AGM Information • Aug 15, 2014
AGM Information
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If you have sold or otherwise transferred your shares in NCC Group plc, please forward this document to the stockbroker, bank or other agent through whom the sale or transfer was effected, for transmission to the purchaser or transferee.
('Company')
(Registered in England No.4627044)
Registered Office: Manchester Technology Centre Oxford Road Manchester M1 7EF
Dear Shareholder
I am pleased to invite you to attend the 2014 Annual General Meeting ('AGM') of the Company to be held at Manchester Technology Centre, Oxford Road, Manchester, M1 7EF at 11am on Tuesday 16 September 2014.
The formal notice of AGM ('Notice') is set out on pages 5 to 8 and the explanatory notes on each resolution to be considered at this year's AGM appear on pages 2 to 4.
Whether or not you intend to come to the AGM, please complete and return the proxy form we have sent to you. The Company's Registrar, Equiniti, must receive the completed proxy form, at the address on the form, by no later than 11am on 12 September 2014. Alternatively you can vote using our CREST proxy voting service following the procedures set out in the CREST manual. You will still be able to vote on the day of the AGM but if you have already submitted a proxy form, this will only be necessary if you intend to change the voting instructions given on your proxy form.
The directors believe that the resolutions set out in the Notice are in the best interests of the Company and of the shareholders as a whole. Accordingly they recommend you vote in favour of each resolution as they intend to do in respect of their own beneficial shareholdings in the Company.
The directors and I look forward to seeing you at the AGM.
Yours faithfully
Paul Mitchell Non-Executive Chairman
The directors will present to the shareholders at the AGM the accounts for the previous financial year, on this occasion for the year ended 31 May 2014, together with the strategic report and the reports of the directors and the auditor.
The remuneration report is included in full on pages 58 to 82 of the Company's 2014 Annual Report and Accounts ('Annual Report'). In accordance with the Companies Act 2006 ('2006 Act'), this resolution is advisory only and therefore no entitlement to remuneration is conditional on it.
The directors' remuneration policy is set out on pages 60 to 67 of the Annual Report. The directors' remuneration policy sets out the policy of the Company with respect to the making of remuneration payments and payments for loss of office. If approved by shareholders, the directors' remuneration policy will take effect from the conclusion of the AGM and will be subject to a shareholder vote at least every 3 years. Once approved, the Company will not be able to make a remuneration payment to a current or prospective director or a payment for loss of office to a current or former director, unless that payment is consistent with the policy or has been approved by a resolution of the shareholders of the Company.
Final dividends are to be approved by the shareholders. However, they cannot be more than the amount the board recommends. The board is recommending a final dividend of 2.36 pence per ordinary share for the year ending 31 May 2014. If shareholders approve the recommended dividend, it will be paid on 26 September 2014 to shareholders on the register at the close of business on 29 August 2014.
The auditor of the Company is required to be appointed or re-appointed at each AGM at which accounts are presented. Ernst & Young LLP resigned as auditors of the Company with effect from 30 October 2013 after failing to agree an audit fee with the Company for the year to May 2014. On the recommendation of the Audit Committee, KPMG LLP was subsequently appointed auditor of the Company. Accordingly, shareholder approval is being sought to appoint KPMG LLP as auditor of the Company.
It is normal practice for a company's directors to be authorised to fix the auditor's remuneration and shareholders' approval to do so is sought in this resolution.
Under the articles of association of the Company two of the directors must retire by rotation each year, and each director must offer himself for re-election at least every three years. However in accordance with best practice all directors are offering themselves for re-election this year.
The board believes that each of the directors continues to perform effectively and with commitment to their roles. The biographies of the current directors are set out on pages 31 to 32 of the Annual Report.
The 2006 Act provides that directors shall only allot unissued shares with the authority of shareholders in general meeting. The authority given to the directors at the last AGM to allot and issue shares in the capital of the Company pursuant to section 551 of the 2006 Act shall expire at the conclusion of the forthcoming AGM. The board recommends that this authority be renewed.
Resolution 12(a), if passed, will give the directors authority to allot new shares up to a nominal value of £694,826.37 (representing 69,482,637 ordinary shares), which represents approximately one-third of the issued share capital of the Company (excluding treasury shares), as at 1 August 2014 (being the latest practicable date prior to publication of this document).
The directors' current intention is to only exercise the authority sought under paragraph (a) of resolution 12 to satisfy the Company's obligations under employee share schemes.
In line with the guidelines issued by the Association of British Insurers, paragraph (b) of resolution 12 seeks additional authority to allot shares up to a further nominal amount of £694,826.37, representing approximately one-third of the issued share capital (excluding treasury shares) as at 1 August 2014, solely to be used in connection with a pre-emptive rights issue.
The directors currently have no intention to utilise the additional authority to allot shares sought under resolution 12(b).
Each of the authorities sought under resolution 12 will expire on the conclusion of the Company's 2015 AGM. Should the directors exercise the authorities sought under resolution 12, they intend to follow ABI recommendations concerning their use (including as regards the directors standing for re-election in certain cases).
As at 1 August 2014 (being the latest practicable date prior to publication of this document) 28,186 shares are held by the Company in treasury.
Resolution 13 will be proposed as a special resolution and seeks to renew the authority conferred on the directors at last year's AGM to allot equity securities for cash pursuant to section 570 of the 2006 Act, without first offering them to shareholders pro rata to their holdings.
The authority sought under this resolution 13 facilitates issues made by way of rights to shareholders which are not strictly in accordance with section 561 of the 2006 Act, and authorises other allotments up to an aggregate nominal amount of £104,238.04 (representing 10,423,804 ordinary shares), which represents approximately 5% of the Company's issued equity share capital (including treasury shares) as at 1 August 2014 (being the latest practicable date prior to publication of this document).
The authority sought under resolution 13 will expire on the conclusion of the Company's 2015 AGM.
In accordance with the guidelines issued by the Pre-emption Group, the directors confirm their intention that no more than 7.5% of the Company's issued share capital will be issued for cash on a non pre-emptive basis during any rolling three-year period.
The directors believe it is in the interests of the Company and its shareholders to have the flexibility to purchase its own shares and this resolution seeks authority from shareholders to do so.
After taking in to account the effects on earnings per share and the interests of shareholders generally, on 30 May 2014 the Company purchased 600,000 ordinary shares in the market to be held in Treasury against future LTIP liabilities. On 8 July 2014, 571,814 treasury shares were used to satisfy LTIP awards that fell due to the Executive Directors and Senior Management.
The directors presently have no intention of exercising the authority sought under resolution 14 and would again only do so if the directors believed that the expected effect would be to increase earnings per share and promote the success of the Company for the benefit of its shareholders as a whole. If any purchases of ordinary shares are made pursuant to this authority, it is intended that such ordinary shares will either be cancelled or held in treasury in accordance with the provisions of the 2006 Act. No dividends will be paid on, and no voting rights will be exercised in respect of shares held in treasury. Any purchases of ordinary shares would be by means of market purchases on the London Stock Exchange.
This resolution would be limited to 20,844,791 ordinary shares, representing approximately 10% of the issued equity share capital of the Company (excluding treasury shares) as at 1 August 2014 (being the latest practicable date prior to publication of this document). The authority also sets minimum and maximum prices at which shares may be bought. The renewed authority will remain in force until the conclusion of the Company's 2015 AGM. The directors intend to seek renewal of this power at each AGM.
The total number of options to subscribe for ordinary shares for all share schemes of the Company which were outstanding as at 1 August 2014 was 4,060,622, which represents 1.95% of the Company's issued share capital (excluding treasury shares) and would represent 1.99% of the Company's issued share capital (excluding treasury shares) if the full authority to repurchase ordinary shares as proposed by resolution 14 was exercised. As at 1 August 2014, 28,186 shares are held by the Company in treasury.
Resolution 15 enables the Company to hold general meetings (other than AGMs) on 14 clear days' notice. The Company's articles of association currently permit such notice period but this resolution is required in order to comply with the Shareholders' Rights Regulations.
Resolution 16 is an ordinary resolution seeking the approval of the shareholders to amend the existing NCC Group PLC Long Term Incentive Plan 2013 ('LTIP') to incorporate a deferred bonus sub-plan ('Plan') by way of a schedule to the LTIP.
The LTIP was adopted by the Company at its AGM in September 2013.
The Plan will be administered by the Company's Remuneration Committee ('Committee').
In respect of any financial year of the Company for which a participant is awarded an annual bonus, the Committee may in its discretion determine that the whole or a proportion of such bonus which is earned shall be deferred in the form of an Award (which shall take the form of a nominal cost option) under the Plan. The deferral period shall be for a minimum of 2 years and will be subject to clawback provisions. The aim of the Plan is to provide appropriate long-term alignment with shareholder interests and increased retention.
A summary of the principal terms of the proposed Plan is set out in the Appendix to the Notice.
In all other respects, the rules of the LTIP will not be changed and will remain as adopted in September 2013.
Notice is hereby given that NCC Group plc ('Company') will hold its Annual General Meeting at Manchester Technology Centre, Oxford Road, Manchester M1 7EF at 11am on 16 September 2014 to consider and, if thought fit, pass the following resolutions. Resolutions 1 to 12 (inclusive) and Resolution 16 will be proposed as ordinary resolutions and resolutions 13 to 15 (inclusive) will be proposed as special resolutions:
provided that this authority shall expire on the conclusion of the next annual general meeting of the Company after the passing of this resolution, save that the Company may before such expiry make an offer or agreement which would or might require shares to be allotted or rights to be granted after such expiry and the Directors may allot shares or grant such rights in pursuance of such an offer or agreement as if the authority conferred hereby had not expired.
and such power shall expire on the conclusion of the next annual general meeting of the Company after the passing of this resolution save that the Company may before such expiry make an offer or agreement which would or might require equity securities to be allotted or treasury shares to be sold after such expiry, and the board may allot equity securities or sell treasury shares in pursuance of such an offer or agreement as if the power conferred by this resolution had not expired.
By Order of the Board
Felicity Brandwood Secretary Dated: 1 August 2014
Registered office: Manchester Technology Centre Oxford Road Manchester M1 7EF
To be valid, the completed Proxy Forms must be received by the Company's Registrar, Equiniti Registrars by no later than 11am on 12 September 2014 and should be addressed to Freepost RTHJ-CLL-KBKU, Equiniti, Aspect House, Spencer Road, Lancing, BN99 8LU.
In order for a proxy appointment or instruction made using the CREST service to be valid, the appropriate CREST message (a 'CREST Proxy Instruction') must be properly authenticated in accordance with CREST's specifications and must contain the information required for such instructions, as described in the CREST Manual which can be viewed at www.euroclear.com. The message, regardless of whether it constitutes the appointment of a proxy or an amendment to the instruction given to a previously appointed proxy must, to be valid, be transmitted so as to be received by the issuer's agent (ID RA19) by 11am on 12 September 2014. For this purpose, the time of receipt will be taken to be the time (as determined by the timestamp applied to the message by the CREST Applications Host) from which the issuer's agent is able to retrieve the message by enquiry to CREST in the manner prescribed by CREST. After this time any change of instructions to proxies appointed through CREST should be communicated to the appointee through other means.
CREST members and, where applicable, their CREST sponsors or voting service providers should note that there are no special procedures in CREST for any particular messages. Normal system timings and limitations will therefore apply in relation to the input of CREST Proxy Instructions. It is the responsibility of the CREST member concerned to take (or, if the CREST member is a CREST personal member or sponsored member or has appointed a voting service provider(s), to procure that his CREST sponsor or voting service provider(s) take(s)) such action as shall be necessary to ensure that a message is transmitted by means of the CREST system by any particular time. In this connection, CREST members and, where applicable, their CREST sponsors or voting service providers are referred, in particular, to those sections of the CREST Manual concerning practical limitations of the CREST system and timings.
The Company may treat as invalid a CREST Proxy Instruction in the circumstances set out in Regulation 35(5)(a) of the Uncertificated Securities Regulations 2001.
will be available for inspection at the registered office of the Company and at the offices of Eversheds LLP, One Wood Street, London, EC2V 7WS during usual business hours on any weekday (Saturdays and public holidays excluded) from the date of this Notice until the date of the AGM and at the place of the AGM from at least 15 minutes prior to and until the conclusion of the AGM.
Any members' statements, members' resolutions and members' matters of business received by the Company after the date of this Notice will be added to the information already available on the website as soon as reasonably practicable and will also be made available for the following two years.
The Deferred Bonus Plan ('Plan') will operate as a sub-plan to the NCC Group PLC Long Term Incentive Plan ('LTIP'). The Plan will be administered by the remuneration committee of the Company ('Committee').
All employees and full-time directors ('Participants') are eligible to be considered for the grant of awards ('Awards') under the Plan. Awards will take the form of nominal cost options to acquire ordinary shares ('Shares') in the Company.
In respect of any financial year of the Company for which a Participant is awarded an annual bonus, the Committee may in its discretion determine that the whole or a proportion of such bonus which is earned shall be deferred in the form of an Award under the Plan.
The number of Shares subject to an Award will be determined by dividing the amount of the annual bonus to be deferred by the Company's average closing midmarket Share price for the five dealing days immediately preceding the date on which the Award is made.
Awards shall vest after a deferral period ('Deferral Period') specified by the Committee at the time the Award is made which shall not be less than two years following the end of the financial year in respect of which the bonus was earned
It is proposed to make Awards under the Plan in respect of the financial year of the Company to 31 May 2015 to the Chief Executive and Finance Director and to other members of the Company's senior executive team. It is proposed that the Awards to the Chief Executive and Finance Director will be on the following terms:
Vesting of Awards shall generally be subject to the continued employment of the Participant during the Deferral Period. Exceptionally, if a Participant ceases to be an employee during the Deferral Period applicable to an Award by reason of death, permanent illness or disability, that Award will vest on a pro rata basis based on the period of time during the Deferral Period up to the date of cessation of employment. If a Participant ceases to be an employee during the Deferral Period for any other reason, that Award will normally lapse unless the Committee determines that it may vest, in which case it will vest to the extent determined by the Committee taking into account the period of time which has elapsed during the Deferral Period up until the cessation of employment and such other factors as the Committee deems appropriate
In the event of takeover, compromise or arrangement, or voluntary winding up of the Company during the Deferral Period applicable to any Award, that Award shall vest in full.
An Award may be granted on terms that entitles the Participant to a cash payment equal to the value of dividends (including the value of any tax credit) that would have been paid since the date on which the Award was made until the time when the Award vests on a number of Shares equal to the number in respect of which the Award vests.
Awards will be subject to clawback provisions during the Deferral Period (pursuant to which Awards may be reduced or cancelled in whole or in part) in the event of a material misstatement of any accounts of the Company which have been used for assessing achievement of performance conditions in determining the amount of the annual bonus payable, or in the event of misconduct by the participant or material breach of his contract of employment or fiduciary duties.
As a sub-plan to the LTIP, the Plan may operate over new issue Shares, treasury Shares or Shares purchased in the market. In any ten year period, the Company may not issue new Shares (or grant rights to issue) of more than 10 per cent of the issued share capital of the Company under all of the Company's employee share schemes.
Awards may normally be made under the Plan within 42 days following its approval by shareholders and thereafter within 42 days after the announcement by of the Company of its interim or final results or of its results for any other period, although awards may be made outside these periods if the circumstances are deemed to be exceptional.
Any Shares allotted pursuant to the Plan will rank equally with Shares then in issue (except for rights arising by reference to a record date prior to the date of allotment).
In the event of a variation of share capital, the number of Shares subject to a subsisting Award may be adjusted in such manner as the Committee determines.
As a sub-plan to the LTIP, the Committee may alter the Plan but certain amendments to the advantage of Participants cannot take effect without shareholder approval, unless they are minor amendments to benefit the administration of the Plan, to take account of a change in legislation or to obtain or maintain favourable tax, exchange control or regulatory treatment for Participants or the Company or other member of the NCC Group. The amendments which will generally require shareholder approval are amendments to the maximum and individual limits on the number of Shares which can be awarded under the Plan, the category of persons who may participate, the basis for determining a Participant's entitlement under the Plan, the rights attaching to Shares issued under the Plan, the provisions for adjusting Awards in the event of a variation of share capital and the provisions for altering the terms of the Plan.
None of the benefits which may be received under the Plan shall be pensionable.
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