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MIDDLE ISLAND RESOURCES LIMITED — AGM Information 2021
Oct 19, 2021
65307_rns_2021-10-19_3451c0f9-e41a-4bfe-8d52-a65403fb6655.pdf
AGM Information
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MIDDLE ISLAND RESOURCES LIMITED ABN 70 142 361 608
NOTICE OF ANNUAL GENERAL MEETING
AND EXPLANATORY STATEMENT AND PROXY FORM
Date of Meeting Friday 19 November 2021 Time of Meeting 10:30am AWST Place of Meeting The Celtic Club 48 Ord Street WEST PERTH WA 6005
This Notice of Annual General Meeting should be read in its entirety. If Shareholders are in doubt as to how they should vote, they should seek advice from their accountant, solicitor or other professional adviser prior to voting. The 2021 Annual Report may be viewed on the Company’s website at www.middleisland.com.au
MIDDLE ISLAND RESOURCES LIMITED ABN 70 142 361 608 NOTICE OF ANNUAL GENERAL MEETING
Notice is hereby given that the 2021 annual general meeting of Middle Island Resources Limited ( Company ) will be held at The Celtic Club, 48 Ord Street, West Perth, Western Australia on Friday 19 November 2021 at 10:30am AWST ( Meeting ) for the purpose of transacting the following business, in each case, as more particularly described in the Explanatory Statement accompanying this Notice.
Capitalised terms and abbreviations used in this Notice and Explanatory Statement are defined in the Glossary.
The Meeting will be held as a hybrid meeting, and Shareholders will be able to participate in a live audio webcast of the meeting online where Shareholders will be able to participate, ask questions and cast direct votes at the appropriate times whilst the Meeting is in progress.
Shareholders who wish to participate in the Meeting online must login to the Company’s share registry website and follow the instructions below to attend and participate in a virtual Meeting through an online meeting platform powered by the Company’s Share Registry Automic.
To access the virtual meeting:
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Open your internet browser and go to investor.automic.com.au
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Login with your username and password or click “ register ” if you haven’t already created an account.
Shareholders are encouraged to create an account prior to the start of the meeting to ensure there is no delay in attending the virtual meeting
-
After logging in, a banner will be displayed at the top once the meeting is open for registration, click on “ View ” when this appears
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Click on “ Register ” and follow the steps
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Click on the URL to join the webcast where you can view and listen to the virtual meeting
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Once the Chair of the Meeting has declared the poll open for voting click on “ Refresh ” to be taken to the voting screen
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Select your voting direction and click “confirm” to submit your vote.
Note that you cannot amend your vote after it has been submitted.
All Resolutions will be conducted by poll. More information on how to join the Meeting and vote on the Resolutions through the online meeting platform are set out in the Online Meeting Guide which can be found on the Company's website at http://www.middleisland.com.au/shareholders-announcements/. We recommend logging in to the online platform at least 15 minutes prior to the scheduled start time of the Meeting.
As a result of the uncertainty and potential health risks created by the corona virus (COVID-19) pandemic, it may become necessary or appropriate to make alternative arrangements for the holding or conducting the Meeting (for example in the case of a lockdown, where the meeting format could be changed to being wholly-virtual) and if so required, the Company will make further information available through the ASX website at asx.com.au (code: MDI) and on its website at www.middleisland.com.au .
2021 FINANCIAL STATEMENTS AND REPORTS
To receive and consider the Financial Report, together with the Directors’ Report and the Auditor's Report, for the financial year ended 30 June 2021.
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MIDDLE ISLAND RESOURCES LIMITED Notice of General Meeting 19 November 2021
RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
To consider and, if thought fit, to pass, with or without amendment, the following advisory only resolution:
" That, for the purpose of section 250R(2) of the Corporations Act, and for all other purposes, the Remuneration Report forming part of the Company’s 2021 Annual Report be adopted. "
Note: the vote on this Resolution is advisory only and does not bind the Directors or the Company.
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Voting prohibition : In accordance with the Corporations Act, the Company will disregard any votes cast on Resolution 1: (a) by or on behalf of a member of the Key Management Personnel, details of whose remuneration are included in the Remuneration Report, or their Closely Related Parties, regardless of the capacity in which the votes are cast; or
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(b) by a person who is a member of the Key Management Personnel at the date of the Meeting, or their Closely Related Parties, as a proxy.
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However, the Company will not disregard a vote if the vote is cast as a proxy for a person entitled to vote on Resolution 1: (a) in accordance with a direction as to how to vote on the Proxy Form; or (b) by the Chair pursuant to an express authorisation to exercise the proxy even if Resolution 1 is connected directly or indirectly with the remuneration of a member of Key Management Personnel.
RESOLUTION 2 – RE-ELECTION OF PETER THOMAS AS A DIRECTOR
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
" That, for the purpose of article 6.3 of the Constitution and for all other purposes, Peter Thomas retires by rotation as a Director, and being eligible and having offered himself for re-election, is re-elected as a Director. "
RESOLUTION 3 – ELECTION OF DIRECTOR – MR BRUCE STEWART
To consider, and if thought fit, to pass, with or without amendment, the following Resolution as an ordinary resolution :
“That for the purposes of article 6.3 of the Constitution and for all other purposes, Mr Bruce Stewart, retires, and being eligible, having offered himself for election, is elected as a Director.”
RESOLUTION 4 – APPROVAL OF 10% PLACEMENT FACILITY
To consider and, if thought fit, to pass, with or without amendment, the following resolution as a special resolution :
" That in accordance with Listing Rule 7.1A and for all other purposes, Shareholders approve the issue of Equity Securities of up to 10% of the issued capital of the Company (at the time of the issue) calculated in accordance with the formula prescribed in Listing Rule 7.1A.2 and on the terms and conditions in the Explanatory Statement. "
Voting exclusion: For the purposes of Listing Rule 7.3A, the Company will disregard any votes cast in favour of this Resolution by or on behalf of any person who may participate in the 10% Placement Facility or a person who might obtain a benefit, except a benefit solely in the capacity of a holder of ordinary securities, if the Resolution is passed, and any of their Associates, unless it is cast:
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(a) by a person as proxy or attorney for a person who is entitled to vote (in accordance with the directions on the Proxy Form); or
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(b) by the Chair as proxy or attorney for a person who is entitled to vote (in accordance with a direction on the Proxy Form to vote as the Chair decides); or
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(c) a holder acting solely in a nominee, trustee, custodial or other fiduciary capacity on behalf of a beneficiary provided: the beneficiary provides written confirmation to the holder that the beneficiary is not excluded from voting, and is not an associate of a person excluded from voting, on the Resolution; and the holder votes in accordance with the directions on the Proxy Form.
OTHER BUSINESS
To deal with any other business that may be brought forward in accordance with the Constitution and the Corporations Act.
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MIDDLE ISLAND RESOURCES LIMITED Notice of General Meeting 19 November 2021
PROXIES
A Proxy Form is attached to the Notice. This is to be used by Shareholders if they wish to appoint a proxy to vote on their behalf. All Shareholders are invited and encouraged to attend the Meeting or, if they are unable to attend in person, sign and return the Proxy Form to the Company in accordance with the instructions on the form. Lodgement of a Proxy Form will not preclude a Shareholder from attending and voting at the Meeting in person.
Please note that:
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a member of the Company entitled to attend and vote at the Meeting is entitled to appoint a proxy;
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a proxy need not be a member of the Company; and
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a member of the Company entitled to cast two or more votes may appoint one or two proxies and if appointing two may specify the proportion or number of votes each proxy is appointed to exercise, but where the proportion or number is not specified, each proxy may exercise half of the votes.
If you are a registered Shareholder of the Company and are unable to attend the Meeting in person, please date and execute the accompanying Proxy Form and return it in accordance with its instructions prior to 10:30am AWST on Wednesday 17 November 2021 by:
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post to GPO Box 5193, Sydney NSW 2001;
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email at [email protected]; or
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online at https://investor.automic.com.au/#/loginsah.
If you are a beneficial Shareholder and receive these materials through your broker or through another intermediary, please complete and return the Proxy Form or voting instruction form in accordance with the instructions provided to you by your broker or by the other intermediary.
ENTITLEMENT TO VOTE
For the purposes of regulation 7.11.37 of the Corporations Regulations 2001, the Company determines that members holding Shares at 5:00pm AWST on 17 November 2021 will be entitled to attend and vote at the Meeting.
CORPORATIONS
A corporation may elect to appoint a representative in accordance with the Corporations Act, in which case the Company will require written proof of the representative's appointment, which must be lodged with, or presented to the Company, before the Meeting.
ELECTRONIC COMMUNICATION
All Shareholders may, and are encouraged to, elect to receive communications from the Company’s share registry electronically. To provide or update your email address, please contact the Company’s share registry.
REVOCATION OF PROXIES
A Shareholder executing and delivering a proxy has the power to revoke it in accordance with the provisions of the Corporations Act, which provides that every proxy may be revoked by an instrument in writing executed by the Shareholder or by his or her attorney authorised in writing and delivered either to the registered office of the Company at any time up to and including the last business day preceding the day of the Meeting, or any adjournment thereof at which the proxy is to be used, or to the Chair on the day of the Meeting or any adjournment thereof, or in any other manner permitted by law.
VOTING OF PROXIES
The Proxy Form accompanying this Notice confers discretionary authority upon the proxy with respect to any amendments or variations to the matters identified in the Notice of Meeting and any other matters that may properly come before the Meeting. At the time of printing this Notice, management knows of no such amendment, variation or other matter.
Shareholders must mark the boxes directing its proxy how to vote. If no voting instructions are indicated on the Proxy Form, the proxy will be voted as recommended by management or as the proxyholder sees fit (in the latter case, if management is not appointed as proxy).
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MIDDLE ISLAND RESOURCES LIMITED Notice of General Meeting 19 November 2021
By Order of the Board.
Dennis Wilkins Company Secretary Date: 18 October 2021
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MIDDLE ISLAND RESOURCES LIMITED Notice of General Meeting Friday 19 November 2021
EXPLANATORY STATEMENT
This Explanatory Statement has been prepared for the Shareholders of the Company in connection with the business to be conducted at the annual general meeting of the Company to be held at The Celtic Club, 48 Ord Street, West Perth WA 6005, on Friday 19 November 2021 commencing at 10:30am AWST and any adjournment thereof.
The purpose of this Explanatory Statement is to provide Shareholders with all information known to the Company that is material to a decision on how to vote on the Resolutions in the accompanying Notice.
This Explanatory Statement should be read in conjunction with the Notice. Capitalised terms in this Explanatory Statement are defined in the Glossary.
The Meeting will be held as a hybrid meeting, and Shareholders will be able to participate in a live audio webcast of the meeting online where Shareholders will be able to participate, ask questions and cast direct votes at the appropriate times whilst the Meeting is in progress.
Shareholders who wish to participate in the Meeting online must login to the Company’s share registry website and follow the instructions below to attend and participate in a virtual Meeting through an online meeting platform powered by the Company’s Share Registry Automic.
To access the virtual meeting:
-
Open your internet browser and go to investor.automic.com.au
-
Login with your username and password or click “ register ” if you haven’t already created an account.
-
Shareholders are encouraged to create an account prior to the start of the meeting to ensure there is no delay in attending the virtual meeting
-
After logging in, a banner will be displayed at the top once the meeting is open for registration, click on “ View ” when this appears
-
Click on “ Register ” and follow the steps
-
Click on the URL to join the webcast where you can view and listen to the virtual meeting
-
Once the Chair of the Meeting has declared the poll open for voting click on “ Refresh ” to be taken to the voting screen
-
Select your voting direction and click “confirm” to submit your vote.
Note that you cannot amend your vote after it has been submitted.
All Resolutions will be conducted by poll. More information on how to join the Meeting and vote on the Resolutions through the online meeting platform are set out in the Online Meeting Guide which can be found on the Company's website at http://www.middleisland.com.au/shareholders-announcements/. We recommend logging in to the online platform at least 15 minutes prior to the scheduled start time of the Meeting.
As a result of the uncertainty and potential health risks created by the corona virus (COVID-19) pandemic, it may become necessary or appropriate to make alternative arrangements for the holding or conducting the Meeting (for example in the case of a lockdown, where the meeting format could be changed to being wholly-virtual) and if so required, the Company will make further information available through the ASX website at asx.com.au (code: MDI and on its website at www.middleisland.com.au .
FINANCIAL STATEMENTS AND REPORTS
In accordance with section 317 of the Corporations Act, Shareholders will be offered the opportunity to discuss the Annual Report, including the Financial Report, the Directors' Report and the Auditor's Report, for the financial year ended 30 June 2021.
There is no requirement for Shareholders to approve the Annual Report.
At the Meeting, Shareholders will be offered a reasonable opportunity to:
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(a) discuss the Annual Report which is available online from the Company’s website www.middleisland.com.au;
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(b) ask questions about, or comment on, the management of the Company; and
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(c) ask the auditor questions about the conduct of the audit, the preparation and content of the Auditor’s Report, accounting policies adopted by the Company in relation to the preparation of the financial statements and the independence of the auditor in relation to the conduct of the audit.
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MIDDLE ISLAND RESOURCES LIMITED Notice of General Meeting Friday 19 November 2021
In addition to taking questions at the Meeting, written questions to the Company’s auditor if the question is relevant to:
- (a) the content of the Auditor’s Report; or
(b) the conduct of the audit of the Annual Report to be considered at the Meeting,
may be submitted no later than 5 business days before the Meeting to the Company Secretary at the Company's office (+61 8 9322 1430).
1 RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
1.1 General
In accordance with subsection 250R(2) of the Corporations Act, the Company must put the Remuneration Report to the vote of Shareholders. The Directors' Report contains the Remuneration Report which sets out the remuneration policy for the Company and the remuneration arrangements in place for the Key Management Personnel.
The Remuneration Report has been sent to Shareholders who have made an election to receive the Annual Report. Copies of the Annual Report are available by contacting the Company’s share registry or visiting the Company’s web site www.middleisland.com.au.
In accordance with subsection 250R(3) of the Corporations Act, Resolution 1 is advisory only and does not bind the Directors. If Resolution 1 is not passed, the Directors will not be required to alter any of the arrangements in the Remuneration Report. However, Shareholders will have the opportunity to remove the whole Board (except the managing director) if the Remuneration Report receives a 'no' vote of 25% or more ( Strike ) at two consecutive AGM’s.
Where a resolution on the Remuneration Report receives a Strike at two consecutive AGM’s, the Company will be required to put to Shareholders at the second AGM a resolution ( Spill Resolution ) on whether another meeting should be held (within 90 days) at which all Directors (other than the managing director) who were in office at the date of approval of the applicable Directors' Report must stand for re-election.
The Company's Remuneration Report did not receive a Strike at the 2020 AGM. If the Remuneration Report receives a Strike at this Meeting, Shareholders should be aware that if a second Strike is received at the 2022 AGM, this may result in the re-election of the Board.
The Chair will allow a reasonable opportunity for Shareholders as a whole to ask about, or make comments on, the Remuneration Report.
Resolution 1 is an ordinary resolution, requiring it to be passed by a simple majority of votes cast by the Shareholders present and eligible to vote (in person, by proxy, by attorney or, in the case of a corporate Shareholder, by a corporate representative).
1.2 Voting on the Remuneration Report
Please refer to the voting prohibition set out in the Notice for the persons who are not entitled to vote on Resolution 1.
The Chair intends to exercise all available proxies in favour of Resolution 1.
If the Chair is appointed as your proxy and you have not specified the way the Chair is to vote on Resolution 1, by signing and returning the Proxy Form, you are considered to have provided the Chair with an express authorisation for the Chair to vote the proxy in accordance with the Chair's intention, even though the Resolution is connected directly or indirectly with the remuneration of a member of the Key Management Personnel of the Company.
1.3 Directors’ recommendation
The Directors recommend that Shareholders vote in favour of adopting the Remuneration Report.
2 RESOLUTION 2 – RE-ELECTION OF PETER THOMAS AS A DIRECTOR
2.1 General
Mr Peter Thomas was appointed as a non-executive Director on 2 March 2010.
In accordance with Listing Rule 14.4, no director of the Company may hold office (without re-election) past the third AGM following the director’s appointment or 3 years, whichever period is longer. The Company’s Constitution also requires that one third of the Company’s directors must retire at each AGM. Accordingly, Mr Thomas will retire by rotation, and being eligible, offers himself for re-election.
Resolution 2 is an ordinary resolution, requiring it to be passed by a simple majority of votes cast by the Shareholders entitled to vote on it.
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MIDDLE ISLAND RESOURCES LIMITED Notice of General Meeting Friday 19 November 2021
2.2 Director’s biography and experience
Mr Peter Thomas has served on ASX listed company boards for some 30 years and has been the non-executive chair of the Company since its registration in March 2010. For over 30 years until June 2011, Mr Thomas ran a legal practice on his own account specialising in the delivery of wide ranging legal, corporate and commercial advice to listed explorers and miners. Mr Thomas is currently a director of listed companies Emu NL and Image Resources NL and recently of Magnetic Resources NL (resigned July 2013) and Meteoric Resources NL (resigned September 2014).
2.1 Directors’ recommendation
All the Directors consider that Resolution 2 is in the best interests of the Company, as Mr Thomas’ skills, knowledge and experience of mining and exploration geology is valuable to the Company. All the Directors, except Mr Thomas, who has an interest in this Resolution, recommend that Shareholders vote in favour of Resolution 2.
The Chair intends to exercise all undirected proxies in favour of Resolution 2.
3 RESOLUTION 3 – ELECTION OF DIRECTOR – MR BRUCE STEWART
3.1 General
Mr Bruce Stewart was appointed as a non-executive Director on 13 July 2021. The Board considers Mr Stewart to be an independent director.
In accordance with article 6.3 of the Constitution, a Director appointed as an addition to the Board by the other Directors may retire at the next annual general meeting but is eligible for re-election at that meeting.
Accordingly, Mr Stewart, who was appointed by the other Directors, now retires, and being eligible, offers himself for reelection as a Director.
Resolution 3 is an ordinary resolution, requiring it to be passed by a simple majority of votes cast by the Shareholders entitled to vote on it.
3.2 Director’s biography and experience
Mr Bruce Stewart has been involved with global capital markets for 30 years, with an emphasis on mining and hard assets. His experience includes co-heading a global hard asset desk in New York City with Jefferies & Co, directorships on London listed mining companies, company reorganisation and sale, and various consultancy assignments for funds, investment banks and public and private companies.
3.3 Directors’ recommendation
Based on the information available, including the information contained in this Explanatory Statement, all the Directors consider that Resolution 3 is in the best interests of the Company, as Mr Stewart has a wealth of experience and expertise which is valuable to the Company. All the Directors, except Mr Stewart, recommend that Shareholders vote in favour of Resolution 3.
Each Director has indicated that he intends to vote the Shares he owns or controls in favour of Resolution 3. The Chair intends to vote all undirected proxies in favour of the Resolution.
4 RESOLUTION 4 – APPROVAL OF 10% PLACEMENT FACILITY
4.1 General
Broadly speaking, and subject to a number of exceptions, Listing Rule 7.1 limits the amount of Equity Securities that a listed company can issue without the approval of its shareholders over any 12 month period to 15% of the fully paid ordinary securities it had on issue at the start of the period.
Under Listing Rule 7.1A, however, an eligible entity can seek approval from its members, by way of a special resolution passed at its AGM, to increase this 15% limit by an extra 10% to 25% ( 10% Placement Facility ).
An ‘eligible entity’ means an entity which is not included in the S&P/ASX 300 Index and which has a market capitalisation of $300 million or less. The Company is an eligible entity for these purposes as at the date of this Notice. If, on the date of the Meeting, the Company is not an eligible entity under the Listing Rules for the purposes of Listing Rule 7.1A, then Resolution 4 will be withdrawn.
Resolution 4 seeks Shareholder approval by way of a special resolution for the Company to have the additional 10% capacity provided for in Listing Rule 7.1A to issue Equity Securities without Shareholder approval. The exact number of Equity Securities to be issued under the 10% Placement Facility will be determined in accordance with the formula prescribed in Listing Rule 7.1A.2.
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MIDDLE ISLAND RESOURCES LIMITED Notice of General Meeting Friday 19 November 2021
If Resolution 4 is passed, the Company will be able to issue Equity Securities up to the combined 25% limit in Listing Rules 7.1 and 7.1A without any further Shareholder approval.
If Resolution 4 is not passed, the Company will not be able to access the additional 10% capacity to issue Equity Securities without Shareholder approval provided for in Listing Rule 7.1A and will remain subject to the 15% limit on issuing Equity Securities without Shareholder approval set out in Listing Rule 7.1.
4.2 Specific information required by Listing Rule 7.3A
Pursuant to and in accordance with Listing Rule 7.3A, information is provided in relation to the approval of the 10% Placement Facility as follows.
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(a) Shareholder approval of the 10% Placement Facility under Listing Rule 7.1A is valid from the date of the AGM at which the approval is obtained and expires on the earlier to occur of:
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(i) the date that is 12 months after the date of the AGM at which the approval is obtained; or
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(ii) the date of the approval by shareholders of a transaction under Listing Rules 11.1.2 (a significant change to the nature or scale of activities) or 11.2 (disposal of main undertaking),
( 10% Placement Period ).
The Company will only issue and allot the Equity Securities pursuant to the 10% Placement Facility during the 10% Placement Period.
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(b) The Equity Securities will be issued at an issue price of not less than 75% of the volume weighted average price for the relevant class of the Company’s Equity Securities over the 15 Trading Days in which trades in the class were recorded immediately before:
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(i) the date on which the price at which the Equity Securities are to be issued is agreed; or
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(ii) if the Equity Securities are not issued within 5 Trading Days of the date in paragraph (i) above, the date on which the Equity Securities are issued.
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(c) The Company may seek to issue the Equity Securities to raise funds for making (or to securing the right to make) one or more acquisitions and/or to further its existing projects; and/or general working capital; so that the Company has the necessary working capital and flexibility to consider, and if thought fit, to put it in a stronger position to make (or to secure the right to make) one or more acquisitions and/or to further its existing projects.
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(d) If Resolution 4 is approved by Shareholders and the Company issues Equity Securities under the 10% Placement Facility, the existing Shareholders’ voting power in the Company will be diluted as shown in the below table. There is a risk that:
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(i) the market price for the Company’s Equity Securities may be significantly lower on the date of the issue of the Equity Securities than on the date of the meeting; and
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(ii) the Equity Securities may be issued at a price that is at a discount to the market price for the relevant class of the Company’s Equity Securities on the issue date,
which may have an effect on the amount of funds raised by the issue of the Equity Securities.
The table below shows the dilution of existing Shareholders on the basis of the current market price of Shares and the current number of ordinary securities for variable “A” calculated in accordance with the formula in Listing Rule 7.1A.2 as at the date of this Notice.
The table shows:
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(i) two examples where variable “A” has increased by 50% and 100%. Variable “A” is based on the number of ordinary securities the Company has on issue. The number of ordinary securities on issue may increase as a result of issues of ordinary securities that do not require Shareholder approval (for example, a pro rata entitlements issue or scrip issued under a takeover offer) or future specific placements under Listing Rule 7.1 that are approved at a future Shareholders’ meeting; and
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(ii) two examples of where the issue price of ordinary securities has decreased by 50% and increased by 100% as against the current market price.
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MIDDLE ISLAND RESOURCES LIMITED
Notice of General Meeting Friday 19 November 2021
| Variable “A” in Listing Rule 7.1A.2 |
Dilution | |||
|---|---|---|---|---|
| $0.049 50% decrease in Issue Price |
$0.098 Issue Price |
$0.196 100% increase in Issue Price |
||
| Current Variable A 122,418,222 Shares |
10% voting dilution |
12,241,822 Shares | ||
| Funds raised |
$599,849 | $1,199,698 | $2,399,397 | |
| 50% increase in current Variable A 183,627,333 Shares |
10% voting dilution |
18,362,733 Shares | ||
| Funds raised |
$899,774 | $1,799,547 | $3,599,095 | |
| 100% increase in current Variable A 244,836,444 Shares |
10% voting dilution |
24,483,644 Shares | ||
| Funds raised |
$1,199,698 | $2,399,396 | $4,798,794 |
The table has been prepared on the following assumptions:
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(i) Shareholders approve Resolution 4.
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(ii) The Company issues, in a single allotment, the maximum number of Equity Securities available under the 10% Placement Facility.
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(iii) No existing Convertible Securities (including any Convertible Securities issued under the 10% Placement Facility) are converted into Shares before the date of the issue of the Equity Securities.
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(iv) The 10% voting dilution reflects the aggregate percentage dilution against the issued share capital at the time of issue. This is why the voting dilution is shown in each example as 10%.
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(v) The table does not show an example of dilution that may be caused to a particular Shareholder by reason of placements under the 10% Placement Facility, based on that Shareholder’s holding at the date of this Meeting.
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(vi) The table shows only the effect of issues of Equity Securities under Listing Rule 7.1A, not under the 15% placement capacity under Listing Rule 7.1.
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(vii) The issue of Equity Securities under the 10% Placement Facility consists only of Shares. If the issue of Equity Securities under the 10% Placement Facility includes Convertible Securities, it is assumed that those Convertible Securities are converted into Shares for the purpose of calculating the voting dilution effect on existing Shareholders.
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(viii) The issue price is $0.098 being the closing price of Shares on the ASX on 13 October 2021.
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(e) The Company will comply with the disclosure obligations under Listing Rules 7.1A(4) and 3.10.5A upon issue of any Equity Securities.
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(f) The Company’s allocation policy is dependent on the prevailing market conditions at the time of any proposed issue pursuant to the 10% Placement Facility. The identity of the allottees of Equity Securities will be determined on a case-by-case basis having regard to the factors including but not limited to the following:
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(i) the methods of raising funds that are available to the Company, including but not limited to, rights issues or other issues in which existing security holders can participate;
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(ii) the effect of the issue of the Equity Securities on the control of the Company;
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(iii) the financial situation and solvency of the Company; and
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(iv) advice from corporate, financial and broking advisers (if applicable).
The allottees under the 10% Placement Facility have not been determined as at the date of this Notice but may include existing substantial Shareholders and/or new Shareholders who are not a related party or an Associate of a related party of the Company.
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MIDDLE ISLAND RESOURCES LIMITED Notice of General Meeting Friday 19 November 2021
- (g) The Company previously obtained Shareholder approval under Listing Rule 7.1A at the 2020 AGM on 26 November 2020.
In accordance with Listing Rule 7.3A.6, as at the date of this Notice, the total number of Equity Securities issued in the 12 months preceding the date of the Meeting under Listing Rule 7.1A is 1,878,716 representing 1.56% of the Equity Securities on issue at the commencement of the 12 month period.
As at the date of this Notice, the Company has issued the following Equity Securities in the 12 months preceding the date of the Meeting under Listing Rule 7.1A:
| Date of Issue |
Number of Securities |
Class | Issue Price | Discount to Market price |
Total Consideration |
Issued to |
|---|---|---|---|---|---|---|
| 27.11.2020 | 96,377 adjusted for 1:23 consolidation |
MDI | $0.1817 adjusted for 1:23 consolidation |
$0.1173 | $17,511 | Option Exercises |
| 27.11.2020 | 271,739 adjusted for 1:23 consolidation |
MDIAW | $0.092 adjusted for 1:23 consolidation |
$0.2070 | $25,000 | Beau Nicholls |
| 2.12.2020 | 326,087 adjusted for 1:23 consolidation |
MDI | $0.092 adjusted for 1:23 consolidation |
$0.1840 | $30,000 | Brad Marwood |
| 3.2.2021 | 303,597 | MDIAU | $0.1817 | $0.0883 | $55,163 | Option Exercises |
| 3.2.2021 | 146,740 | MDIAW | $0.1771 | $0.0929 | $25,988 | Option Exercises |
| 5.3.2021 | 652,174 | MDIAU | $0.1817 | $0.0483 | $118,500 | Option Exercises |
| 7.4.2021 | 7,348 | MDIAU | $0.1817 | $0.0833 | $1,335 | Option Exercises |
| 7.4.2021 | 52,175 | MDIAW | $0.1771 | $0.0879 | $9,240 | Option Exercises |
| 28.5.2021 | 520 | MDIAU | $0.1817 | N/A | $94 | Option Exercises |
| 28.5.2021 | 21,959 | MDIAW | $0.1771 | N/A | $3,889 | Option Exercises |
| TOTAL | 1,878,716 | $286,720 |
The Company has not spent any of the funds it has raised in the 12 months preceding the date of this Notice under Listing Rule 7.1A. The Company intends to use the funds for further exploration and development work at the Sandstone gold project, including a feasibility study update, and general working capital purposes.
- (h) A voting exclusion statement is included in the Notice.
At the date of the Notice, the Company has not approached any particular existing Shareholder or security holder or an identifiable class of existing security holder to participate in the issue of the Equity Securities. No existing Shareholder’s votes will therefore be excluded under the voting exclusion in the Notice.
4.3 Directors’ recommendation
Based on the information available, including the information contained in this Explanatory Statement, all the Directors consider that Resolution 4 is in the best interests of the Company and recommend that Shareholders vote in favour of Resolution 4. The Directors have formed this view as the passing of this Resolution will provide greater flexibility when considering future capital raising opportunities. The passing of Resolution 4 will increase the Directors’ ability to issue new Shares permitted by the Listing Rules without requiring Shareholder approval. Application of this additional placement capacity has historically been utilised by the Company in a very judicious manner (or not at all) that has, at all times, been cognisant of potential Shareholder dilution.
Resolution 4 is a special resolution and therefore requires approval of 75% of the votes cast by Shareholders present and eligible to vote (in person, by proxy, by attorney or, in the case of a corporate Shareholder, by a corporate representative).
The Chair intends to exercise all undirected proxies in favour of Resolution 4.
OTHER BUSINESS
The Company is not aware of any other business to come before the Meeting other than as set forth in the accompanying Notice.
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MIDDLE ISLAND RESOURCES LIMITED Notice of General Meeting Friday 19 November 2021
GLOSSARY
In this Explanatory Statement and the Notice, the following terms have the following meanings unless the context otherwise requires:
10% Placement Facility has the meaning given in Section 4.1 of the Explanatory Statement;
10% Placement Period has the meaning given in Section 4.2 of the Explanatory Statement;;
AGM means an annual general meeting;
Annual Report means the Directors’ Report, the Financial Report and Auditor’s Report, in respect of the financial year ended 30 June 2021;
Associate has the same meaning as defined in section 11 and section 13 to 17 of the Corporations Act;
ASX means ASX Limited ABN 98 008 624 691 and, where the context permits, the Australian Securities Exchange operated by ASX Limited;
Auditor’s Report means the auditor’s report on the Financial Report;
AWST means Australian Western Standard Time;
Board means the board of Directors;
Business Day has the meaning as defined in the Listing Rules;
Chair means the person appointed to chair the Meeting, or any part of the Meeting;
Closely Related Party of a member of the Key Management Personnel means:
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a spouse or child of the member;
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a child of the member’s spouse;
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a dependent of the member or the member’s spouse;
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anyone else who is one of the member’s family and may be expected to influence the member, or be influenced by the member, in the member’s dealing with the entity;
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a company the member controls; or
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a person prescribed by the Corporations Regulations 2001 (Cth) ;
Convertible Security means a security of the Company which is convertible into Shares;
Company means Middle Island Resources Limited ABN 70 142 361 608;
Constitution means the Company's constitution, as amended from time to time;
Corporations Act means Corporations Act 2001 (Cth) ;
Director means a director of the Company;
Directors’ Report means the annual directors’ report prepared under Chapter 2M of the Corporations Act for the Company and its controlled entities;
Equity Securities has the same meaning as in the Listing Rules;
Explanatory Statement means the explanatory statement accompanying the Notice;
Financial Report means the annual financial report prepared under Chapter 2M of the Corporations Act for the Company and its controlled entities;
Key Management Personnel has the same meaning as in the accounting standards issued by the Australian Accounting Standards Board and means those persons having authority and responsibility for planning, directing and controlling the activities of the Company, directly or indirectly, including any director (whether executive or otherwise) of the Company;
Listing Rules means the listing rules of the ASX;
Meeting has the meaning in the introductory paragraph of the Notice;
Notice means this notice of annual general meeting;
Option means an option to acquire a Share;
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MIDDLE ISLAND RESOURCES LIMITED Notice of General Meeting Friday 19 November 2021
Placement has the meaning as defined in Section 4.1 of the Explanatory Statement;
Proxy Form means the proxy form attached to this Notice;
Remuneration Report means the section of the Directors’ Report contained in the Annual Report entitled ‘remuneration report’;
Resolution means a resolution contained in this Notice;
Section means a section of the Explanatory Statement;
Share means a fully paid ordinary share in the capital of the Company;
Shareholder means the holder of a Share;
Spill Resolution has the meaning set out in Section 1.1 of the Explanatory Statement;
Strike has the meaning set out in Section 1.1 of the Explanatory Statement;
Trading Day means a day determined by ASX to be a trading day in accordance with the Listing Rules.
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If you are attending the meeting in person, please bring this with you for Securityholder registration.
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AGM Registration Card
Middle Island Resources Limited | ABN 70 142 361 608
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Holder Number:
Your proxy voting instruction must be received by 10.30am (AWST) on Wednesday, 17 November 2021, being not later than 48 hours before the commencement of the Meeting. Any Proxy Voting instructions received after that time will not be valid for the scheduled Meeting.
SUBMIT YOUR PROXY
Complete the form overleaf in accordance with the instructions set out below.
YOUR NAME AND ADDRESS
The name and address shown above is as it appears on the Company’s share register. If this information is incorrect, and you have an Issuer Sponsored holding, you can update your address through the investor portal: https://investor.automic.com.au/#/home Shareholders sponsored by a broker should advise their broker of any changes.
STEP 1 – APPOINT A PROXY
If you wish to appoint someone other than the Chair of the Meeting as your proxy, please write the name
of that Individual or body corporate. A proxy need not be a Shareholder of the Company. Otherwise if you leave this box blank, the Chair of the Meeting will be appointed as your proxy by default. DEFAULT TO THE CHAIR OF THE MEETING
Any directed proxies that are not voted on a poll at the Meeting will default to the Chair of the Meeting, who is required to vote these proxies as directed. Any undirected proxies that default to the Chair of the Meeting will be voted according to the instructions set out in this Proxy Voting Form, including where the Resolutions are connected directly or indirectly with the remuneration of KMP.
STEP 2 - VOTES ON ITEMS OF BUSINESS
You may direct your proxy how to vote by marking one of the boxes opposite each item of business. All your shares will be voted in accordance with such a direction unless you indicate only a portion of voting rights are to be voted on any item by inserting the percentage or number of shares you wish to vote in the appropriate box or boxes. If you do not mark any of the boxes on the items of business, your proxy may vote as he or she chooses. If you mark more than one box on an item your vote on that item will be invalid.
APPOINTMENT OF SECOND PROXY
You may appoint up to two proxies. If you appoint two proxies, you should complete two separate Proxy Voting Forms and specify the percentage or number each proxy may exercise. If you do not specify a percentage or number, each proxy may exercise half the votes. You must return both Proxy Voting Forms together. If you require an additional Proxy Voting Form, contact Automic Registry Services.
SIGNING INSTRUCTIONS
Individual : Where the holding is in one name, the Shareholder must sign.
Joint holding : Where the holding is in more than one name, all Shareholders should sign. Power of attorney : If you have not already lodged the power of attorney with the registry, please attach a certified photocopy of the power of attorney to this Proxy Voting Form when you return it. Companies : To be signed in accordance with your Constitution. Please sign in the appropriate box which indicates the office held by you. Email Address : Please provide your email address in the space provided.
By providing your email address, you elect to receive all communications despatched by the Company electronically (where legally permissible) such as a Notice of Meeting, Proxy Voting Form and Annual Report via email.
Lodging your Proxy Voting Form:
Online:
Use your computer or smartphone to appoint a proxy at https://investor.automic.com.au/#/logi nsah
or scan the QR code below using your smartphone
Login & Click on ‘Meetings’. Use the Holder Number as shown at the top of this Proxy Voting Form.
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BY MAIL:
Automic
GPO Box 5193 Sydney NSW 2001
IN PERSON:
Automic
Level 5, 126 Phillip Street Sydney NSW 2000
BY EMAIL:
BY FACSIMILE: +61 2 8583 3040
All enquiries to Automic:
CORPORATE REPRESENTATIVES
If a representative of the corporation is to attend the Meeting the appropriate ‘Appointment of Corporate Representative’ should be produced prior to admission. A form may be obtained from the Company’s share registry online at https://automic.com.au.
PHONE: 1300 288 664 (Within Australia) +61 2 9698 5414 (Overseas)
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VIRTUAL PARTICIPATION AT THE AGM:
The company is pleased to provide shareholders with the opportunity to attend and participate in a virtual Meeting through an online meeting platform powered by Automic, where shareholders will be able to watch, listen, and vote online.
To access the virtual meeting:
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Open your internet browser and go to investor.automic.com.au
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Login with your username and password or click “ register ” if you haven’t already created an account. Shareholders are encouraged to create an account prior to the start of the meeting to ensure there is no delay in attending the virtual meeting
Further information on how to do this is set out in the Notice of Meeting. The Explanatory Notes that accompany and form part of the Notice of Meeting describe the various matters to be considered.
COMPLETE AND RETURN THIS FORM AS INSTRUCTED ONLY IF YOU DO NOT VOTE ONLINE I/We being a Shareholder entitled to attend and vote at the Annual General Meeting of Middle Island Resources, to be held at 10.30 am (AWST) on Friday, 19 November 2021 at The Celtic Club, 48 Ord Street, West Perth, WA 6005 hereby:
Appoint the Chairman of the Meeting (Chair) OR if you are not appointing the Chairman of the Meeting as your proxy, please write in the box provided below the name of the person or body corporate you are appointing as your proxy or failing the person so named or, if no person is named, the Chair, or the Chair’s nominee, to vote in accordance with the following directions, or, if no directions have been given, and subject to the relevant laws as the proxy sees fit and at any adjournment thereof.
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The Chair intends to vote undirected proxies in favour of all Resolutions in which the Chair is entitled to vote. Unless indicated otherwise by ticking the “for”,” against” or “abstain” box you will be authorising the Chair to vote in accordance with the Chair’s voting intention. AUTHORITY FOR CHAIR TO VOTE UNDIRECTED PROXIES ON REMUNERATION RELATED RESOLUTIONS Where I/we have appointed the Chair as my/our proxy (or where the Chair becomes my/our proxy by default), I/we expressly authorise the Chair to exercise my/our proxy on Resolution 1 (except where I/we have indicated a different voting intention below) even though Resolution 1 is connected directly or indirectly with the remuneration of a member of the Key Management Personnel, which includes the Chair.
| STEP 2: Your Voting Direction | |
|---|---|
| Resolutions For Against Abstain |
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| 1. Adoption of Remuneration Report |
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| 2. Re-Election of Peter Thomas as a Director |
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| 3. Election of Director – Mr Bruce Stewart |
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| 4. Approval of 10% Placement Facility |
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| Please note:If you mark the abstain box for a particular Resolution, you are directing your proxy not to vote on that Resolution on a show of hands or on a poll and your votes will not be counted in computing the required majority on a poll. |
SIGNATURE OF SECURITYHOLDERS – THIS MUST BE COMPLETED Individual or Securityholder 1 Securityholder 2 Securityholder 3 Sole Director and Sole Company Secretary Director Director / Company Secretary Contact Name: Email Address: Contact Daytime Telephone Date (DD/MM/YY) / / By providing your email address, you elect to receive all of your communications despatched by the Company electronically (where legally permissible).
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