AGM Information • Apr 18, 2017
AGM Information
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Shareholders are invited to attend:
the Ordinary General Meeting of Shareholders that will take place on Thursday May 18 th , 2017 at 5 p.m, at the registered office, rue Saint-Georges 5, 4000 Liège (Belgium) for the purpose of considering and voting on the following agenda:
Proposed resolution: the General Meeting approves the remuneration report for the financial year ended December 31st , 2016.
Proposed resolution : the General Meeting approves the annual accounts for the financial year ended December 31st , 2016, including the loss carry forward.
Proposed resolution: the General Meeting grants, by special vote, discharge each of the Directors for the execution of their respective mandate during the financial year ended December 31st , 2016
Proposed resolution: the General Meeting grants discharge to the Statutory Auditor for the execution of his mandate during the financial year ended December 31st , 2016.
AHOK BVBA, represented by Mr Koen Hoffman, was provisionally appointed as an independent director on 24 August 2016 by decision of the Board of Directors, replacing Mr Jean Sequaris and to complete the term of office of that director.
AUBISQUE BVBA, represented by Mrs Freya Loncin, was provisionally appointed as a director on 24 August 2016 by a decision of the Board of Directors, replacing BDS MANAGEMENT BVBA and to complete the term of office of that director.
EVA CONSULTING SPRL, represented by Mr Jean-Michel Foidart, was provisionally appointed as a director on 24 August 2016 by a decision of the Board of Directors, replacing INVESTPARTNER ScSCRL and to complete the term of office of that director.
P4MANAGEMENT BVBA, represented by Mrs Christiane Malcorps, was provisionally appointed as a director on 24 February 2017 by a decision of the Board of Directors, replacing Mrs Christiane Malcorps and to complete the term of office of that director. She had herself been provisionally appointed as a director to replace Mr Herman Jan Tijmen Coelingh Bennink on 22 November 2016.
Upon recommendation of the Nomination and Compensation Committee, it is proposed to confirm the appointment of AUBISQUE BVBA and EVA CONSULTING SPRL as Directors of the Company.
AHOK BVBA, represented by Mr Koen Hoffman, and P4MANAGEMENT BVBA, represented by Ms Christiane Malcorps meet, according to the Board of Directors, the independence criteria stipulated by Article 526ter of the Belgian Companies Code and the independence standards stipulated by the Company's Corporate Governance Charter. It is therefore proposed, upon recommendation of the Nomination and Compensation Committee, to confirm the appointment of AHOK BVBA as an independent director of the Company, and to appoint P4MANAGEMENT BVBA as an independent director of the Company.
The curriculum vitae and, if applicable, further information on the proposed directors are available on the Company's website.
The General Meeting appoints, for a term expiring at the close of the ordinary general meeting of 2019, AUBISQUE BVBA, which will have as its permanent representative Mrs Freya Loncin and EVA CONSULTING SPRL, which will have as its permanent representative Mr Jean-Michel Foidart, as directors.
The General Meeting acknowledges that, from the information made available to the Company, AHOK BVBA, which will have as its permanent representative Mr. Koen Hoffman, and P4MANAGEMENT BVBA, which will have as its permanent representative will Ms. Christiane Malcorps, qualify as independent directors according to the criteria provided for by Article 526ter of the Belgian Companies Code and the independence standards provided for by the Company's Corporate Governance Charter, and appoints them as independent directors for a term expiring at the close of the ordinary general meeting of 2019.
In order to attend the Ordinary General Meeting, shareholders must comply with the following formalities :
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Holders of registered shares who wish to be represented at the Meeting will also have to send a duly filled out and signed proxy form, which is attached to the convening notice. Mithra Pharmaceuticals SA must have received such proxies no later than May 12 th, 2017. They may be sent either by regular mail to the address of the registered office of the company or by fax or by e–mail (see useful information hereafter), provided that the proxy holder produces the original proxy on or before the date of the
Meeting. If these conditions are not met, the company will not recognize the proxy holder's powers. Owners of registered shares wishing to be represented must also comply with the participation notification procedure described above.
3) Holders of dematerialized shares who wish to attend the Meeting must request a statement from the authorized account holder or from the settlement organization that holds their share account stating the number of dematerialized shares registered in their name in the books of these institutions on the record date and for which they have confirmed their desire to participate in the Meeting. Mithra Pharmaceuticals SA must have received such statements no later than May 12 th, 2017. They may be sent by regular mail to the address of the registered office of the company, or by fax or by e-mail (see useful information hereafter).
Holders of dematerialized shares who wish to attend the Meeting also have to confirm their desire to attend the Meeting by sending to the company the participation notice available on Mithra Pharmaceuticals SA's website (www.mithra.com). Mithra Pharmaceuticals SA must have received such participation notices no later than May 12th, 2017. They may be sent either by regular mail to the address of the registered office of the company or by fax or by e-mail (see useful information hereafter).
The holders of dematerialized shares who wish to be represented by proxy at the Meeting will additionally have to send a duly filled out and signed proxy form. Mithra Pharmaceuticals SA must have received such proxies no later than May 12 th, 2017. They may be sent either by regular mail to the address of the registered office of the company or by fax or by e–mail (see useful information hereafter), provided that the proxy holder produces the original proxy on or before the date of the meeting. If these conditions are not met, the company will not recognize the proxy holder's powers. The proxy from is available at the registered office of the company and on its website (www.mithra.com).
Such request shall be dealt with only if it is accompanied by a document attesting possession of the aforementioned share percentage (in the case of registered shares, a certificate certifying the registration of the corresponding shares in the share register of the company; for dematerialized shares, a certificate issued by an authorized account holder or settlement organization, certifying the registration of the shares in one or more accounts).
Should certain shareholders exercise this right, Mithra Pharmaceuticals SA shall, no later than May 3th, 2017, publish, as the original agenda was, an updated agenda with additional items and proposed resolutions related thereto and/or additional proposed resolutions. Simultaneously, the company will make amended forms for voting by proxy available to its shareholders through its website (www.mithra.com). However, proxies notified to the company prior to the publication of an updated agenda remain valid for the items referred to in such proxies. As an exception, for the items for which new proposed resolutions are submitted in accordance with article 533ter of the Companies Code, the proxy holder may, at the Meeting, deviate from instructions given by the principal if performing such instructions would compromise the principal's interests. He must inform the principal. The proxy must mention whether the proxy holder may vote on new topics added to the agenda or whether he must abstain from voting.
The items or motions for a resolution submitted will be dealt with only if the concerned shareholder(s) have completed the notification and registration process.
Useful information : Mithra Pharmaceuticals SA Assemblée générale 5, rue Saint-Georges 4000 Liège Fax: +32(0)4.349.28.21 E-mail : [email protected] Website : http://www.mithra.com/
For the Board of Directors
This note was drawn up in application of article 533bis, §2, d) of the Belgian Companies Code and contains explanations on some of the items listed on the agenda for the General Shareholders' Meeting.
For more information on the General Shareholders' Meeting and the applicable formalities, we refer you to the text of the convening notice which can be found on Mithra Pharmaceutical's website (www.mithra.com).
Item 1. Report of the Board of Directors on the annual accounts for the financial year ended December 31st, 2016
Comment : The Board of Directors drew up a management report on the operations for the financial year 2016 in which all legally required elements are addressed.
This report includes in a single document the management report referred to in Articles 95 and s. of the Companies Code and the management report on the consolidated financial statements referred to in Article 119 of the Companies Code.
This item is for information only and does not require a decision.
Item 2. Approval of the remuneration report for the financial year ended December 31st , 2016
Comment : The Companies Code requires that the General Shareholders' Meeting approve the remuneration report each year by a separate vote. This report describes, among other things, the compensation policy for non-executive Board members, the CEO and the other members of the Executive Management Team, and provides information regarding their compensation.
It is proposed to approve the remuneration report.
Item 3. Report of the Statutory Auditor on the consolidated financial statements relating to the financial year ended December 31st, 2016
Comment :The Statutory Auditor has submitted his report without reservation.
This item is for information only and does not require a decision.
Item 4. Communication of the consolidated financial statements relating to the financial year ended December 31st, 2016
Comment : In accordance with Articles 118 and 120 of the Companies Code, the consolidated financial statements are prepared by the Board of Directors and communicated to the General Meeting. In accordance with Article 114 §3 of the Royal Decree of 30 January 2001 implementing the Companies Code, they are prepared applying the IAS / IFRS accounting standards adopted by the European Union.
This item is for information only and does not require a decision.
Item 5. Report of the Statutory Auditor on the annual accounts for the financial year ended December 31st, 2016
Comment: This report is prepared in accordance with Articles 143 and 144 of the Companies Code. The Statutory Auditor has submitted his report without reservation.
This item is for information only and does not require a decision.
Item 6. Approval of the annual accounts for the financial year ended December 31st, 2016 – Appropriation of the results
Comment: The Companies Code requires that the General Shareholders' Meeting approve by a separate vote each year the annual accounts as well as distribution of earnings and setting of the dividend.
It is proposed that the General Meeting approves the annual accounts for the financial year ended December 31st, 2016, including the loss carry forward.
Item 7. Discharge of the Directors for the financial year ended December 31st, 2016
Comment: The Companies Code requires that the General Shareholders' Meeting, after approval of the annual accounts, grants by special vote discharge of liability to the Board members
It is proposed that the General Meeting grants discharge to all the Directors for the performance of their respective mandate during the financial year ended December 31st, 2016.
Item 8. Discharge of the Statutory Auditor for the financial year ended December 31st, 2016
Comment: The Companies Code requires that the General Shareholders' Meeting, after approval of the annual accounts, grants by special vote discharge of liability to the Statutory Auditor
It is proposed that the General Meeting grants discharge to the Statutoty Auditor for the performance of his mandate during the financial year ended December 31st, 2016.
Item 9. Board of Directors – Appointments
Comment: The comments of the Board of Directors on this item is included in the attendance notice.
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