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Metals X Limited — AGM Information 2008
Oct 22, 2008
10401_rns_2008-10-22_58567166-fdc1-41c8-bcb8-91f6558a7fe4.pdf
AGM Information
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NOTICE OF ANNUAL GENERAL MEETING
Notice is given that the Annual General Meeting of Metals X Limited ABN 25 110 150 055 (“the Company”) will be held at 12.30pm (WST) on Thursday, 27 November 2008 in the Traders Lounge, Hyatt Regency Perth, 99 Adelaide Terrace, East Perth, Western Australia.
AGENDA
BUSINESS
The business of the meeting will consist of:
ORDINARY BUSINESS
1) Financial statements and reports
To receive and consider the financial statements and reports of the Directors and the Auditors for the year ended 30 June 2008.
2) Resolution 1 – Remuneration Report
To consider and, if thought fit, to pass the following resolution as an ordinary resolution:
“That the Remuneration Report for the year ended 30 June 2008 as disclosed in the 2008 Annual Report be adopted.”
Note: the vote on this resolution is advisory only and does not bind the Directors of the Company.
3) Resolution 2 - Election of Director – Peter John Newton
To consider and, if thought fit, pass the following resolution as an ordinary resolution:
"That Peter John Newton, a Director retiring from office by rotation, and in accordance with Rule 3.6 of the Constitution, being eligible, is re-elected as a Director of the Company.”
4) Resolution 3 - Election of Director – Donald Mark Okeby
To consider and, if thought fit, pass the following resolution as an ordinary resolution:
"That Donald Mark Okeby, a Director retiring from office by rotation, and in accordance with Rule 3.6 of the Constitution, being eligible, is re-elected as a Director of the Company.”
OTHER BUSINESS
To transact any other business which may be brought forward in accordance with the Company’s Constitution.
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VOTING ENTITLEMENT
For the purpose of determining an entitlement to vote at the Annual General Meeting, a person will be recognised as a member if that person is registered as a holder of Metals X Limited shares at 12.30 pm on Tuesday, 25th November 2008 (48 hours before meeting).
Dated: 23 October 2008
For and on behalf of the Board
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F. Van Maanen Company Secretary
NOTES
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(a) A member who is entitled to attend and cast a vote at the meeting is entitled to appoint no more than two proxies (who need not be members of the Company) to attend and vote on a poll in the members place.
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(b) The appointment of two proxies will be of no effect unless each proxy is appointed to represent a specified proportion of the member's voting rights. A single proxy exercises all voting rights.
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(c) The form of proxy must be signed by a member or the member's attorney duly authorised in writing or if the member is a corporation under its corporate seal or in accordance with section 127 of the Corporations Act 2001 or by its duly authorised attorney or representative. If an attorney is to attend the meeting please submit the relevant power of attorney for noting and return.
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(d) The Company has determined in accordance with regulations pursuant to section 1074E of the Corporations Act 2001 that for the purpose of voting at the meeting, shares will be taken to be held by those persons recorded on the Company's register as at 12:30 pm on Tuesday, 25[th] November 2008.
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(e) A corporation may elect to appoint a representative in accordance with the Corporations Act 2001 in which case the Company will require written proof of the representative’s appointment which must be lodged with or presented to the Company before the meeting.
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(f) If you have any queries in relation to proxies please call the Company’s share registry, Security Transfer Registrars Pty Ltd, on (08) 9315 2333 during business hours.
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EXPLANATORY MEMORANDUM
METALS X LIMITED ABN 25 110 150 055
ORDINARY BUSINESS
1. Financial statements and reports
Distributed with Notice of Annual General Meeting and to be tabled and discussed.
2. Approval of the Remuneration Report (Resolution 1)
In accordance with section 250R(2) of the Corporations Act 2001 the Company is required to present to its shareholders for their consideration and adoption by way of a non-binding resolution the Company’s Remuneration Report as disclosed in the Company’s 2008 Annual Report.
3. Election of Director – Peter John Newton (Resolution 2)
Mr Newton was a stockbroker for 25 years until 1994. Since then he has been a significant participant in the Australian resource industry as an investor and a Director of a number of listed companies. In recent years he has been the Chairman of both Hill 50 Limited and Abelle Limited .
4. Election of Director – Donald Mark Okeby (Resolution 3)
Mr Okeby has considerable experience in the resources industry both as a Solicitor and as a Director of listed companies. He holds a Master of Laws (LLM). In recent years he has been an Executive Director of Hill 50 Limited, Abelle Limited and a Non-Executive Director of Lynas Corporation Ltd. He is presently a Director of Westgold Resources Limited.
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PROXY FORM
METALS X LIMITED ABN 25 110 150 055
MEMBER/S NAME/S AND ADDRESS (PLEASE COMPLETE, SIGN AND DATE)
Name/s: ........................................................................................................................................................................................................ Address/es:...................................................................................................................................................................................................
I/we appoint as my/our proxy the person named below at the Annual General Meeting of the Company to be held at 12.30 pm (WST) on 27 November 2008 in the Traders Lounge, Hyatt Regency Perth, 99 Adelaide Terrace, East Perth, Western Australia and at any adjournment thereof.
Appointment of Proxy (leave blank and refer below if 2 proxies are to be appointed) Box A I/we appoint..................................................................................................................................................................
as my/our proxy or failing him/her the Chairman to exercise my/our votes for me/us on my/our behalf.
OR
Appointment of Chairman Box B
I/we appoint the Chairman to exercise all of my/our votes for me/us on my/our behalf.
DIRECTING YOUR PROXY HOW TO VOTE
I/we direct my/our proxy to vote in the following manner:
| RESOLUTION | FOR | AGAINST | ABSTAIN | |
|---|---|---|---|---|
| 1 | Approval of Remuneration Report | |||
| 2 | Election of Peter John Newton as a Director | |||
| 3 | Election of Donald Mark Okeby as a Director | |||
| Box C |
If the Chairman is to be your proxy and you have not directed your proxy how to vote, please place a mark in box C.
By marking this box, you acknowledge that the Chairman may exercise your proxy even if he has an interest in the outcome of the resolution and votes cast by him other than as proxy holder will be disregarded because of that interest. The Chairman intends to vote in favour of each of the resolutions with respect to all undirected proxies given to him.
APPOINTMENT OF 2 PROXIES
If you are entitled to cast 2 or more votes at the meeting, you may appoint 2 proxies instead of a single proxy (If you wish to appoint 2 proxies then complete below and note details for Appointment of Proxy on Proxy Form) I/we appoint ...................................................................................................................................................................................................................... ( Insert name of 1[st] proxy ) to exercise ( state number or proportion )................................................................................................................................................................................. of my/our votes for me/us at the general meeting of the Company AND I/we appoint ......................................................................................................................................................................................................................
(Insert name of 2[nd] proxy) to exercise (state number or proportion ).................................................................................................................................................................................
of my/our votes for me/us at the general meeting of the Company OR
failing one or both of my 1[st] and 2[nd] proxies, then the Chairman to exercise my/our votes for me/us in respect of the number or proportion of my/our shares allocated to the absent proxy/s, as set out above.
Note: If you appoint 2 proxies and do not specify the number or proportion of votes each proxy may exercise, then each will be entitled to exercise half of your votes (with fractions being disregarded.).
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Individual or Securityholder 1 Securityholder 2 Securityholder 3
Sole Director and Sole Company Secretary Director Director/Company Secretary
Contact
Daytime
Contact Name: Telephone
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DATED ……………/………………./2008
METALS X LIMITED ABN 25 110 150 055
NOTES FOR COMPLETION OF PROXY FORM
APPOINTMENT OF PROXY ( see Proxy form)
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To appoint a single proxy - tick BOX A, complete name of proxy and sign Proxy Form; OR
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To appoint the Chairman only - tick BOX B and sign Proxy Form;
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If you do not wish to instruct the proxy how to vote then you may also tick BOX C .
A proxy appointed to attend and vote for a member has the same rights as the member to vote (to the extent allowed by this appointment) and to join in the demand for a poll. If you mark the abstention box for a particular item, you are directing your proxy not to vote on a show of hands or on a poll and your shares will not be counted in computing the required majority on a poll.
To appoint 2 proxies to exercise a specified proportion of your votes – instead complete the box on the previous page specifying each proxy and the number or proportion of votes for each.
HOW TO SIGN PROXY FORM
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The proxy form must be signed by the member or by the member’s attorney. If a joint holding then either shareholder may sign.
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If the proxy is signed by a person who is not the registered shareholder, then the relevant authority or a certified copy should either have been provided previously to the Company or be enclosed with this proxy. If sent by facsimile then the authority must be certified.
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If the member is a corporation, the proxy form must be signed in accordance with its constitution and the Corporations Act 2001, or under the hand of an authorised officer or attorney who has not received any notice of revocation. A person intending to vote shares held in the name of a corporation MUST bring a properly executed authority from the corporation in favour of the person attending.
DEADLINE FOR RECEIPT OF PROXIES
Proxies will only be valid and accepted by the Company if they are signed and lodged (not later than 48 hours before the meeting) with the Company before 12.30 pm on 25 November 2008 by:
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mailing your proxy to the Company at its share registry, Security Transfer Registrars Pty Ltd, PO Box 535, Applecross WA 6953; OR
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depositing your proxy with the Company at its share registry, S ecurity Transfer Registrars Pty Ltd, 770 Canning Highway, Applecross WA 6953 ; OR
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faxing your proxy to 08 9315 2233/08 9220 5757 (if within Australia) or + 61 8 9315 2233/ + 61 8 9220 5757 (if sent from overseas).
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NB. Where a proxy form is faxed, the time of receipt will be determined by the receiving fax imprint and not the time as marked from the originating fax.