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NEOMETALS LTD — AGM Information 2004
Sep 23, 2004
65430_rns_2004-09-23_c724a97e-5ec2-4601-a5fe-fd1272f27a06.pdf
AGM Information
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706 Murray Street West Perth WA 6005 Tel: +61 8 9322 1182 Fax: + 61 8 9321 0556
Dear Shareholder,
ANNUAL GENERAL MEETING
On behalf of the Board of Reed Resources Ltd (Company), it gives me pleasure to invite you to our Annual General Meeting (AGM) of Shareholders to be held at 11am on Wednesday 24 November 2004 at The Western Australia Club, 101 St George's Terrace, Perth, Western Australia.
The business of the AGM will be to receive the Annual Reports of the Company for the year ended 30 June 2004 which include the Directors' Report, the Financial Report and the Report of the Auditor. Shareholders will also be asked to vote on the re-election of David John Reed as a Director of the Company.
Please find enclosed the following documents in relation to the AGM:
- $(a)$ Notice of AGM together with Explanatory Statement;
- $(b)$ Proxy Forms for AGM together with instructions; and
- $(c)$ Appointment of Corporate Representative for AGM.
If you are not able to attend the AGM in person, you are urged to complete and lodge the enclosed Proxy Form or Appointment of Corporate Representative (if a company).
Your Directors hope that you will be able to attend the AGM.
Yours sincerely
David John Reed Executive Chairman
Date: 24 September 2004

NOTICE OF ANNUAL GENERAL MEETING
NOTICE IS HEREBY GIVEN that the Annual General Meeting of members of Reed Resources Ltd ABN 89 099 116 631 (Company) will be held at 101 St George's Terrace. Perth, Western Australia on Wednesday 24 November 2004 at 11am for the purpose of transacting the following business.
The Explanatory Statement and the Proxy Form accompanying this Notice are incorporated in and comprise part of this Notice.
BUSINESS
Annual Report for year ended 30 June 2004 1.
To receive the Annual Report of the Company for the period ended 30 June 2004 which includes the Financial Report of the Company, the Directors' Report and the Report of the Auditor, Deloitte Touche Tohmatsu. During the consideration of these items Shareholders are invited to ask questions or make comments on:
- the Financial Report of the Company for the period ended 30 June 2004;
- the Directors' Report in relation to that period; and
- the Report of the Auditor on the Financial Report.
Re-election of David John Reed as Director 2.
To consider and if thought fit to pass, with or without amendment, the following as an ordinary resolution:
THAT Mr David John Reed who will retire as a Director by rotation in accordance with Articles 11.3 and 11.5 of the Company's Constitution, and who is eligible for reelection as a Director in accordance with Article 11.4 of the Company's Constitution and who offers himself for re-election, be re-elected as a Director.
It is a requirement under Article 11.3 of the Company's Constitution that one-third of the Directors retire from office. The Directors to retire are those who have been longest in office. However, if any of the Directors were appointed on the same day those to retire must, unless otherwise agreed amongst the Directors, be determined by lot, in accordance with Article 11.5 of the Company's Constitution. It has been agreed amongst the Directors of the Company that David John Reed will retire and he offers himself for re-election.
3. Ratification of share placement to Consolidated Minerals Limited
To consider and if thought fit to pass the following as an ordinary resolution:
THAT for the purposes of ASX Listing Rules 7.4 and all other purposes, this meeting ratifies the issue and allotment by the Company of 4,800,000 fully paid ordinary shares in the Company at \$0.25 each to Consolidated Minerals Limited, issued and allotted on 18 June 2004, and announced to the ASX on the same date.
VOTING EXCLUSION STATEMENT
For the purposes of Listing Rule 7.5.6, and all other purposes, the Company will disregard any votes cast on the Resolution by any person who participated in the placement and any associate of those persons. However, the Company need not disregard a vote if:
- it is cast by a person as proxy for a person who is entitled to vote, in $(a)$ accordance with the directions on the proxy form; or
- $(b)$ is cast by a person chairing the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the proxy form to vote as the proxy decides.
Other Business 4.
In compliance with Section 250S(1) of the Corporations Act 2001 (Cth) the members are invited to ask questions about or make comments on the management of the Company and to raise any other business which may lawfully be brought before the meeting.
BY ORDER OF THE BOARD
Christopher Reed Director Perth, Western Australia Date: 24 September 2004
EXPLANATORY STATEMENT
THIS EXPLANATORY STATEMENT accompanies and forms part of the Notice of Meeting convening the Annual General Meeting (AGM) of Shareholders of Reed Resources Ltd ABN 89 099 116 631 (Company) to be held at The Western Australia Club, 101 St George's Terrace, Perth, Western Australia on Wednesday 24 November 2004 at 11am.
This Explanatory Statement is to provide the Company's Shareholders with explanatory notes and information. This Explanatory Statement should be read in conjunction with the accompanying Notice.
Definitions 1.
Annual General Meeting means the annual general meeting notified to the Company Shareholders by the Notice.
Business Day has the meaning ascribed to it in the Listing Rules.
Company means Reed Resources Ltd (ABN 89 099 116 631).
Company Shareholders means the shareholders of the Company.
Corporations Act means Corporations Act 2001 (Cth).
Director means a Director of the Company.
Listing Rules means the Listing Rules from time to time of the ASX.
Notice means the notice of annual general meeting incorporating this Explanatory Statement.
Voting and required majority 2.
- In accordance with the Corporations Act for the resolutions to be effective: $(a)$
- $(i)$ the resolutions must be passed at a meeting of which not less than 28 days written notice specifying the intention to propose the resolutions has been given (satisfied by this Notice); and
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$(ii)$ in the case of ordinary resolutions, must be passed by more than 50% of all the votes cast by Shareholders present and entitled to vote on the resolutions (whether in person or by proxy, attorney or representative); and
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in the case of special resolutions, must be passed by not less than 75% $(iii)$ of all the votes cast by Shareholders present and entitled to vote on the resolutions (whether in person or by proxy, attorney or representative).
- On a show of hands every Shareholder has one vote, and on a poll, every (b) Shareholder has one vote for each fully paid Share.
3. Ratification of Share Placement
Background
On 18 June 2004 the Company issued 4,800,000 ordinary shares to its strategic alliance partner, Consolidated Minerals Limited (CML). It was intended that the funds raised from this placement (\$1,200,000) will be used to further the Company's exploration and development activities and programmes at the Mt Finnerty and Barrambie sites.
Approvals Required
ASX Listing Rule 7.1 provides that without approval of the Shareholders, the Company must not issue or agree to issue more equity securities if the issue, when aggregated with the securities issued by the Company during the previous 12 months, would exceed 15% of the issued shares at the commencement of that 12 month period (subject to certain exemptions not relevant to the Company's present circumstances).
Although the issue of 4.8 million ordinary shares to CML was within the 15% prescribed limit when issued, this issue of shares had not previously been the subject of Shareholder approval.
ASX Listing Rule 7.4 treats the issue of shares made without the approval under Listing Rule 7.1, as having been made with approval for the purposes of Listing Rule 7.1 if that issue did not breach Listing Rule 7.1, and the Shareholders subsequently approve it. That issue did not breach Listing Rule 7.1.
Under the Resolution sought in Item 3 of the Notice of Meeting, the Company seeks the ratification by the Shareholders of the issue and allotment of the 4,800,000 ordinary shares issued and allotted to CML, so as to 'refresh' the effect of Listing Rule 7.1 on any further issues of securities.
Details of the placement shares
For the purposes of Listing Rule 7.5.1, 7.5.2 and 7.5.4, the following information is given to Shareholders:
| Issue Date | Allottee | Issue Price | paid fully Number οf ordinary shares |
||
|---|---|---|---|---|---|
| 18 June 2004 | Consolidated | Minerals | Limited | \$0.25 | 4,800.000 |
Reed Resources Ltd ABN 89 099 116 631
Listing Rule 7.5 also requires the following information to be provided to Shareholders:
- Terms of the securities the issued shares are fully paid ordinary shares and $(a)$ are on the same terms as existing fully paid ordinary shares in the Company.
- Use or intended use of the funds raised the additional capital made $(b)$ available to the Company in consequence of the issue will contribute towards the funding of the exploration and development activities programmes at the Mt Finnerty and Barrambie sites.
Notes 4.
- $(a)$ The Company has determined that, for the purposes of this Annual General Meeting, all shares in the Company shall be taken to be held by the person who held shares as registered shareholders at 11am on Monday 22 November 2004 (Effective Time).
- $(b)$ All holders of shares in the Company as at the Effective Time are entitled to attend and vote at this Annual General Meeting and may appoint a proxy to attend this Annual General Meeting and vote in that member's stead.
- A proxy need not be a member of the Company. $(c)$
- $(d)$ The original proxy form sent with this Notice should be used for this Annual General Meeting.
- Each Shareholder who is entitled to cast 2 or more votes at this Annual $(e)$ General Meeting, may appoint 2 persons to act as proxies and may specify the proportion of number of votes that each proxy is entitled to exercise. If a Shareholder does not specify the proportion or number of that Shareholder's votes each proxy may exercise, then each proxy will be entitled to exercise half of the votes. An additional proxy form will be supplied by the Company on request.
- In the case of an individual, a proxy must be under the hand of the individual $(f)$ or his or her attorney duly authorised in writing and, in the case of a corporation, a proxy must be executed by the corporation under common seal, pursuant to section 127 of the Corporations Act or under the hand of its duly authorised officer or attorney.
- $(g)$ Any member may by power of attorney appoint an attorney to act on his or her behalf and such power of attorney or certified copy thereof must be received by the Company as specified in paragraph (i).
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$(h)$ Any corporation which is a member of the Company may appoint a representative to attend and vote for that corporation at the Annual General Meeting. Appointments of representatives by corporations must be received by the Company as specified in paragraph (i) or handed in at the Annual General Meeting when registering as a company representative.
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$(i)$ In accordance with Article 10.34 of the Company's Constitution, proxies and powers of attorneys granted by Shareholders must be received by the Company by 11am on Monday 22 November 2004 at:
- The registered office of the Company 706 Murray Street, West Perth, $(i)$ Western Australia: or
- By facsimile at the registered office of the Company facsimile number $(ii)$ (08) 9321 0556.
APPOINTMENT OF PROXY ANNUAL GENERAL MEETING
Reed Resources Ltd ABN 89 099 116 631
To assist you in exercising your right to vote your shares at the forthcoming Annual General Meeting of the Company to be held at 11am on Wednesday 24 November 2004, you may wish to appoint a person who is attending as your proxy.
Name of Shareholder
Address
. . . . . . . . . . . . . . . . . . . .
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
APPOINTS
Name of Proxy ....................................
Address ...................................
, , , , , , , , , , , , , , , , , , , ,
or failing that person the Chairperson of the meeting;
OR
THE CHAIRPERSON OF THE MEETING
to vote in accordance with the directions on this form, at the Annual General Meeting of the Company and at any adjournment thereof. If the Chairperson holds the proxy and if no specific voting direction on the following page of this form is given:
- assuming that the Company Chairman chairs the meeting, his intention is to exercise the proxy in favour of each Resolution;
- it is acknowledged that the Chairperson may exercise the proxy even if he or she has an interest in the outcome of the Resolution and votes cast by him or her other than as proxy holder will be disregarded because of that interest.
SIGNATURE OF SHAREHOLDER(S)
| × . |
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|---|---|---|---|---|---|
| (*) Director | () Individual shareholder () Sole Director and Sole Secretary |
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| x | . | ||||
| (*) Director/Secretary | |||||
| ١F А (OPTIONAL) |
CORPORATION | AFFIX | COMMON | SEA | |
| Dates this | day of | 2004 | |||
| (*) Delete if not applicable | |||||

TO APPOINT A PROXY, FOLLOW THE STEPS BELOW
| insert here the name and address of shareholder. |
|---|
| insert here the name and address of the person you wish to appoint as proxy. Shareholders cannot appoint themselves. |
| OR |
| Mark the box opposite if you wish to appoint only the Chairperson of the Meeting to act as your proxy. |
| If you plan to attend the Meeting your proxy's right to speak and vote for you will be suspended while you are |
| present. . |
| $\zeta_1=\zeta_2=\zeta_1=\zeta_2$ |
| SHAREHOLDER MUST SIGN HERE AND DATE HERE |
| This proxy must be signed by the shareholder or by the shareholder's attorney, or if a corporation, either under its common seal or by its authorised officers, or attorney who has not received any notice of revocation. |
| If this proxy is signed by a person who is not the registered shareholder, then the relevant authority must either have been exhibited previously with the Company or be enclosed with this proxy. |

Reed Resources Ltd ABN 89 099 116 631 Directing vour -Proxy how to vote Resolutions Against Abstain For Re-election of David John Reed as Director of Reed Resources Ltd Ratify issue of 4,800,000 ordinary shares to Consolidated Minerals Limited A Shareholder who is entitled to cast 2 or more votes may appoint 2 persons (whether Shareholders or not) to attend the Meeting and vote. If you appoint a (OPTIONAL) second proxy, state here the proportion or number of votes given to the proxy appointed on this form: APPOINTMENT Ω۴ A SECOND PROXY An additional proxy form will be supplied on request
Proxy Notes:
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- A member entitled to attend and cast 2 or more votes at the meeting is entitled to appoint 2 proxies. If a member does not specify the proportion or number of votes each proxy may exercise, each proxy may exercise half of the votes.
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- A proxy need not be a member of the Company.
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- Unless a member specifically directs the proxy how to vote on each Resolution, the proxy may vote as he or she thinks fit or abstain from voting. If the Chairperson is appointed and if no specific direction as to how to vote on each Resolution is given, and assuming that the Company Chairman chairs the meeting, his intention is to exercise the proxy in favour of each Resolution. It is acknowledged that the Chairperson may exercise the proxy even if he or she has an interest in the outcome of the Resolution and votes cast by him or her other than as proxy holder will be disregarded because of that interest.
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- In the case of an individual, a proxy must be under the hand of the individual or his or her attorney duly authorised in writing and, in the case of a corporation, a proxy must be under the common seal of that corporation, pursuant to Section 127 of the Corporations Act or under the hand of its duly authorised officer/s or attorney.
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- To be valid, the form appointing the proxy and the power of attorney granted by members or other authority (if any) must be lodged at the registered office of the Company as set out below.
| Your completed proxy must be received by 11am on Monday 22 November 2004: | |||
|---|---|---|---|
| l (a) | The registered office of the Company - 706 Murray Street, West Perth, Western Australia: or | Deadline for receipt of Proxy forms |
|
| l (b) | By facsimile at the registered office of the Company - fax number (08) 9321 0556. |

APPOINTMENT OF CORPORATE REPRESENTATIVE Pursuant to Section 250D of the Corporations Law
(ACN/ARBN
(Insert name of Shareholder/Body Corporate & ACN/ARBN)
Hereby Authorises
| (Insert name of appointee) | |||||||
|---|---|---|---|---|---|---|---|
| (*)1. | To act as the Company's representative at all meetings of: Reed Resources Ltd ABN 89 099 116 631 |
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| (*)2. | To act as the Company's Representative at the Annual General Meeting to be held at 11am Wednesday 24 November 2004 and any adjournment thereof. |
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| Dated this __ day of _________ | 2004 | ||||||
| Executed by the Shareholder in accordance with its Constitution in the presence of: |
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| (*) Director | |||||||
| (*) Sole Director & Sole Secretary | |||||||
| Director/Secretary | Affix Common Seal here (optional) |
(*) Delete if not applicable
This authority must be sent to the registered office of the Company, 706 Murray Street, West Perth, Western Australia or sent by facsimile to the Company, facsimile number (08) 9321 0556, by 11am on Monday 22 November 2004 as set out in the Notice of Meeting which this appointment accompanies or handed in at the Meeting when registering as a company representative. In any case, the authority will be retained by the Company.