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MYSTATE LIMITED — AGM Information 2016
Sep 22, 2016
65395_rns_2016-09-22_3ae9d864-72ee-4115-af6c-1b88a050d7b2.pdf
AGM Information
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ASX Compliance Pty Ltd Level 4 North Tower Rialto 525 Collins Street Melbourne VIC 3000
23 September 2016
– MYSTATE LIMITED (MYS) 2016 Annual General Meeting
We attach the Chairman’s Letter, 2016 Notice of Meeting and Proxy form which are being sent to shareholders in relation to the Company’s Annual General Meeting to be held on 26 October 2016.
Yours faithfully
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Scott Lukianenko Company Secretary
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214599_Runons/000001/000001
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Notice of Annual General Meeting 2016
Table Of Contents
| Notice of Annual General Meeting | 2 |
|---|---|
| Items of Business | 2 |
| Explanatory Memorandum | 5 |
| Location of the Annual General Meeting | 10 |
Notice is hereby given that the Annual General Meeting of the members of MyState Limited will be held at the at the Best Western Hotel, 156 Bathurst St, Hobart on Wednesday 26 October 2016 commencing at 10.30 a.m. (Tasmanian summer time).
This document is important and requires your immediate attention.
MyState Limited is a non-operating holding company with MyState Bank Limited and Tasmanian Perpetual Trustees Limited as wholly owned subsidiaries. Registered Offi ce: Level 2, 137 Harrington Street, Hobart, Tasmania, 7000.
Registered Offi ce: Level 2, 137 Harrington Street, Hobart, Tasmania, 7000. Tel: 138 001 Fax: (03) 6215 9760
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Notice of Annual General Meeting
Notice is hereby given that the Annual General Meeting of the members of MyState Limited will be held at the at the Best Western Hotel, 156 Bathurst St, Hobart on Wednesday 26 October 2016 commencing at 10.30 a.m. (Tasmanian summer time).
Business
1. Financial Statements and Reports
To receive and consider the Financial Reports, the Directors’ Report and the Auditor’s report for the year ended 30 June 2016.
2. Election of Directors
To consider and, if thought fi t, pass each of the following resolutions separately as ordinary resolutions:
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(a) “ THAT Brian Bissaker who retires from the offi ce of Director in accordance with rule 61.2 of the Constitution, being eligible and off ering himself for re-election, be re-elected as a Director of the Company.”
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(b) “ THAT Robert Gordon who retires from the offi ce of Director by rotation in accordance with section 62 of the Constitution, being eligible and off ering himself for re-election, be re-elected as a Director of the Company.”
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(c) “ THAT Sarah Merridew who retires from the offi ce of Director by rotation in accordance with section 62 of the Constitution, being eligible and off ering herself for re-election, be re-elected as a Director of the Company.”
3. Remuneration Report
To consider and, if thought fi t, pass the following resolution as an ordinary resolution:
- “ THAT the Remuneration Report of the Company for the year ended 30 June 2016 be adopted.”
Voting Exclusion
In accordance with Section 250R(4) of the Corporations Act, the Company will disregard any votes cast on this resolution by or on behalf of a member of the Company’s key management personnel ( KMP ), details of whose remuneration are included in the Remuneration Report, or their closely related parties, whether as shareholder or proxy.
However, a vote may be cast by a KMP or a closely related party if:
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the vote is cast as a proxy in accordance with a direction by the shareholder as to how the proxy is to vote on the resolution; and,
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the vote is not cast on behalf of a KMP or a closely related party of a KMP;
or
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the proxy is the chair of the meeting and the appointment of the Chairman as proxy does not specify the way the proxy is to vote on the resolution;
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the appointment expressly authorises the Chairman to exercise the proxy even if the resolution is connected directly or indirectly with the remuneration of a KMP; and
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the vote is not cast on behalf of a KMP or a closely related party of a KMP.
Shareholders who intend to appoint the Chairman of the meeting as proxy (including an appointment by default) should have regard to the important information below under the heading “Important information concerning proxy votes on Resolutions 3 and 4”.
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Business
4. Approval of the Managing Director’s Participation in the Executive Long Term Incentive Plan (ELTIP)
To consider and, if thought fi t, pass the following resolution as an ordinary resolution:
- “ THAT the Company be authorised to off er the Managing Director (Mr Melos Sulicich) participation in the 2016 ELTIP which may entitle the Managing Director to be issued a maximum number of 69,951 fully paid ordinary shares in the Company calculated by dividing $287,500 by $4.11 being the weighted average price of the Company’s shares over the 20 trading days beginning 1 July 2016. The Managing Director’s entitlement to be issued shares under the 2016 ELTIP will be based on the Company’s performance in the period 1 July 2016 – 30 June 2019.”
Voting Exclusion
In accordance with Section 250BD of the Corporations Act, a person appointed as a proxy must not vote, on the basis of that appointment, on these resolutions if:
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the proxy is either a:
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member of the Company’s KMP; or
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closely related party of a KMP; and
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the appointment does not specify the way the proxy is to vote on the resolution.
However, the above prohibition does not apply if:
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the proxy is the chair of the meeting; and
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the appointment expressly authorises the Chairman to exercise the proxy even if the resolution is connected directly or indirectly with the remuneration of a KMP.
The Company will in accordance with ASX Listing Rule 14.11 disregard any votes cast in respect of these resolutions by the Directors and any associates of those persons.
However, the Company need not disregard a vote on these resolutions if they are cast by:
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a person as proxy for a person who is entitled to vote, in accordance with the directions on the proxy form; or
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the person chairing the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the proxy form to vote as the proxy decides.
Shareholders who intend to appoint the Chairman of the meeting as proxy (including an appointment by default) should have regard to the important information below under the heading “Important information concerning proxy votes on Resolutions 3 and 4”.
Explanatory memorandum
Shareholders are referred to the Explanatory Memorandum accompanying and forming part of this Notice of Meeting.
Entitlement to Vote
Snapshot time
It has been determined (in accordance with Corporations Regulations 7.11.37) that for the purposes of the Meeting, shares will be taken to be held by the persons who are the registered shareholders at 7.00 p.m. (Melbourne time) on Monday 24 October 2016. Accordingly, share transfers registered after that time will be disregarded in determining entitlements to attend and vote at the meeting.
Important information concerning proxy votes for Resolutions 3 and 4
The Corporations Act places certain restrictions on the ability of KMP and their closely related parties to vote on the advisory resolution to adopt the Company’s remuneration report and resolutions connected directly or indirectly with the remuneration of the Company’s KMP. KMP of the Company are the directors of the Company and those other persons having authority and responsibility for planning, directing and controlling the activities of the Company, directly or indirectly. Members of KMP include directors (both executive and non-executive) and certain senior executives. The Remuneration Report identifi es the Company’s KMP for the fi nancial year ended 30 June 2016. Their closely related parties are defi ned in the Corporations Act, and include certain members of their family, dependants and companies they control.
For these reasons, shareholders who intend to vote by proxy should carefully consider the identity of their proxy and are encouraged to direct their proxy as to how to vote on all resolutions. In particular, shareholders who intend to appoint the Chairman of the meeting as their proxy (including an appointment by default) are encouraged to direct the Chairman as to how to vote on all resolutions. The Chairman of the meeting intends to vote undirected proxies in favour of each of the Resolutions 3 and 4.
If you do appoint the Chairman as your proxy but you do not direct the Chairman how to vote in respect of Resolutions 3 and 4, your election to appoint the Chairman as your proxy will be deemed to constitute an express authorisation by you directing the Chairman to vote your proxy in favour of each of Resolutions 3 and 4 (unless you have exercised your right to direct the Chairman otherwise in respect of a particular Resolution
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Business
by marking the ‘against’ or ‘abstain’ column in respect of any of the relevant resolutions). This express authorisation acknowledges that the Chairman may vote your proxy even if he or she has an interest in the outcome of Resolutions 3 and 4 and even if the Resolutions are connected directly or indirectly with remuneration of a member of the KMP of the Company and accordingly your votes will be counted in calculating the required majority if a poll is called.
Voting by Proxy
Sections 250BB and 250BC of the Corporations Act apply to voting by proxy. Shareholders and their proxies should be aware of the requirements under the Corporations Act, as they will apply to this meeting. Broadly:
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if proxy holders vote, they must cast all directed proxies as directed; and,
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any directed proxies which are not voted will automatically default to the Chair, who must vote the proxies as directed.
You should seek professional advice if you need any further information on this issue.
In accordance with section 249L of the Corporations Act, members are advised of the following:
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A shareholder entitled to attend and vote has a right to appoint a proxy to attend and vote instead of the shareholder. A proxy need not be a shareholder and can be either an individual or a representative of a body corporate.
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A proxy need not vote on a show of hands, however if a proxy does vote on a show of hands, the proxy must vote as directed.
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A shareholder entitled to cast two or more votes may appoint two proxies and may specify the proportion or number of votes each proxy is appointed to exercise. If no proportion or number is specifi ed, each proxy may exercise half of the shareholder’s votes. If a shareholder appoints two or more proxies that specify diff erent ways to vote on a resolution, none of the proxies may vote on a show of hands.
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If an appointed proxy is not also the Chairman of the meeting, the proxy need not vote on a poll, however if the proxy does vote on a poll the proxy must vote as directed by the shareholder. If a poll is conducted and the proxy holder does not vote, the proxy appointment defaults to the Chairman of the meeting to vote as directed. If the appointed proxy is the Chairman of the meeting, the proxy must vote on a poll in the manner directed by the shareholder.
A Proxy Form accompanies this Notice and to be eff ective must be received at least 48 hours before the appointed time of the meeting at the Company’s corporate registry:
- By Post Computershare Investor Services Pty Limited GPO Box 242 Melbourne VIC 3001
By Hand Computershare Investor Services Pty Limited 452 Johnston Street Abbotsford VIC 3067
Online www.investorvote.com.au Fax (within Australia) 1800 783 447 (outside Australia) +61 3 9473 2555
Custodian For Intermediary Online subscribers voting only (custodians) please visit www.intermediaryonline.com to submit your voting intentions.
Voting By Attorney
A member may appoint an attorney to vote on their behalf. For an appointment to be eff ective for the Meeting, the instrument eff ecting the appointment (or a certifi ed copy of it) must be received by the Company at its registered offi ce or at the Company’s corporate registry listed above, at least 48 hours before the Meeting.
Corporate Representatives
A body corporate which is a member, or which has been appointed as a proxy, may appoint an individual to act as its representative at the Meeting. The appointment must comply with the requirements of section 250D of the Corporations Act. The representative should bring to the Meeting evidence of their appointment, including any authority under which it is signed, unless it has previously been given to the Company.
Scrutineer
The Company’s external Auditor, Wise Lord & Ferguson will act as scrutineer for any polls that may be required at the meeting.
By Order of the Board
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S Lukianenko Company Secretary 23 September 2016 Level 2, 137 Harrington Street Hobart Tasmania 7000
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Explanatory Memorandum
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Introduction
This Explanatory Memorandum forms part of this Notice of Meeting and has been prepared to provide shareholders with suffi cient information to consider the resolutions contained in the accompanying Notice of Annual General Meeting of the Company to be held on Wednesday 26 October 2016 commencing at 10.30 a.m. (Tasmanian summer time) at the Best Western Hotel, 156 Bathurst St, Hobart.
The Directors recommend that shareholders read this Explanatory Memorandum carefully before making any decision in relation to the resolutions.
Item 2 – Election of Directors
Pursuant to section 61 of the Constitution, Director Brian Bissaker was appointed to a casual vacancy on 1 May 2016 and as such may only hold offi ce until the end of the next Annual General Meeting. Mr Bissaker, being eligible to do so, off ers himself for re-election. Pursuant to section 62 of the Constitution, retiring Directors Robert Gordon and Sarah Merridew being eligible to do so, have off ered themselves for re-election. The resolutions set out in Item 2 of the Notice of Meeting seek shareholder approval of the re-election of each of these candidates.
Details of Candidates
Details of the candidates standing for re-election are as follows:
Brian Bissaker BEc, FCA
Mr Bissaker was CEO of Virgin Money Australia and a group executive of Bank of Queensland, after leading the team that acquired Virgin Money for the bank. Prior to this, he spent 10 years with Commonwealth Bank, including six years as CEO of Colonial First State which had funds under management of $70 billion. During this time he was also a director and deputy chairman of the Financial Services Council. Earlier, he held senior management positions with BT Funds Management and KPMG.
He is currently an adjunct professor of management education at University of Sydney Business School.
Mr Bissaker holds a Bachelor of Economics from the University of Sydney and is a Fellow of the Institute of Chartered Accountants.
He is a member of MyState Limited Board’s Group Audit Committee and Group Risk Committee.
Robert Gordon BSc, MIFA, MAICD, FAMI
Mr Gordon is currently CEO of the Institute of Foresters of Australia (IFA) having previously held the position of Managing Director, Forestry Tasmania.
He has been a company director for seventeen years including six years as Chairman of connectfi nancial. Mr Gordon has been a director of companies in the Tourism industry, Research & Development, Construction and infrastructure industries.
Mr Gordon was appointed as a Director of MyState Bank on 1 July 1998. He is Chairman of MyState Financial Community Foundation Limited and was appointed a Director of Tasmanian Perpetual Trustees Limited on 22 September 2009.
He is the Chairman of MyState Limited Board’s Group Technology Committee and a member of the Group Nomination & Corporate Governance Committee and the Group Risk Committee.
Sarah Merridew
BEc, FCA, FAICD
Mrs Merridew is a non-executive Director of Tasmanian Railway. She is Honorary Treasurer of the Royal Flying Doctor Service Tasmania and actively involved with other community organisations.
Mrs Merridew was formerly a Director of Tasmanian Public Finance Corporation and a partner of Deloitte Touche Tohmatsu. She is an experienced company director and has extensive experience in providing audit, risk management and business advisory services to the public and private sectors.
Mrs Merridew was appointed a Director of MyState Bank and subsidiaries on 22 September 2009 and a Director of Tasmanian Perpetual Trustees on 11 December 2001, following her previous appointment to the Board of Perpetual Trustees Tasmania Limited.
She is the Chair of MyState Limited Board’s Group Risk Committee and a member of the Group Technology Committee.
Re-election Recommendation
Mr Bisskaer, Mr Gordon and Mrs Merridew have been endorsed by the Board for re-election at this meeting.
The Directors (excluding, in respect of each resolution, the retiring Director) recommend supporting the re-election of the Directors standing for re-election. The Directors make this recommendation on the basis of their review of the performance of the Directors, which was carried out in accordance with the Board’s governance policies.
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Explanatory Memorandum
Voting
To be successfully re-elected as a Director, a candidate must receive more votes ‘For’ than ‘Against’.
The Chairman of the meeting intends to vote undirected proxies in favour of the re-election of Brian Bissaker, Robert Gordon and Sarah Merridew.
Item 3 – Remuneration Report
Shareholders are asked to adopt the Company’s Remuneration Report. The Remuneration Report is in the 2016 Annual Report which is available on the Company’s website at www.mystatelimited.com.au.
The Remuneration Report:
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Describes the policies behind and structure of, the remuneration arrangements of the Company and the link between the remuneration of employees and the Company’s performance;
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Sets out the remuneration arrangements in place for each Director and for specifi ed senior executives of the Company; and
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Explains the diff erences between the basis for remunerating non-executive directors and executives, including any executive directors.
The Corporations Act requires the agenda for an Annual General Meeting to include a resolution that the Remuneration Report be put to the vote. Should 25% or more of the votes cast on this resolution (votes cast in person or by proxy) to approve the Remuneration Report be against approval of that report, then at the 2017 Annual General Meeting the resolution to approve next year’s Remuneration Report must be approved by more than 75% of the votes cast to avoid a resolution being put to the 2017 Annual General Meeting to hold a further general meeting within 90 days to consider a spill of the Board.
Item 4 – Approval of Managing Director’s participation in the Executive Long Term Incentive Plan (ELTIP)
Introduction
The Company seeks approval for Mr Sulicich’s participation in the ELTIP for 2016.
This approval will authorise the Company to off er a yet to be determined number of fully paid ordinary shares in the Company up to a maximum of 69,951, calculated by dividing $287,500 by $4.11 being the weighted average price of the Company’s shares over the 20 trading days beginning 1 July 2016. The performance period for the shares in respect of the 2016 ELTIP off er will be 1 July 2016 – 30 June 2019.
The shares would be issued under this off er if approval for the purposes of ASX Listing Rules 7.1 and 10.14 (only to the extent required) is subsequently given (at a future meeting of the Company’s shareholders) and the shares would be allocated and vest for the benefi t of Mr Sulicich should the performance criteria be achieved for the performance period 1 July 2016 – 30 June 2019. General explanations of the Managing Director’s current remuneration arrangements were previously released to the Australian Securities Exchange.
The resolution set out in Item 4 is in accordance with the Company’s policies on total remuneration arrangements for the Managing Director, as described in the following section. The Company’s Remuneration Policy is available on the Company’s website.
A reasonable opportunity for discussion of, and comment on, the Remuneration Report will be provided by the Chairman at the Annual General Meeting.
Resolution Recommendation
Noting that each Director has a personal interest in his or her own remuneration from the Company as set out in the Remuneration report, the Directors recommend that shareholders vote in favour of the resolution to adopt the Remuneration Report.
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Explanatory Memorandum
Basis of Employment of the Managing Director
To assist in achieving the objectives of the Company, the Group Remuneration Committee ( GRemC) links the nature and amount of the Managing Director’s emoluments to the Company’s fi nancial and operational performance. The remuneration of the Managing Director may comprise one or more of the following:
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fi xed annual remuneration (inclusive of superannuation and fringe benefi ts) ( FAR );
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cash based short term incentive ( STI ); and
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executive long term incentive plan ( ELTIP ).
i. Fixed Annual Remuneration
The FAR is paid by way of cash salary, superannuation and fringe benefi ts and is reviewed annually by the GRemC. In addition, external consultants provide analysis and advice to ensure remuneration is competitive in the marketplace.
ii. Cash Based Short Term Incentive
The STI is calculated as a percentage of the FAR and is payable annually in respect of each fi nancial year as cash and/or superannuation contributions. The maximum STI that may be awarded to the Managing Director is 50% of FAR. Payment of STI is conditional upon the achievement of pre-determined performance criteria tailored to the respective role and is at the absolute discretion of the Board.
iii. Executive Long Term Incentive Plan (ELTIP)
The ELTIP was established by the Board to encourage a greater involvement in the achievement of the Company’s objectives. An ELTIP off er may be made to the Managing Director every year as determined by the Board. It provides for the issue of fully paid ordinary shares in the Company if performance criteria specifi ed by the Board are satisfi ed in a set performance period.
The maximum value of the any ELTIP off er to the Managing Director is 50% of FAR and is at the absolute discretion of the Board. The value of the off er is converted into fully paid ordinary shares based upon the weighted average price of the Company’s shares over a twenty trading day period to be determined by the Board.
In order for the shares to vest, certain performance criteria must be satisfi ed within a predetermined performance period. Both the performance criteria and the performance period are set by the Board, at its absolute discretion. The Board has, for the time being, set the three fi nancial years, commencing with the year in which an off er is made under the plan as the performance period, with relative Total Shareholder Return (TSR) and absolute Return on Equity (ROE) as the performance criteria.
Each year, the Board approves the Key Performance Indicators ( KPIs ) for the Managing Director following a recommendation from the GRemC. The GRemC selects performance objectives which provide a robust link between reward and the key drivers of long term shareholder value. The KPIs are measures relating to Company and personal performance accountabilities and include fi nancial, strategic, operational, cultural and customer/stakeholder measures.
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Explanatory Memorandum
2016 ELTIP Off er
The proposed 2016 ELTIP off er (including the proposed off er to the Managing Director) applies to the three year performance period commencing 1 July 2016 and ending on 30 June 2019.
Any reward payable to the Managing Director under any ELTIP off er will be calculated as follows:
| Opportunity | • 50% of opportunity determined by reference to Relative Total Shareholder Return (TSR), where the company’s performance is measured against the performance of the S&P/ASX 300 Index • 50% of opportunity determined by reference to Absolute Post tax Return on Equity (ROE) |
• 50% of opportunity determined by reference to Relative Total Shareholder Return (TSR), where the company’s performance is measured against the performance of the S&P/ASX 300 Index • 50% of opportunity determined by reference to Absolute Post tax Return on Equity (ROE) |
|---|---|---|
| TSR Component | Compares MYS TSR vs ASX 300 | |
| If MYS TSR = Median ASX300 | 50% of opportunity vests | |
| If MYS TSR = 75% ASX300 | 100% of opportunity vests | |
| If MYS TSR between median and 75% | Opportunity vests pro rata on a straight line basis between 50% and 100% |
|
| ROE Component | Board has set underlying ROE target in the range 31.80% to 33.50% | |
| If aggregate underlying ROE = 31.80% | 25% of opportunity vests | |
| If aggregate underlying ROE = 33.50% | 100% of opportunity vests | |
| If aggregate underlying ROE between 31.80% and 33.50% |
Opportunity vests pro rata on a straight line basis between 25% and 100% |
Details of past off ers made under the ELTIP since 2014 are set out in the following table
Details of off ers made under the 2014 ELTIP are as follows:
| Item | Managing Director | Other Executives |
|---|---|---|
| Date of of er (“Grant” date) | 3 November 2014 | 3 November 2014 and |
| 27 March 2015 * | ||
| Performance period | 1 July 2014 – 30 June 2017 | 1 July 2014 – 30 June 2017 |
| Maximum number of shares that may be allocated | 58,263 | 61,823# |
| under the of er | ||
| Value of the of er | $275,000 | $291,806 |
| Share price used in the calculations of the of er | $4.72 | $4.72 |
Figure inclusive of all key management personnel at the time of off er
* CFO, David Harradine received an off er on 27 March 2015 upon commencing employment with the company.
Details of off ers made under the 2015 ELTIP are as follows:
| Item | Managing Director | Other Executives |
|---|---|---|
| Date of of er (“Grant” date) | 27 November 2015 | 27 November 2015 and |
| 29 April 2016 * | ||
| Performance period | 1 July 2015 – 30 June 2018 | 1 July 2015 – 30 June 2018 |
| Maximum number of shares that may be allocated | 58,386 | 101,544# |
| under the of er | ||
| Value of the of er | $274,998 | $478,272 |
| Share price used in the calculations of the of er | $4.71 | $4.71 |
Figure inclusive of all key management personnel at the time of off er
* CRO, Mandakinni Khanna and GM Wealth Management, Andrew Polson each received an off er on 29 April 2016.
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Explanatory Memorandum
Details of any securities issued under the ELTIP will be published in each annual report of the Company relating to a period in which securities have been issued, and approval for the issue of securities was obtained under ASX Listing Rule 10.14 to the extent required. Any additional persons, subject to approval requirements under ASX Listing Rule 10.14, who become entitled to participate in the ELTIP after the approval of Resolution 4 and who were not named in this notice of meeting will not participate until approval is obtained under ASX Listing Rule 10.14. The date by which the Company will issue any securities approved under ASX Listing Rule 10.14 will be no later than 3 years after the meeting at which approval was granted.
Resolution recommendation
The Directors (other than Mr Sulicich) recommend that shareholders vote in favour of the off er for Mr Sulicich’s participation in the 2016 ELTIP.
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Location of the Annual General Meeting
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LOCATION OF THE 2016 ANNUAL GENERAL MEETING
The 2016 MyState Limited AGM will be held at the Best Western Hotel, 156 Bathurst St, Hobart on Wednesday 26 October 2016 commencing at 10.30 a.m. (Tasmanian summer Time).
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Lodge your vote:
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Online:
www.investorvote.com.au
By Mail:
Computershare Investor Services Pty Limited GPO Box 242 Melbourne Victoria 3001 Australia
Alternatively you can fax your form to (within Australia) 1800 783 447 (outside Australia) +61 3 9473 2555
For Intermediary Online subscribers only (custodians) www.intermediaryonline.com
For all enquiries call:
(within Australia) 1300 538 803 (outside Australia) +61 3 9415 4660
Proxy Form
Vote and view the annual report online
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Go to www.investorvote.com.au or scan the QR Code with your mobile device.
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Follow the instructions on the secure website to vote.
Your access information that you will need to vote:
PLEASE NOTE: For security reasons it is important that you keep your SRN/HIN confidential.
For your vote to be effective it must be received by 10.30 a.m. (Tasmanian summer time) on Monday 24 October 2016
How to Vote on Items of Business
All your securities will be voted in accordance with your directions.
Appointment of Proxy
Voting 100% of your holding: Direct your proxy how to vote by marking one of the boxes opposite each item of business. If you do not mark a box your proxy may vote or abstain as they choose (to the extent permitted by law). If you mark more than one box on an item your vote will be invalid on that item.
Voting a portion of your holding: Indicate a portion of your voting rights by inserting the percentage or number of securities you wish to vote in the For, Against or Abstain box or boxes. The sum of the votes cast must not exceed your voting entitlement or 100%.
Appointing a second proxy: You are entitled to appoint up to two proxies to attend the meeting and vote on a poll. If you appoint two proxies you must specify the percentage of votes or number of securities for each proxy, otherwise each proxy may exercise half of the votes. When appointing a second proxy write both names and the percentage of votes or number of securities for each in Step 1 overleaf.
A proxy need not be a securityholder of the Company.
Signing Instructions for Postal Forms
Individual: Where the holding is in one name, the securityholder must sign.
Joint Holding: Where the holding is in more than one name, all of the securityholders should sign.
Power of Attorney: If you have not already lodged the Power of Attorney with the registry, please attach a certified photocopy of the Power of Attorney to this form when you return it.
Companies: Where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. If the company (pursuant to section 204A of the Corporations Act 2001) does not have a Company Secretary, a Sole Director can also sign alone. Otherwise this form must be signed by a Director jointly with either another Director or a Company Secretary. Please sign in the appropriate place to indicate the office held. Delete titles as applicable.
Attending the Meeting
Bring this form to assist registration. If a representative of a corporate securityholder or proxy is to attend the meeting you will need to provide the appropriate “Certificate of Appointment of Corporate Representative” prior to admission. A form of the certificate may be obtained from Computershare or online at www.investorcentre.com under the help tab, "Printable Forms".
Comments & Questions: If you have any comments or questions for the company, please write them on a separate sheet of paper and return with this form.
GO ONLINE TO VOTE, or turn over to complete the form
214599_Runons/000001/000002
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Change of address. If incorrect, mark this box and make the correction in the space to the left. Securityholders sponsored by a broker (reference number commences with ’ X ’) should advise your broker of any changes.
Proxy Form
Please mark to indicate your directions
Appoint a Proxy to Vote on Your Behalf
I/We being a member/s of MyState Limited hereby appoint
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the Chairman of the Meeting
OR
PLEASE NOTE: Leave this box blank if you have selected the Chairman of the Meeting. Do not insert your own name(s).
or failing the individual or body corporate named, or if no individual or body corporate is named, the Chairman of the Meeting, as my/our proxy to act generally at the Meeting on my/our behalf and to vote in accordance with the following directions (or if no directions have been given, and to the extent permitted by law, as the proxy sees fit) at the Annual General Meeting of MyState Limited to be held at the Best Western Hotel, 156 Bathurst St, Hobart on Wednesday 26 October 2016 at 10.30 a.m. (Tasmanian summer time) and at any adjournment or postponement of that Meeting.
Chairman authorised to exercise undirected proxies on remuneration related resolutions : Where I/we have appointed the Chairman of the Meeting as my/our proxy (or the Chairman becomes my/our proxy by default), I/we expressly authorise the Chairman to exercise my/our proxy on Resolutions 3 & 4 (except where I/we have indicated a different voting intention below) even though Resolutions 3 & 4 are connected directly or indirectly with the remuneration of a member of key management personnel, which includes the Chairman.
Important Note: If the Chairman of the Meeting is (or becomes) your proxy you can direct the Chairman to vote for or against or abstain from voting on Resolutions 3 & 4 by marking the appropriate box in step 2 below.
Items of Business PLEASE NOTE: If you mark the Abstain box for an item, you are directing your proxy not to vote on your behalf on a show of hands or a poll and your votes will not be counted in computing the required majority.
ORDINARY BUSINESS
Resolution 2(a) Re-election of Brian Bissaker as a Director of the Company Resolution 2(b) Re-election of Robert Gordon as a Director of the Company Resolution 2(c) Re-election of Sarah Merridew as a Director of the Company Resolution 3 Remuneration Report Resolution 4 Approval of Managing Director's participation in the Executive Long Term Incentive Plan
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The Chairman of the Meeting intends to vote undirected proxies in favour of each item of business. In exceptional circumstances, the Chairman of the Meeting may change his/her voting intention on any resolution, in which case an ASX announcement will be made.
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SIGN
Signature of Securityholder(s) This section must be completed.
Individual or Securityholder 1 Securityholder 2 Securityholder 3
Sole Director and Sole Company Secretary Director Director/Company Secretary
Contact
Contact Daytime / /
Name Telephone Date
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M Y S
2 1 4 5 9 9 A