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Metalex Ventures Ltd. — AGM Information 2020
Nov 14, 2020
44194_rns_2020-11-13_657f3188-f373-4760-a6a9-4c61a921b9f5.pdf
AGM Information
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METALEX VENTURES LTD. Suite 203 – 1634 Harvey Avenue Kelowna, B.C. V1Y 6G2 Telephone: (250) 860-8599 Fax: (250) 860-1362
NOTICE OF ANNUAL GENERAL MEETING OF SHAREHOLDERS
The annual general meeting of Shareholders of Metalex Ventures Ltd. (the “Company”) will be held at The Ramada Hotel & Conference Centre, 2170 Harvey Ave, Kelowna, British Columbia on Friday, December 4, 2020 at 9:30 a.m. (Pacific Time) (the “Meeting”).
In light of the ongoing public health concerns related to COVID-19 and in order to comply with measures imposed by the federal and provincial governments, the Company is encouraging Shareholders and others not to attend the Meeting in person, but instead to submit their votes by proxy well in advance of the Meeting proxy deadline of 9:30 a.m. (Pacific Time) on December 2, 2020. Shareholders wishing to attend the Meeting in person must call the Company at (250) 860-8599 at least 48 hours prior to the date of the Meeting for further instructions on in-person attendance procedures.
The Corporation is offering Shareholders the option to listen and participate (but not vote) at the Meeting in real time by conference call at the following coordinates:
| Attend Meeting by Telephone or by Zoom Canada Toll Free: 1-866-602-6731 Access Code: 6799854# Access viaZoom: MeetingID99516829777 |
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As of the date of this Notice, we intend to hold the Meeting in physical face-to-face format and include a telephone conference call and video conferencing so shareholders can listen to the Meeting in real time. Details for the video conferencing will be made available on the Company’s website prior to the Meeting. We are continuously monitoring the current coronavirus pandemic, and in light of rapidly evolving news and guidelines related to COVID-19, we ask that, in considering whether to attend the Meeting in person, Shareholders follow instructions of the Public Health Agency of Canada (https://www.canada.ca/en/public-health/services/diseases/coronavirus-disease-covid-19.html) and any applicable additional provincial and local health department instructions. You should not attend the Meeting in person if you are experiencing any cold or flu-like symptoms, or if you or someone with whom you have been in close contact has travelled to/from outside of Canada within the 14 days prior to the Meeting. In order to minimize group sizes and respect social distancing regulations, all Shareholders are urged to vote on the matters before the Meeting by proxy, which proxy can be submitted electronically or by mail as described in the accompanying Information Circular . We reserve the right to take any additional precautionary measures we deem appropriate in relation to the Meeting in response to further developments in respect of the COVID-19 pandemic. Should any changes to the Meeting format occur, the Company will announce any and all changes by way of news release, which will be filed under the Company’s profile at www.sedar.com. We strongly recommend you check the Company’s website www.metalexventures.comprior to the Meeting for the most current information. In the event of any changes to the Meeting format due to the COVID-19 pandemic, the Company will not prepare or mail amended Meeting materials.
Shareholders who intend to attend the meeting via teleconference or video conference must submit votes by Proxy ahead of the proxy deadline of 9:30 a.m. (Pacific Time) on December 2, 2020. Attendance by teleconference or video conference allows Shareholders to listen to, but not to vote at the Meeting.
Purpose of the Meeting
The Meeting is to be held for the following purposes:
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to receive and consider the financial statements for the Company’s fiscal period ended April 30, 2020, the report of the Company’s auditor thereon, and the related management discussion and analysis;
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to set the number of directors to be elected to the Board of the Company;
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to elect directors of the Company for the ensuing year;
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to appoint an auditor of the Company for the ensuing year;
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to ratify and approve the Company’s Share Option Plan, for continuation;
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to consider, and if appropriate, to pass, with or without variation, an ordinary resolution to ratify, confirm and approve the consolidation of the Common Shares of the Company on the basis of up to 20 pre-consolidated Common Shares for one post-consolidation Common Share, at the discretion of the Board; and
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to consider, and if appropriate, to pass, with or without variation, an ordinary resolution of the minority shareholders of the Company to ratify, confirm and approve the issuance by the Company of either: (i) up to 55,000,000 pre-consolidation Common Shares pursuant to the Shares for Debt Agreement dated for reference October 27, 2020, between the Company and Kel-Ex Developments Ltd. (“Kel-Ex”), a company wholly owned by Charles Fipke, the Company’s Chairman of the Board, a related party and Control Person of the Company, for settlement of the Company’s debt to Kel-Ex in the amount of up to CDN$2,750,000 (the “Debt”); or (ii) post-consolidation Common Shares having a deemed price determined in accordance with the policies of the TSX Venture Exchange in settlement of the Debt.
An information circular accompanies this notice and contains details of matters to be considered at the Meeting. The Meeting will also consider any permitted amendment to, or variation of, any matter identified in this Notice and will transact such other business as may properly come before the Meeting or any adjournment thereof. The audited financial statements for the year ended April 30, 2020, the report of the auditor and related management discussion and analysis will be made available at the Meeting and are available on SEDAR at www.sedar.com.
Shareholders who are unable to attend the Meeting in person and who wish to ensure their shares are voted at the Meeting are asked to complete, date and sign the enclosed form of proxy or complete another suitable form of proxy and deliver it in accordance with the instructions set out in the form of proxy and in the information circular.
Unregistered shareholders who plan to attend the Meeting must follow the instructions set out in the form of proxy or voting instruction form to ensure their shares are voted at the Meeting. If you hold your shares in a brokerage account you are an unregistered shareholder.
DATED at Kelowna, British Columbia, this 4[th] day of November, 2020.
BY ORDER OF THE BOARD
“Chad Ulansky”
Chad Ulansky President and Chief Executive Officer
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