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Mineros S.A. — Proxy Solicitation & Information Statement 2025
Feb 20, 2025
48080_rns_2025-02-20_aa829da9-23e3-49a1-b810-f794c2953a98.pdf
Proxy Solicitation & Information Statement
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Mineros
NOTICE OF THE ORDINARY MEETING OF THE GENERAL SHAREHOLDERS ASSEMBLY
TO BE HELD ON MARCH 31, 2025
AND
MANAGEMENT INFORMATION CIRCULAR
Dated February 18, 2025
NOTICE OF THE ORDINARY MEETING OF THE GENERAL SHAREHOLDERS ASSEMBLY
Notice is hereby given that the President and Chief Executive Officer of Mineros S.A. (the “Company”), using the powers set out in Article 24 of the Company’s bylaws, has called an ordinary meeting (the “Meeting”) of the shareholders of the Company, to be held at 11:00 a.m. (Colombia Time) on March 31, 2025, at Hotel Marriott, Calle 1a Sur #43a-83, in the City of Medellín, Antioquia, Colombia.
Matters to be voted on or addressed will be as follows:
- Verification of quorum and introduction to the Meeting.
- Approval of the Meeting agenda.
- Appointment of the commission for the scrutiny, review and approval of minutes of the Meeting (the “Review Commission”).
- Presentation of management’s annual report for the year ended December 31, 2024 (the “Management Report”).
- Presentation of the unconsolidated and consolidated Colombian financial statements of the Company as at and for the year ended December 31, 2024 (the “Colombian Financial Statements”).
- Presentation of the report of Deloitte & Touche S.A.S. (“Deloitte Colombia”), the Company’s statutory auditor.
- Approval of the Management Report.
- Approval of the Colombian Financial Statements.
- Presentation and approval of the board’s profit distribution proposal by way of dividend.
- Advisory vote on individual directors of the Company.
- Election of the directors of the Company.
- Approval of director compensation.
- Election of the statutory auditor of the Company.
- Any other business that may properly come before the Meeting.
The accompanying management information circular (the “Circular”) provides additional information relating to the matters to be dealt with at the Meeting. Shareholders are reminded to review all information contained in the Circular prior to voting.
Accessing online “listen-only” webcast of the Meeting
A live “listen-only” webcast of the Meeting will be publicly available through the Company’s website at www.mineros.com.co, starting at 11:00 am (Colombia Time)(12:00 pm Eastern Daylight Time) on March 31, 2025. Persons attending the live webcast will only be able to watch and listen to the proceedings of the Meeting, and will not otherwise be able to participate, vote, or ask questions.
Attending the Meeting
Registered shareholders (being shareholders who hold their common shares directly, registered in their own names) and duly appointed proxyholders will be able to attend, participate and vote at the Meeting. Beneficial shareholders (being shareholders who hold their common shares through a broker, investment dealer, bank, trust company, custodian, nominee or other intermediary) who have not duly appointed themselves as proxyholders will be able to attend the Meeting as guests, however they will not be able to vote at the Meeting.
Voting at the Meeting
The directors have fixed February 14, 2025, as the record date (the "Record Date") for the determination of shareholders in the Canadian market entitled to receive notice of the Meeting or any adjournment or postponement thereof. For beneficial shareholders, only shareholders of record at the close of business on that date are entitled to vote at the Meeting. In accordance with Colombian corporate law, any registered holder of common shares of record on the Meeting date is entitled to vote the common shares registered in such shareholder's name on each matter to be acted upon at the Meeting.
A shareholder entitled to attend and vote at the Meeting is entitled to appoint a proxyholder to attend and vote in such shareholder's place by means of, either, the enclosed form of proxy or voting instruction form for shareholders in the Canadian market, or a special power of attorney granted in writing in accordance with articles 184 and 185 of the Colombian Commercial Code and article 23 of Law 222 of 1995 (Colombia), for shareholders in the Colombian market. A form of special power of attorney for use at the Meeting is available to shareholders in the Colombian market on the Company's website at https://mineros.com.co/en/investors/annual-shareholders-meeting.
Shareholders who are unable to attend the Meeting or any adjournment or postponement thereof are requested to read the notes accompanying the applicable voting document and then complete, sign, and date the applicable voting document, and return it in the manner, time and to the location set out in the notes to such voting document.
Except in cases of legal representation, members of management and employees of the Company may not be appointed as proxyholders, or vote on the Company's financial statements, management report, or profit distribution proposal.
Notice-and-Access
The Company is using the notice-and-access procedure ("notice-and-access") adopted by the Canadian Securities Administrators for the delivery of the Circular, the accompanying proxy-related materials, the financial statements for the year ended December 31, 2024, an associated management's discussion and analysis (collectively, the "meeting materials") to shareholders. Under notice-and-access, shareholders are still entitled to receive a form of proxy or voting instruction form enabling them to vote at the Meeting. However, instead of receiving paper copies of the meeting materials, including the Circular, shareholders receive a notice with information about how to access the Circular electronically. Notice-and-access reduces costs and is more environmentally friendly as it reduces the printing and mailing of documents.
For more information about notice-and-access procedures, please call our Canadian transfer agent, TSX Trust Company, toll-free within North America, at 1 (866) 600-5869.
Meeting Materials and Right of Inspection
Electronic copies of the Circular, and the other meeting materials are available on the Company's profile on the System for Electronic Document Analysis and Retrieval ("SEDAR+") at www.sedarplus.com, at the TSX Trust Company's website at https://docs.tsxtrust.com/2288 and on the Company's website at www.mineros.com.co.
Shareholders may request to receive paper copies of the meeting materials by mail at no cost. Requests may be made up to one year from the date the meeting materials were filed on SEDAR+. Should you wish to receive a paper copy of the meeting materials or if you have any questions about notice-and-access, please contact our Canadian transfer agent, TSX Trust Company by calling toll-free, within North America, at 1 (866) 600-5869, or from outside North America at (416) 342-1091, or by email at [email protected]. A paper copy will be sent to you within three business days of receiving your request if received in advance of the Meeting or within ten calendar days if a request is received on or after the date of the Meeting. A request for paper copies which are required in advance of the Meeting should be sent so that it is received by the Company by March 20, 2025, in order to allow sufficient time for the shareholder to receive the paper copies and to return the relevant voting document by its due date.
As of March 5, 2025, shareholders will be able to exercise their right to inspect the books and other documents of the Company, as provided in articles 446 and 447 of the Colombian Commercial Code, at the Company's headquarters at Cra. 43A no. 14-109, NovaTempo Building, 6th floor, Medellín, Antioquia, Colombia, from 8:00 a.m. to 4:00 p.m. with a prior appointment that must be requested by emailing [email protected].
/s/ "Andrés Restrepo Isaza"
Andrés Restrepo Isaza
President and Chief Executive Officer
Medellín, February 18, 2025
TABLE OF CONTENTS
Page
MANAGEMENT INFORMATION CIRCULAR ... 1
GENERAL PROXY INFORMATION ... 1
MATTERS TO BE ACTED UPON AT THE MEETING ... 5
STATEMENT OF EXECUTIVE COMPENSATION ... 18
OTHER INFORMATION ... 33
INTEREST OF MANAGEMENT AND OTHERS IN MATERIAL TRANSACTIONS ... 34
AUDITORS ... 34
MANAGEMENT CONTRACTS ... 34
STATEMENT ON CORPORATE GOVERNANCE ... 34
CAUTIONARY STATEMENT ON FORWARD-LOOKING INFORMATION ... 47
ADDITIONAL INFORMATION ... 47
MANAGEMENT INFORMATION CIRCULAR
This management information circular (the "Circular") relates to the ordinary meeting (the "Meeting") of shareholders of the Company to be held at Hotel Marriott, Calle 1a Sur #43a-83, in the City of Medellín, Antioquia, Colombia on March 31, 2025, and contains information as of February 17, 2025 (unless otherwise noted). As a result of the Company's initial public offering in Canada, completed in November 2021, the Company is a reporting issuer in Canada. Accordingly, this Circular is provided to shareholders pursuant to the requirements of National Instrument 51-102 – Continuous Disclosure Obligations ("NI 51-102") of the Canadian Securities Administrators.
The Meeting has been called for the purposes set forth in the Notice of Ordinary Meeting of Shareholders (the "Notice of Meeting") that accompanies this Circular.
References in this Circular to "we", "us", "our" and similar terms, as well as references to "Mineros", or the "Company", refer to Mineros S.A. and its subsidiaries as constituted on the date of this Circular. References to the "Board" refer to the board of directors of the Company.
Exchange Rate and Currency Information
This Circular contains references to U.S. dollars and Colombian pesos. All dollar amounts referenced in this Circular are expressed in U.S. dollars or "$". References to "Colombian pesos" or "COP$" refer to the legal tender of Colombia.
The following table sets out the average exchange rates for each period indicated according to information published by the Central Bank of Colombia.
| Year Ended December 31 | |||
|---|---|---|---|
| 2024 | 2023 | 2022 | |
| One U.S. dollar in Colombian pesos | COP$4,071.35 | COP$4,322.31 | COP$4,255.44 |
| One Colombian peso in U.S. dollars | $0.000246 | $0.000231 | $0.000235 |
On February 17, 2025, being the last business day before the date of this Circular, the market exchange rate for Colombian pesos in terms of the U.S. dollar, as quoted by the Central Bank of Colombia, was $1.00 = COP$4,100.66, and the exchange rate of Colombian pesos into U.S. dollars was COP$1.00 = $0.0002438.
GENERAL PROXY INFORMATION
Solicitation of Proxies
This Circular is furnished in connection with the solicitation by the management of the Company of proxies to be used at the Meeting and at all adjournments or postponements of the Meeting, for the purposes set out in the accompanying Notice of Meeting. It is expected that the solicitation will be made primarily by mail (subject to the use of notice-and-access provisions in relation to the delivery of this Circular). The Company may, at its discretion, pay brokers or other persons holding common shares in their own names, or in the names of nominees, for their reasonable expenses for sending proxies and this Circular to certain beneficial owners of common shares and obtaining proxies from them. The total cost of the solicitation will be borne directly by the Company.
Shareholders who hold their shares through the Depósito Centralizado de Valores de Colombia Deceval S.A., being the Colombian depository, registrar and transfer agent for the common shares listed on the Colombia Stock Exchange (Bolsa de Valores de Colombia) ("BVC"), will
continue to vote their common shares in accordance with the rules and regulations of the Colombian system.
Appointment and Revocation of Proxies
Registered shareholders may attend the Meeting in person or may be represented by proxy. Non-registered holders of common shares should read the information under “Advice to Beneficial Holders of Common Shares in the Canadian Market”.
The persons named as proxyholders in the enclosed form of proxy are representatives of Uribe Henao Abogados, a Colombian law firm retained by the Company. A shareholder has the right to appoint a person (who need not be a shareholder of the Company) other than the persons specified in the form of proxy to attend and act on behalf of that shareholder at the Meeting. This right may be exercised by striking out the names of the persons specified in the form of proxy, inserting the name of the person to be appointed in the blank space provided in the form of proxy, signing the form of proxy and returning it in the manner set out in the form of proxy.
A shareholder who has given a proxy may revoke it (a) by depositing an instrument in writing, including another completed form of proxy, executed by that shareholder or shareholder’s attorney authorized in writing either: (i) at the registered office of the Company at any time up to and including the last business day preceding the date of the Meeting or any adjournment or postponement of the Meeting; or (ii) with the chair of the Meeting prior to the commencement of the Meeting on the day of the Meeting or any adjournment or postponement of the Meeting; or (b) in any other manner permitted by applicable law.
Exercise of Discretion
The persons named in the enclosed form of proxy will vote the common shares in respect of which they are appointed by proxy on any ballot that may be called for in accordance with the instructions contained in that proxy. If the shareholder specifies a choice with respect to any matter to be acted upon, the common shares will be voted accordingly. In the absence of a specified choice, the common shares will be voted FOR each of the matters referred to in this Circular.
The enclosed form of proxy confers discretionary authority upon the persons named in it with respect to amendments to, or variations of, matters identified in the Notice of Meeting, and with respect to other matters, if any, which may properly come before the Meeting. At the date of this Circular, management of the Company knows of no such amendments, variations or other matters to come before the Meeting. However, if any other matters that are not now known to management should properly come before the Meeting, the proxy will be voted on those matters in accordance with the best judgment of the named proxyholder.
Advice to Beneficial Holders of Common Shares in the Canadian Market
The information set out in this section is of significant importance to many holders of common shares, as a substantial number of shareholders outside of Colombia hold their common shares through The Canadian Depository for Securities Limited (“CDS”) system and do not hold common shares in their own name. Shareholders who do not hold their common shares in their own name (referred to as “Beneficial Shareholders”) should note that only proxies deposited by shareholders whose names appear on the records of the Company as the registered holders of common shares can be recognized and acted upon at the Meeting. If common shares are listed in an account statement provided to a shareholder by a broker, then, in almost all cases, those common shares will not be registered in the shareholder’s name on the records of the Company. Those shares will more likely be registered under the name of the shareholder’s broker or an agent of that broker. More particularly, a person is a Beneficial Shareholder in respect of common shares which are held on behalf
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of that person but which are registered either: (i) in the name of an intermediary that the Beneficial Shareholder deals with in respect of the common shares (intermediaries include, among others, banks, trust companies, securities dealers or brokers and trustees or administrators of self-administered RRSPs, RRIFs, RESPs and similar plans); or (ii) in the name of a clearing agency (such as CDS), of which the intermediary is a participant. In Canada, the vast majority of those shares are registered under the name of CDS, which acts as a nominee for many Canadian brokerage firms. Common shares held by brokers or their nominees can only be voted upon the instructions of the Beneficial Shareholder. Without specific voting instructions, brokers and their nominees are prohibited from voting common shares held for Beneficial Shareholders. Therefore, Beneficial Shareholders should ensure that instructions respecting the voting of their common shares are communicated to the appropriate person or that the common shares are duly registered in their name.
Beneficial Shareholders should note that only proxies deposited by shareholders whose names appear on the records of the Company as the registered holders of common shares can be recognized and acted upon at the Meeting. Beneficial Shareholders may be non-objecting beneficial owners ("NOBOs") or objecting beneficial owners ("OBOs"). You are an OBO if you have not allowed your intermediary to disclose your ownership information to us. You are a NOBO if you have provided instructions to your intermediary to disclose your ownership information to us.
Applicable Canadian securities regulatory policy requires intermediaries/brokers to seek voting instructions from Beneficial Shareholders in advance of shareholders' meetings. Every intermediary/broker has its own mailing procedures and provides its own return instructions to clients, which should be carefully followed by Beneficial Shareholders in order to ensure that their common shares are voted at the Meeting.
In Canada, the majority of brokers now delegate responsibility for obtaining voting instructions from Beneficial Shareholders to Broadridge Investor Communication Solutions ("Broadridge"). Broadridge supplies a voting instruction form ("Broadridge VIF") and asks Beneficial Shareholders to complete and return the Broadridge VIF to Broadridge in accordance with the instructions set out in the Broadridge VIF. Broadridge then tabulates the results of all instructions received and provides appropriate instructions respecting the voting of common shares to be represented at the Meeting. A Beneficial Shareholder receiving such a Broadridge VIF from Broadridge cannot use that Broadridge VIF to vote common shares directly at the Meeting. The Broadridge VIF must be returned to Broadridge well in advance of the Meeting in order to instruct Broadridge how to vote the common shares.
If you are a Beneficial Shareholder, and wish to attend the Meeting in person or appoint some other person or company, who need not be a shareholder, to attend and act on your behalf at the Meeting or any adjournment or postponement of the Meeting, please follow the instructions contained in the Broadridge VIF.
Voting by Mail, Telephone or Online
Please refer to the voting instructions on the form of proxy (for shareholders registered on the Company's Canadian register), voting instruction form (for Beneficial Shareholders in the Canadian market), or the special power of attorney for voting (for shareholders in the Colombian market).
Notice-and-Access
The Company has elected to use the notice-and-access provisions under National Instrument 54-101 – Communication with Beneficial Owners of Securities of a Reporting Issuer ("NI 54-101") and NI 51-102 for distribution of this Circular, the accompanying proxy-related materials, the financial statements for
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the year ended December 31, 2024, and associated management's discussion and analysis (collectively, the "meeting materials") to shareholders.
Notice-and-access is a set of rules that allows issuers to post electronic versions of proxy-related materials (such as proxy circulars and annual financial statements) online, via the System for Electronic Document Analysis and Retrieval ("SEDAR+") and one other website, rather than mailing paper copies of those materials to shareholders. Electronic copies of this Circular and other meeting materials may be found on the Company's page on SEDAR+ at www.sedarplus.com, at the TSX Trust Company's website at https://docs.tsxtrust.com/2288 and on the Company's website at www.mineros.com.co.
Although this Circular will be posted online as noted above, shareholders will receive paper copies of a "notice package" via prepaid mail, courier or the equivalent containing information prescribed by NI 54-101 and NI 51-102, along with the relevant voting document. The notice package also includes instructions to shareholders on how to request delivery of printed copies of the meeting materials.
Shareholders may request to receive paper copies of the meeting materials by mail at no cost. Requests may be made up to one year from the date the meeting materials were filed on SEDAR+. Should you wish to receive a paper copy of the meeting materials or if you have any questions about notice-and-access, please contact our Canadian transfer agent, TSX Trust Company by calling toll-free, within North America, at 1 (866) 600-5869, or from outside North America at +1 (416) 342-1091, or by email at [email protected]. A paper copy will be sent to you within three business days of receiving your request if received in advance of the Meeting or within ten calendar days if a request is received on or after the date of the Meeting. A request for paper copies which are required in advance of the Meeting should be sent so that it is received by the Company by March 20, 2025, in order to allow sufficient time for the shareholder to receive the paper copies and to return the relevant voting document by its due date.
No shareholder will receive a paper copy of this Circular or any of the other meeting materials unless that shareholder specifically requests a paper copy.
Accessing online "listen-only" webcast of the Meeting
A live "listen-only" webcast of the Meeting will be publicly available through the Company's website at www.mineros.com.co, starting at 11:00 am (Colombia Time) (12:00 pm Eastern Daylight Time) on March 31, 2025. Persons attending the live webcast will only be able to watch and listen to the proceedings of the Meeting, and will not otherwise be able to participate, vote, or ask questions.
Record Date
The directors have fixed February 14, 2025, as the record date for the determination of shareholders in the Canadian market entitled to receive notice of the Meeting. For Beneficial Shareholders in the Canadian market, only shareholders of record at the close of business on that date are entitled to vote at the Meeting. In accordance with Colombian corporate law, any registered holder of common shares of record on the Meeting date is entitled to vote the common shares registered in such shareholder's name on each matter to be acted upon at the Meeting.
Voting Shares and Principal Holders of Voting Shares
As at February 14, 2025, there were 299,737,402 common shares of the Company issued and subscribed. Each common share has the right to one vote on each matter at the Meeting. Unless otherwise specified, a simple majority of the votes cast at the Meeting, whether in person, by proxy, or otherwise, will constitute approval of each matter to be acted upon at the Meeting.
To the knowledge of the directors and executive officers of the Company, the following table sets out the shareholders who beneficially owned, controlled or directed, directly or indirectly, 10% or more of the common shares as at February 17, 2025.
| Name of Shareholder^{(1)} | Number of Common Shares Owned or Controlled | Percentage of Outstanding Common Shares^{(2)} |
|---|---|---|
| Sun Valley Investments AG (“Sun Valley”) | 92,477,823 | 30.85% |
| Negocios y Representaciones S.A.S. | 34,516,356 | 11.52% |
Notes:
(1) To our knowledge, none of the common shares, are or will be, subject to any voting trust or similar agreement.
(2) Calculated taking into account the number of common shares that are issued and outstanding, excluding, for greater certainty, the 56,218,850 common shares that are held by the Company and which do not have any voting or other rights as they are not considered outstanding (shareholder rights associated with common shares are suspended while they are held by the Company).
Interests of Certain Persons or Companies in Matters to be Acted Upon
Except as set out below, management of the Company is not aware of a material interest, direct or indirect, by way of beneficial ownership of shares or otherwise, of any director or officer of the Company at any time since the beginning of the Company's last financial year, of any proposed nominee for election as a director of the Company, or of any associate or affiliate of any such person, in any matter to be acted upon at the Meeting other than the election of directors.
Each proposed nominee for election as a director of the Company has a personal financial interest in the resolution to approve director compensation, as such resolution will determine the compensation payable to the members of the Board, including the fees payable for attending Board and committee meetings.
MATTERS TO BE ACTED UPON AT THE MEETING
1. Approval of Meeting Agenda
The agenda of the Meeting set out in the Notice of Meeting, with or without variation, will be presented to the Meeting. Shareholders will be asked to pass a resolution approving the Meeting agenda. In the absence of a contrary instruction, the persons designated in the form of proxy intend to vote FOR the approval of the Meeting agenda.
2. Appointment of Review Commission
Colombian corporate law requires that the Review Commission be appointed at the Meeting. The Review Commission will verify the results of each vote during the Meeting. After the Meeting is adjourned, the Review Commission will be asked to review and approve the minutes of the Meeting.
At the Meeting, a Review Commission consisting of two shareholders or proxyholders will be proposed by the Chair of the Meeting. Shareholders will be asked to pass a resolution to appoint the Review Commission. In the absence of a contrary instruction, the persons designated in the form of proxy intend to vote FOR the resolution to appoint the Review Commission.
3. Approval of Management Report
Management's annual report to the General Shareholders Assembly for the year ended December 31, 2024 (the "Management Report") will be presented to the Meeting. The Management Report describes the development of the Company's business during 2024, as well as Mineros' legal, economic, and administrative status as at December 31, 2024. A copy of the Management Report will be available online on March 5, 2025 at www.mineros.com.co/en/Investors/Annual-Shareholders-Meeting.
As required by the Colombian Commercial Code and Colombian securities laws (together, the "Colombian Regulations"), shareholders will be asked to pass a resolution approving the Management Report.
In the absence of a contrary instruction, the persons designated in the form of proxy intend to vote FOR the approval of the Management Report.
In accordance with the Colombian Regulations, persons who are directors, officers or employees of the Company, while they hold such positions, may not vote on resolutions of the General Shareholders Assembly with respect to the Management Report.
4. Approval of Colombian Financial Statements
Colombian Financial Statements
In accordance with the Colombian Regulations and in connection with the Company's listing on the BVC, the Company is required to prepare financial statements in accordance with Colombian Financial Reporting Standards, which are based on the International Financial Reporting Standards ("IFRS") as adopted in Colombia by the Technical Council for Public Accounting (Consejo Técnico de la Contaduría Pública). Such financial statements are prepared in Spanish and denominated in Colombian pesos, and are subject to a statutory audit requirement under the Colombian Regulations.
The unconsolidated and consolidated financial statements of the Company as at and for the year ended December 31, 2024 (collectively, the "Colombian Financial Statements"), together with the report of Deloitte & Touche S.A.S. ("Deloitte Colombia"), the Company's statutory auditor, will be presented to the Meeting.
As required by the Colombian Regulations, shareholders will be asked to pass a resolution approving the Colombian Financial Statements. In the absence of a contrary instruction, the persons designated in the form of proxy intend to vote FOR the approval of the Colombian Financial Statements.
In accordance with the Colombian Regulations, persons who are directors, officers or employees of the Company, while they hold such positions, may not vote on resolutions of the General Shareholders Assembly with respect to the balance sheet and year-end accounts or settlement accounts of the Company.
Canadian Financial Statements
As a reporting issuer in Canada, the Company is required to prepare financial statements in accordance with IFRS as issued by the International Accounting Standards Board (the "Canadian Financial Statements"). Such financial statements are prepared in English and denominated in United States dollars. Copies of the audited consolidated Canadian Financial Statements of the Company as at and for the fiscal year ended December 31, 2024, and the auditor's report thereon, have been delivered, where required, to shareholders in accordance with applicable Canadian securities laws and have been filed under the Company's profile at www.sedarplus.com. No vote is required or proposed to be taken with respect to such financial statements.
5. Approval of Profit Distribution
According to Articles 151 and 455 of Decree 410 of 1971 of the Colombian Commercial Code, dividends are calculated and declared using the profit or loss shown in the unconsolidated financial statements
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that form part of the Colombian Financial Statements, which have been prepared by the Company in accordance with IFRS.
At the Meeting, shareholders will be asked to consider and approve, with or without variation, the distribution of the Company's profits by way of dividend proposed by the Board, as set out below:
Profit Distribution Proposal
Fiscal year ended December 31, 2024
| ($) | (COP$) (1) | |
|---|---|---|
| Profit for the year | 86,552,322 | 354,104,439,962 |
| Minus: Transfer of profits for the year to new projects reserve | 86,552,322 | 354,104,439,962 |
| Plus: Release from non-taxable reserves from previous years for payment of non-taxable dividends subject to withholding tax | 29,973,740 | 122,629,569,368 |
| Available for distribution to shareholders: | 29,973,740 | 122,629,569,368 |
| The following distribution is proposed: | ||
| Payment of non-taxable dividend subject to withholding tax | 29,973,740 | 122,629,569,368 |
Note:
(1) U.S. dollar amounts converted to Colombian pesos for informational purposes, based on the average monthly Representative Market Rate (Tasa Representativa del Mercado – TRM) published by the Colombian Superintendence of Finance for the year ended December 31, 2024 of $1.00 = approximately COP$4,091.23 which includes adjustments on the translation to COP from the US$ according to IFRS.
Based on the foregoing proposal, a shareholder will be entitled to receive payment of an ordinary dividend in respect of each common share held equal to four installments of $0.025 ($0.10 in total) payable quarterly on May 2, August 1, and November 4, 2025, and February 2, 2026.
The profit distribution proposal approved by the Board represents a distribution of 35% of the Company's profit for the year. This is in line with the Company's dividend policy, which is to pay in dividends at least 15% of the net income of the prior fiscal year, provided that this allows, in good faith, to maximize the long-term value of the Company.
Payment of each dividend installment will be made for all outstanding common shares on the applicable payment date to all registered shareholders within a specified ex dividend period.
Withholding tax for Colombian tax residents and non-residents
In connection with certain changes to Colombian tax laws affecting dividends and withholding taxes, a transitional regime was established under which profits generated before the 2017 financial year were exempted from the application of dividend tax, regardless of the date the dividends are distributed. Historically, the Company has paid dividends from reserves set aside out of profits generated before its 2017 financial year, which have been exempt from these taxes under the transitional regime. The Company no longer has any such reserves, and intends to declare dividends out of profits earned during and after the 2017 financial year which have been subject to corporate tax in Colombia. Accordingly, dividends declared at and after the Meeting will generally be subject to Colombian dividend tax and withholding taxes:
- Colombian tax residents that are natural persons, and the estates of persons who were Colombian Tax residents at the time of their death, are subject to a dividend withholding tax rate of 0% on payments up to COP$54,280,910. Any dividend payments exceeding this threshold are subject to a 15% withholding tax. Shareholders may be eligible to reclaim a portion of any such amount as a credit in accordance with applicable Colombian tax laws.
1 Withholding tax provisions and the definition of Colombian tax residency are incorporated in the Colombian Tax Code (Estatuto Tributario) under articles 10, 242, 242-1 and 245.
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- Colombian tax residents that are legal entities are subject to a 10% withholding tax on all dividend payments.
- Non-Colombian tax residents, both individuals and legal entities, including capital portfolio investments through a manager in Colombia, are subject to a 20% withholding tax on all dividend payments. A lower tax rate may apply for persons who are tax resident in countries that have entered into a tax treaty with Colombia.
- Canada and Colombia are parties to the Canada-Colombia Income Tax Convention², which reduces dividend withholding taxes for tax residents of Canada who beneficially own dividend-paying investments in companies resident in Colombia, including common shares of the Company. Beneficial owners of common shares who are Canadian tax residents are subject to a withholding tax of 15% on all dividend payments. This applies both to individuals and legal entities. That rate is further reduced to 5% if the beneficial owner is a company that is a Canadian tax resident and controls, directly or indirectly, at least 10% of the voting power in the Colombian company paying the dividends.
Shareholders in the Canadian System
For shareholders who hold their common shares through the Canadian system, the Company will deduct and remit to the Colombian National Tax and Customs Authority (Dirección de Impuestos y Aduanas Nacionales, DIAN) a 20% withholding tax from each dividend payment.
Shareholders who are entitled to a withholding tax rate on dividend payments of less than 20% may request delivery of the amount deducted by the Company in excess of the withholding tax rate that applies to them (an "Excess Amount") by submitting to the Company a certificate identifying the beneficial holder of the common shares, its tax residency, and evidence of the number of shares held, all as at the record date and in form and substance acceptable to the Company in its sole discretion, along with instructions for payment of the Excess Amount.
A form of tax residency certificate, including instructions on how to complete and submit the certificate to the Company, is available on the Company's website at www.mineros.com.co.
To be eligible to receive payment of an Excess Amount, shareholders must submit a duly completed certificate to the Company on or before the date that is 30 calendar days after the dividend record date. Shareholders who submit certificates and whose residency status and shareholdings can be verified to the satisfaction of the Company, in its sole discretion, will receive payment of the applicable Excess Amount promptly, and in any event no later than 45 days after the dividend payment date. It may not be possible for the Company to verify shareholdings of Beneficial Shareholders who are OBOs. Beneficial Shareholders who wish to claim payment of Excess Amounts from the Company prior to their remittance to the Colombian National Tax and Customs Authority are advised to ensure that their common shares are held in accounts that permit the disclosure of beneficial ownership information on each dividend record date. Certificates and any accompanying evidence must be updated and submitted each time a dividend is paid.
Shareholders who are entitled to a withholding tax rate on dividend payments of less than 20% but do not timely submit a duly completed certificate to the Company in accordance with the procedure specified above, who submit certificates that cannot be verified by the Company, may be entitled to
² Convention between Canada and the Republic of Colombia for the Avoidance of Double Taxation and the Prevention of Fiscal Evasion with respect to Taxes on Income and on Capital, adopted into law in Colombia by Law 1459 of 2011, and in Canada by the Canada–Colombia Tax Convention Act, 2010 (Canada).
claim a refund for any Excess Amount from the Colombian National Tax and Customs Authority, provided that they meet any applicable eligibility requirements and follow the prescribed procedures.
The Company has made available the above-described procedure for the claim and return of Excess Amounts as a service to shareholders. It may be discontinued or revised by the Company at any time without notice. If such procedure is discontinued, shareholders who are entitled to a withholding tax rate on dividend payments of less than 20% may reclaim Excess Amounts to which they may be entitled from the Colombian National Tax and Customs Authority.
The foregoing discussion is based on the laws of Colombia, including the Colombian Tax Code (Estatuto Tributario), existing and proposed regulations promulgated thereunder, and published judicial decisions and administrative pronouncements, each as in effect on the date of this Circular or with a known future effective date as they may affect the holding of common shares. This discussion does not generally address any aspects of Colombian taxation other than dividends tax and withholding tax. It is provided for information purposes only, and is not a complete analysis of all of the possible tax consequences of holding and receiving dividends on the common shares. There can be no assurance that the Colombian tax authorities will not challenge any of the Colombian tax consequences described above; in particular, changes in law and/or administrative practice, as well as changes in relevant facts and circumstances, may alter the tax considerations described above. This discussion does not constitute legal or tax advice and is intended only as a general guide. Readers should consult their own tax advisors as to the Colombian tax consequences of the ownership and disposition of common shares.
In the absence of a contrary instruction, the persons designated in the form of proxy intend to vote FOR the profit distribution proposed by the Board.
In accordance with the Colombian Regulations, persons who are directors, officers or employees of the Company, while they hold such positions, may not vote on resolutions of the General Shareholders Assembly with respect to profit distribution proposals.
6. Advisory Vote on Individual Directors
As a condition of the grant to the Company by the TSX of an exemption from the individual voting and majority voting requirements applicable to listed issuers under TSX policies, at each meeting of the General Shareholders Assembly at which directors are to be elected, shareholders will be provided with an advisory vote in respect of each individual director that is proposed for election by the Company. See "Election of Directors – Individual Voting and Majority Voting". The results of such vote are not binding on the Company. However, they will be publicly disclosed and will be taken into account by the Corporate Governance and Sustainability Committee when nominating and providing disclosure to shareholders regarding candidates for election at the next meeting of the General Shareholders Assembly at which directors are to be elected.
In the absence of a contrary instruction, the persons designated in the form of proxy intend to vote FOR the non-binding advisory approval of each individual director proposed by the Company for election at the Meeting.
7. Election of Directors
Electoral Quotient System
In accordance with the Colombian Regulations, the Board is elected by way of the electoral quotient system, which requires the directors to be elected on the basis of slates of nominees proposed for election by shareholders pursuant to the electoral quotient system. Under the electoral quotient system, each shareholder is entitled to nominate one or more persons for election and each nomination of one
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or more directors constitutes a slate for purpose of the election. See “Statement on Corporate Governance – Nomination of Directors – Electoral Quotient System”.
Individual Voting and Majority Voting
Shareholders may not vote for the election of directors on an individual basis, and the Company has not adopted a majority voting policy given that the Colombian Regulations require the directors to be elected on the basis of slates of nominees proposed for election pursuant to the electoral quotient system. The Company has been granted an exemption from the individual voting and majority voting requirements applicable to listed issuers under TSX policies on the grounds that compliance with such requirements would constitute a breach of the Colombian Regulations.
Proposed Slate of Directors
The Company, on the recommendation of the Corporate Governance and Sustainability Committee, has proposed that the slate of nine directors whose names are set out below be elected as directors of the Company, in the following order:
- Filipe J. Martins
- Marco Izquierdo Llanos
- Sofia Bianchi
- Lucia Taborda
- Michael Doyle
- Mauricio Toro Zuluaga
- Juan Esteban Mejia
- Daniel Henao
- Hernan Rodriguez
Seven of the nominees are currently directors: Marco Izquierdo Llanos, Sofia Bianchi, Lucia Taborda, Michael Doyle, Mauricio Toro Zuluaga, Juan Esteban Mejia and Daniel Henao. They were elected at the last ordinary meeting of the General Shareholders Assembly, which was held on March 26, 2024.
Each director's term of office is one year from the date of their election. The members of the Board elected at the Meeting will remain in office until they resign or are removed or replaced by the General Shareholders Assembly.
In the absence of a contrary instruction, the persons designated in the form of proxy intend to vote FOR the slate of directors set out below.
The following tables sets out certain information as at the date of this Circular with respect to each person proposed to be nominated by shareholders and subject to the Candidate Suitability Report from the Corporate Governance and Sustainability Committee for election as a director, including whether they are independent within the meaning of National Instrument 52-110 – Audit Committees and Law 964 of 2005, the Colombian Securities Market Law (Ley del Mercado de Valores).
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Filipe J. Martins (Independent)
London, United Kingdom
Director since: N/A
Areas of expertise:
- Mining sector expertise
- Corporate strategy (M&A)
- Accountancy and Finance
- International business
Filipe J. Martins is the SCP Resource Finance (formerly Sprott Capital Partners), London UK, Managing Partner, Investment Banking – Head of M&A (sell-side) (March 2019 to present).
Mr. Martins is a highly accomplished professional with extensive expertise in the financial and mining sectors. He has a proven track record of success in investment banking, investment analysis, and engineering, specializing in M&A advisory, equity deals, and portfolio management within the mining, infrastructure, and energy sectors.
Mr. Martins' deep understanding of the mining industry is evident in his work on high-profile projects and transactions worth billions of dollars. He has consistently delivered top-quartile performance, demonstrating his strong financial acumen and investment expertise. Martins' career has seen him transition from engineering roles in Africa to senior positions at leading investment firms, where he has leveraged his technical and financial skills to achieve significant success.
| 2024 Board and Committee Membership | Attendance |
|---|---|
| N/A | |
| Public board memberships | |
| None. | |
| Securities owned or controlled | |
| None. |
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Marco Izquierdo Llanos (Independent)
Bogotá, Colombia
Director since: March 26, 2024
Areas of expertise:
- Corporate strategy (M&A)
- Risk management
- Accounting and Finance
- Human resources
- ESG
- Management of listed companies
- International business
Marco Izquierdo Llanos is an Industrial Engineer and holds a Masters degree in Business Administration, with nearly 30 years of experience in strategic and financial planning, budgeting, risk management and project feasibility analysis.
He is currently Vice President and Director of Investments at Corficolombiana, responsible for the investment portfolio in tourism, agribusiness, airport infrastructure, water treatment, textiles and real estate.
Prior to Corficolombiana, he worked as a strategic and financial consultant for the Cali Integrated Mass Transportation System (MIO) and was a Fellow and consultant in strategy and finance for the U.S. Department of Housing and Urban Development. Mr. Izquierdo holds an Industrial Engineering degree from Pontificia Universidad Javeriana, a Master of Business Administration from Bridgewater State University, and a Diploma in Senior Management from Universidad de Los Andes.
| 2024 Board and Committee Membership | Attendance |
|---|---|
| Board of Directors | 9 of 9 (100%) |
| Business Opportunities and Optimization | 5 of 5 (100%) |
| Audit and Risk | 4 of 4 (100%) |
| Public board memberships | |
| None. | |
| Securities owned or controlled | |
| None. |
Sofia Bianchi (Independent)
Zurich, Switzerland
Director since: March 26, 2024
Areas of expertise:
- Experience in the extractive sector
- Corporate strategy (M&A)
- Risk management
- Accounting and Finance
- ESG
- International business
- Management of listed companies
Sofia Bianchi is an international finance professional with over 35 years of experience in: board leadership and advisory – providing strategic guidance on value creation, corporate finance, governance, and ESG; financial and operational restructuring – specializing in corporate and fund turnarounds; fund management – with a focus on special situations, infrastructure, debt, and mezzanine financing. She is the Founding Partner of Atlante Capital Partners, an investment firm specializing in structurally undervalued businesses.
Until 2020, Ms. Bianchi served as Head of Special Situations and Member of the Investment Committee for Debt and Infrastructure at CDC Group plc, the UK's development finance institution. Previously, she led Special Situations at BlueCrest Capital Management, one of Europe's leading hedge funds. She has also held executive roles at the Emerging Africa Infrastructure Fund, the European Bank for Reconstruction and Development (EBRD), and Prudential Bache. She currently serves as an independent non-executive director on the boards of several global mining companies. Ms. Bianchi holds a BA in Economics from George Washington University and an MBA from The Wharton School.
| 2024 Board and Committee Membership | Attendance |
|---|---|
| Board of Directors | 9 of 9 (100%) |
| Corporate Governance and Sustainability Committee (Chair) | 3 of 3 (100%) |
| Public board memberships | |
| Canagold Resources Ltd. (Chair) | |
| Ivanhoe Electric Inc. | |
| Yellow Cake PLC | |
| Securities owned or controlled |
None.
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Lucía Taborda (Independent)
Santa Marta, Colombia
Director since: March 31, 2022
Ms. Taborda is a director of Santa Marta International Company S.A.S - Smitco - and Operadora de Carbon de Santa Marta LTDA – Carbosan.
Areas of expertise:
- Risk Management
- Accounting and finance
- International business
Ms. Taborda has over 30 years' experience in the senior management of business units related to agroindustry exports and holds degrees in Senior Management from INCAE (Costa Rica) and Finance and Business Administration from EAFIT (Colombia). She has been responsible for the formulation, administration, management and optimization of projects and/or new business plans, and has knowledge in budget development, financial evaluation, and negotiation in the management of suppliers and strategic business partners.
Ms. Taborda has held the positions of General Manager, Controller, Financial Analyst and Treasurer with CI Técnicas Baltime de Colombia S.A. and Administrative and Financial Manager with America Flor Ltda. She has been a Director of the Santa Marta Regional Port Society since 2016 and has previously held several other directorships, including with Mineros from 2014 to 2018. She is also a member of and chairs the Audit Committee of Santa Marta International Terminal Company S.A.S (SMITCO) since May 2022.
| 2024 Board and Committee Membership | Attendance |
|---|---|
| Board of Directors | 12 of 12 (100%) |
| Audit and Risk (Chair) | 4 of 4 (100%) |
| Public board memberships | |
| None. | |
| Securities owned or controlled | |
| None. |
Michael Doyle (Independent)
Medellín, Colombia
Director since: March 26, 2024
Engineer and Geologist, with a Master's Degree in Engineering and Environmental Management, with more than 35 years of experience in mining and exploration. He has contributed his expertise to Rio Tinto, Inmet, Wardell-Armstrong and Sun Valley.
Areas of expertise:
- Experience in the extractive sector
- Corporate strategy (M&A)
- Risk management
- ESG
- International business
- Management of listed companies
He has expertise in exploration, feasibility studies, environmental permitting, groundwater management, and construction and operation of mines of different sizes.
Michael Doyle is the VP of Technical Services at Sun Valley, overseeing current mines and conducting stringent technical studies of potential investments.
| 2024 Board and Committee Membership | Attendance |
|---|---|
| Board of Directors | 9 of 9 (100%) |
| Business Opportunities and Optimization (Chair) | 5 of 5 (100%) |
| Public board memberships | |
| Canagold Resources Ltd. | |
| Securities owned or controlled | |
| None. |
14
Mauricio Toro Zuluaga (Independent)
Medellín, Colombia
Director since: March 26, 2024
Mr. Toro is a lawyer from Universidad Pontificia Bolivariana, Colombia. Graduated in 1977.
Areas of expertise:
- Corporate strategy (M&A)
- Human resources
- Legal
- ASG
- International business
Mr. Toro has been a judge for three years and worked at the law firm Moreno & Cía for 28 years through which he advised multiple companies such as Dole, Embraer, Consorcio Hispano-Alemán Constructor Del Metro De Medellín, Enka, Andina De Construcciones, Cúpula (Constructora), Estruco (Constructora), Clínica Las Américas, Flor América, Satexco and Caribe Motor, among others.
He has extensive experience in commercial, contractual, labor, human resources and administrative matters, and has been a board member in listed companies.
He has also practiced as an independent lawyer in the fields of commercial law, contractual, labor and administrative.
| 2024 Board and Committee Membership | Attendance |
|---|---|
| Board of Directors | 9 of 9 (100%) |
| Business Opportunities and Optimization | 5 of 5 (100%) |
| Corporate Governance and Sustainability Committee | 3 of 3 (100%) |
| Public board memberships | |
| None. | |
| Securities owned or controlled | |
| None. |
Juan Esteban Mejía (Independent)
Medellín, Colombia
Director since: March 26, 2024
Juan Esteban Mejía is a Management Engineer with certification in Financial Analysis from the CFA Institute.
Areas of expertise:
- Experience in the extractive sector
- Corporate strategy (M&A)
- Accounting and Finance
- ESG
- International business
- Risk management
- Public listed companies management
Since May 2022, Mr. Mejía has served as Manager of Corporate and Presidential Affairs at Grupo Argos, leading the Investor Relations, Sustainability and Communications teams. He has supported the Grupo Argos strategy in the process of unwinding cross-shareholdings with Grupo Sura and Grupo Nutresa, the combination of Argos USA with Summit Materials, among other transactions. Additionally, he supports the Chairman of the Board of Directors of Grupo Argos and its subsidiaries.
Prior to his current position Mr. Mejía worked, also at Argos, as Manager of Investor Relations and Presidential Affairs and was Strategy and Mergers and Acquisitions Leader.
| 2024 Board and Committee Membership | Attendance |
|---|---|
| Board of Directors | 9 of 9 (100%) |
| Business Opportunities and Optimization | 5 of 5 (100%) |
| Public board memberships | |
| None. | |
| Securities owned or controlled | |
| Common shares: 620,349 |
15
Daniel Henao (Independent)
Medellín, Colombia
Director since: March 26, 2024
Areas of expertise:
- Experience in the extractive sector
- Corporate strategy (M&A)
- Risk management
- Accounting and Finance
- Human resources
- International business
Mr. Henao is an experienced engineer with experience in strategy in the mining and precious metals industry.
He is currently the VP of Business Development at Sun Valley, leading the evaluation, acquisition, development and operation of several mining projects.
He has extensive experience in mergers and acquisitions across geographies and cultures, risk management, project management, and a successful track record in complex mining regulatory environments.
| 2024 Board and Committee Membership | Attendance |
|---|---|
| Board of Directors | 9 of 9 (100%) |
| Business Opportunities and Optimization | 5 of 5 (100%) |
| Executive Compensation | 3 of 3 (100%) |
| Audit and Risk | 4 of 4 (100%) |
| Public board memberships | |
| None. | |
| Securities owned or controlled | |
| None. |
Hernan Rodriguez (Independent)
Bogotá, Colombia
Director since: N/A
Areas of expertise:
- Experience in extractive sector
- Corporate strategy (M&A)
- Legal
- International business
Mr. Rodriguez is a partner and co-director of the Natural Resources practice at his firm, joining in 2017. He specializes in hydrocarbons, mining, and infrastructure projects, including ports, railways, oil, and refineries. He has advised a majority of mining companies operating in Colombia and is the Vice President of the Board of Directors of the Colombian Mining Association. This involvement has placed him at the forefront of discussions regarding mining industry regulations, particularly social and environmental issues. He has actively participated in drafting key legislation, including amendments to Colombia's Mining Code and laws regulating participation mechanisms for mining and hydrocarbon activities. He has also advised the International Institute for Sustainable Development (IISD) on mining legislation.
Over the last five years, Mr. Rodriguez has provided legal counsel on a wide array of mining-related matters. His work includes advising the Colombian Mining Association on legislative proposals and responding to regulatory changes, assisting major mining companies like Anglo American, B2Gold, Freeport, and Barrick Gold with regulatory compliance, and advising on significant transactions such as Aris Mining Corporation's merger with GCM Mining Corp. He has also advised on oil and gas transactions, including Gran Tierra Energy's acquisitions of various assets and companies. His expertise has earned him recognition in prestigious legal directories like Chambers and Partners, Acritas, and IFLR, and he was named "Lawyer of the Year" for Mining Law by The Best Lawyers in Colombia 2025.
| 2024 Board and Committee Membership | Attendance |
|---|---|
| N/A | |
| Public board memberships | |
| None. | |
| Securities owned or controlled | |
| None. |
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Candidate Suitability Report
In compliance with the Colombian Regulations, including sections 16.4 and 16.7 of the Corporate Governance Code of Best Practices 2014 issued by the Colombian Superintendence of Finance (Código Pais 2014) and the Policy for the Election, Evaluation and Compensation of the Board of Directors of the Company (the "Policy for the Election, Evaluation and Compensation of the Board of Directors"), the Corporate Governance and Sustainability Committee has evaluated the suitability of each of the candidates included in the slate proposed by the Company for election to the Board at the Meeting, including:
- whether each such candidate satisfies the legal requirements to serve as a director of the Company, including whether they have actual or deemed conflicts of interest that disqualify them from such service;
- whether the candidates individually and as a whole reflect the appropriate balance of diversity, competencies, skills and expertise required by the Board and the Company; and
- each candidate's personal qualifications, experience, integrity, and history with the Company.
The Corporate Governance and Sustainability Committee has determined that all candidates proposed by the Company for election are suitable to serve as directors of the Company.
Cease Trade Orders, Bankruptcies, Penalties or Sanctions
No proposed director of the Company is, as at the date of this Circular, or has been within the 10 years before the date this Circular, a director, chief executive officer or chief financial officer of any company (including the Company) that (i) was subject to a cease trade order, an order similar to a cease trade order or an order that denied the relevant issuer access to any exemption under securities legislation that was in effect for a period of more than 30 consecutive days (an "Order") that was issued while the director or executive officer was acting in the capacity as director, chief executive officer or chief financial officer of such company, or (ii) was subject to an Order that was issued after the director or executive officer ceased to be a director, chief executive officer or chief financial officer and which resulted from an event that occurred while that person was acting in the capacity as director, chief executive officer or chief financial officer.
No proposed director of the Company (i) is, as at the date hereof, or has been within the 10 years before the date hereof, a director or executive officer of any company (including the Company) that, while that person was acting in that capacity, or within a year of that person ceasing to act in that capacity, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency or was subject to or instituted any proceedings, arrangement or compromise with creditors or had a receiver, receiver manager or trustee appointed to hold its assets, or (ii) has, within the 10 years before the date hereof, become bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency, or become subject to or instituted any proceedings, arrangement or compromise with creditors, or had a receiver, receiver manager or trustee appointed to hold the assets of such director, executive officer or shareholder.
No proposed director of the Company has been subject to (i) any penalties or sanctions imposed by a court relating to securities legislation or by a securities regulatory authority or has entered into a settlement agreement with a securities regulatory authority, or (ii) any other penalties or sanctions imposed by a court or regulatory body that would likely be considered important to a reasonable investor in making an investment decision.
The foregoing information has been furnished by the respective proposed directors.
- Approval of Director Compensation
The Policy for the Election, Evaluation and Compensation of the Board of Directors provides that the fees payable to each director for Board and committee meetings in any period must be approved by the General Shareholders Assembly, taking into consideration the recommendation of the Corporate Governance and Sustainability Committee. Director compensation is limited to the fees approved by the shareholders. The fees paid to each director are required to be equal, except for the Chair of the Board, the Chair of any committees and committee members, which the shareholders may fix at a higher rate to account for their additional responsibilities. The director fees are the only form of compensation paid to the directors.
Management of the Company, taking into consideration a report prepared and submitted by the Board, with the input of the Corporate Governance and Sustainability Committee, has proposed the director compensation set forth in the table below.
| Type of Fee | Amount | |
|---|---|---|
| 2024 | Proposed | |
| Chair of the Board | $30,000 | $30,000 |
| Board member (including Chair) | $20,000 | $55,000 |
| Chair – Audit and Risk Committee | $25,000 | $25,000 |
| Member – Audit and Risk Committee (excluding Chair), Corporate Governance and Sustainability Committee, Executive Compensation Committee, Business Opportunities and Optimization Committee | $5,000 | $5,000 |
| Meeting fee (per meeting attended) | $2,500 | N/A (1) |
Under the proposed compensation structure, meeting fees have been eliminated, and the fixed annual compensation to each board member has been increased by an amount that reflects the average number of meetings held each year over the last five years. The purpose of these proposed changes is to align the Company's director compensation scheme with those offered by comparable companies listed on the TSX and BVC, and to enhance corporate governance by facilitating the convening of Board and committee meetings as needed, without regard to the number or format of such meetings.
In the absence of a contrary instruction, the persons designated in the form of proxy intend to vote FOR the director compensation proposal.
- Election of Statutory Auditor
At the Meeting, the General Shareholders Assembly will be asked to appoint the statutory auditor of the Company for a two-year period. Deloitte Colombia is the current statutory auditor of the Company.
Having reviewed Deloitte Colombia's proposal regarding compliance with the requirements of independence, experience, work team, service, costs and knowledge of the sector, on the Audit and Risk Committee, the Board recommends that Deloitte Colombia be re-appointed as the statutory auditor of the Company for the 2025 and 2026 fiscal years.
The recommendation is based on a process of evaluation of proposals from several firms with international experience in aspects such as fees, experience, knowledge of the sector, team capacity, international specialists and economic proposal, among others.
With respect to compensation, the Board recommends that the General Shareholders Assembly approve an annual sum of US$236,000 as at the date of this Circular plus applicable taxes per year, as fees for the statutory auditor of the Company, and authorize the Company, with the approval of the Audit
and Risk Committee, to make payments for additional services associated with the statutory audit function equal to up to 10% of the total annual value authorized by the General Shareholders Assembly.
At the Meeting, Shareholders will be asked to pass the following resolution:
“BE IT RESOLVED THAT:
- Deloitte & Touche S.A.S. (“Deloitte Colombia”) is hereby appointed as the statutory auditor of the Company (the “Statutory Auditor”) for a term of two years (the “Term”), or until its resignation, removal or replacement by the General Shareholders Assembly.
- The payment to the Statutory Auditor of fees of US$236,000 plus applicable taxes per year and adjusted for inflation in 2026, be and is hereby approved.
- The Audit and Risk Committee of the Board be and is hereby authorized to authorize and assign to Deloitte Colombia during the Term additional work regarding matters deemed to be relevant for the Company, and which are not included within the scope of the statutory audit, and such authorization and assignment shall not disqualify Deloitte Colombia for the performance of its duties as Statutory Auditor.”
In the absence of a contrary instruction, the persons designated in the form of proxy intend to vote FOR the appointment of Deloitte Colombia as the Company’s statutory auditor, and the remuneration of the statutory auditor, for the 2025 and 2026 fiscal years.
STATEMENT OF EXECUTIVE COMPENSATION
The following discussion describes the significant elements of the Company’s executive compensation program for the year ended December 31, 2024.
Compensation Discussion & Analysis
Named Executive Officers
The following discussion of executive compensation focuses on the “Named Executive Officers” or “NEOs” (within the meaning of NI 51-102) of the Company for the year ended December 31, 2024, namely:
- Andrés Restrepo Isaza, President and Chief Executive Officer
- Alan Wancier Rode, Chief Financial Officer
- Santiago Cardona, Vice President, Colombia
- Luis Fernando Villa Tabares, Vice President, Nicaragua
- Ana Isabel Gaviria, Legal and Sustainability Vice President
Compensation History
Mineros has been publicly-listed in Colombia since 1982, and has historically provided executive compensation in line with that offered by other publicly-traded companies in Colombia. Mineros is the only gold mining company listed on the BVC, and has not historically considered the executive compensation practices of international gold mining companies when determining executive compensation. As the Company grows and expands internationally, it is reviewing its approach to executive compensation as part of its overall growth strategy. The Company has historically recruited executives from the markets in which it operates, being Colombia and Nicaragua. As the Company has grown and carried out its strategic objectives, it has increasingly come into competition with international
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mining companies, impacting its recruitment needs. Accordingly, the pool of talent from which the Company recruits will become increasingly global.
Mineros has been gradually adjusting NEO compensation to make it more competitive compared to peers, in part, by increasing variable compensation tied to the Company meeting or exceeding yearly performance goals. Additionally, in 2020, as part of its Board renewal process, the Company proposed, and its shareholders approved, adjustments to director compensation to better reflect the practices of similarly situated gold mining companies internationally. The Company's executive and director compensation practices are expected to continue to evolve as the Company continues to execute its international growth strategy.
Compensation Philosophy
Our executive compensation program is designed to achieve the following objectives:
- attract and retain talented, high-performing and experienced executives, whose knowledge, skills and performance are critical to the Company's success;
- ensure that compensation is fair, reasonable to shareholders, and takes into consideration what comparable organizations are paying for similar positions;
- motivate executives to achieve the Company's business and financial objectives by making a significant portion of total compensation variable, and linked to individual and corporate goals and performance;
- establish a strong pay-for-performance relationship in order to deliver long-term results for our shareholders and compensate our executives competitively; and
- make sure that compensation is transparent to the NEOs and our shareholders.
Our executive compensation program includes cash compensation in the form of base salary, short-term cash based annual performance incentives, and medium and long-term incentives via the grant of Stock Appreciation Rights ("SAR") and the Special Non-Recurring Bonus Plan (as defined below), both of which are described below.
Compensation Governance
Responsibilities of the Executive Compensation Committee
The Board has established the Executive Compensation Committee to assist it in fulfilling its governance and supervisory responsibilities pertaining to senior management compensation, including the Company's compensation policies and practices. Among other things, the Executive Compensation Committee is responsible for:
- reviewing and approving corporate goals and objectives relevant to compensation of the President and Chief Executive Officer, evaluating his performance in light of such corporate goals and objectives, and making recommendations to the Board with respect to his compensation levels based on such evaluation;
- periodically reviewing the terms of the Company's executive compensation programs to determine if they are properly coordinated and achieving their desired purpose;
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- reviewing the recommendations of the President and Chief Executive Officer regarding the appointment, compensation, and other terms of employment of the other executive officers, and making recommendations to the Board regarding the same; and
- reviewing the Company's security-based compensation arrangements and its policies respecting the grants under such arrangements, and making recommendations to the Board regarding grants of security-based compensation and terms of such grants.
The members of the Executive Compensation Committee are Alberto Mejía, Daniel Henao and Eduardo Pacheco, all of whom are independent directors within the meaning of National Policy 58-201 - Corporate Governance Guidelines (the "Corporate Governance Guidelines"). Each of the members of the Executive Compensation Committee has business and other experience which is relevant to their work on the Executive Compensation Committee. By virtue of their differing professional backgrounds, business experience, knowledge of the Company's industry and knowledge of corporate governance practices, the members of the Executive Compensation Committee are able to make decisions on the suitability of the Company's compensation policies and practices. See also, "Board Committees – Executive Compensation Committee".
Compensation Decision-Making Process
Our compensation process starts at the end of the Company's fiscal year, when we assess and confirm our compensation philosophy, program guidelines and structure, and determine the funds available for executive compensation for the coming fiscal year as part of our annual budgeting process. After the end of each fiscal year, we apply a rigorous process to assess performance and award compensation. This includes individual, group and corporate performance reviews for each NEO.
Before the end of each fiscal year:
- Review Structure. The Executive Compensation Committee reviews our overall compensation philosophy and structure for NEOs annually and recommends any changes to the Board for approval. In completing its annual review, the Executive Compensation Committee seeks to ensure that the Company's compensation structure aligns the NEO's behavior with those that will most benefit the Company's shareholders.
- Establish Budget. The Company prepares an annual budget and business plan for the coming year, including compensation expenses. The budget is reviewed and adjusted as required by the Executive Compensation Committee, which takes into account the prior year's performance and market conditions, before it is submitted to the Board for approval in December of each year.
- Establish Performance Measures. The Executive Compensation Committee works with the President and Chief Executive Officer to develop performance measures and levels that will be used to assess corporate performance and determine annual bonus payouts for the NEOs, based on the detailed business plan approved by the Board for the relevant year. The Executive Compensation Committee monitors the Company's performance against these measures throughout the year.
After the end of each fiscal year:
- Review Performance. The Executive Compensation Committee reviews corporate performance against metrics established in the budget and business plan for the completed year based on the audited financial results and operating reports of the Company and its subsidiaries. The President and Chief Executive Officer, in conjunction with the Executive Compensation Committee, completes a review of each NEO's individual performance against corporate and personal objectives.
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- Awards. The President and Chief Executive Officer, based on the performance review process, makes recommendations regarding the annual bonus and following year's salary of each NEO. The Executive Compensation Committee then reviews each NEO's annual performance, competitive positioning, and the President and Chief Executive Officer's recommendations. The Executive Compensation Committee then recommends compensation for each NEO and for the President and Chief Executive Officer, for final approval by the Board.
Compensation Benchmarking and Use of Compensation Consultants
The Executive Compensation Committee reviews NEO compensation packages annually to ensure that NEOs are being compensated in line with market trends. Mineros does not formally benchmark compensation against a set peer group of companies. However, every two years, the Executive Compensation Committee engages with independent compensation advisors to review the market competitiveness of Mineros' compensation for NEOs and other employees against other local companies in Colombia and Nicaragua including both companies in the mining sector and companies of a similar size and nature in other sectors.
In July 2024, the Executive Compensation Committee engaged Bedford Consulting Group ("Bedford"), a leading compensation and executive search and talent advisor, to benchmark the Company's NEO compensation practices against a set peer group of companies and make recommendations regarding the long-term incentive component of NEO compensation to replace the Special Non-Recurring Bonus Plan, which expired in December 2024. Following receipt and evaluation of Bedford's report, the Executive Compensation Committee elected to recommend to the Board that the Company adopt a cash-settled restricted stock unit ("RSU") plan in lieu of renewing the Special Non-Recurring Bonus Plan. For more information, see "Long-Term Incentive Awards - Omnibus Plan".
Fees incurred by the Company for compensation consulting services during the last two fiscal years are set out in the following table.
| For the Fiscal Year Ended | Executive Compensation-Related Fees ($) | All Other Fees ($) |
|---|---|---|
| December 31, 2024 | 13,000 | N/A |
| December 31, 2023 | 6,500(1) | N/A |
Note:
(1) Fees incurred by the Company for compensation consulting services provided by Mercer Latin America, an independent compensation advisor.
Elements of Executive Compensation
The executive compensation plan includes short-term and medium-to-long-term compensation, and a benefits package. The Company does not maintain any formal pension or other retirement plans. The following table explains how each component supports our compensation philosophy. The Executive Compensation Committee assesses each element separately, and together these are considered total compensation. Short-term and long-term compensation together make up each NEO's total direct compensation.
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| Component | Objective | |
|---|---|---|
| Short-term compensation | Awarded based on individual performance and the executive's position in the Company: | |
| (i) | Base Salary | • Forms the basis for attracting, comparing and remaining competitive with the market. • Fixed, and used to determine other elements of compensation and benefits. • Established at the hiring date and subsequently reviewed annually. |
| (ii) | Annual Cash Bonus | • Links pay to individual and corporate achievements. • Variable, based on the previous year's performance, and paid in cash after approval of the Company's audited annual financial statements. Bonuses are not paid unless a threshold level of performance is achieved (i) by the Company, based on objective financial and operating results, and (ii) by the applicable individual, based on benchmarks specified in detailed scorecards for each individual NEO. • Maximum annual cash bonus pool for all NEOs ranges between 3.2x and 7.2x of aggregate NEO base salaries, based on corporate performance. Each individual NEO may achieve up to 7.5x their base monthly salary as long as the sum of all individual bonuses does not exceed the bonus pool. |
| Long-term compensation | ||
| (i) | Share Appreciation Rights (“SARs”) | • Portion of total compensation paid in SARs links compensation to the Company's mid-term performance. • Ultimate value is based on share price over time. • Grants of SARs equal in value to 2x annual bonus awarded, calculated based on the average price of the common shares during October and November prior to the grant date. • 3-year vesting period and 5-year term. |
| (ii) | Special Non-Recurring Bonus Plan | • Extraordinary bonus entitlement links compensation granted to NEOs to longer term market performance. |
| Other Compensation | In addition to benefits offered to other Mineros employees, NEOs are eligible to receive vehicle leasing facilities. |
Base Salary
Base salaries represent the minimum basic compensation for services rendered by each NEO. The Company differentiates salary levels to reflect NEO performance, experience and responsibilities. Base salaries are generally reviewed annually, with any increases approved based on merit, internal equity, and in response to market changes. Base salaries may be changed as warranted throughout the year for promotions or other changes in the scope of an NEO's role and responsibilities.
The following table discloses the annual base salaries awarded to the NEOs during the fiscal year ended December 31, 2024.
| Name | Position(s) and Office(s) with Mineros | Annual Base Salary ($)(1) |
|---|---|---|
| Andrés Restrepo Isaza | President and Chief Executive Officer | 296,778 |
| Alan Wancier Rode | Chief Financial Officer | 242,701 |
| Santiago Cardona Múnera | Vice President, Colombia | 250,190 |
| Luis Fernando Villa Tabares | Vice President, Nicaragua | 244,146 |
| Ana Isabel Gaviria | Vice President, Legal and Sustainability | 148,252 |
Note:
(1) Base salaries are paid in local currencies. Amounts converted to U.S. dollars based on the average annual exchange rate for 2024 of COP$4,071.35 = $1.00.
Short-Term Incentive Awards – Annual Cash Bonus
An annual cash bonus is a short-term component of compensation. Annual cash bonus payments are linked to the Company's performance, and the NEO's contribution to that performance, as well as personal performance of individual NEOs.
The maximum annual cash bonus pool for all NEOs is established based on the achievement of corporate objectives established by the Board for the relevant fiscal year, related to gold production, cost control and increases in reserves and resources, and on the overall profitability of the Company, according to the following calculation:
| 5x sum of NEO annual salaries | X | Company operating results multiplier | X | Company net profits multiplier | = Maximum bonus pool | ||
|---|---|---|---|---|---|---|---|
| Based on achievement of target key performance indicators, on a consolidated basis: | Based on achievement of target net profit: | ||||||
| Indicator | Weight | Outcome (% of target) | Multiplier | ||||
| Gold production (oz Au equivalent) | 40% | 0 to 79% | Nil | ||||
| All-in sustaining costs | 30% | 80 to 110% | 0.8x to 1.1x | ||||
| Consolidated mineral resources and mineral reserves | 20% | 111% or better | 1.2x | ||||
| TRIFR: Total Recordable Injury Frequency Rate | 5% | ||||||
| Improve the rating of the sustainability survey of interest groups | 5% | ||||||
| Total | 100% | ||||||
| The multiplier is established according to the following scale: | |||||||
| Outcome (% of target) | Multiplier | ||||||
| 0 to 79% | Nil | ||||||
| 80 to 109% | 0.8x to 1.09x | ||||||
| 110% or better | 1.2x |
The participation of each individual NEO in the bonus pool is based on a compensation performance scorecard approved by the Executive Compensation Committee on the recommendation of the President and Chief Executive Officer, according to the following formula:
$$
\text{Maximum annual bonus (based on proportionate share of maximum bonus pool)} \times \text{Individual compensation factor} = \text{Annual bonus}
$$
Each NEO's potential annual bonus award amount is multiplied by an individual compensation factor. Each NEO's performance is classified within a compensation factor band, based on the achievement of the goals on their compensation performance scorecard and the results of a 360 degree subjective evaluation, as set out in the table below. Within that band, the President and Chief Executive Officer determines each NEO's actual individual performance factor, subject to confirmation by the Board on the recommendation of the Executive Compensation Committee, and provided that the aggregate of all cash bonuses paid may not exceed the total maximum bonus pool.
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Subjective Evaluation
| Scorecard Total | Unsatisfactory | Partially Satisfactory | Satisfactory | Excellent | Outstanding |
|---|---|---|---|---|---|
| 100 to 110 | 0% to 50% | 50% to 75% | 75% to 100% | 100% to 125% | 125% to 150% |
| 90 to 99.9 | 0% to 25% | 55% to 50% | 50% to 75% | 75% to 100% | 100% to 125% |
| 80 to 89.9 | Nil | Nil to 25% | 25% to 50% | 50% to 75% | 75% to 100% |
| 70 to 79.9 | Nil | Nil | Nil to 25% | 25% to 50% | 50% to 75% |
| 0 to 69.9 | Nil | Nil | Nil | Nil | Nil |
In 2024, the compensation performance measures for each NEO included some or all of the following categories: (i) strategic execution objectives; (ii) cost reduction; (iii) safety; (iv) operational enhancements, and (v) financial objectives. The compensation performance scorecards were designed to:
- align with our strategic plan;
- provide clear focus on key measures that will drive continued success of the business;
- link compensation to quantitative measures; and
- use publicly-reported measures that are easily understood by shareholders and the public.
By placing a significant weight on achieving our key financial objectives and execution of key strategic objectives, each of which ultimately drive the Company's value and overall total shareholder return which creates value for the Company's shareholders, the Executive Compensation Committee believes that the Company's annual short-term incentive plan is closely aligned with shareholder interests.
Long-Term Incentive Awards
Long-term incentives are intended to provide ties between executive compensation and the long-term performance of the Company. These incentives also strengthen retention and reinforce alignment with shareholder value. For the 2024 fiscal year, the Company's long-term incentive program included the grant of SARs and the Special Non-Recurring Bonus Plan. Starting in the 2025 fiscal year, the Company expects to include grants of RSUs under the Omnibus Plan as part of its long-term incentive program.
(a) Omnibus Plan
On February 14, 2025, the Board adopted an omnibus deferred compensation plan for designated executives (the "Omnibus Plan"), which amends and restates the Company's existing SAR plan (the "SAR Plan") and provides for the issue of SARs and RSUs (together, "Awards") to eligible executive officers as long-term incentive compensation. All SARs outstanding pursuant to the SAR Plan have been continued under the Omnibus Plan, subject to its terms.
The Board has delegated to the Executive Compensation Committee the responsibility for administering and interpreting the Omnibus Plan and recommending to the Board grants of Awards and the terms thereof. New Awards under the Omnibus Plan are subject to certain limitations set out in the Omnibus Plan as well as the approval of the Board on the recommendation of the Executive Compensation Committee, as applicable.
The Omnibus Plan provides eligible executive officers with long-term incentive compensation to promote a further alignment of interests between employees and the shareholders of the Company, to support the achievement of the Company's performance objectives and to attract and retain employees with the knowledge, experience and expertise required by the Company.
In accordance with the Company's internal compensation policies and contractual arrangements with its NEOs, each NEO is entitled to receive Awards under the Omnibus Plan equal to two times the value of their annual cash bonus divided by the average closing price of the common shares on the BVC during October and November prior to the grant date. For the year ended December 31, 2024, all of the Awards granted under the Omnibus Plan were SARs. The Company's usual executive compensation procedure is to calculate each NEO's entitlement and grant Awards in the first quarter of the year following the applicable performance year once audited corporate results are available and individual performance has been assessed. Accordingly, Awards earned in 2024 will be calculated and granted in the first quarter of 2025.
All Awards are settled in cash. Awards do not represent a right to receive a common share of the Company under any circumstances, and no common shares will be issued in settlement of any Award. Awards are non-transferrable.
In line with executive compensation best practices, all Awards are subject to time-based vesting schedules of at least three years, with a term of five years in the case of SARs or four years in the case of RSUs, other than in exceptional circumstances. Unless otherwise determined by the Executive Compensation Committee in its sole discretion, if an Award holder's employment is terminated: (i) due to voluntary resignation, then all unvested Awards shall be forfeited and cancelled, and all vested Awards will remain outstanding and payable, and will be settled as soon as practicable following the vesting date; (ii) due to termination without cause, all unvested Awards will vest on the termination date, all vested Awards will remain outstanding and payable, and such awards will be settled promptly following the vesting date; (iii) due to termination with cause, all vested and unvested Awards will be forfeited and cancelled as of the termination date; (iv) due to disability or retirement, all unvested Awards will remain outstanding and will vest on the termination date, all vested Awards will remain outstanding and payable, and such Awards will be settled promptly following the vesting date; and (v) due to death, all unvested Awards will vest as of the date of death and all vested Awards will remain outstanding and payable, and all vested awards will be settled as soon as practicable following the Award holder's date of death.
Upon a change of control, all unvested Awards shall vest and the fair market value of the shares for purposes of settlement is the fair market value, being the price of the shares in connection with the transaction resulting in the change of control (or, if no such price is established, the fair market value determined by the Board in good faith) multiplied by the number of vested awards. Such Awards will be settled within two years following the vesting date. For purposes of the Omnibus Plan, a "change of control" means: (i) an acquisition, through one or more transactions, by any person or group of persons acting in concert, of the right to control or direct, directly or indirectly, 35% or more of the votes attributable to all outstanding voting shares; or (ii) less than 51% of the members of the board being comprised of persons who are directors of such board as of the effective date of the Omnibus Plan, except in the case where incumbent directors are replaced because of voluntary retirement, medical reasons or death.
(i) Awards of SARs
Each SAR entitles the holder to receive upon vesting a cash payment equal to the excess, if any, of the fair market value of a common share on the vesting date, calculated as the volume-weighted average trading price ("VWAP") of the common shares on the relevant stock exchange during the two months immediately prior to the vesting date, over the base price of the SAR, which is equal to the VWAP of the common shares on the relevant stock exchange during the months of October and November of the year prior to the grant date, or for SARs held by a Canadian taxpayer, the 5-day VWAP of the common shares on the relevant stock exchange prior to the grant date.
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SARs are subject to time-based vesting criteria, and may be subject to performance-based vesting criteria. SARs vest on a date determined by the Executive Compensation Committee that falls within the third and fifth calendar year following the end of the calendar year in which the executive provided the services to which the grant relates (or where such services straddle two calendar years, the first calendar year in which the services to which the grant of such SARs relate were rendered), or such other date as the Board may determine and specified in a grant agreement entered into between the Company and a SAR holder. Performance-based criteria, if any, are determined by the Executive Compensation Committee and specified in the SAR grant agreement, and relate to the achievement of financial and/or personal performance objectives and are measured either in total, incrementally or cumulatively over a fiscal year or such other performance period as may be specified by the Executive Compensation Committee.
SAR holders who continue to be employed by the Company or one of its affiliates on the vesting date will become entitled to receive payment in respect of the vested SARs, provided that any applicable performance-based vesting criteria have been satisfied. Vested SARs may be redeemed by the holder at any time until the last business day preceding the expiry date specified in the SAR grant agreement by delivering notice to the Company; provided that no payout in respect of any SARs shall occur following that expiry date. The Company will settle redemptions of vested SARs as soon as practicable following the settlement date specified by the redeeming SAR holder, but in any case no later than the earlier of: (i) 45 days following the applicable vesting date; and (ii) December 31 of the year in which the settlement date requested by the redeeming SAR holder occurred.
(ii) Awards of RSUs
RSUs represents a contingent right to receive a cash payment equal to the fair market value of common shares on the vesting date, subject to such restrictions and conditions as the Board may determine at the time of grant and set out in the RSU agreement entered into by the Company and the grantee.
RSUs are subject to time-based vesting. RSUs vest on a date determined by the Executive Compensation Committee that falls within the third and fourth calendar year following the end of the calendar year in which the services to which the grant relates (or where such services straddle two calendar years, the first calendar year in which the services to which the grant of such RSUs relate were rendered), or such other date as specified in the applicable RSU agreement; provided, however, that in respect of a Grant of RSUs to a Canadian taxpayer, the vesting date shall not be later than December 15 of the third calendar year following the calendar year in which the services giving rise to the grant of RSUs were rendered.
RSU holders who continue to be employed by the Company or one of its affiliates on the vesting date will become entitled to receive, in respect of each vested RSU, a payment equal to the fair market value of one common share on the vesting date, calculated as the VWAP of the common shares on the relevant stock exchange during the two months immediately prior to the vesting date, or for RSUs held by a Canadian taxpayer, the 5-day VWAP of the common shares on the relevant stock exchange prior to the vesting date. Vested RSUs may be redeemed by the holder at any time until the last business day preceding the expiry date specified in the RSU grant agreement by delivering notice to the Company; provided that no payout in respect of any RSUs shall occur following that expiry date.
(b) Special Non-Recurring Bonus Plan
The Board has been of the view that Mineros had not historically received the recognition that it deserved globally based on its production profile and financial performance. For that reason, on May 20, 2020, on the advice of the Executive Compensation Committee, the Board approved the creation of an additional one-time incentive plan (the "Special Non-Recurring Bonus Plan") for certain senior executive officers to focus their efforts on finding ways to better position the Company globally and to
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increase shareholder value. Under the Special Non-Recurring Bonus Plan, on the date of its adoption, the participants in the plan became eligible to receive a one-time cash bonus of up to 5% of shareholder value generated (calculated in the manner set out below) between January 1, 2020, and December 31, 2024, subject to a maximum total bonus payment of $7,450,000. Payment of any extraordinary bonus is subject to the requirement that the market price or value of the common shares increase by an aggregate in the period of at least 4% per year (including the value of dividends paid) over the calendar years, 2020, 2021, 2022, 2023 and 2024. The term of the Special Non-Recurring Bonus Plan ended on December 31, 2024.
Shareholder value generated during the term of the Special Non-Recurring Bonus Plan is calculated as follows: (i) the sum of (A) the average closing price of the common shares on the BVC during the month of December 2024, and (B) the aggregate amount of dividends paid on common shares from 2020 to 2024, minus (ii) the base price of the common shares, being the average closing price of the common shares on the BVC during the month of December 2019, multiplied by (iii) the number of common shares issued and outstanding on May 20, 2020. As at December 31, 2024, the Company accrued an other employee benefit liability of $2,463,454 for the Special Non-Recurring Bonus Plan.
The special non-recurring bonus will be payable in the following proportions: Andrés Restrepo Isaza (26.8%), Alan Wancier Rode (17.4%), Santiago Cardona Múnera (26.0%), Ana Isabel Gaviria (17.4%) and Luis Fernando Villa (12.4%). Payments will be made in three equal instalments in 2025, 2026, and 2027.
Perquisites
The NEOs are entitled to participate in all employee benefit plans offered by the Company to its employees in the applicable jurisdictions in which they are based, including the Company's health, housing and education. In addition, NEOs are entitled to receive vehicle leasing subsidies and gas allowances.
Derivative Instruments
NEOs and directors are not permitted to purchase financial instruments that are designed to hedge or offset a decrease in market value of the common shares granted as compensation or that they hold, directly or indirectly.
Compensation Risk
The Company has a series of governance and operational controls to mitigate risks stemming from its compensation structure. In particular, Board meetings occur every other month where all material decisions are discussed and approved. NEOs constantly meet with each other and approval limits are set at operational and corporate levels to mitigate any wrongdoing. Additionally, the Company has started the process of implementing controls in accordance with Canadian SOX (C-SOX), which include operational and entity level controls to ensure that there is an overall control structure in place to identify and mitigate any risks.
Performance Graph
This chart illustrates the return of a C$100 investment in the Company's common shares since their listing on the TSX on November 19, 2021. We have compared this performance to two key benchmarks: the S&P/TSX Composite Index (representing the broader Canadian market) and the S&P/TSX Global Mining Index (reflecting our industry sector). To provide a complete picture, the chart assumes all dividends are reinvested and compounded annually, allowing to analyze the total potential return on an investment over time.
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From its initial public offering on November 19, 2021, the cumulative shareholder return of the Company's shares was initially in line with the S&P/TSX Composite and S&P/TSX Global Gold Indices. However, from the beginning of 2022 through the end of 2023, the Company's performance lagged behind both benchmarks.
During this period, the performance of the stock was negatively affected compared to both indexes, reflecting the broader market trends, influenced by fluctuations in gold prices and investor sentiment. While political and economic events in our operating regions, including the Colombian election cycle in 2022, contributed to market volatility, the Company maintained a strong operational focus. This is evidenced by achieving production guidance at both our Hemco and Nechi Alluvial properties in 2023.
For 2024, the Company's stock demonstrated exceptional performance, driven by a combination of corporate events and a favorable gold market. Anticipation of the US Federal Reserve's interest rate cuts, which materialized in 2024, alongside various geopolitical factors, fueled a significant rise in gold prices, with a nominal appreciation of nearly $27\%$ . This surge, combined with our consistent operational achievements, translated into outstanding financial results, capturing investor attention and driving increased trading volumes and substantial stock price appreciation throughout the year.
As of year-end 2024, our total shareholder return has significantly outperformed both the S&P/TSX Composite Index and the S&P/TSX Global Gold Index, exceeding their respective returns by $20.5\%$ and $23.2\%$ .
The trend in the performance graph shows is somewhat correlated with the trend of the aggregate compensation paid to the NEOs since 2021. As described under "Compensation Discussion and Analysis", base salaries, annual cash bonuses and long-term incentives reflect each NEO's primary duties and responsibilities, their overall performance, and Company's results in the long term. A
significant proportion of NEO compensation is "at risk", in the form of annual cash bonuses and grants of long-term incentive plan compensation. Overall compensation paid by the Company to its NEOs has generally increased over time, reflecting the achievement of important developments and milestones to the Company and the Company's overall financial and operational performance. NEO compensation was closely correlated with the performance of the common shares in 2021 and 2022. The decline in compensation awarded to the NEOs in 2022 was $43\%$ , which was relatively greater than the $35\%$ decline of a $\$100$ investment in the common shares, reflecting the fact that no cash bonuses or long-term incentive plan awards were granted in that year. Aggregate compensation increased significantly in 2023, which contrasts with a moderate decline of a $\$100$ investment, reflecting the award of incentive plan compensation to the NEOs for achieving of personal and corporate performance goals, including meeting production guidance, despite challenging conditions described above that negatively affected the trading price of the common shares. For financial 2024, an investment in the Company's shares significantly outperformed the S&P/TSX Composite Index and the Global Gold Index. While aggregate NEO compensation for 2024 is expected to follow a similar trend, the degree of correlation could not be evaluated as at the date of this Circular because bonuses and long-term incentive plan compensation had not been awarded.
Summary Compensation Table
The following table sets out all direct and indirect compensation paid to or earned by the NEOs for the fiscal years ended December 31, 2024, 2023 and 2022.
| Name and principal position | Year(1) | Salary ($) | Share-based awards(2) ($) | Non-equity incentive plan compensation ($) | All other compensation(4) ($) | Total compensation ($) | |
|---|---|---|---|---|---|---|---|
| Annual incentive plans(5) | Long-term Incentive Plans | ||||||
| Andrés Restrepo Isaza | 2024 | 296,778 | -(5) | -(5) | - | 4,826 | 301,604 |
| President and Chief Executive Officer | 2023 | 159,030 | 259,873 | 129,925 | - | 90,698 | 639,526 |
| 2022 | 138,731 | - | - | - | 85,272(6) | 217,003(5) | |
| Alan Wancier Rode | 2024 | 242,701 | -(5) | -(5) | - | 3,966 | 246,667 |
| Chief Financial Officer | 2023 | 132,923 | 231,577 | 115,788 | - | 77,311 | 557,599 |
| 2022 | 119,353 | - | - | - | 66,584(7) | 185,937(5) | |
| Santiago Cardona Múnera | 2024 | 250,190 | -(5) | -(5) | - | 4,789 | 254,979 |
| Vice President, Colombia | 2023 | 128,190 | 232,910 | 116,455 | - | 84,414 | 561,969 |
| 2022 | 135,114 | - | - | - | 66,224 | 201,338(5) | |
| Luis Fernando Villa | 2024 | 244,146 | -(5) | -(5) | - | - | 244,146 |
| Vice President, Nicaragua | 2023 | 187,018 | - | 77,886 | - | 34,335 | 264,904 |
| 2022 | 125,419 | - | 18,942(5) | - | 25,293 | 169,654(5) | |
| Ana Isabel Gaviria | 2024 | 148,252 | - | - | - | 80,558 | 228,810 |
| Vice President, Legal and Sustainability | 2023 | 126,912 | 133,365 | 61,770 | - | 468 | 322,515 |
| 2022 | 110,711 | - | - | - | - | 110,711 |
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Notes:
(1) Amounts paid in Colombian pesos converted to U.S. dollars based on the average annual exchange rate of $1.00 = COP$4,071.35 in 2024 (2023: COP$4,322.31; 2022: COP$4,522.44).
(2) Represents the aggregate fair value of SARs awarded on the grant date. Share-based compensation is awarded in March of the year following the applicable performance year as part of the annual compensation package of each NEO. Grants are determined by the Executive Compensation Committee, and are calculated based on a dollar value equal to two times the value of the annual cash bonus awarded to the NEO. The number of SARs granted is equal to such amount, divided by the average closing price of the common shares on the BVC during October and November prior to the grant date. For more information, see “Elements of Executive Compensation – Long-Term Incentive Awards – Omnibus Plan” above.
The Black-Scholes option model is used to calculate the value of SARs. The 2023 grant value was COP$601, calculated using the Black-Scholes model and the following assumptions: interest rate – 10.7%, volatility – 35.5%, expected life – 4.2 years, dividend yield – 7.8%, and a grant date share price of COP$2,995.
(3) Consists of annual cash bonuses, which are calculated in March of the year following the applicable performance year as part of the annual compensation package of each NEO. For more information on annual cash bonuses, see “Elements of Executive Compensation – Short-Term Incentive Awards – Annual Cash Bonus”.
(4) These amounts represent the incremental cost to Mineros for perquisites such as health-related, housing, food, vehicle, and education allowances.
(5) Share-based awards and annual incentive plan compensation for the 2024 performance year have not yet been determined. Any such awards will be determined and approved in March 2025, and subsequently paid, in each case in accordance with the Company’s usual executive compensation procedures.
Incentive Plan Awards
Outstanding Share-Based Awards
The following table sets out the details of all share-based awards that were held by each NEO and were outstanding as at December 31, 2024. Mineros has not issued any share-based awards other than SARs. Mineros does not offer any option-based awards.
| Name | Share-Based Awards | ||
|---|---|---|---|
| Number of SARs that have not vested (#) | Market or payout value of SARs that have not vested(1)(2) ($) | Market or payout value of vested SARs not paid out or distributed(1)(2) ($) | |
| Andrés Restrepo Isaza | 579,084 | 176,223 | 43,046 |
| Alan Wancier Rode | 556,239 | 163,227 | 64,216 |
| Santiago Cardona Múnera | 545,539 | 162,303 | 75,916 |
| Luis Fernando Villa Tabares | 276,093 | 89,571 | 16,170 |
| Ana Isabel Gaviria | 300,155 | 90,899 | 22,659 |
Notes:
(1) Amounts in Colombian pesos converted to U.S. dollars on the basis of the average exchange rate on December 31, 2024 of COP$4,071.35 = $1.00.
(2) Determined based on the closing price of the common shares on the BVC as at December 31, 2024, being COP$4,063 less the base price, multiplied by the number of unexercised SARs, whether vested or unvested.
Incentive Plan Awards—Value Vested or Earned During the Year
The following table sets out for each NEO the value of the share-based awards that would have been realized if the awards had been exercised on the vesting date, along with the value of the awards that were earned during the fiscal year ended December 31, 2024. Mineros has not issued any share-based awards other than SARs. Mineros does not offer any option-based awards.
| Name | Share-based awards—Value vested during the year^{(1)(2)} ($) | Non-equity incentive plan compensation—Value earned during the year^{(1)(3)} ($) |
|---|---|---|
| Andrés Restrepo Isaza | 43,046 | - |
| Alan Wancier Rode | 64,216 | - |
| Santiago Cardona Múnera | 75,916 | - |
| Luis Fernando Villa Tabares | 16,170 | - |
| Ana Isabel Gaviria | - | - |
Notes:
(1) Amounts in Colombian pesos converted to U.S. dollars on the basis of the average exchange rate on December 31, 2024 of COP$4,071.35= $1.00.
(2) Based on the market price of the common shares on the BVC on the vesting date.
(3) Annual incentive plan compensation earned for the 2024 performance year has not yet been determined. Any such awards will be determined and approved in March 2025 and subsequently paid in accordance with the Company's usual executive compensation procedures.
Employment Agreements
Each of the NEOs has entered into an employment agreement with the Company which provides for a base salary. In addition, each NEO is eligible to participate in the Company's short-term and long-term incentive compensation plans and benefits plans. See "Statement of Executive Compensation". Each employment agreement may be terminated by the Company with or without cause. In the event the Company terminates the employment of an NEO without cause, the NEO is entitled to receive only the compensation to which he or she would be entitled at law. Each employment agreement may be terminated by the employee upon 30 days' prior written notice. The employment agreements with each NEO also contain non-solicitation, non-competition and confidentiality provisions.
Termination and Change of Control Benefits
As at December 31, 2024, the Company had no plan or arrangement that provides for payments to an NEO at, following, or in connection with any termination (whether voluntary, involuntary or constructive), resignation, retirement, a change in control of the company or a change in an NEO's responsibilities, except the former SAR Plan.
The SAR Plan (adopted on June 2, 2021) and related agreements provide that if a SAR holder is terminated without cause prior to the vesting date, or if the SAR holder's employment is terminated for good reason (which includes, among other things, a material change in title, or a material reduction in responsibilities or compensation) following a change of control, all unvested SARs held by that person on the termination date will immediately vest, and would be paid out as soon as practicable, along with all vested SARs outstanding on the termination date.
In the SAR agreements, "change of control" is defined as (i) the acquisition, through one or more transactions, by any person or group of persons acting in concert, of the right to control or direct, directly or indirectly, 35% or more of the votes attributable to all outstanding common shares, or (ii) less than 51% of the members of the Board being comprised of Persons who were directors of such Board as at June 2, 2021, except where directors are replaced because of voluntary retirement, medical reasons or death.
The estimated incremental payments that would have been paid or payable to each of the NEOs under the SAR Plan in the following events, if they had occurred on December 31, 2024, are set out in the table below. Values are based on the closing market price of the Company's common shares on December 31, 2024.
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| Andrés Restrepo Isaza ($) | Alan Wancier Rode ($) | Santiago Cardona Múnera ($) | Luis Fernando Villa Tabares ($) | Ana Isabel Gaviria ($) | |
|---|---|---|---|---|---|
| Termination without cause^{(1)(2)} | 176,223 | 163,227 | 162,303 | 89,571 | 90,899 |
| Termination for good reason following a change of control^{(1)(2)} | 176,223 | 163,227 | 162,303 | 89,571 | 90,899 |
Notes:
(1) Amounts in Colombian pesos converted to U.S. dollars on the basis of the average exchange rate on December 31, 2024 of COP$4,071.35 = $1.00.
(2) Determined based on the closing price of the common shares on the BVC as at December 31, 2024, being COP$4,063 less the base price, multiplied by the number of unexercised SARs, whether vested or unvested.
Director Compensation
Compensation of Our Directors
The compensation of the directors of the Company is included in the Policy for the Election, Evaluation and Compensation of the Board of Directors, the purpose of which is to strengthen the role of the Board by means of setting, among others, the rules applicable to the compensation of the directors. The amendment or replacement of the Policy for the Election, Evaluation and Compensation of the Board of Directors is subject to shareholder approval by ordinary resolution.
The Policy for the Election, Evaluation and Compensation of the Board of Directors provides that the fees payable to each director for Board and committee meetings in any period must be approved by the General Shareholders Assembly, taking into consideration the recommendation of the Corporate Governance and Sustainability Committee. Director compensation is limited to the fees approved by the shareholders. The fees paid to each director are required to be equal, except for the Chair of the Board, the Chair of any committees and committee members, which the shareholders may fix at a higher rate to account for their additional responsibilities. The directors are also entitled to be reimbursed for expenses incurred in carrying out their duties as members of the Board and its committees, including travel, accommodation, transportation, training, the fees of external advisors, and directors' and officers' liability insurance.
The table below outlines our director compensation program for the fiscal year ended December 31, 2024. Our director compensation is approved annually by the shareholders at the ordinary meeting of shareholders.
| Type of Fee | 2024 |
|---|---|
| Chair of the Board | $30,000 |
| Board member (including Chair) | $20,000 |
| Chair – Audit and Risk Committee | $25,000 |
| Member – Audit and Risk Committee (excluding Chair), Corporate Governance and Sustainability Committee, Executive Compensation Committee, Business Opportunities and Optimization Committee | $5,000 |
| Meeting fee (per meeting attended) | $2,500 |
Director Compensation Table
The following table sets out all compensation provided to each director of the Company for the year ended December 31, 2024. Mineros does not offer any share- or option-based awards as director compensation.
| Name | Fees Earned ($) | All Other Compensation ($)^{(1)} | Total ($) |
|---|---|---|---|
| Alberto Mejia Hernandez | 55,000 | 4,212 | 59,212 |
| Eduardo Pacheco Cortés | 82,500 | - | 82,500 |
| Juan Esteban Mejia Arango | 45,000 | - | 45,000 |
| Lucía Taborda | 75,000 | - | 75,000 |
| Marco Izquierdo Llanos | 70,000 | - | 70,000 |
| Mauricio Toro Zuluaga | 57,500 | - | 57,500 |
| Sofia Bianchi | 42,500 | - | 42,500 |
| Daniel Henao | 70,000 | - | 70,000 |
| Michael Doyle | 47,500 | - | 47,500 |
| José Fernando Llano Escandón (2) | 25,000 | - | 25,000 |
| Sergio Restrepo Isaza (2) | 22,500 | - | 22,500 |
| Juan Carlos Páez Ayala (2) | 27,500 | - | 27,500 |
| Mónica Jiménez Gonzalez (2) | 22,500 | - | 22,500 |
| Nicolás Durán Martínez (2) | 27,500 | - | 27,500 |
| Dieter W. Jentsch (2) | 48,067 | - | 48,067 |
Notes:
(1) Includes travel expenses and other reimbursements.
(2) Not re-elected at the ordinary meeting of the General Shareholders Assembly held on March 26, 2024.
Incentive Plan Awards for Directors
The directors of the Company are not eligible to receive compensation under any short-term incentive plan, long-term incentive plan, or non-equity compensation plan, and none of them received or held any share-based awards during the year ended December 31, 2024.
OTHER INFORMATION
Securities Authorized for Issuance Under Equity Compensation Plans
The Company does not have any compensation plan under which equity securities of the Company are authorized for issuance.
Indebtedness of Directors and Executive Officers
None of the directors, executive officers or employees of the Company or its subsidiaries or former directors, executive officers or employees of the Company or its subsidiaries have any indebtedness outstanding to the Company or any of the subsidiaries as at the date of this Circular, and no indebtedness of these individuals to another entity is the subject of a guarantee, support agreement, letter of credit or other similar arrangement or understanding provided by the Company or any of the subsidiaries as at the date thereof. Additionally, no individual who is, or at any time during the Company's last fiscal year was, a director or executive officer of the Company, proposed management nominee for director of the Company or associate of any such director, executive officer or proposed nominee is as at the date thereof, or at any time since the beginning of the Company's last fiscal year has been, indebted to the Company or any of its subsidiaries or to another entity where the indebtedness to such other entity is the subject of a guarantee, support agreement, letter of credit or other similar arrangement or understanding provided by the Company or any of its subsidiaries, including indebtedness for security purchase or any other programs.
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INTEREST OF MANAGEMENT AND OTHERS IN MATERIAL TRANSACTIONS
No director, executive officer or shareholder that beneficially owns, or controls or directs, directly or indirectly, more than 10% of the issued and outstanding common shares, or any of their respective associates or affiliates, has any material interest, direct or indirect, in any transaction since January 1, 2024, or any proposed transaction, which has materially affected or is reasonably expected to materially affect the Company or a subsidiary of the Company.
AUDITORS
The auditor of the Company is Deloitte & Touche S.A.S., located at Calle 16 Sur No 43A49 Piso 9, 050022, Medellín, Antioquia. They have served as the Company's auditor since 2008.
MANAGEMENT CONTRACTS
The Company does not currently have any management contracts in place.
STATEMENT ON CORPORATE GOVERNANCE
The Company is subject to the corporate governance requirements applicable to reporting issuers under the securities laws of all of the provinces of Canada, other than Québec, and to listed issuers under TSX policies. The Canadian Securities Administrators have issued corporate governance guidelines pursuant to the Corporate Governance Guidelines, together with certain related disclosure requirements pursuant to National Instrument 58-101 – Disclosure of Corporate Governance Practices ("NI 58-101"). The Corporate Governance Guidelines are recommended as "best practices" for issuers to follow. We have adopted certain corporate governance policies and practices which reflect our consideration of the recommended Corporate Governance Guidelines. The disclosure set out below includes disclosure required by NI 58-101 describing in further detail our approach to corporate governance in relation to the Corporate Governance Guidelines.
We recognize the importance of corporate governance to the effective management of the Company and to the protection of its employees and shareholders. The Company's approach to significant issues of corporate governance is designed with a view to ensuring that the business and affairs of the Company are effectively managed so as to enhance shareholder value. The Board fulfills its mandate directly and through its committees at regularly scheduled meetings or at meetings held as required. Frequency of meetings may be increased and the nature of the agenda items may be changed depending upon the state of the Company's affairs and in light of opportunities or risks which the Company faces. The directors are kept informed of the Company's business and affairs at these meetings as well as through reports and discussions with management on matters within their particular areas of expertise.
Board of Directors
Composition of the Board
The Board currently consists of nine directors: Eduardo Pacheco Cortés (Chair), Alberto Mejía Hernandez (Vice Chair), Juan Esteban Mejía Arango, Lucía Taborda, Marco Izquierdo Llanos, Mauricio Toro Zuluaga, Sofia Bianchi, Daniel Henao, and Michael Doyle. The Board has determined that each of the current directors is independent within the meaning of NI 58-101. Michael Doyle and Daniel Henao are executive officers of Sun Valley, a control person of the Company. The Board has considered the independence of such directors within the meaning of NI 58-101 in light of their interests in a control person of the Company, and has determined that they are independent within the meaning of NI 58-101.
Management has nominated for election a slate of proposed directors that includes Filipe J. Martins and Hernan Rodriguez. The Board has determined that, if elected, each of Mr. Martins and Mr. Rodriguez would be independent within the meaning of NI 58-101.
Inter-locking Directorships
Certain directors of the Company are also presently directors of other issuers that are reporting issuers (or the equivalent) in Canada or foreign jurisdictions. The following table lists the directors of the Company who serve on boards of directors of other reporting issuers (or the equivalent) and the identities of such reporting issuers (or the equivalent).
| Name of Director | Reporting Issuer or Equivalent |
|---|---|
| Sofia Bianchi | • Canagold Resources Ltd. (Chair) |
| • Ma'aden | |
| • Ivanhoe Electric Inc. | |
| • Yellow Cake PLC | |
| Michael Doyle | • Canagold Resources Ltd. |
Independent Director Meetings
The Board holds regularly scheduled meetings no fewer than eight times per year, as well as ad hoc meetings from time to time. To facilitate the exercise of independent judgment, the internal regulations of the Board (the "Board Regulations") provide that the Board will reserve a portion of each meeting of the Board for the independent members of the Board to hold in camera sessions without members of management or non-independent directors present, as applicable. The Chair and Vice-Chair of the Board are responsible for ensuring that the directors (all of whom are independent) have opportunities to meet without management present, as required for the effective governance of the Company and in accordance with the Board Regulations and applicable laws.
The Board Regulations expand on the Colombian Regulations that impose on all directors, both independent and non-independent, duties of care, diligence, confidentiality, fairness, loyalty, and a duty not to engage in corporate opportunities, and requires all directors to declare and avoid conflicts of interest.
A director who has a material interest in a matter before our Board or any committee on which they serve will be required to disclose such interest to the Board as soon as the director becomes aware of it, and any investment in any company that competes with the business of the Company. Directors are required to refrain from participating in the deliberations of the Board or any of its committees with respect to, and abstain from voting on, any matter in respect of which the director has a conflict of interest. Where a director is determined to have a pre-determined conflict of interest with the Company that cannot be resolved, the director must resign.
Board Meetings and Attendance
The Chair is primarily responsible for the agenda and for supervising the conduct of each meeting of the Board. Any director may propose the inclusion of items on the agenda, request the presence of or a report by any member of senior management, or at any Board meeting raise matters that are not on the agenda for the meeting. Materials for each meeting are distributed to the Board in advance of each meeting.
The following table summarizes the attendance record of each director for all Board and committee meetings held during the fiscal year ended December 31, 2024.
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| Name of Director | Meetings Attended | ||||
|---|---|---|---|---|---|
| Board | Audit and Risk | Corporate Governance and Sustainability | Executive Compensation | Business Opportunities and Optimization | |
| Alberto Mejía Hernández | 9 of 12 | N/A | N/A | 3 of 3 | N/A |
| Juan Esteban Mejía | 8 of 9 | N/A | N/A | N/A | 5 of 5 |
| Sofia Bianchi | 9 of 9 | N/A | 3 of 3 | N/A | N/A |
| Michael Doyle | 9 of 9 | N/A | N/A | N/A | 5 of 5 |
| Lucía Taborda | 12 of 12 | 4 of 4 | N/A | N/A | N/A |
| Mauricio Toro Zuluaga | 9 of 9 | N/A | 3 of 3 | N/A | 5 of 5 |
| Daniel Henao | 9 of 9 | 4 of 4 | N/A | 3 of 3 | 5 of 5 |
| Eduardo Pacheco Cortés | 9 of 12 | N/A | N/A | 1 of 3 | N/A |
| Marco Izquierdo Llanos | 9 of 9 | 4 of 4 | 3 of 3 | N/A | 5 of 5 |
Chair of the Board
Eduardo Pacheco Cortés is the Chair of the Board. Alberto Mejía Hernández is the Vice-Chair of the Board and exercises the powers and discharges the duties of the Chair in his absence. Both are independent within the meaning of NI 58-101. The duties of the Chair of the Board include: (i) ensuring that the Board sets and effectively implements its strategic plan, including by coordinating the meetings of the Board and its committees; (ii) providing leadership to foster the effectiveness of the Board; (iii) reporting to the General Shareholders Assembly on the activities of the Board, and acting as a liaison between the Board and shareholders; (iv) ensuring an effective relationship exists between the Board and senior management of the Company, and that the directors receive the information required for the proper performance of their duties; (v) chairing Board meetings, including stimulating debate, providing adequate time for discussion of issues, encouraging full participation and discussions and confirming that clarity regarding decision-making is reached and accurately recorded; (vi) chairing meetings of the General Shareholders Assembly; (vii) together with the Corporate Governance and Sustainability Committee, ensuring that an appropriate system is in place to evaluate the performance of the Board as a whole, the Board's committees and individual directors; (viii) together with the President and Chief Executive Officer, representing the Company to external groups, including the shareholders of the Company and other parties such as customers, suppliers, the media and government; (ix) ensuring that the Board establishes and effectively monitors implementation of the Company's strategic plan; (x) communicating with senior management so that it is aware of concerns and needs of the Board and the shareholders of the Company; (xi) consulting with the Corporate Governance and Sustainability Committee on candidates for nomination or appointment to the Board; (xii) working with the President and Chief Executive Officer of the Company to ensure that the Board is provided with the resources to permit it to carry out its responsibilities and raising any issues that are preventing the Board from being able to carry out its responsibilities; and (xiii) assisting the President and Chief Executive Officer in fulfilling his responsibilities, as necessary.
Board Mandate
The Board is responsible for the stewardship of the Company including the supervision of the management of the business and the affairs of the Company. The mandate of the Board is set out in the Board Regulations. In discharging its duties, the Board is primarily responsible, either directly or through committees of the Board and the Chair of the Board, for the oversight of, among other things, the following matters:
- the strategic planning process of the Company;
- setting and supervising standards of corporate governance that establish a culture of integrity throughout the Company;
- identifying the principal risks of the Company's business and ensuring the implementation of appropriate systems to manage these risks;
- overseeing financial reporting and establishing and maintaining internal control procedures with respect to financial reporting;
- maintaining and implementing a disclosure policy to facilitate communications with investors and other interested parties;
- succession planning, including appointing, training and monitoring the Company's executive officers;
- the Company's approach to corporate governance and director independence standards;
- ethical behavior of the directors, officers and employees of the Company; and
- the composition and organization of the Board, including making recommendations to the General Shareholders Assembly with respect to the required qualifications of directors to be reflected in the Policy for the Election, Evaluation and Compensation of the Board of Directors, and director compensation.
The Board may at any time retain external legal counsel, consultants or other advisors of its choosing at the expense of the Company to assist it in fulfilling its responsibilities and to set and pay the respective reasonable compensation of these advisors.
The Board discharges its responsibilities directly and through its committees, currently consisting of the Audit and Risk Committee, the Executive Compensation Committee, the Corporate Governance and Sustainability Committee and the Business Opportunities and Optimization Committee.
The full text of the Board Regulations setting out the Board's mandate and responsibilities and the duties of its members is available on the Company's website at www.mineros.com.co.
Policies approved by the Board
Programa Transparencia Ética Empresarial (PTEE)
The Board approved the transparency ethical and corporate program (Programa Transparencia Ética Empresarial (PTEE)), which was included as an integral part of the risk, bribe and corruption management model, with the purpose of strengthening the Company's entrepreneurial practices and controls. The PTEE is articulated with the Company's Code of Ethics, the Anti-Corruption Policy, manuals, and other applicable policies at the Company's subsidiaries, consolidating the elements for the management of corruption and off-shore bribe risks.
Board Committees
Audit and Risk Committee
The Audit and Risk Committee's primary duties and responsibilities include: (i) reviewing and reporting to the Board on the annual audited financial statements (including the external auditors' report thereon) and unaudited interim financial statements and related management's discussion and analysis, if any, and other financial disclosure related thereto that may be required to be reviewed by the Audit and Risk Committee pursuant to applicable legal and regulatory requirements; (ii) reviewing material changes in accounting policies and significant changes in accounting practices and their impact on the financial statements; (iii) overseeing the audit function, including engaging in required discussions with the
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Company's external auditors and reviewing the annual audit plan, overseeing the independence of the Company's external auditors, overseeing the Company's internal auditor, and pre-approving any non-audit services to be provided to the Company or its affiliates; (iv) making recommendations to the Board regarding the selection, appointment, compensation, re-election, and termination of the person responsible for the Company's internal audit functions; (v) reviewing and reporting to the Board with respect to the integrity and effectiveness of the internal controls over financial reporting and disclosure, and anti-money laundering and anti-terrorist financing compliance; (vi) reviewing management reports related to legal or compliance matters that may have a material impact on the Company and the effectiveness of the Company's compliance policies; (vii) establishing whistleblowing procedures and investigating any complaints or concerns it deems necessary; (viii) establishing risk management policies and procedures, and ensuring that they align with the Company's strategic goals; (ix) reviewing and reporting to the Board with respect to the integrity and effectiveness of the Company's risk management policies and procedures; and (x) reporting annually to the General Shareholders Assembly on matters within the Audit and Risk Committee's mandate.
The full text of charter of the Audit and Risk Committee is set out in Appendix 1 to this Circular.
Composition of the Audit and Risk Committee
The members of the Audit and Risk Committee are Lucía Taborda (Chair), Marco Izquierdo Llanos and Daniel Henao, all of whom are independent directors within the meaning of each of the applicable laws of Colombia and the applicable laws of Canada, and all of whom are financially literate, in each case within the meaning of National Instrument 52-110 – Audit Committees.
Relevant Education and Experience
(a) Lucía Taborda
Lucía Taborda holds a degree in Senior Management from INCAE Business School in Costa Rica as well as a bachelor's degree in Business Administration and a Masters of Finance from EAFIT University, Colombia. With extensive experience in the agro-industrial export industry, she has been responsible for managing and optimizing projects and new business plans. Her expertise lies in budget development, financial evaluation, and negotiation, thereby equipping her with strong financial literacy skills.
Ms. Taborda has held various positions, including General Manager, Controller, Financial Analyst, and Treasurer. She has served on the Board of Directors of Sociedad Portuaria de Santa Marta since 2016 and was previously on the Board of the Company from 2014 to 2018.
(b) Marco Izquierdo Llanos
Marco Izquierdo Llanos is an Industrial Engineer and holds a Masters in Business Administration with almost 30 years of experience in strategic and financial planning, budgeting, risk management, and project feasibility analysis, thereby bringing extensive experience in financial oversight. He currently serves as Vice President and Director of Investments at Corficolombiana. Mr. Izquierdo is responsible for the company's investment portfolio in tourism, agribusiness, airport infrastructure, water treatment, textiles, and real estate.
Mr. Izquierdo holds an Industrial Engineering degree from Pontificia Universidad Javeriana, a Masters in Business Administration from Bridgewater State University, and a Diploma in Senior Management from Universidad de Los Andes. Before his time at Corficolombiana, he worked as a strategic and financial consultant for the Cali Integrated Mass Transportation System. He was also a fellow and consultant in strategy and finance for the U.S. Department of Housing and Urban Development.
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(c) Daniel Henao
Daniel Henao is an engineer with significant experience in the mining industry, particularly in precious metals. He currently serves as a Vice President of Business Development at Sun Valley, overseeing the evaluation, acquisition, development, and management of various mining projects. Prior to this, Mr. Henao worked as the Vice President of Finance at Tolima Gold Corp., a Canadian mineral resource company listed on the TSX Venture Exchange.
Mr. Henao has experience in mergers and acquisitions in diverse regional and cultural contexts. He is also skilled in project management and addressing the regulatory complexities of the mining sector.
Audit Committee Oversight
Since January 1, 2024, all Audit and Risk Committee recommendations regarding the nomination or compensation of an auditor have been adopted by the Board.
Pre-Approval Policies and Procedures
The internal regulations of the Audit and Risk Committee require the Audit and Risk Committee to pre-approve the provision of any non-audit services by the Company's external auditors to the Company or its subsidiaries in accordance with applicable legal and regulatory requirements and policies and procedures of the Board. The Audit and Risk Committee is permitted to delegate pre-approval authority to one of its members; however, the decision of any member of the Audit and Risk Committee to whom such authority has been delegated must be presented to the full Audit and Risk Committee at its next scheduled meeting.
External Auditor Service Fees
The following table sets forth, by category, the fees for all services rendered by the Company's external auditors, Deloitte Colombia and its affiliates, for the fiscal years ended December 31, 2024 and 2023.
| For the Fiscal Year Ended | Audit Fees^{(1)} ($) | Audit Related Fees^{(2)} ($) | Tax Fees^{(3)} ($) | All Other Fees ($) |
|---|---|---|---|---|
| December 31, 2024 | 243,314 | 15,700 | - | - |
| December 31, 2023 | 269,181 | 15,698 | - | - |
Notes:
(1) Refers to the aggregate fees billed for audit services.
(2) Refers to the aggregate fees billed for audit of the ESG report.
(3) Refers to the aggregate fees billed for transfer pricing studies.
Executive Compensation Committee
The members of the Executive Compensation Committee are Alberto Mejia Hernandez (Chair), Daniel Henao and Eduardo Pacheco, all of whom are independent directors within the meaning of NI 58-101.
The Executive Compensation Committee is responsible for recruiting and identifying individuals qualified to become new senior management members. The Executive Compensation Committee is also responsible for determining and making recommendations with respect to all forms of compensation to be granted to the President and Chief Executive Officer, and reviewing the President and Chief Executive Officer's recommendations respecting compensation of the other senior executive officers of the Company. In particular, the Executive Compensation Committee is responsible for, among other things: (i) reviewing and approving corporate goals and objectives relevant to compensation of the
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President and Chief Executive Officer, evaluating his performance in light of such corporate goals and objectives, and making recommendations to the Board with respect to his compensation levels based on such evaluation; (ii) reviewing recommendations from the President and Chief Executive Officer regarding the appointment, compensation and other terms of employment of the Chief Financial Officer, and other executive officers, and making recommendations to the Board regarding the same; (iii) preparing and submitting to the Board at least annually a report on human resource matters of the Company; (iv) administering and interpreting the Company's compensation arrangements and its policies respecting grants thereunder, and reviewing and recommending to the Board grants of share-based compensation and terms thereof; (v) periodically reviewing the terms of the Company's executive compensation programs to determine if they are properly coordinated and achieving their desired purpose; (vi) overseeing the Company's compliance with any rules promulgated by a regulatory body relating to human resource matters; and (vii) reviewing and assessing the adequacy of its mandate from time to time.
The Executive Compensation Committee has the authority to retain external legal counsel, consultants or other advisors of its choosing to assist it in fulfilling its responsibilities, including a compensation consultant, at the expense of the Company. Any other work or services performed by such compensation consultant at the request of management must, however, be pre-approved by the Executive Compensation Committee.
Corporate Governance and Sustainability Committee
The members of the Corporate Governance and Sustainability Committee are Sofia Bianchi (Chair), Mauricio Toro Zuluaga, Marco Izquierdo, all of whom are independent directors within the meaning of NI 58-101.
The Corporate Governance and Sustainability Committee has been delegated the responsibility of, among other things: (i) analysing, assessing, and monitoring compliance with the Company's corporate governance policies and other governance documents, and applicable laws; (ii) periodically reviewing the Company's corporate governance policies and making policy recommendations aimed at enhancing Board and committee effectiveness and managing governance risks; (iii) annually reviewing the Board Regulations and the internal regulations of proceedings of the Company's General Shareholders Assembly, including the Board and committee mandates and position descriptions of each committee Chair, and making recommendations to the Board; (iv) ensuring timely disclosure of Company information to shareholders and the market in accordance with applicable laws; (v) setting the agenda for meetings of the General Shareholders Assembly; (vi) reviewing shareholder governance proposals and complaints; (vii) reviewing shareholder proposals to add items to the agenda of a meeting of the General Shareholders Assembly; (viii) overseeing the Company's compliance with its corporate governance documents and applicable laws; (ix) evaluating the effectiveness of the Company's internal controls relating to corporate governance and sustainability (except for financial, anti-corruption and anti money-laundering, and related reporting matters for which the Audit and Risk Committee is responsible); (x) reviewing and recommending to the Board the appropriate structure, size, composition, mandate and members for Board committees, and the procedures to ensure that the Board and its committees function independently of management; (xi) reviewing, monitoring and making recommendations regarding new director orientation and ongoing development of existing directors; and (xii) submitting an annual report on compliance with the Company's corporate governance measures to the General Shareholders Assembly. Regarding Board member election matters, the Corporate Governance and Sustainability Committee is responsible for recruiting and identifying individuals qualified to become new Board members and making recommendations to the Board regarding new director nominees, annually or as required. Further, the Corporate Governance and Sustainability Committee is responsible for recommending to the Board the individual director appointments to each Board committee, annually or as required. In making such recommendations, the Corporate Governance and Sustainability Committee will consider the competencies and skills that the Board considers to be necessary for the
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Board as a whole to possess, for each existing director to possess, and for a new nominee to bring to the Board. The Corporate Governance and Sustainability Committee may also recommend for approval by the Board the removal of a director from the Board or a committee thereof if he or she is no longer qualified to serve as a director under applicable requirements or any other appropriate reason. In addition, the Corporate Governance and Sustainability Committee is responsible for overseeing the implementation of and compliance by the Company and its subsidiaries with the Corporate Sustainability Policy, and support the Board in the development of the sustainability strategy of the Company and its subsidiaries and the policies defining the actions to be taken by the Company in this area.
Business Opportunities and Optimization Committee
The members of the Business Opportunities and Optimization Committee are Michael Doyle (Chair), Mauricio Toro Zuluaga, Juan Esteban Mejia, Daniel Henao and Marco Izquierdo.
The Business Opportunities and Optimization Committee assists and supports the Board in developing and implementing a strategy for growth and technological optimization of the Company, with regard to, among other things, (i) monitoring and evaluating business and investment opportunities for the Company and its subsidiaries; (ii) supporting the Board in guiding the growth strategy and technological and operational optimization of the Company and its subsidiaries; (iii) proposing for approval to the Board the acquisition, reorganization, sale or divestitures of current and new businesses; (iv) developing and implementing technological and operational optimization projects and strategies; (v) preparing, reviewing and/or evaluating and providing relevant recommendations to management and the Board on business opportunities proposed by the Company or presented to the Company by third parties, and the entering into corporate business transaction documents by the Company and its subsidiaries; (vi) preparing an annual work plan of the Committee according to the corporate strategy defined by the Board; and (vii) any other responsibilities entrusted to it by the Board, subject to and in compliance with applicable laws.
Position Descriptions
The Board has developed written position descriptions for the Chair of each committee of the Board, which are set out in the charter of each committee. The role and responsibilities of the Chair of the Board and the Vice-Chair of the Board are set out in the Board Regulations. See also "Board of Directors – Chair of the Board". The role and responsibilities of the President and Chief Executive Officer are set out in the bylaws.
Orientation and Continuing Education
New members of the Board are provided with: (i) information respecting the functioning of the Board and its committees and a copy of the Company's corporate governance documents; (ii) access to all documents of the Company, including those that are confidential; and (iii) access to management.
Each new director participates in the Company's initial orientation program which is reviewed annually by the Vice President, Legal and Sustainability. In accordance with the Company's Policy for the Election, Evaluation and Compensation of the Board of Directors, the initial orientation program addresses the Company's business, operations, key risks, corporate structure, and matters relevant to the mining sector. Board members are encouraged to: (i) communicate with management and external auditors; (ii) remain abreast of industry trends and developments, and changes in legislation, with management's assistance; (iii) attend related industry seminars; and (iv) visit the Company's operations.
The Company also has a continuing education program that is approved and reviewed from time to time by the Corporate Governance and Sustainability Committee and includes, among other subjects:
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Business Strategy, Sustainability, Corporate Governance, Ethics and Transparency, Mining Industry Trends, Human Resources and Health and Safety.
Ethical Business Conduct
The Company has a robust system to ensure that business is practiced in an ethical manner and in accordance with good business practices. The Board is responsible for ethics, corporate compliance and anti-corruption, and approves the guidelines applicable to the Company and its subsidiaries, with a focus on eliminating fraud and corruption and ensuring compliance with all applicable laws. With the support of the Audit and Risk Committee, the Board supervises the fulfillment of assigned roles and responsibilities, the effectiveness of its risk prevention and control model, as well as compliance with the provisions of the Code of Ethics (Código de Ética) of the Company (the "Code of Ethics"), the Corporate Policy on Anti-Bribery and Anti-Corruption of the Company (the "Anti-Corruption Policy"), and other applicable corporate policies. The Code of Ethics governs the conduct of the directors, officers, employees and contractors of the Company and its subsidiaries and is available on the Company's website. The Anti-Corruption Policy requires that directors, officers, other employees, agents, consultants and contractors of the Company conduct business in a manner that does not contravene applicable anti-bribery, anti-corruption and fraud laws, and contains whistleblower protections and procedures for individuals to report complaints and concerns regarding, among other things, violations of the Code of Ethics and the Anti-Corruption Policy. The Ethics Committee or a designated member thereof is responsible for monitoring compliance with the Code of Ethics, the Anti-Corruption Policy and any other relevant policies.
The Ethics Committee is formed by the President and Chief Executive Officer of the Company, the Vice President, Legal and Sustainability, vice presidents of each operation, as applicable, and the internal auditor. It is responsible for (i) disseminating the Company's ethics and conduct principles, (ii) applying applicable sanctions upon infringement of the Code of Ethics, Anti-Corruption Policy, and other relevant policies, and (iii) ensuring the confidentiality of investigations and whistleblower protection. In addition, the Company has a whistleblower report line which is managed and operated by a third party that is responsible for receiving and investigating reports of possible violations of the law or the Code of Ethics, the Anti-Corruption Policy and/or other relevant policies. In addition, the Head of Compliance of the Company is responsible for prevention, detection and response to money laundering and corruption related matters as well as for communication and training programs in this area for all new and existing employees and contractors. All employees are obliged to report behaviors or actions related to non-compliance with internal policies, including the Code of Ethics and the Anti-Corruption Policy, and possible violations of the law, and failure to do so may result in sanctions. Copies of the Code of Ethics and the Anti-Corruption Policy are available at: https://mineros.com.co/en/the-company/corporate-governance.
The Board encourages and promotes an overall culture of ethical business conduct by promoting compliance with applicable laws, rules and regulations; providing guidance to directors, officers and other employees to help them recognize and deal with ethical issues; promoting a culture of open communication, honesty and accountability; and ensuring awareness of disciplinary action for violations of ethical business conduct. The Board also takes steps to ensure that directors and officers exercise independent judgment in considering transactions and agreements that could potentially give rise to a conflict of interest, which include ensuring that directors and officers are thoroughly familiar with the rules governing conflicts of interest, which are found in the Board Regulations. Officers and directors are subject to specific conflict avoidance guidelines, which establish conflict reporting and adjudication procedures.
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Nomination of Directors
Electoral Quotient System
Under the Colombian electoral quotient system: (i) at any meeting of the General Shareholders Assembly held for the purpose of electing the directors, each holder of shares is entitled to nominate one or more persons for election; (ii) each nomination of one or more directors constitutes a slate for the purposes of the election; (iii) each slate of nominees must be listed in the order of preference for nominees in that slate to be elected; (iv) once all slates have been nominated, holders of voting shares may cast one vote for each share held in favour of a particular slate of nominees; (v) votes must be cast for an entire slate, and may not be cast for particular nominees forming part of a slate; (vi) the total number of votes cast in the election is divided by the number of directors to be elected; (vii) the resulting quotient is the quota of votes necessary to elect particular directors; (viii) for each time that the number of votes cast for a slate of nominees is divisible by the quota of votes, one nominee from that slate is elected, in the order of the list of that slate; and (ix) when no slate has enough remaining votes to satisfy the quota of votes necessary to elect a director, any remaining board seat or seats are filled by electing the highest remaining nominee from the slate with the highest number of remaining votes cast until all available seats have been filled.
The following table illustrates the function of the electoral quotient system for the election of the directors of a corporation, as required by the Colombian Commercial Code.
| Mechanics | Example 1 | Example 2 | |||
|---|---|---|---|---|---|
| 1. Whenever the General Shareholder Assembly is to vote on the election of directors, shareholders are entitled to propose slates of candidates, composed of one or more nominees. Each slate must list its candidates in order of preference. | For the election of nine directors, the Company recommends a first slate, and a shareholder proposes a second slate: | For the election of nine directors, the Company recommends a first slate, and shareholders propose two more slates: | |||
| Slate 1 (Board) | Slate 2 (Shareholder) | Slate 1 | Slate 2 | Slate 3 | |
| Nominee A | Nominee Z | Nominee A | Nominee Z | Nominee Q | |
| Nominee B | Nominee Y | Nominee B | Nominee Y | Nominee R | |
| Nominee C | Nominee X | Nominee C | Nominee X | ||
| Nominee D | Nominee W | Nominee D | Nominee W | ||
| Nominee E | Nominee E | ||||
| 2. After proposals have been submitted, holders of voting shares may cast their votes in favour of a particular slate of nominees. Votes must be cast for an entire slate and not for individual nominees forming part of a slate. | Votes cast for each slate: | Votes cast for each slate: | |||
| Slate | Votes | Slate | Votes | ||
| Slate 1 | 80 | Slate 1 | 95 | ||
| Slate 2 | 20 | Slate 2 | 40 | ||
| Total votes | 100 | Slate 3 | 15 | ||
| Total votes | 150 |
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| Mechanics | Example 1 | Example 2 | ||
|---|---|---|---|---|
| 3. Once all votes are cast, a “quotient” must be calculated by dividing the total number of votes cast in the election by the number of directors to be elected. This quotient is used to determine the number of votes required to elect individual directors in any given slate. | Quotient calculation: | Quotient calculation: | ||
| (A) Total votes cast | 100 | (A) Total votes cast | 150 | |
| (B) Number of seats to be elected | 9 | (B) Number of seats to be elected | 9 | |
| Quotient (A / B) | 11.11 | Quotient (A / B) | 16.67 | |
| 4. The number of nominees to be elected from each slate shall be determined based on the number of full quotients that the slate received. | Quotient allotment: | Quotient allotment: | ||
| Slate | Votes | # of Quotients (Q) (Votes / 11.11) | Remainder | |
| Slate 1 | 80 | 7 | 2.23 | |
| Slate 2 | 20 | 1 | 8.89 | |
| Total | 100 | 8 | 11.11 (1Q) |
Because Slate 1 received 80 votes amounting to 7 full quotients (80 votes divided by the quotient equals 7 whole quotients of 11.11 votes each, and a remainder of 2.23 votes), the first seven nominees in the slate are elected.
Since Slate 2 received votes amounting to 1 full quotient (20 votes divided by the quotient equals 1 whole quotient of 11.11 votes, and a remainder of 8.89 votes), the first nominee in the slate is elected.
| Slate | Votes | # of Quotients (Q) (Votes / 16.67) | Remainder |
|---|---|---|---|
| Slate 1 | 95 | 5 | 11.67 |
| Slate 2 | 40 | 2 | 6.67 |
| Slate 3 | 15 | 0 | 15 |
| Total | 100 | 7 | 33.34 (2Q) |
Because Slate 1 received votes amounting to 5 full quotients (95 votes divided by the quotient equals 5 whole quotients of 16.67 votes each, and a remainder of 11.67 votes), the first five nominees in the slate are elected.
Since Slate 2 received votes amounting to 2 full quotients (40 votes divided by the quotient equals 2 whole quotients of 16.67 votes each, and a remainder of 6.67 votes), the first two nominees in the slate are elected.
Slate 3 did not receive votes amounting to 1 full quotient. Accordingly, no nominees are elected from the slate on the first round, and it has a remainder of 15 votes.
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| Mechanics | Example 1 | Example 2 | |||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 5. Any remaining board seats shall be filled by candidates from the slates with the highest remainder of votes. | Since only eight directors were elected by quotients, the remaining seat shall be allotted to the slate with the highest remainder (8.89). | Since only seven directors were elected by quotients, the remaining two seats shall be allotted to the slates with the highest remainders. The first of those seats shall be filled Nominee Q, from Slate 3 (remainder = 15). The second seat shall be filled by Nominee F, from Slate 1 (remainder = 11.67). | |||||||||||||
| In this example, Nominee Y, from Slate 2, will occupy the ninth seat in the board. | The Board will therefore be composed of the following nominees: | ||||||||||||||
| The Board will therefore be composed of the following nominees: | |||||||||||||||
| Elected Nominees | Elected Nominees | ||||||||||||||
| A | B | C | D | E | F | G | Z | Y | A | B | C | D | E | Z | Y |
Board, Committee and Director Assessment
The Policy for the Election, Evaluation and Compensation of the Board of Directors requires the Board, with the support of the Secretary General, to evaluate annually the efficiency and efficacy of the Board, its committee and members, the adequacy of its policies and procedures, and to propose organizational and operational changes where appropriate.
The Board has mandated the Corporate Governance and Sustainability Committee to conduct annual self-assessments of the Board's performance to evaluate the effectiveness of the Board as a whole, its committees, and the individual members of the Board and such committees, with a view of ensuring that they are fulfilling their respective responsibilities and duties. In connection with the annual self-assessment process, each director is required to provide his or her individual self-assessment, an assessment of Board and committee performance and effectiveness, and an assessment of peer performance at the Board level and the committee level. Such evaluations take into account the position description for directors and to that purpose review competencies and skills each director is expected to bring to his or her particular role on the Board or on a committee, as well as any other relevant facts. From time to time, the Corporate Governance and Sustainability Committee may also engage external consultants to evaluate the Board, its committees, and the individual members of the Board and such committees.
During 2024, the Company engaged Korn Ferry for a second consecutive year as an external consultant to complete a performance evaluation of the Board, including an evaluation of the Board members' profiles and competencies.
Director Term Limits and Other Mechanisms of Board Renewal
The bylaws provide that directors are elected by the General Shareholders Assembly for renewable periods of one year. There is no limit on the number of times a director can be elected annually.
The Corporate Governance and Sustainability Committee is responsible for developing and updating the long-term plan for the composition of the Board that takes into consideration the current strengths, competencies, skills and experience of the Board members, retirement dates and the strategic direction of the Company. In addition, the Corporate Governance and Sustainability Committee in connection with the annual election of directors (or as it may be required), recruits and identifies individuals qualified to become new Board members and makes recommendations to the Board regarding new persons to join the slate to be nominated by the Company for election as directors. In making such recommendations, the Corporate Governance and Sustainability Committee considers the competencies and skills that must be possessed by individual nominees, and the Board as a whole, as set out in the Policy for the Election, Evaluation and Compensation of the Board of Directors. In this
respect, through the Corporate Governance and Sustainability Committee and the annual Board assessment process, the Board is able to consider the contribution of current Board members and the skills and experience necessary for an effective and efficient Board, and recommends changes to best meet those needs.
Diversity on the Board and in Executive Officer Positions
Mineros considers diversity to be an important factor when considering the composition of the Board and executive management.
The Company's diversity policy with respect to director election is set out in its Policy for the Election, Evaluation and Compensation of the Board of Directors, the adoption and amendment of which are subject to shareholder approval. Under that policy, the Company is required to take into account gender, age, country and regional diversity in connection with the election of directors. The Board is elected by way of the electoral quotient system. The Corporate Governance and Sustainability Committee reviews the composition of the Board in connection with each election of directors to ensure that each candidate and the slate of nominees to be proposed for election by the Company as a whole reflect the appropriate balance of diversity, competencies, skills and expertise required by the Board, as specified in the Policy for the Election, Evaluation and Compensation of the Board of Directors. Any shareholder-proposed slate of nominees must comply with the Board composition requirements set out in the Policy for the Election, Evaluation and Compensation of the Board of Directors, and shareholders proposing a slate of nominees must provide the General Shareholders Assembly with nominee profiles demonstrating their suitability. Slates that do not meet all requirements are not eligible to be submitted to the General Shareholders Assembly, and are eliminated from the director election process.
While the Company has not adopted a written policy relating to the identification and nomination of women or persons with other specific diversity characteristics as candidates for election or re-election to the Board or appointment as executive officers, the Board and the Corporate Governance and Sustainability Committee consider candidates' potential to contribute to diversity within the Board and the Company's executive leadership, including gender diversity. The Company does not believe that it is in the best interests of the Company or its shareholders to set specific diversity-based targets or quotas for director nominees and executive officer appointments, as such targets or quotas may have the effect of unduly restricting the Company's commitment to selecting the most capable individuals. The Board and its Corporate Governance and Sustainability Committee consider diversity as one important aspect of the director and executive officer candidate recruitment process, but do not consider it to be paramount to other important criteria.
Two of the nine directors on the Board (being 22%) are women. The Corporate Governance and Sustainability Committee considers the level of representation of women on the Board in identifying candidates for election or re-election to the Board as part of the slate of nominees proposed by the Company, but has not adopted specific targets for the reasons discussed above.
One of the six executive officers of the Company (being 17%) is a woman. In appointing individuals to executive officer positions, the Company weighs a number of factors, including the skills and experience required for the position, as well as the candidates' personal attributes. The Company has not adopted a target number of women executive officers. Given the small size of its executive team, the Company believes that implementing targets would not be appropriate. However, in its hiring practices, the Company considers the number of women in executive officer positions and the desirability of achieving an appropriate level of representation.
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CAUTIONARY STATEMENT ON FORWARD-LOOKING INFORMATION
This Circular contains "forward-looking information" within the meaning of applicable Canadian securities laws. Forward-looking information includes statements that use forward-looking terminology such as "may", "could", "would", "will", "should", "intend", "target", "plan", "expect", "estimate", "schedule", "anticipate", "believe", "continue", "potential", "view" or the negative or grammatical variation thereof or other variations thereof or comparable terminology. Such forward-looking information includes, without limitation, statements with respect to the amount and timing of dividend payments; Colombian withholding taxes on dividends; the existence and effect of tax treaties on dividend withholding taxes; intended changes in executive compensation in the 2025 financial year; the availability and terms of procedures for certain shareholders to claim and receive payment from the Company of Excess Amounts; and the timing of Special Non-Recurring Bonus Plan payments.
Forward-looking information is based upon estimates and assumptions of management in light of management's experience and perception of trends, current conditions and expected developments, as well as other factors that management believes to be relevant and reasonable in the circumstances, as of the date of this Circular including, without limitation, assumptions about: the implementation of changes to the Company's executive compensation package; legal and regulatory stability; and the administration of Excess Amount claim and payment procedures. While the Company considers these assumptions to be reasonable, the assumptions are inherently subject to significant business, social, economic, political, regulatory, competitive and other risks and uncertainties, contingencies and other factors that could cause actual actions, events, conditions, results, performance or achievements to be materially different from those projected in the forward-looking information. Many assumptions are based on factors and events that are not within the control of the Company and there is no assurance they will prove to be correct.
Forward-looking information involves known and unknown risks, uncertainties and other factors, and does not guarantee future performance. Risks and uncertainties that may cause actual results or developments to be materially different from those expressed in forward-looking information include, without limitation: awards of compensation are at the discretion of the Board and its Executive Compensation Committee; laws and regulations may change; and the Company's Excess Amount claim and payment procedures may be unpracticable. The Company cautions that the foregoing lists of important assumptions and factors are not exhaustive. Other events or circumstances could cause actual results to differ materially from those estimated or projected and expressed in, or implied by, the forward-looking information contained herein. There can be no assurance that forward-looking information will prove to be accurate, as actual results and future events could differ materially from those anticipated in such information. Accordingly, readers should not place undue reliance on forward-looking information.
Forward-looking information contained is made as of the date of this Circular and the Company disclaims any obligation to update or revise any forward-looking information, whether as a result of new information, future events or results or otherwise, except as and to the extent required by applicable securities laws.
ADDITIONAL INFORMATION
Additional information relating to the Company is available on SEDAR+ at www.sedarplus.com. Financial information is provided in the Company's audited annual financial statements and management's discussion and analysis as at and for the year ended December 31, 2024.
In addition, copies of the Company's audited consolidated Canadian Financial Statements as at and for the year ended December 31, 2024 and associated management's discussion and analysis may be obtained by referring to the Company's profile on SEDAR+ at www.sedarplus.com, on the Company's
website at www.mineros.com.co, or upon request to the Company by emailing [email protected]. The Company may require the payment of a reasonable charge if the request is made by a person who is not a shareholder of the Company.
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Appendix 1
MINEROS S.A.
AUDIT AND RISK COMMITTEE CHARTER
I. Purpose
The purpose of the Audit and Risk Committee (the "Committee") is to assist the board of directors (the "Board") of Mineros S.A. (the "Company" or "Mineros") in fulfilling its oversight responsibilities with respect to:
(a) financial reporting and disclosure requirements;
(b) evaluating accounting procedures, interacting with the auditor in connection with preparation of financial statements and other related matters; and
(c) in general, ensuring that an effective risk management and financial control framework has been implemented and tested by management of the Company,
as instituted by this Audit and Risk Committee Charter (this "Charter").
When the term "Applicable Laws" is used in this Charter, it refers, as appropriate, to Colombian laws and Applicable Foreign Law. For such purposes, "Applicable Foreign Law" means any law, rule, policy, regulation, decree, order, resolution, practice, standard or pronouncement issued or adopted by a governmental authority, regulatory authority, securities commission or stock exchange (and includes any rules or regulations required to be observed or followed by any transfer agent) that is applicable in any country in which shares are issued, or which apply to the Company or to such shares as a result of such shares having been listed and posted for trading on any stock exchange outside of Colombia.
II. Composition
(a) The Board will appoint the members ("Members") of the Committee after the ordinary meeting of the General Shareholder Assembly. The Members will be appointed to hold office until the next ordinary meeting of the General Shareholder Assembly or until their successors are appointed. The Board may remove a Member at any time and may fill any vacancy occurring on the Committee. A Member may resign at any time and a Member will cease to be a Member upon ceasing to be a director.
(b) The Committee will consist of at least three (3) directors, all of whom are: (i) "independent" as set out in Appendix "B" to the Policy for the Election, Evaluation and Compensation of Board of Directors of the Company, (ii) comply with the additional independence criteria set out in Appendix "A" to this Charter, and (iii) financially literate. In addition, each Member will be free of any relationship which could, in the view of the Board, reasonably interfere with the exercise of a Member's independent judgment. For the purposes of this Charter, an individual will be considered financially literate if he or she has the ability to read and understand a set of financial statements that present a breadth and level of complexity of accounting issues that are generally comparable to the breadth and complexity of the issues that can reasonably be expected to be raised by the Company's financial statements.
III. Meetings
(a) Meetings of the Committee will take place no less than every three (3) months, at such times and places as the Chair of the Committee may determine. Forty-Eight (48) hours advance notice
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of each meeting will be given to each Member by any written means, unless all Members are present and waive notice, or if those absent waive notice before or after a meeting. Members may attend all meetings either in person or by conference call or videoconference.
(b) Committee meetings may be called at any time by the Chair of the Committee at the request of the auditor, the Company's President, the Chief Financial Officer or any Member. Any such request will set out in reasonable detail the business proposed to be conducted at the meeting so requested. The auditor and any other person invited to attend a meeting of the Committee may attend and participate in the meeting, but shall not be entitled to vote.
(c) The Board will appoint one of the Members to act as the Chair of the Committee. The internal auditor of the Company will act as the secretary of all meetings and will maintain minutes of all meetings and deliberations of the Committee. In the absence of the internal auditor at any meeting, the Committee will appoint another person who may, but need not, be a Member to be the secretary of that meeting.
(d) Two (2) Members will constitute a quorum for a meeting of the Committee. Each Member will have one vote and decisions of the Committee will be made by an affirmative vote of the majority. The Chair of the Committee will not have a deciding or casting vote in the case of an equality of votes. Powers of the Committee may also be exercised by written resolution signed by all Members.
(e) The Committee may invite from time to time such persons as it sees fit to attend its meetings and to take part in the discussion and consideration of the affairs of the Committee. The Committee will meet "in camera" (that is, in private) without management and without the internal auditor at each meeting of the Committee.
(f) In advance of every meeting of the Committee, the Chair, with the assistance of the Secretary General, will prepare and distribute to the Members and others, as deemed appropriate by the Chair, an agenda of matters to be addressed at the meeting together with appropriate briefing materials. The Committee may require officers and employees of Mineros to produce such information and reports as the Committee may deem appropriate in order to fulfill its duties.
IV. DUTIES AND RESPONSIBILITIES
The duties and responsibilities of the Committee as they relate to the following matters are to:
1. Financial Reporting and Disclosure
(a) Review and recommend to the Board for approval, the audited annual financial statements, including the auditors' report thereon, the quarterly financial statements, management discussion and analysis, financial reports, guidance with respect to earnings per share, and any public release of financial information through press release or otherwise, before the Company publicly discloses this information, with such documents to indicate whether such information has been reviewed by the Board or the Committee.
(b) Review and recommend to the Board for approval, where appropriate, financial information contained in any prospectus, annual information form, annual report to shareholders, management proxy circular, material change disclosure of a financial nature, and similar disclosure documents, before the Company publicly discloses this information.
(c) Review with management of Mineros and with external auditors significant accounting principles and disclosure issues and alternative treatments under International Financial Reporting Standards ("IFRS"), all with a view to gaining reasonable assurance that financial statements
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are accurate, complete and present fairly Mineros' financial position and the results of its operations in accordance with IFRS, as applicable.
(d) Review the minutes from each meeting of the Disclosure Committee established pursuant to Mineros' Corporate Disclosure Policy, since the last meeting of the Committee.
(e) Satisfy itself that adequate procedures are in place for the review of the Company's public disclosure of financial information extracted or derived from the Company's financial statements, other than the public disclosure referred to in IV.1(a), and must periodically assess the adequacy of such procedures.
2. Internal Controls and Audit
(a) Review and discuss with management the sufficiency of the Company's internal financial controls and any issues involving the Company's or its employees' compliance with relevant Applicable Laws and significant policies and procedures approved by the Board from time to time that are not related to matters handled by the Corporate Governance and Sustainability Committee and the Executive Compensation Committee, including:
(i) reviewing and affirming written policies relating to business conduct, ethics and financial matters (including the Code of Ethics, Anti-Corruption Policy and the Compliance Manual on Anti-Bribery and Anti-Corruption and Related Guidelines) and ensuring that management has established a system to monitor compliance with all relevant policies of the Company;
(ii) obtaining reports from management about compliance by the Company and its directors, officers and employees of the relevant policies;
(iii) making recommendations to the Board regarding application of the policies; and
(iv) advising the Board about policies and procedures regarding compliance with the policies;
(b) Ensure that Mineros maintains:
(i) the necessary books, records and accounts in sufficient detail to accurately and fairly reflect Mineros' transactions;
(ii) effective and independent internal control systems;
(iii) adequate processes for assessing the risk of material misstatement of the financial statements and for detecting control weaknesses or fraud. From time to time the Committee will assess whether a formal internal audit department is necessary or desirable having regard to the size and stage of development of Mineros at any particular time;
(c) Satisfy itself that management has established adequate procedures for the review of Mineros' disclosure of financial information extracted or derived from Mineros' financial statements;
(d) Satisfy itself that management has periodically assessed the adequacy of internal controls, systems and procedures in order to ensure compliance with regulatory requirements and recommendations, including AML Policy regulations;
(e) Review and discuss Mineros' major balance sheet and off-balance sheet exposures and the steps taken to monitor and control such exposures, including the use of any financial derivatives and hedging activities;
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(f) Review and assess, and in the Committee's discretion make recommendations to the Board regarding the adequacy of Mineros' risk management policies and procedures with regard to identification of Mineros' principal risks and implementation of appropriate systems to manage such risks, including an assessment of the adequacy of insurance coverage maintained by Mineros;
(g) Review and assess, and in the Committee's discretion make recommendations to the Board regarding the planned scope of the internal audit;
(h) Review and assess, and in the Committee's discretion make recommendations to the Board regarding all related-party transactions;
(i) Review and assess, and in the Committee's discretion make recommendations to the Board regarding the appointment, termination, replacement and compensation of the internal auditor, when applicable; and
(j) Review and uphold the Company's Code of Ethics, the Anti-Corruption Policy and the Compliance Manual on Anti-Bribery and Anti-Corruption and Related Guidelines, make recommendations thereto and ensure that management has established a system to oversee compliance with and the implementation and obtain reports from management validating whether the Company and its different organs are effectively complying with such instruments.
3. External Audit
(a) Recommend to the Board a firm of external auditors to be engaged by Mineros that meets the criteria set out in Appendix "B" of this Charter.
(b) Ensure the external auditors report directly to the Committee on a regular basis.
(c) Review the independence of the external auditors in accordance with the criteria set out in Appendix "B" of this Charter, including a written report from the external auditors respecting their independence and consideration of applicable auditor independence standards.
(d) Review and approve the fee, scope and timing of the audit and other related services rendered by the external auditors.
(e) Review the audit plan of the external auditors prior to the commencement of the audit.
(f) Establish and maintain a direct line of communication with Mineros' external and internal auditors.
(g) Meet "in camera" (being in private) with only the auditors, with only management, and with only the members of the Committee.
(h) Review the performance of the external auditors who are accountable to the Committee and the Board as representatives of the shareholders, including the lead partner of the independent auditor's team.
(i) Oversee the work of the external auditors appointed by the shareholders of Mineros with respect to preparing and issuing an audit report or performing other audit, review or attest services for Mineros, including the resolution of issues between management of Mineros and the external auditors regarding financial reporting and disclosure.
(j) Review the results of the external audit and the report thereon including, without limitation, a discussion with the external auditors as to the quality of accounting principles used, any
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alternative treatments of financial information that have been discussed with management of Mineros, and the ramifications of their use as well as any other material changes. Review a report describing all material written communication between management and the auditors such as management letters and schedule of unadjusted differences.
(k) Discuss with the external auditors their perception of Mineros' financial and accounting personnel, records and systems, the cooperation which the external auditors received during their course of their review, and availability of records, data and other requested information and any recommendations with respect thereto.
(l) Review the reasons for any proposed change in the external auditors which is not initiated by the Committee or Board and any other significant issues related to the change, including the response of the incumbent auditors, and enquire as to the qualifications of the proposed auditors before making its recommendations to the Board.
(m) Review annually a report from the external auditors in respect of their internal quality-control procedures, any material issues raised by the most recent internal quality-control review, or peer review of the external auditors, or by any inquiry or investigation by governmental or professional authorities, within the preceding five years, respecting one or more independent audits carried out by the external auditors, and any steps taken to deal with any such issues.
4. Associated Responsibilities
(a) Monitor and periodically review the whistleblower policy of the Company contained in the Compliance Manual on Anti-Bribery and Anti-Corruption and Related Guidelines, the procedures for the management of the whistleblower policy and associated procedures for:
(i) the receipt, retention and treatment of complaints received by Mineros regarding accounting, internal accounting controls or auditing matters;
(ii) the confidential, anonymous submission by directors, officers and employees of Mineros of concerns regarding questionable accounting or auditing matters; and
(iii) any violations of any Applicable Law that relates to corporate reporting and disclosure, or violations of Mineros' governance policies.
(b) Review and approve Mineros' hiring policies regarding employees and partners, and former employees and partners, of the present and former external auditor of Mineros.
5. Non-Audit Services
Pre-approve all non-audit services to be provided to Mineros or any subsidiary entities by its external auditors or by the external auditors of such subsidiary entities. The Committee may delegate to one or more of its members the authority to pre-approve non-audit services but pre-approval by such member or members so delegated shall be presented to the full Committee at its first scheduled meeting following such pre-approval.
6. Oversight Function
The Committee's responsibilities and powers are those herein described. It is not the duty of the Committee to plan or carry out audits or determine whether the Company's financial statements are complete, accurate or meet the applicable accounting standards, including IFRS. These are the responsibilities of management and the external auditor.
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The Committee, its Chair and any of its members experienced in financial and/or accounting issues, are appointed to provide broad oversight of the financial, risk and control related activities of the Company, and are not accountable or responsible for the day-to-day operation or performance of such activities.
Although the designation of a Member as having accounting or related financial expertise for disclosure purposes is based on that individual's education and experience, which that individual will bring to bear in carrying out his or her duties on the Committee, such designation does not impose on such person any duties, obligations or liability that are greater than the duties, obligations and liabilities imposed on such person as a member of the Committee and the Board in the absence of such designation. Rather, the role of a Member who is identified as having accounting or related financial expertise, like the role of all Members, is to oversee the process, not to certify or guarantee the internal or external audit of Mineros' financial information or public disclosure.
V. REPORTING
The Chair of the Committee will report to the Board at each Board meeting on the Committee's activities since the last Board meeting. The Committee will annually review and approve the Committee's report for inclusion in the report of the Board to the General Shareholder Assembly. The Secretary General will circulate the minutes of each meeting of the Committee to the members of the Board.
VI. ACCESS TO INFORMATION AND AUTHORITY
The Committee will be granted unrestricted access to all information regarding Mineros and all directors, officers and employees will be directed to cooperate as requested by members of the Committee. The Committee has the authority to retain, at Mineros' expense, independent legal, financial and other advisors, consultants and experts, to assist the Committee in fulfilling its duties and responsibilities, and to set and pay the compensation for any such advisors, consultants and experts. The Committee also has the authority to communicate directly with internal and external auditors.
VII. REVIEW OF CHARTER
The Committee will annually review and assess the adequacy of this Charter and recommend any proposed changes to the Board for consideration.
Approved and adopted: February 24, 2021.
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APPENDIX “A” OF THE AUDIT AND RISK COMMITTEE CHARTER
ADDITIONAL INDEPENDENCE CRITERIA FOR AUDIT AND RISK COMMITTEE MEMBERS
Despite any determination made about “independence” in accordance with Appendix “B” to the Policy for the Election, Evaluation and Compensation of Directors of the Company regarding an individual’s independence for purposes of sitting on the Board, to be considered an independent Committee member, the following additional considerations regarding the definition of independence must be met:
- An individual will be considered to have a material relationship with the Company if he, she or they:
(a) accepts, directly or indirectly, any consulting, advisory or other compensatory fee from the Company (or subsidiary entities), other than as remuneration for acting in his or her capacity as a member of the Board of any committee of the Board of the Company, or as a part-time chair or vice chair of the Board of any committee of the Board; or
(b) is an affiliated entity of the Company (or its subsidiary entities),
- For purposes of paragraph 1 above, the indirect acceptance by an individual of any consulting, advisory or other compensatory fees includes acceptance of a fee by:
an individual’s spouse, minor child or stepchild, or a child or stepchild who shares the individual’s home, or
an entity in which such individual is a partner, member, an officer such as a managing director occupying a comparable position or executive officer, or occupies a similar position (except limited partners, non-managing members and those occupying similar positions who, in each case, have no active role in providing services to the entity) and which provides accounting, consulting, legal investment banking or financial advisory services to the Company (or its subsidiary entities).
- For purposes of paragraph 1 above, compensatory fees do not include the receipt of fixed amounts of compensation under a retirement plan (including deferred compensation) for prior service with the Company (or its subsidiary entities) if the compensation is not contingent in any way on continued service.
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Appendix "B" of the Audit and Risk Committee Charter
Criteria for the Appointment of the External Auditor
I. Policy for the appointment and engagement of the External Auditor. The following rules will apply to the appointment of the external auditor:
(a) Firms or individuals can only be engaged or hired based on their professionalism, experience and reputation. Individuals or firms that have been disqualified, suspended or subject to any type of definitive sanction resulting from the provision of financial auditing services, imposed by a judge or regulatory and/or supervision authority in the countries in which any entity of the Mineros group of companies has operations, cannot be considered for appointment at the General Shareholders Assembly.
(b) The external auditor's engagement team must have relevant experience meeting the criteria specified by the Committee.
(c) The Company shall not hire or engage an external auditor for services that are not related to the financial audit of the Company or all other tasks entrusted to the external and/or statutory auditor under Applicable Law. Such restriction will also apply to the individuals providing services for and on behalf of the external auditor, including (i) members of the external auditor's corporate group; and (ii) the principal managers, directors, managers and executives of the external auditor, as well as companies in which any partner and/or administrator of the external auditor is also a partner and/or administrator.
(d) Notwithstanding the foregoing, the Company may engage an external auditor for non-audit services as and where approved by the Committee in accordance with this Charter, provided that the fees payable to the external auditor for such services (excluding, for greater certainty, general audit services and other functions as defined in Applicable Laws) does not exceed 25% of the operating income of the external auditor in the corresponding year.
II. Auditor Ineligibility: The following individuals and entities are prohibited from acting as external auditor of the Company:
(a) shareholders of the Company or of any entity of the Mineros group of companies;
(b) relatives or spouses of members of the senior management of the Company or of any entity of the Mineros group of companies;
(c) any employee or contractor of the Company or of any entity of the Mineros group of companies;
(d) individuals or companies having received payments from the Company or any entity in the Mineros group of companies and/or related parties representing twenty five per cent (25%) or more of their annual income for the preceding year;
(e) persons who have been convicted of financial crimes, or crimes against public administration, or any crime relating to money laundering or terrorism financing, and/or had been the subject of disciplinary sanctions or any other administrative sanction; and
(f) anyone included in restricted lists due to conduct linked to money laundering, terrorism financing, fraud, corruption, bribery or any other illegal conduct.