by an option holder.
-
The Board may from time to time, subject to regulatory or Shareholder approval, amend or revise the terms of the 2015 Plan.
The 2015 Plan provides that other terms and conditions may be attached to a particular option at the discretion of the Board.
Upon request, the Company will promptly provide a copy of the 2015 Plan free of charge to a Shareholder. A Shareholder may contact the Company at its office at 3329 Aberdeen Road, Lower Nicola, BC V0K 1Y0, to request a copy.
At the Meeting, Shareholders will be asked to approve the following ordinary resolution (the “ 2015 Plan Resolution ”), which must be approved by at least a majority of the votes cast by Shareholders represented in person or by proxy at the Meeting who vote in respect of the 2015 Plan Resolution:
“RESOLVED, as an ordinary resolution of the shareholders of Nicola Mining Inc. (the “ Company ”), that:
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The Company’s 2015 Stock Option Plan (the “ 2015 Plan ”) as described in the Company’s information circular dated May 13, 2021, including the reservation for issuance under the Plan at any time of a maximum of 10% of the issued common shares of the Company, be and is hereby ratified, confirmed and approved, subject to the acceptance of the 2015 Plan by the TSX Venture Exchange (“ TSXV ”);
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The Board be authorized in its absolute discretion to administer the 2015 Plan and amend or modify the 2015 Plan in accordance with its terms and conditions and with the policies of the TSXV; and
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Any one director or officer of the Company be and is hereby authorized and directed to do all such acts and things and to execute and deliver, under the corporate seal of the Company or otherwise, all such deeds, documents, instruments and assurances as in his opinion may be necessary or desirable to give effect to the foregoing resolutions, including, without limitation, making any changes to the 2015 Plan required by the TSXV or applicable securities regulatory authorities and to complete all transactions in connection with the administration of the 2015 Plan.”
The form of the 2015 Plan Resolution set forth above is subject to such amendments as management of the Company may propose at the Meeting, but which do not materially affect the substance of the 2015 Plan Resolution.
Management of the Company recommends that Shareholders vote in favour of the 2015 Plan Resolution at the Meeting.
ADDITIONAL INFORMATION
Additional information relating to the Company is available on SEDAR at www.sedar.com. Shareholders may contact the Company at its office at 3329 Aberdeen Road, Lower Nicola, BC V0K 1Y0, to request copies of the Company’s financial statements and related Management’s Discussion and Analysis (the “ MD&A ”). Financial information is provided in the Company’s comparative annual financial statements and MD&A for its most recently completed financial year and in the financial statements and MD&A for subsequent financial periods, which are available at www.sedar.com.
OTHER MATTERS
Other than the above, management of the Company knows of no other matters to come before the Meeting other than those referred to in the Notice of Meeting. However, if any other matters that are not known to management should properly come before the Meeting, the accompanying form of proxy confers discretionary authority upon the persons named therein to vote on such matters in accordance with their best judgment.
APPROVAL OF THE BOARD OF DIRECTORS
The contents of this Information Circular have been approved, and the delivery of it to each Shareholder entitled thereto and to the appropriate regulatory agencies has been authorized, by the Board.
Dated at Lower Nicola, British Columbia as of this 13[th] day of May, 2021.
ON BEHALF OF THE BOARD OF DIRECTORS OF
NICOLA MINING INC.
“Peter Espig” Peter Espig President, Chief Executive Officer and Director