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NANOSONICS LIMITED — AGM Information 2011
Oct 12, 2011
65405_rns_2011-10-12_9ac3578d-3ab3-4b60-ab2f-31a67ea1a8e5.pdf
AGM Information
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12 October 2011
Dear Shareholder,
On behalf of the Nanosonics’ Board of Directors, I have pleasure in providing notice of the Company’s Annual General Meeting to be held at Level 3, Sydney Harbour Marriott Hotel, 30 Pitt Street, Sydney, NSW, Australia on Friday 11 November 2011, commencing at 11.00am.
I encourage you to attend the meeting. If you are able to attend, please bring with you the attached proxy form as this will facilitate easy registration of shareholders. Registration will be available from 10.45am.
A person intending to vote on shares held in the name of a company must bring an authority from that company, signed by it in favour of the person attending.
If you are unable to attend the meeting, I encourage you to vote, either by using the enclosed proxy form or by lodging your vote on-line at www.investorvote.com.au.
You are welcome to submit questions to the Company and its Auditor. A form for this purpose is enclosed and should be made available to the Company on or before Friday 4 November 2011 at the addresses provided at the end of the form.
I look forward to seeing you at the meeting and I invite you to join the Directors for refreshments at the conclusion of the meeting.
The Nanosonics 2011 Annual Report and subsequent Company announcements are available from the investor section of the Nanosonics website www.nanosonics.com.au or from the Company Secretary. Shareholders who have elected to receive a printed copy of the report will receive it in the post. Shareholders who have elected to receive share registry communications electronically will receive an emailed link to the report.
Yours sincerely
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Maurie Stang
Non-Executive Chairman
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Nanosonics Limited ABN 11 095 076 896 Unit 24 566 Gardeners Road Alexandria NSW 2015 Australia Tel: +61 2 8063 1600 Fax: +61 2 9317 5010 Email: [email protected] w: www.nanosonics.com.au
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QUESTIONS FROM SHAREHOLDERS
Your questions are important to us.
Please see the Investor Relations page, specifically designed for our shareholders’ information and questions, on the Nanosonics website: www.nanosonics.com.au .
If you have other questions about Nanosonics which you would like the Directors or Auditor to respond to at the Annual General Meeting (AGM), please send them to us in one of the following ways:
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use the “Contact Us” form provided on our website
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send an email to [email protected]
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use this page and send it to the mail or facsimile address provide below.
Questions received will be collated and we will respond to as many questions as possible at the AGM. Please note that we will not be able to reply individually.
Shareholders name : Shareholders address : : (SRN) or (HIN) :
Questions:
To assist in a considered response to questions at the AGM, your questions should be received by the Company at its registered office by Friday 4 November 2011.
By Email: [email protected] By Facsimile: +61 2 9317 5010 By Mail: Unit 24, 566 Gardeners Road, Alexandria NSW 2015
Nanosonics Limited ABN 11 095 076 896 Unit 24 566 Gardeners Road Alexandria NSW 2015 Australia Tel: +61 2 8063 1600 Fax: +61 2 9317 5010 Email: [email protected] w: www.nanosonics.com.au
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NOTICE OF 2011 ANNUAL GENERAL MEETING
The 2011 Annual General Meeting (AGM) of shareholders of Nanosonics Limited (“Nanosonics” or “the Company”) will be held:
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on Friday 11 November 2011 commencing at 11.00am
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at Level 3, Sydney Harbour Marriott Hotel, 30 Pitt Street, Sydney, NSW, Australia.
The business to be considered at the meeting is set out below. This Notice of Meeting should be read in conjunction with the accompanying Explanatory Notes. A Proxy Form also accompanies this Notice.
ORDINARY BUSINESS
2011 Reports
To receive and consider:
The Company’s Reports of the Directors and Auditor, and the Financial Report for the year ended 30 June 2011.
Resolution 1 - Election of Director – Mr Maurie Stang
To consider and, if thought fit, to pass the following ordinary resolution:
That Mr Maurie Stang, who retires as a Director pursuant to the Company’s Constitution and, being eligible, offers himself for re-election, be elected a Director.
Resolution 2 - Election of Director – Dr David Fisher
To consider and, if thought fit, to pass the following ordinary resolution:
That Dr David Fisher, who retires as a Director pursuant to the Company’s Constitution and, being eligible, offers himself for re-election, be elected a Director.
Resolution 3 - Remuneration Report
To consider and, if thought fit, to pass the following non-binding resolution: That the Remuneration Report for the financial year ended 30 June 2011 be adopted.
SPECIAL BUSINESS
None
GENERAL BUSINESS
To transact any other business brought forward in accordance with the Company's Constitution.
Further information in relation to each of these resolutions is set out in the Explanatory Statement.
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QUORUM
The Constitution of the Company provides that two registered Company shareholders present personally or by representative, attorney or proxy shall be a quorum for a general meeting of the Company.
VOTING ENTITLEMENTS
For the purpose of the Corporations Act, the Company has determined that the holders of the Company’s ordinary shares for the purpose of the 2011 annual general meeting will be the holders registered as at 4.15pm (AEST) on Wednesday 9 November 2011. Shareholders so registered are entitled to attend and vote at the Annual General Meeting (and any adjournment of the meeting which takes place within 28 days).
2011 Annual General Meeting
Nanosonics Limited ACN 095 076 896
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PROXIES
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Proxies must be deposited, transmitted or lodged electronically at least 48 hours prior to the meeting (or adjourned meeting) at which the individual named in the proxy form proposes to vote. Proxy instructions may be registered electronically by 11am (EST) on Wednesday 9 November 2011 at the Share Registry website www.investorvote.com.au or, by Intermediary Online subscribers only, at www.intermediaryonline.com
A completed proxy form, or a copy or facsimile which appears on its face to be an authentic copy of the proxy form, (and the power of attorney or other authority under which the proxy form is signed) must be deposited at or sent by facsimile transmission to the Company’s share registry:
Computershare Investor Services Pty Limited
GPO Box 242, Melbourne, Victoria 3001, Australia
Facsimile: 1800 783 447 (from within Australia) or +61 (3) 9473 2555 (from outside Australia)
or to the Company’s registered office at:
24/566 Gardeners Road, Alexandria, NSW 2015, Australia Facsimile: +61 (2)9317 5010
To lodge a proxy on-line, the holder identification number (HIN) or security holder reference number (SRN) is required. The HIN or SRN appears at the top of the proxy form attached.
A member entitled to attend and vote is entitled to appoint not more than two persons as his/her proxy to attend and vote instead of the member. A proxy need not be a member of the Company. If more than one proxy is appointed, each proxy must be appointed to represent a specified proportion of the member’s voting rights. Unless executed under a Power of Attorney, a proxy form by a corporation should be executed in accordance with section 127(1) of the Corporations Act 2001 (Cth).
ORDINARY RESOLUTIONS
In accordance with the Corporations Act and the Company’s constitution, in order for all resolutions to be effective each must be passed as an ordinary resolution. This means that each of the resolutions must be passed by shareholders who are the registered holders of more than 50% of the shares and who attend the meeting (either in person of by proxy) and are entitled to vote on them.
Dated at Sydney this 12th day of October 2011.
BY ORDER OF THE BOARD
McGregor Grant Company Secretary
2011 Annual General Meeting
Nanosonics Limited ACN 095 076 896
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EXPLANATORY STATEMENT
This explanatory statement sets out additional information in connection with the business to be considered at the Nanosonics Limited (“the Company”) Annual General Meeting to be held on 11 November 2011.
ORDINARY BUSINESS
The following items of business will be considered at the meeting.
First Item of Business
This item of business relates to the consideration of the Company’s Financial Report, including the Directors’ and Auditor’s Reports, for the year ended 30 June 2011. A copy of the 2011 Annual Report is available from the Company’s website: www.nanosonics.com.au or from the Company Secretary.
There is no requirement for a formal resolution on this item.
First Resolution – Election of Director – Mr Maurie Stang
Mr Maurie Stang was originally appointed a Director of the Company in November 2000. Under the Company’s Constitution, Mr Stang retires by rotation, and being eligible, wishes to stand for election. Information on Mr Stang is set out on page 18 of the 2011 Annual Report.
Directors’ recommendation:
The Board (excluding Mr Stang) recommends that shareholders vote in favour of the resolution.
Second Resolution – Election of Director – Dr David Fisher
Dr David Fisher was originally appointed a Director of the Company on 30 July 2001. Under the Company’s Constitution, Dr Fisher retires by rotation, and being eligible, wishes to stand for election. Information on Dr Fisher is set out on page 19 of the 2011 Annual Report.
Directors’ recommendation:
The Board (excluding Dr Fisher) recommends that shareholders vote in favour of the resolution.
Third Resolution – Remuneration Report
The Remuneration Report is required to be considered for adoption in accordance with the Corporations Act. The Remuneration Report is contained in the Directors’ Report. The vote on this resolution is advisory only and non-binding. The resolution gives the members the opportunity to ask questions or make comments concerning the Remuneration Report during the meeting. Under the Corporations Act 2001, if 25% or more of votes that are cast vote against the adoption of the Remuneration Report at two consecutive AGMs, shareholders will be required to vote at the second of those AGMs on a resolution (a “spill resolution”) that another meeting be held within 90 days at which all of the Company’s Directors (other than the Managing Director) must go up for re-election. The Company encourages all shareholders to cast their votes on the Resolution (Adoption of Remuneration Report).
Any undirected proxies held by the Chairman of the meeting, other Directors, other key management personnel or any of their closely-related parties will not be included in the votes for the Resolution. Key management personnel of the Company are the Directors of the Company and those other persons having authority and responsibility for planning, directing and controlling the activities of the Company, directly or indirectly. The Remuneration Report identifies the Company’s key management personnel for the financial year to 30 June 2011. Their closely-related parties are defined in the Corporations Act 2001, and include certain of their family members, dependants and companies they control. Directors’ recommendation:
The Board recommends that shareholders vote in favour of the resolution.
2011 Annual General Meeting
Nanosonics Limited ACN 095 076 896
365COI0033
Limited
ABN 11 095 076 896
Lodge your vote:
Online:
www.investorvote.com.au
By Mail:
Computershare Investor Services Pty Limited GPO Box 242 Melbourne Victoria 3001 Australia
000001 000 NAN MR SAM SAMPLE FLAT 123 123 SAMPLE STREET THE SAMPLE HILL SAMPLE ESTATE SAMPLEVILLE VIC 3030
Alternatively you can fax your form to (within Australia) 1800 783 447 (outside Australia) +61 3 9473 2555
For Intermediary Online subscribers only (custodians) www.intermediaryonline.com
For all enquiries call:
(within Australia) 1300 732 074 (outside Australia) +61 3 9415 4645
Proxy Form
Vote online or view the annual report, 24 hours a day, 7 days a week:
www.investorvote.com.au
Your secure access information is: Cast your proxy vote Control Number: 999999 Access the annual report SRN/HIN: I9999999999 PIN: 99999 PLEASE NOTE: For security reasons it is important that you keep your Review and update your securityholding SRN/HIN confidential.
For your vote to be effective it must be received by 11.00am (AEST) Wednesday 9 November 2011
How to Vote on Items of Business
All your securities will be voted in accordance with your directions.
Appointment of Proxy
Voting 100% of your holding: Direct your proxy how to vote by marking one of the boxes opposite each item of business. If you do not mark a box your proxy may vote as they choose. If you mark more than one box on an item your vote will be invalid on that item.
Voting a portion of your holding: Indicate a portion of your voting rights by inserting the percentage or number of securities you wish to vote in the For, Against or Abstain box or boxes. The sum of the votes cast must not exceed your voting entitlement or 100%.
Appointing a second proxy: You are entitled to appoint up to two proxies to attend the meeting and vote on a poll. If you appoint two proxies you must specify the percentage of votes or number of securities for each proxy, otherwise each proxy may exercise half of the votes. When appointing a second proxy write both names and the percentage of votes or number of securities for each in Step 1 overleaf.
A proxy need not be a securityholder of the Company.
Signing Instructions for Postal Forms
Individual: Where the holding is in one name, the securityholder must sign.
Joint Holding: Where the holding is in more than one name, all of the securityholders should sign.
Power of Attorney: If you have not already lodged the Power of Attorney with the registry, please attach a certified photocopy of the Power of Attorney to this form when you return it.
Companies: Where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. If the company (pursuant to section 204A of the Corporations Act 2001) does not have a Company Secretary, a Sole Director can also sign alone. Otherwise this form must be signed by a Director jointly with either another Director or a Company Secretary. Please sign in the appropriate place to indicate the office held. Delete titles as applicable.
Attending the Meeting
Bring this form to assist registration. If a representative of a corporate securityholder or proxy is to attend the meeting you will need to provide the appropriate “Certificate of Appointment of Corporate Representative” prior to admission. A form of the certificate may be obtained from Computershare or online at www.investorcentre.com under the information tab, "Downloadable Forms".
Comments & Questions: If you have any comments or questions for the company, please write them on a separate sheet of paper and return with this form.
GO ONLINE TO VOTE, or turn over to complete the form
916CR_0_Sample_Proxy/000001/000001
MR SAM SAMPLE FLAT 123 123 SAMPLE STREET THE SAMPLE HILL SAMPLE ESTATE SAMPLEVILLE VIC 3030
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I9999999999
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Change of address. If incorrect, mark this box and make the correction in the space to the left. Securityholders sponsored by a broker (reference number commences with ’ X ’) should advise your broker of any changes. I 9999999999
I ND
Proxy Form
Please mark to indicate your directions
Appoint a Proxy to Vote on Your Behalf
XX
I/We being a member/s of Nanosonics Limited hereby appoint
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the Chairman OR of the Meeting
PLEASE NOTE: Leave this box blank if you have selected the Chairman of the Meeting. Do not insert your own name(s).
or failing the individual or body corporate named, or if no individual or body corporate is named, the Chairman of the Meeting, as my/our proxy to act generally at the meeting on my/our behalf and to vote in accordance with the following directions (or if no directions have been given, as the proxy sees fit) at the Annual General Meeting of Nanosonics Limited to be held at Level 3, Sydney Harbour Marriott Hotel, 30 Pitt Street, Sydney, New South Wales on Friday, 11 November 2011 at 11.00am (AEST) and at any adjournment of that meeting.
The Chairman of the Meeting intends to vote undirected proxies in favour of each item of business other than in respect of Resolution 3, where the company has determined that the Chairman is unable to do so.
PLEASE NOTE: If you mark the Abstain box for an item, you are directing your proxy not to vote on your Items of Business behalf on a show of hands or a poll and your votes will not be counted in computing the required majority.
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| Resolution | 1 | Election of Director - Mr Maurie Stang |
|---|---|---|
| Resolution | 2 | Election of Director - Mr David Fisher |
| Resolution | 3 | Remuneration Report |
The Chairman of the Meeting intends to vote all available proxies in favour of each item of business.
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SIGN
Signature of Securityholder(s) This section must be completed.
Individual or Securityholder 1 Securityholder 2 Securityholder 3
Sole Director and Sole Company Secretary Director Director/Company Secretary
Contact
Contact Daytime / /
Name Telephone Date
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