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Nevis Brands Inc. — Proxy Solicitation & Information Statement 2020
Nov 28, 2020
46986_rns_2020-11-27_5a479827-c563-4ff4-a413-824e227a45f6.pdf
Proxy Solicitation & Information Statement
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Pascal Biosciences Inc.
Suite 500 – 666 Burrard Street, Vancouver, BC, V6C 3P6
MANAGEMENT INFORMATION CIRCULAR
As at November 20, 2020 (unless otherwise indicated)
This Management Information Circular (“ Circular ”) is furnished in connection with the solicitation of proxies by the management Pascal Bioscience Inc. (the “ Compan y”) for use at the Annual General and Special Meeting of the holders (the “ Shareholders ”) of common shares (the “ Common Shares ”) of the Company to be held at Suite 500 – 666 Burrard Street, Vancouver, B.C., V6C 3P6, Canada, on December 18, 2020, at 11:00 a.m. (Pacific Time) and at any adjournment thereof (the “Meeting”), for the purposes set forth in the notice of the Meeting (the “Notice”) accompanying this Circular.
The information contained in this Circular is given as of November 20, 2020 (the “Circular Date” ) except where otherwise indicated.
COVID-19 NOTICE:
Due to the public health restrictions implemented to combat the spread of the COVID-19 pandemic, including restrictions on gatherings and events implemented by the Government of British Columbia and taking into account the health and safety of our Shareholders, service providers and other stakeholders, the Company strongly encourages Shareholders to vote by proxy, by mail, by telephone or by internet, rather than attending the Meeting in person. To that end, only registered Shareholders and proxyholders will be permitted to attend the Meeting in person . Further restrictions with regard to the Meeting may be implemented by the Company as required in accordance with applicable laws and to comply with public health restrictions. At the Meeting, the Company may adopt screening or other measures for identifying COVID-19 symptoms or risk factors as may be recommended or required by applicable health authorities. These measures may include requiring registered Shareholders or duly appointed proxy holders still wishing to attend the Meeting in person to sign a confirmation letter at the Meeting that they are not a confirmed case of COVID-19 or a close contact of a confirmed case of COVID-19, they are not experiencing cold or flu-like symptoms, including fever, cough, difficulty breathing, muscle aches, fatigue, headache, sore throat or runny nose and that they have not travelled outside of Canada for a period of two weeks preceding the Meeting date. The Company reserves the right to refuse admission to a Shareholder or proxyholder seeking to attend the Meeting if the Company believes the Shareholder or proxyholder poses a health risk to attendees at the Meeting or that admission to the Meeting would otherwise be a breach of health restrictions.
THE COMPANY MAY LIMIT ATTENDEES AS REQUIRED BY GATHERINGS AND EVENTS RESTRICTIONS IMPLEMENTED BY THE GOVERNMENT OF BRITISH COLUMBIA AT THE TIME OF THE MEETING.
In addition, attendees will be required to wear a mask and practice social distancing at the Meeting. In order to permit Shareholders and proxyholders to listen to the Meeting in real time, without having to attend in person, a conference call of the Meeting will be available as follows:
Tel: (1) 712-451-0011 Access Code: 184171
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Shareholders will not be able to vote through the conference call. As the COVID-19 outbreak continues to be a rapidly evolving situation, and in light of changing public health restrictions and recommendations related to COVID-19, there may be changes to the date, time and location of the Meeting, or the Company may adjourn or postpone the Meeting. The Company will continue to monitor and review provincial and federal government guidance in order to assess and implement measures to reduce the risk of spreading the virus at the Meeting. Any such changes will be communicated by news release that will be made available under the Company’s profile on SEDAR at www.sedar.com.
WE STRONGLY ENCOURAGE ALL SHAREHOLDERS TO VOTE ELECTRONICALLY BY PROXY RATHER THAN BY ATTENDING THE MEETING IN PERSON.
In this document, we, us, our, Pascal and the Company mean Pascal Biosciences Inc. You, your, and Pascal Shareholder mean registered holders of Common Shares of Pascal Biosciences Inc. “Common Shares” means common shares without par value in the capital of the Company. “Beneficial Shareholders” means Shareholders who do not hold Common Shares in their own name and “intermediaries” refers to brokers, investment firms, clearing houses and similar entities that own securities on behalf of Beneficial Shareholders. All dollar amounts referred herein, unless otherwise indicated, are expressed in Canadian dollars.
INFORMATION REGARDING PROXIES AND VOTING AT THE MEETING
Solicitation of Proxies
The solicitation of proxies will be primarily by mail, but may be solicited by way of telephone, facsimile or other means of communication to be made without special compensation by the directors, officers and regular employees of the Company. Costs associated with the solicitation of proxies will be borne by the Company. We have arranged for intermediaries to forward the meeting materials to beneficial owners of the Common Shares held of record by those intermediaries and we may reimburse the intermediaries for their reasonable fees and disbursements in that regard.
No person has been authorized to give any information or to make any representation other than as contained in this Circular in connection with the solicitation of proxies. If given or made, such information or representations must not be relied upon as having been authorized by the Company. The delivery of this Circular shall not create, under any circumstances, any implication that there has been no in the information set forth herein since the date of this Circular. This Circular does not constitute the solicitation of a proxy by anyone in any jurisdiction in which such solicitation is not authorized, or in which the person making such solicitation is not qualified to do so, or to anyone to whom it is unlawful to make such an offer of solicitation.
Appointment of Proxyholders
A Shareholder is entitled to one vote for each Common Share that such Shareholder holds on the Record Date of November 4, 2020 on the resolutions to be voted upon at the Meeting, and any other matter to come before the Meeting. The persons named in the accompanying form of proxy (the “Proxy” ) are officers and/or directors of the Company ( “Management Proxyholders” ).
A Shareholder has the right to appoint a person (who need not be a Shareholder) to attend and act for him or her on his or her behalf at the Meeting other than Management Proxyholders. To exercise this right the Shareholder must strike out the names of Management Proxyholders and insert the name of his or her nominee in the blank space provided in the Proxy, or complete another suitable form of proxy. Such Shareholder should notify the nominee of the appointment, obtain the nominee’s consent to act as proxyholder and should provide instructions to the nominee on how the
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Shareholder’s shares should be voted. The nominee should bring personal identification to the Meeting.
If your Common Shares are held in physical form (i.e. paper form) and are registered in your name, then you are a registered Shareholder (“Registered Shareholder”). However, if, like most Shareholders, you keep your Common Shares in a brokerage account, then you are a beneficial Shareholder (“Beneficial Shareholder”). The manner for voting is different for Registered and Beneficial Shareholders. The instructions below should be read carefully by all Shareholders.
Signing of Proxy
The instrument of proxy must be dated and executed by the Shareholder or the Shareholder’s duly appointed attorney authorized in writing or, if the Shareholder is a corporation, by a duly authorized officer whose title must be indicated. An instrument of proxy signed by a person acting as attorney or in some other representative capacity should indicate that person’s capacity (following his or her signature) and should be accompanied by the appropriate instrument evidencing qualification and authority to act (unless such instrument has previously been filed with the Company).
Revocability of Proxy
A Shareholder who has validly given a proxy may revoke it for any matter upon which a vote has not already been cast by the proxyholder appointed therein. In addition to revocation in any manner permitted by law, an instrument of proxy may be revoked by an instrument in writing executed by the Shareholder or by his or her duly authorized attorney, or, if the Shareholder is a corporation, under its corporate seal by a duly authorized officer or attorney of the corporation and delivered to either the Company’s transfer agent, Computershare Investor Services Inc. at 8[th] Floor, 100 University Avenue, Toronto, Ontario M5J 2Y1, at any time up to and including the last business day preceding the date of the Meeting, or any adjournment thereof at which the instrument of proxy is to be used, or deposited with the Chairman of the Meeting on the day of the Meeting, or any adjournment thereof.
In addition, a Shareholder, or, if the Shareholder is a corporation, a duly authorized representative of the corporation, submit a subsequent proxy in accordance with the foregoing procedure or may attend the Meeting in person, revoke the instrument of proxy by indicating such intention to the Chairman of the Meeting before the instrument of proxy is exercised, and vote in person.
A revocation of a proxy will not affect a matter on which a vote is taken before the revocation.
Voting of Proxies and Exercise of Discretion by Proxyholders
The Common Shares represented at the Meeting by properly executed proxies will be voted or withheld from voting (including the voting on any ballot), in accordance with the instructions specified in the enclosed form of Proxy.
In the absence of such direction with respect to a matter to be acted upon, the Proxy confers discretionary authority with respect to that matter upon the appointed Proxyholders named in the form of Proxy. It is intended that the Management Proxyholders will vote such Common Shares IN FAVOUR of each matter identified in the Proxy and for the nominees of Management for directors and for auditor.
If any amendment or variation to the matters identified in the Notice are properly brought before the Meeting or any further or other business is properly brought before the Meeting, the accompanying instrument of proxy confers discretionary authority to vote on such amendments or
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variations or such other business according to the best judgment of the appointed proxyholder. As at the Circular Date, the management of the Company knows of no such amendment, variation or other matter to come before the Meeting other than the matters referred to in the accompanying Notice.
In the case of abstention from, or withholding of, the voting of the Common Shares on any matter, the Common Shares that are subject to the abstention or withholding will be counted for determination of a quorum, but will not be counted as affirmative or negative on the matter to be voted upon.
Registered Shareholders
Registered Shareholders are entitled to vote at the Meeting. Registered Shareholders but are encouraged to vote by proxy whether or not they are able to attend the Meeting in person. Registered Shareholders electing to submit a proxy may do so by:
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(a) completing, dating and signing the enclosed form of proxy and returning it to the Company’s transfer agent, Computershare Investor Services Inc. by fax within North America at 1-866-2497775, outside North America at (416) 263-9524, or by mail or hand delivery at 8[th] Floor, 100 University Avenue, Toronto, Ontario M5J 2Y1;
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(b) using a touch-tone phone to transmit voting choices to a toll free number at 1-866-732-8683 and following the instructions on the voice response system by providing the holders’ account number and the proxy access number. Instructions are then conveyed by use of the touchtone selections over the telephone; or
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(c) using the internet through the website of the Company’s transfer agent at www.investorvote.com. Registered Shareholders must follow the instructions that appear on the screen and refer to the enclosed proxy form for the holder’s account number and the proxy access number;
In all cases proxies must be received at least 48 hours (excluding Saturdays, Sundays and holidays) before the time of the Meeting or any adjournment thereof at which the proxy is to be used.
Voting by Non-Registered Shareholders
The following information is of significant importance to Shareholders who do not hold Common Shares in their own name. Beneficial Shareholders should note that the only proxies that can be recognized and acted upon at the Meeting are those deposited by Registered Shareholders (those whose names appear on the records of the Company as the registered holders of Common Shares).
If Common Shares are listed in an account statement provided to a Shareholder by a broker, then in almost all cases those Common Shares will not be registered in the Shareholder’s name on the records of the Company. Such Common Shares will more likely be registered under the names of the Shareholder’s broker or an agent of that broker. In the United States, the vast majority of such Common Shares are registered under the name of Cede & Co. as nominee for The Depository Trust Company (which acts as depositary for many U.S. brokerage firms and custodian banks), and in Canada, under the name of CDS & Co. (the registration name for The Canadian Depository for Securities Limited, which acts as nominee for many Canadian brokerage firms). Beneficial Shareholders should ensure that instructions respecting the voting of their Common Shares are communicated to the appropriate person well in advance of the Meeting.
The Company does not have access to names of Beneficial Shareholders. Intermediaries are required to seek voting instructions from Beneficial Shareholders in advance of Shareholders’ meetings. Every intermediary has its own mailing procedures and provides its own return instructions to clients, which should be carefully followed by Beneficial Shareholders in order to ensure that their Common Shares are voted at the Meeting.
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There are two kinds of Beneficial Shareholders - those who object to their name being made known to the issuers of securities which they own (called OBOs for Objecting Beneficial Owners) and those who do not object to the issuers of the securities they own knowing who they are (called NOBOs for Non-Objecting Beneficial Owners).
The Company is taking advantage of the provisions of National Instrument 54-101 that permit it to directly deliver proxy-related materials to its NOBOs. As a result NOBOs can expect to receive a scannable Voting Instruction Form (VIF) from the Company’s transfer agent, Computershare Investor Services Inc. ( "Computershare" ). These VIFs are to be completed and returned to Computershare in the envelope provided or by facsimile. In addition, Computershare provides both telephone voting and internet voting as described on the VIF itself which contain complete instructions. Computershare will tabulate the results of the VIFs received from NOBOs and will provide appropriate instructions at the Meeting with respect to the Common Shares represented by the VIFs they receive. These security holder materials are being sent to both registered and non-registered owners of the securities of the Company. If you are a non-registered owner, and the Company or its agent has sent these materials directly to you, your name and address and information about your holdings of securities, have been obtained in accordance with applicable securities regulatory requirements from the intermediary holding on your behalf.
By choosing to send these materials to you directly, the Company (and not the intermediary holding on your behalf) has assumed responsibility for (i) delivering these materials to you, and (ii) executing your proper voting instructions. Please return your voting instructions as specified in your request for voting instructions.
The Company does not intend to pay for delivery of the meeting materials to the “objecting beneficial holders” ( “OBOs” as defined in NI 54-101), and as a result, the OBOs will not receive the Meeting Materials unless their Intermediary assumes the cost of delivery. Intermediaries are required to forward the Circular to Beneficial Shareholders unless the Beneficial Shareholder has waived the right to receive them. Very often, Intermediaries will use service companies to forward the Circular to Beneficial Shareholders. Beneficial Shareholders should follow the instructions of their intermediary carefully to ensure that their Common Shares are voted at the Meeting. The form of proxy supplied to you by your broker will be similar to the proxy provided to Registered Shareholders by the Company. However, its purpose is limited to instructing the intermediary on how to vote on your behalf. Most brokers now delegate responsibility for obtaining instructions from clients to Broadridge Investor Communications Inc. (“Broadridge” ) in the United States and in Canada. Broadridge mails a VIF in lieu of a proxy provided by the Company. The VIF will name the same persons as the Company’s Proxy to represent you at the Meeting. You have the right to appoint a person (who need not be a Beneficial Shareholder of the Company), other than the persons designated in the VIF, to represent you at the Meeting. To exercise this right, you should insert the name of the desired representative in the blank space provided in the VIF. The completed VIF must then be returned to Broadridge by mail or facsimile or given to Broadridge by phone or over the internet, in accordance with Broadridge’s instructions. Broadridge then tabulates the results of all instructions received and provides appropriate instructions respecting the voting of Common Shares to be represented at the Meeting.
If you receive a VIF from Broadridge, you cannot use it to vote Common Shares directly at the Meeting - the VIF must be completed and returned to Broadridge, in accordance with its instructions, well in advance of the Meeting in order to (a) have your Common Shares voted as per your instructions, or (b) to have any alternate representative chosen by you duly appointed to attend and vote your Common Shares at the Meeting.
Alternatively, you can request in writing that your broker send you a legal proxy which would enable you, or a person designated by you, to attend at the Meeting and vote your Common Shares.
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Although as a Beneficial Shareholder you may not be recognized directly at the Meeting for the purposes of voting Common Shares registered in the name of your broker, you, or a person designated by you, may attend at the Meeting as proxyholder for your broker and vote your Common Shares in that capacity. If you wish to attend at the Meeting and indirectly vote your Common Shares as proxyholder for your broker, or have a person designated by you do so, you should enter your own name, or the name of the person you wish to designate, in the blank space on the voting instruction form provided to you and return the same to your broker in accordance with the instructions provided by such broker, well in advance of the Meeting. Only Registered Shareholders have the right to revoke a proxy. Non-Registered Shareholders who wish to change their vote must in sufficient time in advance of the Meeting, arrange for their respective Intermediaries to change their vote and if necessary revoke their proxy in accordance with the revocation procedures set out above. All references to Shareholders in this Circular are to Registered Shareholders, unless specifically stated otherwise.
INTEREST OF CERTAIN PERSONS OR COMPANIES IN MATTERS TO BE ACTED UPON
Except as disclosed elsewhere in this Circular, none of the directors or officers of the Company, nor any person who has held such a position since the beginning of the last completed financial year of the Company, nor any proposed nominee for election as a director of the Company, nor any associate or affiliate of any of the foregoing persons, has any material interest, direct or indirect, by way of beneficial ownership of securities or otherwise in any matter to be acted on, other than the election of directors.
Certain directors and officers of the Company hold options (“ Options ”) to acquire Common Shares pursuant to the Company’s option plan (“ Option Plan ”). At the Meeting, Shareholders will be asked to approved and adopt an ordinary resolution relating to the renewal and approval of the Option Plan. See “ Matters to be Considered at the Meeting – Approval of the Stock Option Plan ”.
VOTING SECURITIES AND PRINCIPAL HOLDERS OF VOTING SECURITIES
Voting Shares and Record Date
Each Registered Shareholder at the close of business on November 4, 2020 (the “Record Date” ) is entitled to receive notice of, and to attend and vote at and such Shareholders are encouraged to participate in the Meeting and are urged to vote on matters to be considered in person or by proxy.
The authorized share capital of the Company consists of an unlimited number of Common Shares. The Company has no other classes of shares outstanding. As at the Record Date, the Company had 56,440,944 Common Shares issued and outstanding. No group of Shareholders has the right to elect a specified number of directors, nor are there cumulative or similar voting rights attached to the Common Shares.
The quorum for the transaction of business at the Meeting is one Shareholder, or one proxyholder representing Shareholders who, in the aggregate, holds at least one-twentieth of the issued Common Shares entitled to be voted at the meeting.
Except where otherwise stated, and other than the election of directors, a simple majority of 50% plus 1 of the votes cast at the Meeting is required to approve the matters being submitted to a vote of Shareholders at the Meeting.
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Principal Holders of Voting Securities
To the knowledge of the directors and executive officers of the Company, as at the Circular Date, none of the Shareholders beneficially own or control or direct, directly or indirectly, voting securities carrying 10% or more of the voting rights attached to any class of voting securities of the Company.
VOTES NECESSARY TO ELECT DIRECTORS AND PASS RESOLUTIONS
Except where otherwise stated, and other than the election of directors, a simple majority of 50% plus 1 of the votes cast at the Meeting is required to approve the matters being submitted to a vote of Shareholders at the Meeting.
With respect to the election of directors, there are six director positions to be filled. If there are more nominees for election as directors than there are vacancies to fill, the six nominees receiving the greatest number of votes will be elected. If the number of nominees for election is equal to the number of vacancies to be filled, all such nominees will be declared elected by acclamation. Subject to the majority vote policy described below, the six nominees receiving the highest number of votes are elected, even if a director gets fewer “for” votes than “withhold” votes. Similarly, unless there is a nomination from the floor for an alternative auditor, the auditor proposed by management will be elected.
Pursuant to the policies of the TSX Venture Exchange (“ TSXV ”) the fixed stock option plan of the Company must be approved by a majority of the votes cast by all Shareholders at the Meeting, excluding votes attaching to Common Shares beneficially owned by (i) Insiders to whom the stock options may be issued under the fixed stock option plan; and (ii) associates of Insiders to whom the options may be issued under the fixed stock option plan. The Shareholders who are allowed to vote are referred to herein as the Disinterested Shareholders. The term “Insider” is defined in the Securities Act (British Columbia) and includes, among other persons, directors and senior officers of a company and its subsidiaries, and Shareholders owning more than 10% of the voting securities of a company.
FINANCIAL STATEMENTS
The audited consolidated financial statements of the Company for the fiscal period ended November 30, 2019 and report of the auditor thereon will be placed before the Meeting. These documents have been filed with the securities commissions or similar regulatory authorities in British Columbia, Alberta and Ontario. Copies of the documents may be obtained by a Shareholder upon request without charge from the Company at Suite 500 – 666 Burrard Street, Vancouver, BC, V6C 3P6, or by telephone: (778) 389-2936. These documents are also available through the internet on SEDAR at www.sedar.com.
STATEMENT OF EXECUTIVE COMPENSATION
The information contained below is provided as required under Form 51-102F6V for Venture Issuers, as such term is defined in National Instrument 51-102. All of the information in this section is as of November 30, 2018, being the date of the Company's most recently completed financial year.
Definitions
“ Chief Executive Officer ” or “CEO” of the Company means an individual who served as chief executive officer of the Company or acted in a similar capacity during the most recently completed financial year;
“ Chief Financial Officer ” or “CFO” of the Company means an individual who served as chief financial officer of the Company or acted in a similar capacity during the most recently completed financial year;
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“ Compensation Securities ” includes stock options, convertible securities, exchangeable securities and similar instruments including stock appreciation rights, deferred share units and restricted stock units granted or issued by the company or one of its subsidiaries for services provided or to be provided, directly or indirectly, to the company or any of its subsidiaries;
“ External Management Company ” includes a subsidiary, affiliate or associate of the external management company;
“ NEO ” or “ Named Executive Officer ” means each of the following individuals:
(a) a CEO;
(b) a CFO;
(c) each of the three most highly compensated executive officers, or the three most highly compensated individuals acting in a similar capacity, other than the CEO and CFO, at the end of the most recently completed financial year whose total compensation was, individually, more than $150,000, as determined in accordance with subsection 1.3(6) of Form 51-102F6, for that financial year; and
(d) each individual who would be an NEO under paragraph (c) but for the fact that the individual was neither an executive officer of the company, nor acting in a similar capacity, at the end of that financial year;
“ Plan ” includes any plan, contract, authorization, or arrangement, whether or not set out in any formal document, where cash, compensation securities or any other property may be received, whether for one or more persons and includes the Company’s Option Plan; and
“ underlying securities ” means any securities issuable on conversion, exchange or exercise of compensation securities.
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Director and Named Executive Officer Compensation
The following table provides a summary of compensation paid, directly or indirectly, for each of the two most recently completed financial years (ended November, 2019 and 2018 respectively), to the directors, and to the NEOs:
| Table Of Compensation Excluding Securities | |||||||
| Name | Year | Salary, | Bonus | Committee | Value of | Value of all | Total |
| and | consulting | ($) | or meeting | Perquisites | other | compensation | |
| position | fee, | fees | ($) | compensation | ($) | ||
| retainer or | ($) | ($) | |||||
| commission($) | |||||||
| Dr. Patrick Gray Chief Executive Officer and President |
2019 2018 |
227,563 204,345 |
Nil Nil |
Nil Nil |
29,009 28,408 |
Nil Nil |
256,572 232,753 |
| Judi Dalling Chief Financial Officer |
2019 2018 |
65,000 65,000 |
Nil Nil |
Nil Nil |
Nil Nil |
Nil Nil |
65,000 65,000 |
| Dr. Karoly Nikolich Director |
2019 2018 |
Nil Nil |
Nil Nil |
Nil Nil |
Nil Nil |
Nil Nil |
Nil Nil |
| Jens Biertumpel Director |
2019 2018 |
56,526 85,180 |
Nil Nil |
Nil Nil |
Nil Nil |
Nil Nil |
56,526 85,180 |
| Dr. Terry Pearson Director |
2019 2018 |
Nil Nil |
Nil Nil |
Nil Nil |
Nil Nil |
Nil Nil |
Nil Nil |
| Dr. Thomas Gadek Director |
2019 2018 |
Nil Nil |
Nil Nil |
Nil Nil |
Nil Nil |
Nil Nil |
Nil Nil |
| Julie Eastland Director |
2019 2018 |
Nil Nil |
Nil Nil |
Nil Nil |
Nil Nil |
Nil Nil |
Nil Nil |
| Dr. Graeme I. Bell Director |
2019 2018 |
Nil Nil |
Nil Nil |
Nil Nil |
Nil Nil |
Nil Nil |
Nil Nil |
| Dr. Michael Shepard(2) |
2019 | N/A | N/A | N/A | N/A | N/A | N/A |
| Director | 2018 | N/A | N/A | N/A | N/A | N/A | N/A |
| Carl Weissman Acting President(3) |
2019 2018 |
250,784 N/A |
Nil N/A |
Nil N/A |
Nil N/A |
Nil N/A |
250,784 N/A |
Notes:
(1) During the fiscal year ended November 30, 2019 and 2018, the Company paid or accrued consulting fees of $56,526 and $85,180 respectively to Mr. Jens Biertumpel in connection with his participation in financial consulting;
(2) Dr, Michael Shepard was appointed director on July 9,2020
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- (3) Mr. Weissman stepped down from the position of Acting President on July 4, 2019.
Stock Options and Other Compensation Securities
During the Company’s financial year ended November 30, 2019, no compensation securities were granted to directors and NEO’s by the Company.
Stock Option Plans and Other Incentive Plans
The option plan of the Company (the “Option Plan” ) is a “rolling” stock option plan whereby a maximum of 10% of the issued Common Shares of the Company, from time to time, may be reserved for issuance under the Option Plan provided that as long as the Company is a capital pool company (as defined in the policies of the TSXV) such number may not exceed 10% of the Common Shares outstanding as at the closing of the Company’s initial public offering. The Option Plan is administered by the Company’s board of directors. The main terms of the Option Plan are as follows:
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The aggregate number of Common Shares which may be issued and sold under the Option Plan will not exceed 10% of the issued and outstanding Common Shares at the time of grant of any Option under the Option Plan.
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The option price of any Common Shares in respect of which an Option may be granted shall be fixed by the Board provided that the minimum exercise price shall not be less than the market price of the Common Shares at the time the option is granted, less the discounts permitted by the TSXV.
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Options under the Option Plan may be granted by the Board to Directors, senior officers, employees or consultants of the Company, collectively known as the "Participants".
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Options granted under the Option Plan are exercisable over a period not exceeding ten years, provided that notwithstanding the foregoing, if the term of any Option granted under the Option Plan ends on a day occurring during a blackout period (being the period imposed by the Company during which insiders are prohibited from trading in the securities of the Company) or within nine business days thereafter, such expiry date of the Option shall be automatically extended without any further act or formality to that date which is the tenth business day after the end of the blackout period, such tenth business day to be considered the expiry date for such Option for all purposes under the Option Plan.
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Subject to any vesting restrictions imposed by the TSXV, the Board may determine, in its sole discretion, the time during which Options shall vest and the method of vesting, or that no vesting restriction shall exist.
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No single Participant may be granted options to purchase a number of Common Shares of the Company equaling more than 5% of the issued Common Shares of the Company in any one twelvemonth period unless the Company has obtained disinterested Shareholder approval in respect of such grant and meets applicable TSXV requirements.
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Options shall not be granted if the exercise thereof would result in the issuance of more than 2% of the issued Common Shares of the Company in any twelve-month period to any one consultant of the Company (or any of its subsidiaries).
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Options shall not be granted if the exercise thereof would result in the issuance of more than 2% of the issued Common Shares of the Company in any twelve-month period to persons employed to provide investor relations activities. Options granted to consultants performing investor relations
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activities will contain vesting provisions such that vesting occurs over at least twelve months with no more than ¼ of the options vesting in any three-month period.
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No Options can be granted under the Option Plan if the Company is on notice from the TSXV to transfer its listed shares to the NEX or while the Company’s shares trade on the NEX.
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If a Participant ceases to be a technical consultant/non-technical consultant or employee of the Company or any of its subsidiaries as a result of retirement, resignation or termination without cause, such Participant shall have the right for a period of 90 days (or until the normal expiry date of the option rights of such Participant, if earlier) from the date of ceasing to be a technical consultant/non-technical consultant or employee to exercise all unexercised option rights of that Participant under the Option Plan to the extent they were exercisable on the date of ceasing to be a technical consultant/non-technical consultant or employee; provided that if such Participant was engaged in investor relations activities, such exercise must occur within 30 days after the cessation of the Participant’s services to the Company (subject to extension at the discretion of the Board).
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If a Participant ceases to be a director or officer of the Company or any of its subsidiaries as a result of retirement, resignation or termination without cause, subject to the discretion of the Board, such Participant shall have the right for a period of one year (or until the normal expiry date of the option rights of such Participant, if earlier) from the date of ceasing to be a director or officer to exercise all unexercised option rights of that Participant under the Option Plan to the extent they were exercisable on the date of ceasing to be a director or officer.
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No right or interest of any Participant in or under the Option Plan is assignable or transferable, in whole or in part, either directly or by operation of law or otherwise in any manner except by bequeath or the laws of descent and distribution.
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In the event an Option granted under the Option Plan expires unexercised or is terminated by reason of dismissal of the Participant for cause or is otherwise lawfully cancelled prior to exercise of the option, the option shares that were issuable thereunder will be returned to the Option Plan and will be eligible for reissuance.
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Subject to applicable approval of the TSXV, the Board may, at any time, suspend or terminate the Option Plan, amend or revise the terms of the Option Plan; provided that no such amendment or revision shall result in a material adverse change to the terms of any Options theretofore granted under the Option Plan, unless Shareholder approval, or disinterested Shareholder approval, as the case may be, is obtained for such amendment or revision.
Employment, Consulting and Management Agreements
The Company entered into a consulting agreement with Ms. Judi Dalling for services in her capacity as Chief Financial Officer and Corporate Secretary. Pursuant to this consulting agreement the Company pays Ms. Dalling an annual consulting fee of $65,000 payable in equal monthly installments in advance. Ms. Dalling is also eligible to receive bonuses from time to time and reimbursement for approved out-of-pocket expenses. The agreement provides that should the Company terminate the agreement without cause, or in the event that there is a change of control of the Company, as defined in the agreement, and the consulting services of Ms. Dalling are terminated within 12 months from the date of such change of control, the Company will make a lump sum termination payment to Ms. Dalling that is equal to 3 months of the base consulting fee. If the contract was terminated without cause as at November 30, 2020, the estimated incremental payments resulting from such termination would be $16,250.
12
Oversight and Description of Director and Named Executive Officer Compensation
Compensation of Directors
Given the Company’s status as an early-stage company, the Board does not feel that any payment to the directors is appropriate in such person's capacity as a director. Long term incentives (stock options) are granted from time to time, based on an existing complement of long term incentives, corporate performance and to be competitive with other companies of similar size and scope.
Compensation of Named Executive Officers
The Company’s executive compensation program is administered by the Company’s Compensation, Governance and Nominating Committee (the “ Compensation Committee ”). The Compensation Committee is composed of two members of the Board of Directors. The Compensation Committee is responsible for ensuring that the Company has in place an appropriate plan for executive compensation. Compensation objectives include attracting and retaining highly-qualified individuals, creating among directors, officers, consultants and employees, a corporate environment which will align their interests with those of the Shareholder and ensuring competitive compensation that is also affordable for the Company.
The compensation program is designed to provide competitive levels of compensation. The Company recognizes the need to provide a total compensation package that will attract and retain qualified and experienced executives as well as align the compensation level of each executive to that executive’s level of responsibility. In general, the Company’s Named Executive Officers may receive compensation that is comprised of three components: (a) salary, wages or contractor payments; (b) stock option grants; and (c) bonuses.
The Company has not begun to market any products or to generate revenues. As a result, the use of traditional performance standards, such as corporate profitability, is not considered by the Company to be appropriate in the evaluation of the performance of the Named Executive Officers. The salaries are set on a basis of a review and comparison of salaries paid to executives at similar companies.
Stock option grants are designed to reward the Named Executive Officers for success on a similar basis as the Shareholders of the Company, although the level of reward provided by a particular stock option grant is dependent upon the volatility of the stock market.
Bonuses paid to the Named Executive Officers are allocated on an individual basis and are based on review by the Compensation Committee of the work planned during the year and the work achieved during the year, including work related to advances in research and development, administration, financing, Shareholder relations and overall performance. The bonuses are paid to reward work done above the base level of expectations set by the base salary, wages or contractor payments.
The Company does not have a share-based award incentive plan.
Pension Disclosure
The Company does not have a pension plan in place and therefore there were no pension plan benefit awards made to the Named Executive Officers during the fiscal year ended November 30, 2019.
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SECURITIES AUTHORIZED FOR ISSUANCE UNDER EQUITY COMPENSATION PLANS
The only equity compensation plan which the Company has in place is the existing Option Plan which was previously approved by the TSXV. The Option Plan was established to provide incentive to qualified parties to increase their proprietary interest in the Company and thereby encourage their continued association with the Company. The Option Plan is administered by the Board of Directors and provides that options will be issued to directors, officers, employees, consultants and other Participants (as defined in the Option Plan) of the Company. The Option Plan also provides that the number of Common Shares issuable under the Option Plan, may not exceed 10% of the issued and outstanding Common Shares at any time. All options granted under the Option Plan expire on a date not later than ten years after the date of grant of such option, and are exercisable at an exercise price set by the Board of Directors in its sole discretion which price may not be less than the Discounted Market Price (as defined in the Option Plan).
As at the end of the most recently completed financial year of the Company ended November 30, 2019 there were 5,050,000 stock options granted or outstanding under the Option Plan.
| Number of securities to be issued upon exercise of outstanding options, compensation warrants and rights as at November 30, 2019 |
Weighted average exercise price of outstanding options, warrants and rights |
Number of securities remaining available for future issuance under the Option Plan as at November 30, 2019 |
|
|---|---|---|---|
| Plan Category | (a) | (b) | (c) |
| Plans approved by securityholders |
5,050,000 | $0.36 | 214,840 |
| Plans not approved by securityholders |
Nil | N/A | Nil |
| Total | 5,050,000 | $0.36 | 214,840 |
INDEBTEDNESS OF DIRECTORS AND EXECUTIVE OFFICERS
None of the directors and officers of the Company, any proposed management nominee for election as a director of the Company or any associate of any director, officer or proposed management nominee is or has been indebted to the Company at any time during the Company’s most recently completed financial year.
INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS
Other than as disclosed herein, the Company is not aware of any material transaction involving any director or executive officer of the Company, any director or executive officer of any Shareholder who holds more than 10% of the voting rights attached to the Common Shares of the Company, any proposed nominee for election as a director of the Company, or any Shareholder who holds more than 10% of the voting rights attached to the Common Shares of the Company or any associate or affiliate of any of the foregoing, which has been entered into since the commencement of the Company’s last completed financial year or in any proposed transaction which, in either case, has materially affected or will materially affect the Company or any of its subsidiaries.
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MANAGEMENT CONTRACTS
There are no management functions of the Company, which are to any substantial degree performed by a person or company other than the directors or senior officers of the Company.
CORPORATE GOVERNANCE
Corporate governance is related to the activities of the Board of Directors, the members of which are elected by and are accountable to the Shareholders, and takes into account the role of the individual members of management who are appointed by the Board of Directors and who are charged with the day- to-day management of the Company. The Board of Directors is committed to sound corporate governance practices, which are both in the interest of its Shareholders and contribute to effective and efficient decision making.
Pursuant to National Instrument 58-101 – Disclosure of Corporate Governance Practices (“NI 58-101”), the Company is required to disclose its corporate governance practices as summarized below.
Board of Directors
The Board of Directors facilitates its exercising of independent supervision over the Company’s management through meetings of the Board of Directors and both directly and indirectly through its committees and independent members. Meetings of the independent directors and committees are not regularly scheduled but communication among this group occurs on an ongoing basis as needs arise from regularly scheduled meetings of the Board of Directors. The number of these informal meetings has not been recorded, but it would not be less than four in the case of the Audit Committee in the fiscal year that ended November 30, 2019. The Board of Directors believes that adequate structures and processes are in place to facilitate the functioning of the Board of Directors with a level of independence of the Company’s management.
The Board of Directors currently consists of eight directors: Dr. Patrick Gray, Dr. Karoly Nikolich, Dr. Terry Pearson, Jens Biertumpel, Dr. Thomas Gadek, Dr. Graeme I. Bell, Julie Eastland and Dr. Michael Shepard. Terry Pearson, Tom Gadek, Bell, Mike Shepard and Julie Eastland are independent members of the Board of Directors within the meaning of NI 58-101 in that they are independent and free from any material relationship with the Company which could, in the view of the Company's Board of Directors, be reasonably expected to interfere with the exercise of a member's independent judgement.
The remaining members of the Board of Directors are not considered independent: Mr. Patrick Gray is President and Chief Executive Officer of the Company and Dr. Karoly Nikolich is Chairman of the Company’s Board of Directors.
Directorships
The following directors are also directors/officers of other reporting issuers:
| Dr. Michael Shepard: | Enosi Life Sciences Inc. Director, Chief Scientific Officer, President, CEO |
|---|---|
| Dr. Terry Pearson: | CaVa Healthcare Inc. Director |
| Dr. Karoly Nikolich: | Alkahest Inc. Director, Chairman, CEO |
| Julie Eastland | Harpoon Therapeutics, Inc. Director |
| Dynavax Technologies Corp. Director | |
| Graybug Vision, Inc. Director |
15
Board Responsibilities
The Board has overall responsibility for the stewardship of the Company. The Company’s Board of Directors is empowered by governing corporate law and the Company’s Articles to manage, or supervise the management of, the affairs and business of the Company.
The Board of Directors performs its functions through quarterly and special meetings and has delegated certain of its responsibilities to those committees described below. In addition, the Board of Directors has established policies and procedures that limit the ability of management to carry out certain specific activities without the prior approval of the Board of Directors.
Long-term strategies and annual operating and capital plans with respect to the Company’s operations are developed by senior management and reviewed and approved by the Board of Directors.
The Board of Directors, through the Audit Committee, has the responsibility to identify the principal risks of the Company’s business. It works with management to implement policies to identify the risks and to establish systems and procedures to ensure that these risks are monitored.
The Board of Directors has delegated responsibility for the integrity of internal controls and management information systems to the Audit Committee. The Company’s external auditors report directly to the Audit Committee. In its regular meetings with the external auditors, the Audit Committee discusses, among other things, the Company’s financial statements and the adequacy and effectiveness of the Company’s internal controls and management information systems.
Orientation and Continuing Education
New directors are briefed on strategic plans, short, medium and long term corporate objectives, business risks and mitigation strategies, corporate governance guidelines and existing company policies. However, there is no formal orientation for new members of the Board, and this is considered to be appropriate, given the Company's size and current level of operations. However, if the growth of the Company's operations warrants it, it is likely that a formal orientation process will be implemented.
Ethical Business Conduct
The Company does not currently have a written code for ethical business conduct.
The Board of Directors encourages and promotes a culture of ethical business conduct by actively overseeing the management of the business. While there is no formal policy on ethical business conduct, the Company carries out its business in accordance with the rules and regulations of all regulatory agencies to which it is subject. This culture of compliance is stressed to all levels of management of the Company to ensure that business is conducted in an ethical and proper manner at all times.
The Company is established under and is therefore governed by the provisions of the Business Corporations Act (British Columbia) (the “BCA”). Pursuant to the BCA, a director or officer of the Company must disclose to the Company in writing or by requesting that it be entered in the minutes of meetings of the Board of Directors, the nature and extent of any interest that he or she has in material contract or material transaction, whether made or proposed, with the Company, if the director of officer: (a) is a party to the contract or transaction; (b) is a director or an officer, or an individual acting in a similar capacity, of a party to the contract or transaction; or (c) has a material interest in a party to the contract or transaction. The interested director cannot vote on any resolution to approve such contract or transaction.
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Nomination of Directors
The Board of Directors considers its size each year when it considers the number of directors to recommend to the Shareholders for election at the annual meeting of Shareholders, taking into account the number required to carry out the Board of Directors’ duties effectively and to maintain a diversity of views and experience. The nomination of new directors is currently performed by the Board of Directors as a whole. However, if there is a change in the number of directors required by the Company, this policy will be reviewed.
Compensation of Directors and CEO
The Company established a Compensation, Governance and Nominating Committee which currently consists of Dr. Tom Gadek and Jens Biertumpel. The Company’s executive compensation program is administered by this committee. See “Executive Compensation - Oversight and Description of Director and Named Executive Officer Compensation” for further details of the steps taken to determine compensation for the directors and executives.
Assessments
Neither the Company nor the Board of Directors has determined formal means or methods to regularly assess the Board of Directors, its Committees or individual directors with respect to their effectiveness and contributions. Effectiveness is subjectively measured by comparing actual corporate results with stated objectives. The contributions of an individual director are informally monitored by the other Board members, having in mind the scientific and business strengths of the individual and the purpose of originally nominating the individual to the Board of Directors.
AUDIT COMMITTEE
National Instrument 52-110 of the Canadian Securities Administrators (“ NI 52-110 ”) requires the Company, as a venture issuer, to disclose annually in its Circular certain information concerning the constitution of its audit committee and its relationship with its independent auditor, set forth as follows:
Audit Committee Charter
The Charter of the Company’s audit committee (the “ Audit Committee ”) is attached to this Circular as Schedule “A”.
Composition of the Audit Committee
Members of the Audit Committee are: Dr. Terry Pearson, Dr. Karoly Nikolich and Jens Biertumpel. A majority of the members of the Committee are not officers or employees of the Company or of an affiliate of the Company. Two members of the Audit Committee, Dr. Karoly Nikolich (Chairman of the Board) and Mr. Jens Biertumpel received consulting (compensation) fees from the Company are thus not independent as defined in NI 52-110. Dr. Terry Pearson is an independent member of the Audit Committee. Each member of the Audit Committee is financially literate.
A member of the Audit Committee is independent if the member has no director or indirect material relationship with the Company. A material relationship means a relationship which could, in the view of the Board of Directors, reasonably interfere with the exercise of a member’s independent judgment.
A member of the Audit Committee is considered financially literate if he or she has the ability to read and understand a set of financial statements that present a breadth and level of complexity of accounting issues
17
that are generally comparable to the breadth and complexity of issues that can reasonably be expected to be raised by the Company.
Relevant Education and Experience
Based on their business and educational experiences, each Audit Committee member has a reasonable understanding of the accounting principles used by the Company; an ability to assess the general application of such principles in connection of the accounting for estimates, accruals and reserves; experience analyzing and evaluating financial statements that present a breadth and level of complexity of issues that can reasonably be expected to be raised by the Company’s financial statements, or experience actively supervising one or more individuals engaged in such activities; and an understanding of internal controls and procedures for financial reporting.
Dr. Terry Pearson and Jens Biertumpel gained financial literacy by serving as directors of TSXV listed companies. Mr. Biertumpel was also a managing director and co-founder of Mont Blanc Capital Management AG, a FINMA regulated asset management firm in Zurich, Switzerland. Dr. Nikolich has gained financial literacy by assisting in the preparation and review of the Company’s audited financial statements.
Audit Committee Oversight
At no time during the Company’s fiscal year ended November 30, 2019 and at no time since the commencement of the Company’s most recently completed financial year were any Audit Committee’s recommendations to nominate or compensate an external auditor not adopted by the Board of Directors.
Reliance on Certain Exemptions
At no time during the Company’s fiscal year ended November 30, 2019 and at no time since the commencement of the Company’s most recently completed financial year has the Company relied on any exemption under section 2.4 ( De Minimis Non-audit Services ), subsection 6.1.1(4) ( Circumstance Affecting the Business or Operations of the Venture Issuer ), subsection 6.1.1(5) ( Events Outside Control of Member ), subsection 6.1.1(6) ( Death, Incapacity or Resignation ) or Part 8 of National Instrument 52-110 – Audit Committees .
Pre-Approval Policies and Procedures
The Audit Committee has not adopted any specific policies and procedures for the engagement of non-audit services.
External Auditor Service Fees
The aggregate fees billed by the Company’s external auditors in each of the last two fiscal years are:
| Financial Year/Period | Audit fees | Audit Related Fees | Tax Fees |
All Other Fees |
|---|---|---|---|---|
| Ending | ||||
| November 30,2019 | $29,354 | Nil | $7,000 | Nil |
| November 30,2018 | $29,000 | Nil | $6,000 | $15,375 |
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Venture Issuer Exemption
The Company, as a “Venture Issuer”, is relying upon section 6.1 of National Instrument 52-110 – Audit Committees exempting the Company from certain requirements relating to the composition of the Audit Committee and reporting obligations.
PARTICULARS OF ANNUAL MATTERS TO BE ACTED ON
Appointment of Auditor
Smythe LLP, of 700- 355 Burrard Street, Vancouver, B.C., V6C 2G8 will be nominated at the Meeting for reappointment as auditor of the Company. Smythe LLP has been the auditor of the Company since January 28, 2012.
Unless otherwise instructed, the Management Proxyholders in the accompanying instrument of proxy intend to vote FOR the resolution to re-appoint Smythe LLP as the auditors of the Company to hold office for the ensuing year at remuneration to be fixed by the Board of Directors.
Number of Directors
At the Meeting, Shareholders will be asked to pass an ordinary resolution to set the number of directors of the Company for the ensuring year at six (6).
Management recommends the approval of the resolution to set the number of directors of the Company at six. Unless otherwise instructed, the Management Proxyholders in the accompanying instrument of proxy intend to vote FOR the resolution to set the number of directors of the Company at six.
Election of Directors
The term of office of each of the present eight directors will expire at the Meeting. The six persons named below will be presented for election at the Meeting as management’s nominees and unless otherwise directed, the Management Proxyholders, if named as proxyholder for Shareholders, will vote FOR the election of these nominees . Management does not contemplate that any of these nominees will be unable to serve as a director. Each director elected will hold office until the next annual meeting of the Company or until a successor is duly elected or appointed or unless his office is earlier vacated in accordance with the Articles of the Company, or with the provisions of the Business Corporations Act (British Columbia). No class of shareholders of the Company has the right to elect a specified number of directors or to cumulate their votes for directors.
Summary of Director Biographical Information and Security Holdings
The following table sets forth the name of each person nominated for election as a director, the Canadian province or US state of residence for each nominee, the period during which any such person has been a director of the Company, the principal occupation at the present time and during the preceding five years of such nominee, and the number and percentage of Common Shares beneficially owned, or controlled or directed, directly or indirectly, by the nominee, as at the Circular Date. Dr. Graeme Bell and Julie Eastland are not nominated for re-election.
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| Name of Nominee, Current Position with the Company and Province and Country of Residence (1) |
Period as a Director of the Company |
Principal Occupation During Past 5 Years |
Number and Percentage of Common Shares Owned or Controlled(1) |
|---|---|---|---|
| Dr. Patrick Gray Washington, USA President and Chief Executive Officer |
December 8, 2015 |
Pascal Biosciences Inc., CEO 2012 – present: Omeros Corporation, Scientific Fellow |
525,287 0.93% |
| Dr. Karoly Nikolich(2) California, USA Director, Chairman of the Board |
September 24, 2015 |
2010 – present: Circuit Therapeutics Inc., President and Founder 2014 – present: Alkahest Inc., Co- Founder, Chairman and Chief ExecutiveOfficer |
316,666 0.60% |
| Jens Biertumpel(2) Cayman Islands Director |
June 30, 2015 | 2018 – present: Helios Asset Management, Portfolio Manager 2013 – 2018: Lightstream Capital Ltd., Manager Mont Blanc Capital Management AG, ManagingDirector |
779,999(3) 1.38% |
| Dr. Terry Pearson(2) British Columbia, Canada Director |
December 16, 2014 |
Assay Technologies, Inc., Chief Scientific Officer, SISCAPA University of Victoria: Emeritus Professor, Biochemistry and Microbiology |
128,000 0.23% |
| Dr. Thomas Gadek, Utah, USA Director |
September 20, 2016 |
2010-2015: Rogne Bioscience, CEO, CSO, Director 2016-2020: TearSolutions, Inc., CEO, Director |
Nil |
| Dr. Michael Shepard California, USA Director |
July 9, 2020 | 2015 – present: Biooncology consultant |
Nil |
Notes:
(1) The information as to country of residence, principal occupation and Common Shares owned or over which a director exercises control or direction has been confirmed by the respective directors individually; and
(2) Member of the Audit Committee; and
(3) A total of 110,000 of these Common Shares are held by Mr. Biertumpel’s spouse.
Corporate Cease Trade Orders or Bankruptcies
Other than as disclosed below, to the knowledge of the Company, none of the proposed directors of the Company is, as at the date hereof, or has been, within the previous 10 years, a director, chief executive officer or chief financial officer of any company (including the Company) that, (i) was subject to a cease trade or similar order that was issued while the proposed director was acting in the capacity as director, chief executive officer or chief financial officer, or (ii) was subject to a cease trade or similar order that was issued after the proposed director ceased to be a director, chief executive officer or chief financial officer and which resulted from an event that occurred while that person was acting in the capacity as director, chief executive officer or chief financial officer.
To the knowledge of the Company, none of the proposed directors of the Company is, as at the date hereof, or has been, within the previous 10 years, a director or executive officer of any company (including the
20
Company) that, while that person was acting in that capacity, or within a year of that person ceasing to act in that capacity, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency or was subject to or instituted any proceedings, arrangement or compromise with creditors or had a receiver, receiver manager or trustee appointed to hold its assets.
Penalties or Sanctions
To the knowledge of the Company, none of the proposed directors of the Company has been subject to (a) any penalties or sanctions imposed by a court relating to securities legislation or by a securities regulatory authority or has entered into a settlement agreement with a securities regulatory authority; or (b) any other penalties or sanctions imposed by a court or regulatory body that would likely be considered important to a reasonable security holder in deciding whether to vote for a proposed director.
Personal Bankruptcies
To the knowledge of the Company, none of the proposed directors of the Company has, within the 10 years before the date hereof, become bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency, or become subject to or instituted any proceedings, arrangement or compromise with creditors, or had a receiver, receiver manager or trustee appointed to hold the assets of the proposed director.
PARTICULARS OF SPECIAL MATTERS TO BE ACTED ON
Approval of Stock Option Plan
Annual Approval of Stock Option Plan
At the Meeting, Shareholders will be asked to consider and, if deemed advisable, vote in favour of a resolution ratifying and approving the existing stock option plan (the “Option Plan” ). The Option Plan is a “rolling” stock option plan whereby a maximum of 10% of the issued Common Shares of the Company, from time to time, may be reserved for issuance under the Option Plan. As the Company’s Option Plan is a “rolling” plan, the policies of the TSXV require that the Company seek Shareholder approval of the Option Plan annually.
Outstanding Options
As at the Circular Date, there are 56,440,944 Common Shares issued and outstanding, 10% of which is 5,644,094 Common Shares. At the Circular Date, there are options outstanding to purchase an aggregate of 3,915,000 Common Shares, and accordingly there are 1,729,094 options available for granting under the Option Plan.
Material Terms of the Stock Option Plan
The Option Plan is administered by the Board of Directors. A full copy of the Option Plan is available to Shareholders of the Company upon request and will be available at the Meeting.
The following is a brief description of the principal terms of the Option Plan, which description is qualified in its entirety by the terms of the Option Plan:
- The aggregate number of Common Shares which may be issued and sold under the Option Plan will not exceed 10% of the issued and outstanding Common Shares at the time of grant of any option under the Option Plan.
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-
The option price of any Common Shares in respect of which an option may be granted shall be fixed by the Board provided that the minimum exercise price shall not be less than the market price of the Common Shares at the time the option is granted, less the discounts permitted by the Exchange.
-
Stock options under the Option Plan may be granted by the Board of Directors to directors, senior officers, employees or consultants of the Corporation, collectively known as the "Participants".
-
Options granted under the Option Plan are exercisable over a period not exceeding ten years, provided that notwithstanding the foregoing, if the term of any Option granted under the Option Plan ends on a day occurring during a blackout period (being the period imposed by the Company during which insiders are prohibited from trading in the securities of the Company) or within nine business days thereafter, such expiry date of the Option shall be automatically extended without any further act or formality to that date which is the tenth business day after the end of the blackout period, such tenth business day to be considered the expiry date for such Option for all purposes under the Option Plan.
-
Subject to any vesting restrictions imposed by the TSXV, the Board of Directors may, in its sole discretion, determine the time during which options shall vest and the method of vesting, or that no vesting restriction shall exist.
-
no single Participant may be granted options to purchase a number of Common Shares of the Company equaling more than 5% of the issued Common Shares of the Company in any one twelvemonth period unless the Company has obtained disinterested Shareholder approval in respect of such grant and meets applicable TSXV requirements;
-
Options shall not be granted if the exercise thereof would result in the issuance of more than 2% of the issued Common Shares of the Company in any twelve-month period to any one consultant of the Company (or any of its subsidiaries);
-
Options shall not be granted if the exercise thereof would result in the issuance of more than 2% of the issued Common Shares of the Company in any twelve month period to persons employed to provide investor relations activities. Options granted to consultants performing investor relations activities will contain vesting provisions such that vesting occurs over at least 12 months with no more than ¼ of the options vesting in any 3 month period;
-
No Options can be granted under the Option Plan if the Company is on notice from the TSXV to transfer its listed shares to the NEX or while the Company’s shares trade on the NEX;
-
If a Participant ceases to be a technical consultant/non-technical consultant or employee of the Company or any of its subsidiaries as a result of retirement, resignation or termination without cause, such Participant shall have the right for a period of 90 days (or until the normal expiry date of the option rights of such Participant, if earlier) from the date of ceasing to be a technical consultant/non-technical consultant or employee to exercise all unexercised option rights of that Participant under the Option Plan to the extent they were exercisable on the date of ceasing to be a technical consultant/non-technical consultant or employee; provided that if such Participant was engaged in investor relations activities, such exercise must occur within 30 days after the cessation of the Participant’s services to the Company (subject to extension at the discretion of the Board);
-
If a Participant ceases to be a director or officer of the Company or any of its subsidiaries as a result of retirement, resignation or termination without cause, subject to the discretion of the Board of Directors, such Participant shall have the right for a period of one year (or until the normal expiry
22
date of the option rights of such Participant, if earlier) from the date of ceasing to be a director or officer to exercise all unexercised option rights of that Participant under the Option Plan to the extent they were exercisable on the date of ceasing to be a director or officer;
-
No right or interest of any Participant in or under the Option Plan is assignable or transferable, in whole or in part, either directly or by operation of law or otherwise in any manner except by bequeath or the laws of descent and distribution;
-
In the event an Option granted under the Option Plan expires unexercised or is terminated by reason of dismissal of the Participant for cause or is otherwise lawfully cancelled prior to exercise of the option, the option shares that were issuable thereunder will be returned to the Option Plan and will be eligible for reissuance; and
-
Subject to applicable approval of the TSXV, the Board of Directors may, at any time, suspend or terminate the Option Plan, amend or revise the terms of the Option Plan; provided that no such amendment or revision shall result in a material adverse change to the terms of any Options theretofore granted under the Option Plan, unless Shareholder approval, or disinterested Shareholder approval, as the case may be, is obtained for such amendment or revision.
Shareholder Approval
At the Meeting, Shareholders will be asked to consider and vote on the following ordinary resolution, with or without variation:
“BE IT RESOLVED as an ordinary resolution of the Shareholders that:
-
(1) the 10% rolling Option Plan of the Company dated for reference March 15, 2012, be and is hereby ratified and approved for continuation until the next annual meeting of the Company, subject to regulatory approval;
-
(2) to the extent permitted by law, the Company be authorized to abandon or amend all or any part of the Option Plan if the Board of Directors deems is appropriate and in the best interests of the Company to do so;
-
(3) the Board of Directors, by resolution, be authorized to make such amendments to the Option Plan, from time to time, as may, in its discretion, be considered appropriate, provided always that such amendments be subject to the approval of all applicable regulatory authorities; and
-
(4) any one or more of the directors or senior officers of the Company be and is hereby authorized and directed to perform all such acts, deeds and things and execute, under the seal of the Company, or otherwise, all such documents and other writings, as may be required to give effect to the true intent of this resolution.”
The Board of Directors believes that passing the above resolution is in the best interests of the Company, and accordingly recommends that you vote in favour of the resolution.
Unless otherwise instructed, the Management Proxyholders in the accompanying instrument of proxy intend to vote FOR the resolution to approve the Option Plan.
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ADDITIONAL INFORMATION
Additional information relating to the Company is included in the Company’s audited and consolidated financial statements for the year ended November 30, 2019, the auditor’s report thereon and related management discussion and analysis filed on www.sedar.com. Copies of the Company’s most current interim financial statements and related management discussion and analysis, statement of executive compensation and additional information may be obtained from www.sedar.com and upon request from the Company by telephone at (778) 389-2936, or by fax at (604) 688-6995.
OTHER MATTERS
The Board of Directors is not aware of any other matters which it anticipates will come before the Meeting as of the date of mailing of this Circular.
The contents of this Circular and its distribution to Shareholders have been approved by the Board.
DATED at Vancouver, British Columbia, November 20, 2020.
BY ORDER OF THE BOARD OF DIRECTORS
/s/ Patrick Gray
Dr. Patrick Gray President and CEO
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SCHEDULE “A”
Pascal Biosciences Inc.
AUDIT COMMITTEE CHARTER
MANDATE
The primary function of the audit committee (the “Committee”) of Pascal Biosciences Inc. (the “Company”) is to assist the Board of Directors in fulfilling its financial oversight responsibilities by reviewing the financial reports and other financial information provided by the Company to regulatory authorities and Shareholders, the Company’s systems of internal controls regarding finance and accounting and the Company’s auditing, accounting and financial reporting processes. The Committee’s primary duties and responsibilities are to:
-
Serve as an independent and objective party to monitor the Company’s financial reporting and internal control system and review the Company’s financial statements.
-
Review and appraise the performance of the Company’s external auditors (the “Auditor”).
-
Provide an open avenue of communication among the Company’s auditors, management and the Board of Directors.
COMPOSITION, PROCEDURES AND ORGANIZATION
The Committee shall consist of at least three members. Each member must be a director of the Company. A majority of the members of the Committee shall not be officers or employees of the Company or of an affiliate of the Company. At least one (1) member of the Committee shall be financially literate. All members of the Committee who are not financially literate will work towards becoming financially literate to obtain working familiarity with basic finance and accounting practices. For the purposes of this Charter, the term “financially literate” means the ability to read and understand a set of financial statements that present a breadth and level of complexity of accounting issues that are generally comparable to the breadth and complexity of issues that can reasonably be expected to be raised by the Company’s financial statements.
The members of the Committee shall be appointed by the Board of Directors at its first meeting following the annual Shareholders’ meeting. Unless a Chair is elected by the full Board of Directors, the members of the Committee may designate a Chair by a majority vote of the full Committee membership. The Chair shall be financially literate.
The Board of Directors may at any time remove or replace any member of the Committee and may fill any vacancy in the Committee.
MEETINGS OF THE COMMITTEE
Meetings of the Committee shall be scheduled to take place at regular intervals and, in any event, not less frequently than quarterly. Unless all members are present and waive notice, or those absent waive notice before or after a meeting, the Chairman will give the Committee members 24 hours’ advance notice of each meeting and the matters to be discussed at such meeting. Notice may be given personally, by telephone, by facsimile or e-mail.
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The Auditor shall be given reasonable notice of, and be entitled to attend and speak at, each meeting of the Committee concerning the Company’s annual financial statements and, if the Committee determines it to be necessary or appropriate, at any other meeting. On request by the Auditor, the Chair shall call a meeting of the Committee to consider any matter that the Auditor believes should be brought to the attention of the Committee, the Board of Directors or the Shareholders of the Company.
At each meeting of the Committee, a quorum shall consist of a majority of members that are not officers or employees of the Company or of an affiliate of the Company. A member may participate in a meeting of the Committee in person or by telephone if all members participating in the meeting, whether in person or by telephone or other communications medium other than telephone are able to communicate with each other and if all members who wish to participate in the meeting agree to such participation.
The Committee may periodically meet separately with each of management and the Auditor to discuss any matters that the Committee or any of these groups believes would be appropriate to discuss privately. In addition, the Committee should meet with the Auditor and management annually to review the Company’s financial statements.
The Committee may invite to its meetings any director, any manager of the Company, and any other person whom it deems appropriate to consult in order to carry out its responsibilities.
RESPONSIBILITIES AND DUTIES
To fulfill its responsibilities and duties, the Committee shall:
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(a) Review the Company’s financial statements, including any certification, report, opinion, or review rendered by the Auditor, MD&A and any annual and interim earnings press releases before the Company publicly discloses such information.
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(b) Review and satisfy itself that adequate procedures are in place and review the Company’s public disclosure of financial information extracted or derived from its financial statements, other than disclosure described in the previous paragraph, and periodically assess the adequacy of those procedures.
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(c) Be directly responsible for overseeing the work by the Auditor (including resolution of disagreements between management and the Auditor regarding financial reporting) engaged for the purpose of preparing or issuing an audit report or performing other audit review services for the Company.
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(d) Require the Auditor to report directly to the Committee.
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(e) Review annually the performance of the Auditor who shall be ultimately accountable to the Board of Directors and the Committee as representatives of the Shareholders of the Company.
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(f) Review and discuss with the Auditor any disclosed relationships or services that may impact the objectivity and independence of the Auditor.
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(g) Take, or recommend that the Board of Directors take, appropriate action to oversee the independence of the Auditor.
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(h) Recommend to the Board of Directors the external auditor to be nominated at the annual general meeting for appointment ad the Auditor for the ensuing year and the compensation for the Auditors, or, if applicable, the replacement of the Auditor.
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(i) Review and approve the Company’s hiring policies regarding partners, employees and former partners and employees of the Auditor and former independent external auditors of the Company.
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(j) Review with management and the Auditor the audit plan for the annual financial statements.
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(k) Review and pre-approve all audit and audit-related services and the fees and other compensation related thereto, and any non-audit services provided by the Auditor. The pre-approval requirement is waived with respect to the provision of non-audit services if:
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(i) the aggregate amount of all such non-audit services that were not pre-approved is reasonably expected to constitute not more than 5% of the total amount of fees paid by the Company and its subsidiary entities to the Auditor during the fiscal year in which the nonaudit services are provided;
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(ii) such services were not recognized by the Company at the time of the engagement to be non-audit services; and
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(iii) such services are promptly brought to the attention of the Committee and approved, prior to the completion of the audit, by the Committee or by one or more members of the Committee to whom authority to grant such approvals has been delegated by the Committee.
The Committee may delegate to one or more independent members of the Committee the authority to pre-approve non-audit services in satisfaction of the pre-approval requirement set forth in this section provided the pre-approval of non-audit services by any member to whom authority has been delegated must be presented to the Committee at its first scheduled meeting following such preapproval.
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(l) In consultation with the Auditor, review with management the integrity of the Company’s financial reporting process, both internal and external.
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(m) Consider the Auditor’s judgments about the quality and appropriateness of the Company’s accounting principles as applied in its financial reporting.
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(n) Consider and approve, if appropriate, changes to the Company’s auditing and accounting principles and practices as suggested by the Auditor and management.
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(o) Review significant judgments made by management in the preparation of the financial statements and the view of the Auditor as to the appropriateness of such judgments.
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(p) Following completion of the annual audit, review separately with management and the Auditor any significant difficulties encountered during the course of the audit, including any restrictions on the scope of the work or access to required information.
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(q) Review any significant disagreement among management and the Auditor in connection with the preparation of the financial statements.
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(r) Review with the Auditor and management the extent to which changes and improvements in financial or accounting practices have been implemented.
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(s) Discuss with the Auditor the Auditor’s perception of the Company’s financial and accounting personnel, any material recommendations which the Auditor may have, the level of co-operation which the Auditor received during the course of their review and the adequacy of their access to records, data or other requested information.
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(t) Review any complaints or concerns about any questionable accounting, internal accounting controls or auditing matters.
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(u) Establish procedures for:
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(i) the receipt, retention and treatment of complaints received by the Company regarding accounting, internal accounting controls, or auditing matters; and
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(ii) the confidential, anonymous submission by employees of the Company of concerns regarding questionable accounting or auditing matters.
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(v) Perform such other duties as may be assigned to it by the Board of Directors from time to time or as may be required by applicable regulatory authorities or legislation.
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(w) Report regularly and on a timely basis to the Board of Directors on the matters coming before the Committee.
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(x) Review and reassess the adequacy of this Charter annually and recommend any proposed changes to the Board of Directors for approval.
AUTHORITY
The Committee is authorized to:
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to seek any information it requires from any employee of the Company in order to perform its duties;
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to engage, at the Company’s expense, independent legal counsel or other professional advisors in any matter within the scope of the role and duties of the Committee under this Charter;
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to set and pay compensation for any advisors engaged by the Committee; and
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to communicate directly with the internal and external auditors of the Company.
This Charter supersedes and replaces all prior charters and other terms of reference pertaining to the Committee.