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METGASCO LTD Governance Information 2018

Aug 29, 2018

65313_rns_2018-08-29_68715252-9002-4e2f-b5aa-647b9d54527b.pdf

Governance Information

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Rules 4.7.3 and 4.10.3[1]

Appendix 4G

Key to Disclosures Corporate Governance Council Principles and Recommendations

Name of entity:
Metgasco Ltd
ABN / ARBN:
24 088 196 383
Financial year ended:
24 088 196 383 30 June 2018

Our corporate governance statement[2] for the above period above can be found at:[3] These pages of our annual ☐ report: ☒ This URL on our website: http://www.metgasco.com.au/information/corporate-governance-statement

The Corporate Governance Statement is accurate and up to date as at 30 August 2018 and has been approved by the board.

The annexure includes a key to where our corporate governance disclosures can be located.

Date: 30 August 2018

Phil Mackey Company Secretary

1 Under Listing Rule 4.7.3, an entity must lodge with ASX a completed Appendix 4G at the same time as it lodges its annual report with ASX. Listing Rule 4.10.3 requires an entity that is included in the official list as an ASX Listing to include in its annual report either a corporate governance statement that meets the requirements of that rule or the URL of the page on its website where such a statement is located. The corporate governance statement must disclose the extent to which the entity has followed the recommendations set by the ASX Corporate Governance Council during the reporting period. If the entity has not followed a recommendation for any part of the reporting period, its corporate governance statement must separately identify that recommendation and the period during which it was not followed and state its reasons for not following the recommendation and what (if any) alternative governance practices it adopted in lieu of the recommendation during that period. Under Listing Rule 4.7.4, if an entity chooses to include its corporate governance statement on its website rather than in its annual report, it must lodge a copy of the corporate governance statement with ASX at the same time as it lodges its annual report with ASX. The corporate governance statement must be current as at the effective date specified in that statement for the purposes of rule 4.10.3.

2 “Corporate governance statement” is defined in Listing Rule 19.12 to mean the statement referred to in Listing Rule 4.10.3 which discloses the extent to which an entity has followed the recommendations set by the ASX Corporate Governance Council during a particular reporting period.

3 Mark whichever option is correct and then complete the page number(s) of the annual report, or the URL of the web page, where the entity’s corporate governance statement can be found. You can, if you wish, delete the option which is not applicable.

Throughout this form, where you are given two or more options to select, you can, if you wish, delete any option which is not applicable and just retain the option that is applicable. If you select an option that includes “OR” at the end of the selection and you delete the other options, you can also, if you wish, delete the “OR” at the end of the selection.

Page 1 of 9

ANNEXURE – KEY TO CORPORATE GOVERNANCE DISCLOSURES

Corporate Governance Council recommendation Corporate Governance Council recommendation We have followed the recommendation in full for the whole of the
period above. We have disclosed …
We have NOT followed the recommendation in full for the whole
of the period above. We have disclosed …4
PRINCIPLE 1 – LAY SOLID FOUNDATIONS FOR MANAGEMENT AND OVERSIGHT
1.1 A listed entity should disclose:
(a)
the respective roles and responsibilities of its board and
management; and
(b)
those matters expressly reserved to the board and those
delegated to management.
… the fact that we follow this recommendation:
☒in our Corporate Governance Statement
… and information about the respective roles and responsibilities of
our board and management (including those matters expressly
reserved to the board and those delegated to management):
☒at http://www.metgasco.com.au/information/corporate-
governance-statement
1.2 A listed entity should:
(a)
undertake appropriate checks before appointing a person, or
putting forward to security holders a candidate for election,
as a director; and
(b)
provide security holders with all material information in its
possession relevant to a decision on whether or not to elect
or re-elect a director.
… the fact that we follow this recommendation:
☒in our Corporate Governance Statement
1.3 A listed entity should have a written agreement with each director
and senior executive setting out the terms of their appointment.
… the fact that we follow this recommendation:
☒in our Corporate Governance Statement
1.4 The company secretary of a listed entity should be accountable
directly to the board, through the chair, on all matters to do with the
proper functioning of the board.
… the fact that we follow this recommendation:
☒in our Corporate Governance Statement

4 If you have followed all of the Council’s recommendations in full for the whole of the period above, you can, if you wish, delete this column from the form and re-format it.

Page 2 of 9

Corporate Governance Council recommendation Corporate Governance Council recommendation We have followed the recommendation in full for the whole of the
period above. We have disclosed …
We have NOT followed the recommendation in full for the whole
of the period above. We have disclosed …4
1.5 A listed entity should:
(a)
have a diversity policy which includes requirements for the
board or a relevant committee of the board to set
measurable objectives for achieving gender diversity and to
assess annually both the objectives and the entity’s progress
in achieving them;
(b)
disclose that policy or a summary of it; and
(c)
disclose as at the end of each reporting period the
measurable objectives for achieving gender diversity set by
the board or a relevant committee of the board in accordance
with the entity’s diversity policy and its progress towards
achieving them and either:
(1) the respective proportions of men and women on the
board, in senior executive positions and across the
whole organisation (including how the entity has defined
“senior executive” for these purposes); or
(2) if the entity is a “relevant employer” under the Workplace
Gender Equality Act, the entity’s most recent “Gender
Equality Indicators”, as defined in and published under
that Act.
… the fact that we have a diversity policy that complies with
paragraph (a):
☒in our Corporate Governance Statement
… and a copy of our diversity policy or a summary of it:
☒at this location:
http://www.metgasco.com.au/corporate-governance/policies
… and the measurable objectives for achieving gender diversity set by
the board or a relevant committee of the board in accordance with our
diversity policy and our progress towards achieving them:
… and the information referred to in paragraphs (c)(1) or (2):
☒in our Corporate Governance Statement

an explanation why we do not disclose as at the end of each
reporting period the measurable objectives for achieving
gender diversity is in our Corporate Governance Statement
1.6 A listed entity should:
(a)
have and disclose a process for periodically evaluating the
performance of the board, its committees and individual
directors; and
(b)
disclose, in relation to each reporting period, whether a
performance evaluation was undertaken in the reporting
period in accordance with that process.
… the evaluation process referred to in paragraph (a):
☒in our Corporate Governance Statement
… and the information referred to in paragraph (b):
☒in our Corporate Governance Statement
1.7 A listed entity should:
(a)
have and disclose a process for periodically evaluating the
performance of its senior executives; and
(b)
disclose, in relation to each reporting period, whether a
performance evaluation was undertaken in the reporting
period in accordance with that process.
… the evaluation process referred to in paragraph (a):
… and the information referred to in paragraph (b):

an explanation why that is so is in our Corporate Governance
Statement as there are no senior executives in the Company

Page 3 of 9

Corporate Governance Council recommendation Corporate Governance Council recommendation We have followed the recommendation in full for the whole of the
period above. We have disclosed …
We have NOT followed the recommendation in full for the whole
of the period above. We have disclosed …4
PRINCIPLE 2 - STRUCTURE THE BOARD TO ADD VALUE
2.1 The board of a listed entity should:
(a)
have a nomination committee which:
(1) has at least three members, a majority of whom are
independent directors; and
(2) is chaired by an independent director,
and disclose:
(3) the charter of the committee;
(4) the members of the committee; and
(5) as at the end of each reporting period, the number of
times the committee met throughout the period and
the individual attendances of the members at those
meetings; or
(b)
if it does not have a nomination committee, disclose that
fact and the processes it employs to address board
succession issues and to ensure that the board has the
appropriate balance of skills, knowledge, experience,
independence and diversity to enable it to discharge its
duties and responsibilities effectively.
[If the entity complies with paragraph (a):]
… the fact that we do not have a nomination committee and the
processes we employ to address board succession issues and to
ensure that the board has the appropriate balance of skills,
knowledge, experience, independence and diversity to enable it to
discharge its duties and responsibilities effectively:
☒in our Corporate Governance Statement

an explanation why that is so is in our Corporate Governance
Statement
2.2 A listed entity should have and disclose a board skills matrix
setting out the mix of skills and diversity that the board currently
has or is looking to achieve in its membership.
… our board skills matrix:
☒in our Corporate Governance Statement
2.3 A listed entity should disclose:
(a)
the names of the directors considered by the board to be
independent directors;
(b)
if a director has an interest, position, association or
relationship of the type described in Box 2.3 but the board
is of the opinion that it does not compromise the
independence of the director, the nature of the interest,
position, association or relationship in question and an
explanation of why the board is of that opinion; and
(c)
the length of service of each director.
… the names of the directors considered by the board to be
independent directors:
☒in our Corporate Governance Statement
… and, where applicable, the information referred to in
paragraph (b):
☒in our Corporate Governance Statement
… and the length of service of each director:
☒in our Corporate Governance Statement
2.4 A majority of the board of a listed entity should be independent
directors.
… the fact that we follow this recommendation:
☒in our Corporate Governance Statement
2.5 The chair of the board of a listed entity should be an independent
director and, in particular, should not be the same person as the
CEO of the entity.

an explanation why that is so is in our Corporate Governance
Statement

Page 4 of 9

Corporate Governance Council recommendation Corporate Governance Council recommendation We have followed the recommendation in full for the whole of the
period above. We have disclosed …
We have NOT followed the recommendation in full for the whole
of the period above. We have disclosed …4
2.6 A listed entity should have a program for inducting new directors
and provide appropriate professional development opportunities
for directors to develop and maintain the skills and knowledge
needed to perform their role as directors effectively.
… the fact that we follow this recommendation:
☒in our Corporate Governance Statement
PRINCIPLE 3 – ACT ETHICALLY AND RESPONSIBLY
3.1 A listed entity should:
(a)
have a code of conduct for its directors, senior executives
and employees; and
(b)
disclose that code or a summary of it.
… our code of conduct or a summary of it:
☒in our Corporate Governance Statementand
☒at this location:
http://www.metgasco.com.au/corporate-governance/policies

Page 5 of 9

Corporate Governance Council recommendation Corporate Governance Council recommendation We have followed the recommendation in full for the whole of the
period above. We have disclosed …
We have NOT followed the recommendation in full for the whole
of the period above. We have disclosed …4
PRINCIPLE 4 – SAFEGUARD INTEGRITY IN CORPORATE REPORTING
4.1 The board of a listed entity should:
(a)
have an audit committee which:
(1) has at least three members, all of whom are non-
executive directors and a majority of whom are
independent directors; and
(2) is chaired by an independent director, who is not the
chair of the board,
and disclose:
(3) the charter of the committee;
(4) the relevant qualifications and experience of the
members of the committee; and
(5) in relation to each reporting period, the number of
times the committee met throughout the period and
the individual attendances of the members at those
meetings; or
(b)
if it does not have an audit committee, disclose that fact
and the processes it employs that independently verify and
safeguard the integrity of its corporate reporting, including
the processes for the appointment and removal of the
external auditor and the rotation of the audit engagement
partner.
[If the entity complies with paragraph (a):]
… the fact that we have an audit committee that complies with
paragraph (1):
☒in our Corporate Governance Statement
… and a copy of the charter of the committee:
☒at this location:
http://www.metgasco.com.au/corporate-governance/charter
… and the information referred to in paragraphs (4) and (5):
☒in our Corporate Governance Statement

The Audit and Risk Management Committee is not chaired by
an independent director and an explanation why that is so is in
our Corporate Governance Statement
4.2 The board of a listed entity should, before it approves the entity’s
financial statements for a financial period, receive from its CEO
and CFO a declaration that, in their opinion, the financial records
of the entity have been properly maintained and that the financial
statements comply with the appropriate accounting standards
and give a true and fair view of the financial position and
performance of the entity and that the opinion has been formed
on the basis of a sound system of risk management and internal
control which is operating effectively.
… the fact that we follow this recommendation:
☒in our Corporate Governance Statement
4.3 A listed entity that has an AGM should ensure that its external
auditor attends its AGM and is available to answer questions
from security holders relevant to the audit.
… the fact that we follow this recommendation:
☒in our Corporate Governance Statement

Page 6 of 9

Corporate Governance Council recommendation Corporate Governance Council recommendation We have followed the recommendation in full for the whole of the
period above. We have disclosed …
We have NOT followed the recommendation in full for the whole
of the period above. We have disclosed …4
PRINCIPLE 5 – MAKE TIMELY AND BALANCED DISCLOSURE
5.1 A listed entity should:
(a)
have a written policy for complying with its continuous
disclosure obligations under the Listing Rules; and
(b)
disclose that policy or a summary of it.
… our continuous disclosure compliance policy or a summary of it:
☒in our Corporate Governance Statementand
☒at this location:
http://www.metgasco.com.au/corporate-governance/policies
PRINCIPLE 6 – RESPECT THE RIGHTS OF SECURITY HOLDERS
6.1 A listed entity should provide information about itself and its
governance to investors via its website.
… information about us and our governance on our website:
☒at this location:
http://www.metgasco.com.au/information/corporate-governance-
statement
6.2 A listed entity should design and implement an investor relations
program to facilitate effective two-way communication with
investors.
… the fact that we follow this recommendation:
☒in our Corporate Governance Statement
6.3 A listed entity should disclose the policies and processes it has in
place to facilitate and encourage participation at meetings of
security holders.
… our policies and processes for facilitating and encouraging
participation at meetings of security holders:
☒in our Corporate Governance Statement
6.4 A listed entity should give security holders the option to receive
communications from, and send communications to, the entity
and its security registry electronically.
… the fact that we follow this recommendation:
☒in our Corporate Governance Statement

Page 7 of 9

Corporate Governance Council recommendation Corporate Governance Council recommendation We have followed the recommendation in full for the whole of the
period above. We have disclosed …
We have NOT followed the recommendation in full for the whole
of the period above. We have disclosed …4
PRINCIPLE 7 – RECOGNISE AND MANAGE RISK
7.1 The board of a listed entity should:
(a)
have a committee or committees to oversee risk, each of
which:
(1) has at least three members, a majority of whom are
independent directors; and
(2) is chaired by an independent director,
and disclose:
(3) the charter of the committee;
(4) the members of the committee; and
(5) as at the end of each reporting period, the number of
times the committee met throughout the period and
the individual attendances of the members at those
meetings; or
(b)
if it does not have a risk committee or committees that
satisfy (a) above, disclose that fact and the processes it
employs for overseeing the entity’s risk management
framework.
[If the entity complies with paragraph (a):]
… the fact that we have a committee or committees to oversee risk
that comply with paragraphs (1) and (2):
☒in our Corporate Governance Statement
… and a copy of the charter of the committee:
☒at this location:
http://www.metgasco.com.au/corporate-governance/charter
… and the information referred to in paragraphs (4) and (5):
☒at this location:
http://www.metgasco.com.au/annual-reports

The Audit and Risk Management Committee is not chaired by
an independent director and an explanation why that is so is in
our Corporate Governance Statement
7.2 The board or a committee of the board should:
(a)
review the entity’s risk management framework at least
annually to satisfy itself that it continues to be sound; and
(b)
disclose, in relation to each reporting period, whether such
a review has taken place.

an explanation why no risk review was undertaken in FY2018
is in our Corporate Governance Statement
7.3 A listed entity should disclose:
(a)
if it has an internal audit function, how the function is
structured and what role it performs; or
(b)
if it does not have an internal audit function, that fact and
the processes it employs for evaluating and continually
improving the effectiveness of its risk management and
internal control processes.
[If the entity complies with paragraph (b):]
… the fact that we do not have an internal audit function and the
processes we employ for evaluating and continually improving the
effectiveness of our risk management and internal control processes:
☒in our Corporate Governance Statement
7.4 A listed entity should disclose whether it has any material
exposure to economic, environmental and social sustainability
risks and, if it does, how it manages or intends to manage those
risks.
… whether we have any material exposure to economic,
environmental and social sustainability risks and, if we do, how we
manage or intend to manage those risks:
☒in our Corporate Governance Statement

Page 8 of 9

Corporate Governance Council recommendation Corporate Governance Council recommendation We have followed the recommendation in full for the whole of the
period above. We have disclosed …
We have NOT followed the recommendation in full for the whole
of the period above. We have disclosed …4
PRINCIPLE 8 – REMUNERATE FAIRLY AND RESPONSIBLY
8.1 The board of a listed entity should:
(a)
have a remuneration committee which:
(1) has at least three members, a majority of whom are
independent directors; and
(2) is chaired by an independent director,
and disclose:
(3) the charter of the committee;
(4) the members of the committee; and
(5) as at the end of each reporting period, the number of
times the committee met throughout the period and
the individual attendances of the members at those
meetings; or
(b)
if it does not have a remuneration committee, disclose that
fact and the processes it employs for setting the level and
composition of remuneration for directors and senior
executives and ensuring that such remuneration is
appropriate and not excessive.
[If the entity complies with paragraph (a):]
… the fact that we have a remuneration committee that complies with
paragraphs (1) and (2):
☒in our Corporate Governance StatementOR
☐at [insert location]
… and a copy of the charter of the committee:
☒at this location:
http://www.metgasco.com.au/corporate-governance/charter
… and the information referred to in paragraphs (4) and (5):
☒in our Corporate Governance StatementOR
☐at this location:
[If the entity complies with paragraph (b):]
… the fact that we do not have a remuneration committee and the
processes we employ for setting the level and composition of
remuneration for directors and senior executives and ensuring that
such remuneration is appropriate and not excessive:
☒in our Corporate Governance StatementOR
☐at [insert location]
8.2 A listed entity should separately disclose its policies and
practices regarding the remuneration of non-executive directors
and the remuneration of executive directors and other senior
executives.
… separately our remuneration policies and practices regarding the
remuneration of non-executive directors and the remuneration of
executive directors and other senior executives:
☐in our Corporate Governance StatementOR
☒at this location:
http://www.metgasco.com.au/annual-reports
8.3 A listed entity which has an equity-based remuneration scheme
should:
(a)
have a policy on whether participants are permitted to
enter into transactions (whether through the use of
derivatives or otherwise) which limit the economic risk of
participating in the scheme; and
(b)
disclose that policy or a summary of it.
… our policy on this issue or a summary of it:
☐in our Corporate Governance StatementOR
☒at this location:
http://www.metgasco.com.au/annual-reports

Page 9 of 9

Corporate Governance Statement

for the year ended 30 June 2018

as at 30 August 2018

Metgasco Ltd ( Metgasco or the Company ) and its Board of Directors are committed to maintaining and promoting good corporate governance practices within the Company for the benefit of stakeholders and the broader community.

Corporate Governance is the framework of rules, relationships, systems and processes within which and by which authority is exercised and controlled in corporations. Metgasco’s board of directors ( Board ) is responsible for the corporate governance of the Company and has taken into account its size and activities in the development of its corporate governance framework.

Metgasco provides its Corporate Governance Statement with reference to the Australian Securities Exchange ( ASX ) Corporate Governance Council’s Corporate Governance Principles and Recommendation s - 3[rd] Edition ( Principles) .

Principle 1: Lay solid foundations for management and oversight

Recommendation 1.1: A listed entity should disclose:

  • (a) the respective roles and responsibilities of its board and management; and

  • (b) those matters expressly reserved to the board and those delegated to management.

The Board operates in accordance with its charter and the Company’s Constitutio n. The Board takes responsibility for the performance of the Company and for developing and implementing corporate governance practices.

The Board has established a Board Charter , which describes the role of the Board and the role of management. The Charter sets out the composition, role and responsibilities of the Board. The minimum number of Directors is three and the maximum is nine. Appointments to the Board are based on merit, skills, expertise and - experience. Metgasco’s Board Charter can be found on its website at http://www.metgasco.com.au/corporate governance/charter

The Board accepts that it is responsible for:

  1. reviewing and approving Metgasco’s strategic plans and performance objectives and the underlying assumptions and rationale;

  2. reviewing and approving the risk management monitoring systems and systems of internal control;

  3. reviewing and approving the Company’s financial objectives and ensuring that the necessary financial and human resources are in place for the Company to meet its objectives;

  4. ensuring that the performance of management is regularly assessed and monitored;

  5. setting the Company’s values and standards of conduct and ensuring that these are adhered to;

  6. appointing and approving the terms and conditions of the appointment of the Managing Director[1] and reviewing and providing feedback on the performance of the Managing Director and other officers and senior management[2] ;

  7. reviewing the performance of the Board, individual directors and board committees;

  8. endorsing the terms and conditions of senior executives through the Nomination and Remuneration Committee[3] ;

  9. monitoring compliance with legal and regulatory obligations and ethical standards including reviewing and ratifying codes of conduct and compliance systems;

  10. approving and monitoring the annual budget and business plan, major operating and capital expenditure, capital management and material variations;

  11. authorising expenditure approval limits for the executive officers of the Company and authorising expenditure in excess of these discretionary limits;

  12. approving all mergers, acquisitions and disposals of projects and businesses;

  13. authorising the issue of securities and instruments of the Company; and

1 During FY2018, the Company did not have a Managing Director and this role was filled by the Executive Chairman.

2 During FY2018, the Company did not have any executive directors or other senior executives. The roles of Chief Financial Officer ( CFO ) and Company Secretary were provided by an external service provider, Company Matters Pty Limited.

  • 3 The Board has currently suspended the Nomination and Remuneration Committee and any nomination or remuneration matters are dealt with directly by the Board.

As at 30 August 2018

1 | P a g e

Metgasco Ltd Corporate Governance Statement for the year ended 30 June 2018

  1. ensuring that the Company conducts all its activities in an environmentally responsible and sustainable way by planning and managing all activities to ensure minimum environmental impact:

  2. a) determining and implementing policies and procedures to ensure that the ASX is promptly and adequately informed of all matters considered to be material, in accordance with the Company’s continuous disclosure obligations; and

  3. b) reviewing and recommending to shareholders the appointment, or if appropriate, the termination of the external auditor. Senior management is responsible for managing the Company and operates under direction and delegation from the Board. The day to day management of the Company is delegated to the Managing Director.

The Board has established one committee, namely the Audit and Risk Management Committee. As noted above The Board has currently suspended the Nomination and Remuneration Committee and any nomination or remuneration matters are dealt with directly by the Board.

The Audit and Risk Management Committee has its own charter describing its composition, structure and membership requirements. The Committee’s Charter is reviewed on an annual basis.

The timetables for Board and Audit and Risk Management Committee meetings are agreed annually to ensure that the Board and individual directors dedicate sufficient and appropriate time to reviewing and overseeing Metgasco’s business.

All directors operate under a letter of appointment and are parties to a Deed of Access and Indemnity with the Company. Directors are appointed by the Board subject to election by shareholders at the next Annual General Meeting ( AGM ) with one-third of the Board being subject to re-election at each subsequent AGM. The Chairman is elected by the Board. The performance of directors is reviewed on an ongoing basis.

Recommendation 1.2: A listed entity should:

  • (a) undertake appropriate checks before appointing a person, or putting forward to security holders a candidate for election, as a director; and

  • b) provide security holders with all material information in its possession relevant to a decision on whether or not to elect or re-elect a director.

Prior to appointing a director or recommending a person for election as a director, the Company undertakes appropriate background checks on their qualifications, experience, education, character, bankruptcy history and criminal record.

The following information is provided to security holders about a candidate standing for election or re-election:

  • biographical details;

  • details of other directorships held by the candidate;

  • a statement as to the independence of the candidate;

  • details of any adverse information revealed as part of the checks performed about the director;

  • details of any interest, position association or relationship that might impact on the ability of the director to be independent;

  • the term of office currently served by the director; and

  • a statement by the board as to whether it support the election or e-election of the candidate.

Recommendation 1.3: A listed entity should have a written agreement with each director and senior executive setting out the terms of their appointment.

In the case of a non-executive director, their Letter of Appointment sets out:

  • the term of appointment;

  • the time commitment envisaged, including any expectations regarding involvement with committee work and any other special duties attaching to the position;

  • remuneration, including superannuation entitlements;

  • the requirement to disclose directors’ interests and any matters which may affect the director’s independence;

  • the requirement to comply with key corporate policies, including the Company’s Code of Conduct and Securities Trading Policy;

As at 30 August 2018

2 | P a g e

Metgasco Ltd Corporate Governance Statement for the year ended 30 June 2018

  • the Company’s policy on when directors may seek independent professional advice at the expense of the Company (which generally should be whenever directors, especially non-executive directors, judge such advice necessary for them to discharge their responsibilities directors);

  • the circumstances in which the director’s office becomes vacant;

  • indemnity and insurance arrangements;

  • ongoing rights of access to corporate information; and

  • ongoing confidentiality obligations.

In the case of an executive director or other senior executives, the agreement would set out the information above (to the extent applicable), as well as:

  • a description of their position, duties and responsibilities;

  • the person or body to whom they report;

  • the circumstances in which their service may be terminated (with or without notice);

  • any entitlements on termination; and

  • any circumstances in which their remuneration may be clawed back.

Recommendation 1.4: The company secretary of a listed entity should be accountable directly to the board, through the chair, on all matters to do with the proper functioning of the Board.

The company secretary is accountable directly to the Board, through the Executive Chairman, on all matters to do with the proper functioning of the Board. The company secretary is also responsible for advising the Board, through the Executive Chairman, on all governance matters, as well as helping to organise and facilitate the induction and professional development of directors, as required.

The decision to appoint or remove a company secretary is approved by the Board.

Recommendation 1.5: A listed entity should:

  • (a) have a diversity policy which includes requirements for the Board or a relevant committee of the Board to set measurable objectives for achieving gender diversity and to assess annually both the objectives and the entity’s progress in achieving them; and

  • (b) disclose that policy or a summary of it .

The Board has adopted a Diversity Policy which requires that the Company embrace and promote diversity in the workplace. Metgasco aims to establish a corporate culture which is conducive to the appointment of well qualified persons and which embraces employee diversity which includes age, gender, ethnicity, physical appearance, values, lifestyle, religion, education and family responsibilities. Metgasco recognises the benefits that diversity brings to maximising corporate goals.

  • Metgasco’s Diversity Policy can be found on its website at http://www.metgasco.com.au/corporate governance/policies.

Recommendation 1.5 (cont.): A listed entity should:

  • (c) disclose as at the end of each reporting period the measurable objectives for achieving gender diversity set by the board or a relevant committee of the board in accordance with the entity’s diversity policy and its progress towards achieving them, and either:

  • (1) the respective proportions of men and women on the board, in senior executive positions and across the whole organisation (including how the entity has defined “senior executive” for these purposes); or

  • (2) If the entity is a “relevant employer” under the Workplace Gender Equality Act, the entity’s most recent “Gender Equality Indicators”, as defined in and published under that Act .

As the Company only has two full time employees (one male and one female), it has not been able to apply this recommendation.

The proportion of women represented at these levels in Metgasco as at the date of this report is as follows:

  • Women represented on the Board: 0%

  • Women represented in Senior Executive Positions: 0%

  • Women represented in the Whole Organisation: 50%

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Metgasco Ltd Corporate Governance Statement for the year ended 30 June 2018

Recommendation 1.6: A listed entity should: (a) have and disclose a process for periodically evaluating the performance of the board, its committees and individual directors; and (b) disclose, in relation to each reporting period, whether a performance evaluation was undertaken in the reporting period in accordance with that process.

The Board undertakes ongoing self-assessment and review of its performance and of the performance of the Executive Chairman and individual directors.

A performance review process was not conducted in the 2018 financial year ( FY2018 ) due to the current circumstances of the Company.

Recommendation 1.7: A listed entity should: (a) have and disclose a process for periodically evaluating the performance of its senior executives; and (b) disclose, in relation to each reporting period, whether a performance evaluation was undertaken in the reporting period in accordance with that process ..

When appointed, all senior executives will have formal position descriptions and each year their key performance measures will be established in line with the Company’s objectives and their roles and responsibilities.

All newly appointed senior executives will receive formal letters of appointment describing their terms of appointment, duties, rights and responsibilities.

As the Company does not presently have any senior executives, no performance evaluations were undertaken during FY2018.

Principle 2: Structure the Board to add value

Recommendation 2.1: The board of a listed entity should:

  • (a) have a nomination committee which:

  • (1) has at least three members, a majority of whom are independent directors; and

  • (2) is chaired by an independent director, and disclose:

  • (3) the charter of the committee;

  • (4) the members of the committee; and

  • 5) as at the end of each reporting period, the number of times the committee met throughout the period and the individual attendances of the members at those meetings;

  • (b) if it does not have a nomination committee, disclose that fact and the processes it employs to address board succession issues and to ensure that the board has the appropriate balance of skills, knowledge, experience, independence and diversity to enable it to discharge its duties and responsibilities effectively .

The Board comprises three non-executive directors, two of whom are independent. As noted above, the Nomination and Remuneration Committee is currently suspended and did not meet during FY2018 and all nomination or remuneration matters are dealt with directly by the Board. When active, the Nomination and Remuneration Committee operated under a Charter which described its role, responsibilities, composition, structure and membership requirements.

Recommendation 2.2: A listed entity should have and disclose a board skills matrix setting out the mix of skills and diversity that the board currently has or is looking to achieve in its membership .

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Metgasco Ltd Corporate Governance Statement for the year ended 30 June 2018

Skills and experience

Leadership 8
Corporate Governance 8
Strategy 8
Operations 5
Health & Safety 6
Engineering 3
Sector Experience 7
Hydrocarbons 7
Finance & Risk 8
Commercial 8
Finance & capital 8
Acquisitions 8
Risk Management 7
People 7
Human Resources 7
Technology 7
Stakeholder relations 8
Community relations 7
Australia 9
International 7

Recommendation 2.3 A listed entity should disclose:

  • (a) the names of the directors considered by the Board to be independent directors;

  • (b) If a director has an interest, position, association or relationship of the type described in Box 2.3 of the Principles but the Board is of the opinion that it does not compromise the independence of the director, the nature of the interest, position, association or relationship in question and an explanation of why the Board is of that opinion; and

  • (c) the length of service of each director.

The Board considers that Philip Amery and Robbert Willink are independent and whereas John Patton is not considered independent as he is a nominee director of substantial shareholder of the Company. Mr. Amery was appointed to the Board on 23 December 2015; Mr Patton was appointed to the Board on 19 September 2016; and Mr Willink was appointed to the Board on 5 February 2018.

Recommendation 2.4: A majority of the board of a listed entity should be independent directors.

The Board considers that an independent director is one who:

  • is not a member of management;

  • is not a substantial shareholder of the Company or associated with a substantial shareholder of the Company;

  • within the last three years has not been employed in an executive capacity by the Company or has not been a director of the Company for such a period that his/her or independence may have been compromised;

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Metgasco Ltd Corporate Governance Statement for the year ended 30 June 2018

  • within the last three years, has not been a principal of a material professional advisor or a material consultant to the Company;

  • is not a material supplier or customer of the Company or an officer of or otherwise associated directly or indirectly with a material supplier or customer;

  • has no material contractual relationship with the Company;

  • has not served on the Board for a period which could, or could reasonably be perceived to, materially interfere with the Director’s ability to act in the best interests of the Company; and

  • is free from any business interest that could, or could reasonably be perceived to, materially interfere with the director’s ability to act in the best interest of the Company.

The independence of directors is assessed regularly. Currently, the Board is comprised of three directors, two of whom are considered to be independent.

Recommendation 2.5: The chair of the board of a listed entity should be an independent director and, in particular, should not be the same person as the CEO of the entity.

The Board has appointed an independent Chairman, Mr Philip Amery. As at the date of this Statement, he remains in that role as the CEO and Managing Director role has not been replaced.

Accordingly, the roles of the Chairman and Managing Director were not exercised by different individuals.

Recommendation 2.6: A listed entity should have a program for inducting new directors and provide appropriate professional development opportunities for directors to develop and maintain the skills and knowledge needed to perform their role as directors effectively .

The Board regularly reviews whether the directors as a group have the skills, knowledge and familiarity with the Company and its operating environment required to fulfil their role on the Board effectively and, where any gaps are identified, consider what training or development could be undertaken to fill those gaps.

Principle 3: Act ethically and responsibly

Recommendation 3.1: A listed entity should:

  • (a) have a code of conduct for its directors, senior executives and employees; and b) disclose that code or a summary of it.

The Board has adopted a Code of Conduct which requires that all Metgasco directors, officers, employees, and contractors must perform their business in accordance with all relevant laws and regulations and in accordance with the Company’s policies and procedures.

The Code of Conduct requires that all directors, officers, employees and contractors are expected to avoid conflicts of interest with regard to the Company’s interests. Directors and officers are required to advise the company secretary of any perceived conflict of interest. Where related party or conflict of interest matters arise, the Executive Chairman may require the exclusion of the relevant director or officer from any decision made in relation to the perceived conflict of interest or related party matter.

The Board is committed to ensuring a safe workplace. All operations are planned and managed to ensure that employees are working under safe conditions. Directors and employees are required to comply with all legislative requirements relating to workplace safety and to establish effective safety management practices. Employees are encouraged to suggest improvements to workplace safety.

A copy of the Company’s Code of Conduct is available from the Company’s website at http://www.metgasco.com.au/corporate-governance/policies.

Principle 4: Safeguard integrity in financial reporting

Recommendation 4.1: The board of a listed entity should:

  • (a) have an audit committee which:

  • (1) has at least three members, all of whom are non-executive directors and a majority of whom are independent directors; and

  • (2) is chaired by an independent director, who is not the chair of the board,

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Metgasco Ltd Corporate Governance Statement for the year ended 30 June 2018

and disclose:

  • (3) the charter of the committee;

  • (4) the relevant qualifications and experience of the members of the committee; and

  • (5) In relation to each reporting period, the number of times the committee met throughout the period and the individual attendances of the members at those meetings; or

  • (b) if it does not have an audit committee, disclose that fact and the processes it employs that independently verify and safeguard the integrity of its corporate reporting, including the processes for the appointment and removal of the external auditor and the rotation of the audit engagement partne r.

The Audit and Risk Management Committee met twice during the year to deal with audit and audit review matters and to ensure that the accounting and financial policies and controls, risk management systems and compliance with regulatory and statutory requirements are in place, adequate and effective.

The Audit and Risk Management Committee is comprised of three directors, two of whom are independent nonexecutive directors. The Committee is chaired by Mr John Patton, and whilst he is not considered independent, the Board has formed the opinion that his extensive finance experience in the corporate and professional services sectors and that he was previously a partner with Ernst & Young in the Transactions Advisory Services division, he is the most qualified of the directors to chair this Committee.

The relevant qualifications and experience of each member is disclosed in the annual report under the directors report section.

The Audit and Risk Management Committee operates under a formal charter. The Board appoints independent external auditors under a letter of appointment which includes a scope and plan. Full access to the Company’s records, personnel and support are provided. Open communications with the auditors and management are maintained.

The Audit and Risk Management Committee Charter is available on the Company’s website at http://www.metgasco.com.au/corporate-governance/charter.

Recommendation 4.2: The board of a listed entity should, before it approves the entity’s financial statements for a financial period, receive from its CEO and CFO a declaration that, in their opinion, the financial records of the entity have been properly maintained and that the financial statements comply with the appropriate accounting standards and give a true and fair view of the financial position and performance of the entity and that the opinion has been formed on the basis of a sound system of risk management and internal control which is operating effectively

At the date of this Statement and as noted above, there is no person in the role of CEO. Accordingly, the Executive Chairman and CFO sign a declaration that the financial records of the Company have been properly maintained and that the financial statements comply with the appropriate accounting standards and give a true and fair view of the financial position and performance of the Company prior to the board approving the Company’s financial statements.

Recommendation 4.3: A listed entity that has an AGM should ensure that its external auditor attends its AGM and is available to answer questions from security holders relevant to the audit.

The Company’s auditor is requested to attend the Company’s AGM. Any questions forwarded to the company secretary concerning the audit are forwarded to the auditor for answering at the AGM. At the AGM, shareholders are given an adequate opportunity to ask the auditor questions relevant to the audit.

Principle 5: Make timely and balanced disclosure

Recommendation 5.1: A listed entity should:

  • a) have a written policy for complying with its continuous disclosure obligations under the Listing Rules; and (b) disclose that policy or a summary of it

Metgasco communicates with its shareholders in accordance with the Corporations Act 2001 (Cth) and the ASX Listing Rules. All ASX announcements, media releases and other relevant material are retained on Metgasco’s website for a minimum of three years. The Board has adopted a Continuous Disclosure Policy to ensure all investors have equal and timely access to material information concerning the Company, including its financial

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Metgasco Ltd Corporate Governance Statement for the year ended 30 June 2018

position, performance, ownership and governance. The policy outlines procedures to ensure that directors and senior executives of the Company comply with its continuous disclosure obligations. The Board has delegated the function of continuous disclosure to the company secretary and Executive Chairman.

The Company’s Continuous Disclosure Policy is available on the Company’s website at http://www.metgasco.com.au/corporate-governance/policies.

Principle 6: Respect the rights of shareholders

Recommendation 6.1: A listed entity should provide information about itself and its governance to investors via its website .

Metgasco has a Corporate Governance landing page on its website from where all relevant corporate governance information can be accessed. The corporate governance page of our website includes links to:

  • the names, photographs and brief biographical information for each of its directors and senior executives when appointed;

  • its constitution, the charter for the Board and the charters of each of its board committees;

  • the corporate governance policies and other corporate governance materials referred to in these Principles.

Our website includes links to:

  • copies of the Company’s annual reports and financial statements;

  • copies of the Company’s announcements to ASX;

  • an overview of the Company’s current business;

  • copies of media releases Metgasco makes;

  • contact details for enquiries from shareholders, analysts or the media; and

  • contact details for the Company’s share registry.

Recommendation 6.2: A listed entity should design and implement an investor relations program to facilitate effective two-way communication with investors .

Metgasco’s investor relations program incorporates actively engaging with shareholders at the AGM, meeting with them upon request and responding to any enquiries they may make from time to time.

Metgasco’s Shareholder Communications Policy can be found on our website at http://www.metgasco.com.au/corporate-governance/policies.

Recommendation 6.3: A listed entity should disclose the policies and processes it has in place to facilitate and encourage participation at meetings of security holders .

The Board has endorsed a communications strategy which is designed to promote effective communication with shareholders and encourage effective participation at general meetings. The strategy includes the publication of:

  • the Annual Report;

  • the Half-Yearly Report;

  • Quarterly Cash Flow and Activities Reports;

  • the Annual General Meeting and other meetings called to obtain approval for Board action as appropriate;

  • the Company’s website at www.metgasco.com.au and

  • continuous disclosure of material information.

The Company invites shareholders to join its Subscriber List on its website. The Company sends emails to Subscriber recipients notifying the release of ASX announcements.

At the AGM, the Chairman encourages questions and comments from shareholders and seeks to ensure the AGM is managed to give shareholders an opportunity to participate. Shareholders can ask questions about or comment on the operations of the Company and the performance of the Board and management. The external auditor is requested to attend the AGM and is available to answer shareholder questions about the conduct of the audit and the preparation and content of the auditor’s report.

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Metgasco Ltd Corporate Governance Statement for the year ended 30 June 2018

Recommendation 6.4: A listed entity should give security holders the option to receive communications from, and send communications to, the entity and its security registry electronically .

The Company and its share registry, Link Market Services, both give shareholders the option to receive communications from, and send communications to, the Company and Link Market Services electronically.

Principle 7: Recognise and manage risk

Recommendation 7.1: The board of a listed entity should:

  • (a) have a committee or committees to oversee risk, each of which:

  • (1) has at least three members, a majority of whom are independent directors; and

  • (2) Is chaired by an independent director, and disclose:

  • (3) the charter of the committee;

  • (4) the members of the committee; and

  • (5) as at the end of each reporting period, the number of times the committee met throughout the period and the individual attendances of the members at those meetings; or

  • (b) if it does not have a risk committee or committees that satisfy (a) above, disclose that fact and the processes it employs for overseeing the entity’s risk management framewor k.

The Board takes a proactive approach to management of the risks that Metgasco faces. The Board is responsible for oversight of the processes whereby the risks, and also opportunities, are identified on a timely basis and that the Company’s strategies and activities are aligned with the risks and opportunities identified by the Board. The risk management approach is supported by the Risk Management Policy which has been endorsed by the Board.

The Company’s Risk Management Policy is available on the Company’s website at http://www.metgasco.com.au/corporate-governance/policies.

Recommendation 7.2: The board or a committee of the board should:

  • (a) review the entity’s risk management framework at least annually to satisfy itself that it continues to be sound; and

  • (b) disclose, in relation to each reporting period, whether such a review has taken place.

The Company uses a standard risk management approach to identify, assess, mitigate and report against identified risks. During the period, management has provided reports to the Board to aid in the discussion and management of key risk issues.

Due to the size and circumstances of the Company, a review of the risk management framework was not undertaken during the financial year.

Recommendation 7.3: A listed entity should disclose:

  • (a) if it has an internal audit function, how the function is structured and what role it performs; or

  • (b) if it does not have an internal audit function, that fact and the processes it employs for evaluating and continually improving the effectiveness of its risk management and internal control processes .

Metgasco does not have an internal audit function.

The external auditor reports findings on relevant risk and control issues to the Board after the half year review and the annual audit.

Recommendation 7.4: A listed entity should disclose whether it has any material exposure to economic, environmental and social sustainability risks39 and, if it does, how it manages or intends to manage those risks.

The Company’s material business risks are addressed in the annual report.

The Company has an environmental, health and safety management system to mitigate the risks of incidents, if at some time in the future, the Company undertakes exploration activities.

The Company has a community consultation plan to address social sustainability risks, if at some time in the future, the Company undertakes exploration activities.

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Metgasco Ltd Corporate Governance Statement for the year ended 30 June 2018

Principle 8: Remunerate fairly and responsibly

Recommendation 8.1: The board of a listed entity should:

  • (a) have a remuneration committee which:

  • (1) has at least three members, a majority of whom are independent directors; and

  • (2) is chaired by an independent director, and disclose:

  • (3) the charter of the committee;

  • (4) the members of the committee; and

  • (5) as at the end of each reporting period, the number of times the committee met throughout the period and the individual attendances of the members at those meetings; or

  • (b) if it does not have a remuneration committee, disclose that fact and the processes it employs for setting the level and composition of remuneration for directors and senior executives and ensuring that such remuneration is appropriate and not excessive .

The Board has adopted a formal charter for the Nomination and Remuneration Committee which describes its role, responsibilities, composition, structure and membership. As noted above, the Board has suspended the Nomination and Remuneration Committee and any nomination or remuneration matters are dealt with directly by the Board.

Recommendation 8.2: A listed entity should separately disclose its policies and practices regarding the remuneration of non-executive directors and the remuneration of executive directors and other senior executives.

The structure of non-executive directors’ remuneration is described in the audited Remuneration Report included in the Company’s Annual Report.

Recommendation 8.3: A listed entity which has an equity-based remuneration scheme should:

  • (a) have a policy on whether participants are permitted to enter into transactions (whether through the use of derivatives or otherwise) which limit the economic risk of participating in the scheme; and

  • (b) disclose that policy or a summary of it.

All prior participants in the Metgasco equity based remuneration scheme were prohibited from entering into an arrangement that would limit their exposure to price movements in unvested securities or securities still in holding lock that were issued under the Companies equity remuneration plan.

Metgasco’s Securities Trading Policy can be found on its website at http://www.metgasco.com.au/corporategovernance/policies.

As at 30 August 2018

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