AI Terminal

MODULE: AI_ANALYST
Interactive Q&A, Risk Assessment, Summarization
MODULE: DATA_EXTRACT
Excel Export, XBRL Parsing, Table Digitization
MODULE: PEER_COMP
Sector Benchmarking, Sentiment Analysis
SYSTEM ACCESS LOCKED
Authenticate / Register Log In

Natwest Group PLC

Proxy Solicitation & Information Statement Mar 20, 2023

4644_agm-r_2023-03-20_53702d44-3839-471d-b267-7737ed6b46b2.pdf

Proxy Solicitation & Information Statement

Open in Viewer

Opens in native device viewer

The Chairman of NatWest Group plc (the "Company") invites you to submit questions and vote on the business of the Annual General Meeting of the Company to be held at 11.00 a.m. on Tuesday, 25 April 2023.

Shareholder Reference Number

Please detach this portion before posting this proxy form.

Form of proxy Annual General Meeting ("AGM") to be held on 25 April 2023

Vote online

It's fast, easy and secure. Cast your vote online at: www.investorcentre.co.uk/eproxy

Annual Report: investors.

natwestgroup.com/ annual-report

Letter to shareholders:

natwestgroup.com/ agm

View Register

at investorcentre.co.uk – elect for electronic communications & manage your shareholding online

To be effective, all proxy appointments must be lodged with the Company's registrars at: Computershare Investor Services PLC, The Pavilions, Bridgwater Road, Bristol BS99 6ZY by 21 April 2023 at 11.00 a.m.

to certain terms and conditions.

You will be asked to enter the Control Number, Shareholder Reference Number (SRN) and PIN shown above and agree

Explanatory notes:

    1. a) Shareholders have the right to appoint a proxy of their choice, who need not be a shareholder, to exercise all or any of their rights, to attend, speak and vote on their behalf regarding the business of the AGM. If you wish to appoint someone other than the Chairman of the AGM, please insert the name of your chosen proxy in the space provided. If appointing a proxy for less than your full voting entitlement, please enter in the box next to the proxy's name the number of shares in relation to which they are authorised to act. If the box is left blank your proxy will be deemed authorised in respect of your full voting entitlement; and b) If returned without an indication as to how to vote on a particular matter, or if this proxy form has been issued in respect of a designated account for a shareholder, the proxy will exercise his discretion as to whether, and if so how, he votes. Further details relating to the appointment of proxies can be found on page 9 of the letter to shareholders.
    1. To appoint more than one proxy, additional proxy forms may be obtained by contacting the Registrar's helpline on 0370 702 0135, or by photocopying the reverse of this form. Please indicate in the relevant box if appointing more than one proxy. All forms must be signed and returned together in the same envelope.
    1. The 'Vote Withheld' option overleaf is provided to enable you to abstain on any particular resolution. However, it should be noted that a 'Vote Withheld' is not a vote in law and will not be counted in the calculation of the proportion of the votes 'For' or 'Against' a resolution.
    1. Pursuant to Regulation 41 of the Uncertificated Securities Regulations 2001, entitlement to attend and vote at the AGM and the number of votes which may be cast thereat will be determined by reference to the Register of Members of the Company at close of business on 21 April 2023 or, if the AGM is adjourned, 48 hours before the time of the adjourned AGM. Changes to entries on the Register of Members after that time shall be disregarded in determining the rights of any person to attend and vote at the AGM.
    1. To appoint one or more proxies or to give an instruction to a proxy (whether previously appointed or otherwise) via the CREST system, CREST messages must be received by the issuer's agent (ID number 3RA50) by 21 April 2023 at 11.00 a.m. or, if the AGM is adjourned, not less than 48 hours (excluding any part of a day that is not a working day) before the time for holding the AGM. For this purpose, the time of receipt will be taken to be the time (determined by timestamp generated by the CREST system) from which the issuer's agent is able to retrieve the message. The Company may treat as invalid a proxy appointment sent by CREST in the circumstances set out in Regulation 35(5)(a) of the Uncertificated Securities Regulations 2001. Institutional investors may also be able to appoint a proxy electronically via the Proxymity platform. Please visit www.proxymity.io for further information.
    1. The return of this completed form, online appointment via the Proxymity platform or CREST proxy instruction will not prevent you from attending the AGM and voting in person. Any alterations made to this form should be initialled.
    1. Full details of the Resolutions to be proposed at the AGM, together with explanatory notes, are set out in the AGM Notice appended to the letter to shareholders.
    1. Resolutions 7 to 14 require additional approval by the independent shareholders who are not controlling shareholders (as defined in LR App 1.1 of the Listing Rules). This will be calculated and confirmed at the AGM and released to the Regulatory News Service after the AGM.
    1. Resolution 26 requires the approval of three-quarters of the votes cast at the AGM, excluding votes cast by shareholders in respect of their 5.5% preference shares and/or 11% preference shares. Shareholders should not cast any votes in respect of such preference shares with reference to Resolution 26, however, will be able to cast votes in respect of such preference shares with reference to Resolutions 1-25.
    1. Kindly note: This form is issued only to the addressee(s) and is specific to the unique designated account printed hereon. This personalised form is not transferable between different: a) account holders; or b) uniquely designated accounts. The Company and Computershare Investor Services PLC accept no liability for any instruction that does not comply with these conditions.

Shareholders will be able to attend the AGM in person and are also being invited to attend a live Virtual Shareholder Event ("Virtual Event") which will be held on 18 April 2023 at 6.00 p.m. By holding the Virtual Event as well as the physical AGM we are providing shareholders with the opportunity to engage with our Chairman, Howard Davies and our CEO, Alison Rose, DBE and ask questions prior to voting on the business of the AGM.

Shareholders attending the AGM will, as usual, be able to ask questions related to the business of the AGM either at or in advance of the Q&A session, which will precede the formal voting process. Shareholders attending the Virtual Event can also submit questions before or during the event. Further details on the AGM and the Virtual Event and how to submit questions can be found on pages 11 and 12 of the letter to shareholders and on our website at natwestgroup.com/agm.

Shareholders can ensure their votes are counted by submitting their proxies, online or by post, so that they are received by the proxy voting deadline of 11.00 a.m. on 21 April 2023 or, if attending the AGM, by voting at the meeting.

With regard to COVID-19, we will follow the guidelines and best practice in place at the time of the meeting.

Gogarburn is situated six miles to the west of Edinburgh and two miles from Edinburgh International Airport. It is well served by buses and lies approximately two miles from Edinburgh Gateway, Edinburgh Park and South Gyle railway stations.

By bus: Gogarburn is serviced by Lothian Buses X31 & X18 which come into the Gogarburn campus and the 300, 400 and Airlink services which stop on the A8 road outside the campus entrance.

By tram: Edinburgh Trams run throughout the day with a tram stop located outside the campus.

By rail: Edinburgh Gateway, Edinburgh Park and South Gyle stations are approximately two miles from Gogarburn. Waverley Station is in the city centre, approximately eight miles from the campus. To find out about onward travel from these stations, visit www.travelinescotland.com.

Limited car parking is available at Gogarburn. To book a parking space, please email [email protected]. You will need to provide your name, email address, car registration number and phone number to book.

Toppan Merrill, London 22-29681-2

Form of proxy

I/We hereby appoint the person indicated in the box below as my/our proxy to attend, speak and vote on my/our behalf at the AGM of NatWest Group plc to be held at Gogarburn, Edinburgh EH12 1HQ at 11.00 a.m. on Tuesday, 25 April 2023, and at any adjourned AGM.

Complete this box only if you wish to appoint a proxy other than the Chairman of the meeting. Leave this blank if you want to select the Chairman of the AGM. Do not insert your own name(s).

*
Please mark here to indicate that this proxy appointment is one of

* Insert number of shares your proxy may vote if less than total holding.

multiple appointments being made. Please use a black pen. Mark with an X inside the box as shown in this example.

Resolutions – the Board recommends you vote in favour of all resolutions.

For Against Vote
withheld
For Against Vote
withheld
1. To receive the 2022 Report and Accounts 18. To renew the directors' authority to allot
2. To approve the Annual remuneration report in
the Directors' remuneration report
equity securities on a non pre-emptive
basis in connection with an offer or issue
of equity securities
3. To declare a final dividend of 10 pence per
ordinary share
19. To renew the directors' authority to allot
4. To re-elect Howard Davies as a Director equity securities on a non pre-emptive basis
in connection with the financing of
5. To re-elect Alison Rose-Slade as a Director a transaction
6. To re-elect Katie Murray as a Director 20. To renew the directors' authority to allot
ordinary shares or grant rights to subscribe
7. To re-elect Frank Dangeard as a Director for or to convert any security into ordinary
shares in relation to Equity Convertible Notes
8. To elect Roisin Donnelly as a Director 21. To renew the directors' authority to allot
9. To re-elect Patrick Flynn as a Director equity securities on a non pre-emptive basis
in connection with Equity Convertible Notes
10. To re-elect Morten Friis as a Director 22. To renew the authority to permit the holding
11. To re-elect Yasmin Jetha as a Director of General Meetings on 14 clear days' notice
12. To elect Stuart Lewis as a Director 23. To renew the authority in respect of political
donations and expenditure by the Company
13. To re-elect Mark Seligman as a Director in terms of sections 366 and 367 of the
Companies Act 2006
14. To re-elect Lena Wilson as a Director 24. To renew the authority for the Company to
15. To re-appoint Ernst & Young LLP as auditors
of the Company
purchase its own shares on a recognised
investment exchange
16. To authorise the Group Audit Committee to
fix the remuneration of the auditors
25. To renew the authority to make off-market
purchases of ordinary shares from
17. To renew the directors' authority to allot
shares in the Company
HM Treasury
26. To authorise the Company to make
off-market purchases of preference shares

I/We instruct my/our proxy as indicated on this form. Unless otherwise instructed the proxy may vote as he or she sees fit or abstain in relation to any business of the AGM.

Signature

Date

DD/MM/YY

In the case of a corporation, this proxy must be given under its common seal or be signed on its behalf by an attorney or officer duly authorised, stating their capacity (e.g. director, secretary).

Talk to a Data Expert

Have a question? We'll get back to you promptly.