AGM Information • May 25, 2021
AGM Information
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Public limited liability company
Rozendaalstraat 12, 8900 Ieper (Belgium) Register Legal Persons Ghent, division of Ieper 0435.604.729 (the "company")
The meeting is opened at 11h00 CET under the chairmanship of Mr. Roland Duchâtelet, Chairman of the Board of Directors.
The Chairman notes that, in accordance with the Law, Dutch is the official language of the meeting. He invites the persons who do not speak this language to express themselves in English.
In accordance with Article 30 of the Articles of Association is appointed as secretary of the meeting:
Ms. Cindy MISCORIA, who works in the Company as General Counsel.
Are appointed as recorders of the votes:
Ms. Karen VAN GRIENSVEN, who is CFO of the Company;
Ms. Valerie KERFS, who is Investor Relations Professional of the Company;
Ms. Françoise CHOMBAR, director, completes the Bureau.
The members of the bureau are physically present. Mr. Marc BIRON, future managing director, Ms. Maria Pia DE CARO, future director, and Mr. Geert REYNDERS, Executive Advisor to the Board of Directors, are also physically present.
Ms. Sofie Van Grieken, permanent representative of the auditor, and her colleague Mr. Koen VANSTRAELEN, are participating in the meeting remotely and via electronic means.
The Chairman reports to the meeting about the verifications and conclusions made by the Bureau during and after the fulfillment of the registration formalities by the participants, in view of the composition of the meeting:
II. The convocation mentioned sub I, as well as all other information mentioned in Article 7:129 of the Belgian Code on Companies and Associations, has been made available for the shareholders on the website of the Company www.melexis.com without interruption as of 9 April 2021 until today. This information will remain available on the website for a period of five (5) years as of today.
III. The Company hasn't received any notices from shareholders holding alone or together at least 3% of the share capital of the Company that wished to make use of their right to have items added to the agenda or to file resolution proposals in relation to items already on or to be added to the agenda in accordance with Article 7:130 of the Belgian Code on Companies and Associations. Consequently, the agenda as included in the convocation mentioned sub I remained unchanged.
IV. The Bureau has concluded and informs the Meeting:
that the Company requested the shareholders to participate in the Meeting by means of an electronic communication tool made available by the Company and allows to vote at distance prior to the Meeting by letter by means of a form made available by the Company. As justified in the convocation, the Company does not offer the opportunity to shareholders to vote electronically at the meeting itself. However, the electronic communication tool does allow the shareholders to directly, simultaneously and uninterruptedly take note of the discussions taking place during the meeting, and to participate in deliberations and exercise the right to ask questions.
The accuracy of these facts has been examined by the Meeting and acknowledged as being correct. Therefore, all shareholders mentioned on the attendance list, including all proxy holders appointed in the submitted proxies, were admitted to the Meeting to participate in the deliberation and voting over the items on the agenda of the Meeting.
Subsequently the Meeting approves the attendance list as determined by the Bureau in its entirety as well as all attached private proxies that have been presented to the Bureau, and also approves the proxy holders appointed in these proxies. To the extent necessary each and every potential nullity in the proxies submitted to the Bureau, in form or for any other reason, is explicitly waived. This approval is provided with unanimity.
From the attendance list it appears that 482 shareholders are present or represented with a total of 30,109,946 shares.
V. The share capital of the Company amounts to five hundred sixty-four thousand eight hundred thirteen euro and eighty-six eurocents (EUR 564,813.86), represented by forty million four hundred thousand (40,400,000) shares without nominal value mentioned.
VI. All the shares of the Company are voting shares and each share is entitled to one (1) vote.
VII. No bonds, warrants or certificates have been issued.
VIII. The convening formalities as stated in the applicable legal provisions were correctly observed.
The Meeting unanimously confirms this explanation by the Chairman and proceeds with the discussion of the agenda.
The Chairman explains the general policy of the Company and the group in a global context.
Thereupon the Chairman gives the floor to Ms. Sofie Van Grieken, auditor, who shortly explains the audit report.
Thereupon the Chairman gives the floor to Ms. Françoise Chombar, managing director, and Marc Biron, future managing director, who draw attention to a few key points of the annual report of the Board of Directors on the financial year 2020.
IX. In the period between the publication of the convening notice and April 19th, 2021, the company received one written question of a shareholder who wished to make use of their preliminary right to ask
questions according to Article 7:139, last paragraph, of the Belgian Code on Companies and Associations. The question is answered by Ms. Françoise Chombar.
The Chairman invites the attendees who wish to do so to ask questions in relation to the items on the agenda. Ms. Françoise Chombar and Ms. Karen van Griensven treat the oral questions.
Resolution: Subsequent to the examination of the statutory annual report of the board of directors and the report of the statutory auditor and to the discussion of the statutory annual accounts, and other documents to be deposited in accordance with the Belgian Companies Code, and the consolidated annual accounts for the financial year ended on December 31st, 2020, the statutory annual accounts, and other documents to be deposited in accordance with the Belgian Companies Code, for the financial year ended on December 31st, 2020, are approved.
The ordinary result amounts to EUR 62,196,672.36. Including the result carried forward from the financial year ended on December 31st, 2019, the total result to be appropriated for the financial year ended on December 31st, 2020, amounts to EUR 917,082,776.24. The shareholders' meeting approves that this result be allocated as determined in the annual accounts closed on December 31st, 2020, as follows:
(*) On a per share basis this represents a gross dividend for 2020 of EUR 2.20. The Board of Directors approved on January 29th, 2021 to propose to the annual shareholders' meeting to pay out over the result of 2020 a total dividend of 2.20 EUR gross per share. This amount contains an interim dividend of 1.30 EUR per share which was paid in October 2020 and a final dividend of 0.90 EUR per share which will be payable after approval of the annual shareholders' meeting.
The Melexis shares will start trading ex coupon on May 13, 2021 (opening of the market). The record date is May 14, 2021 (closing of the market) and the dividend will be payable as from May 17, 2021.
| Number of shares with a valid vote: | 40,400,000 |
|---|---|
| Number of valid votes cast: | 30,109,946 |
| Number of votes for: | 30,035,212 |
| Number of votes against: | 56,521 |
| Number of abstentions: | 18,213 |
Resolution: The shareholders' meeting approves the remuneration report regarding the financial year ended on December 31st, 2020.
| Number of shares with a valid vote: | 40,400,000 |
|---|---|
| Number of valid votes cast: | 30,109,946 |
| Number of votes for: | 29,528,837 |
| Number of votes against: | 581,109 |
| Number of abstentions: | 0 |
Resolution: The shareholders' meeting approves the remuneration policy and will apply it in accordance with article 7:89/1 of the BCCA and the Belgian Corporate Governance Code 2020 (the "Code 2020").
| Number of shares with a valid vote: | 40,400,000 |
|---|---|
| Number of valid votes cast: | 30,109,946 |
| Number of votes for: | 29,414,342 |
| Number of votes against: | 454,616 |
| Number of abstentions: | 240,988 |
Resolution: The directors and their permanent representatives are, by separate vote for each director, discharged from liability for their mandate executed during the financial year ended on December 31st , 2020.
| Number of shares with a valid vote: | 40,400,000 |
|---|---|
| Number of valid votes cast: | 30,109,946 |
| Number of votes for: | 29,932,192 |
| Number of votes against: | 152,620 |
| Number of abstentions: | 25,134 |
Resolution: The statutory auditor is discharged from liability for its mandate executed during the financial year ended on December 31st, 2020.
| Number of shares with a valid vote: | 40,400,000 |
|---|---|
| Number of valid votes cast: | 30,109,946 |
| Number of votes for: | 29,888,861 |
| Number of votes against: | 195,951 |
| Number of abstentions: | 25,134 |
Resolution: The meeting decides to proceed to the appointment of Mr. Marc Biron as director, with effect as from August 1st, 2021 and ending immediately after the annual shareholders' meeting that will decide on the annual accounts of the financial year ended on December 31st, 2024.
The director will receive no remuneration for this mandate.
| Number of shares with a valid vote: | 40,400,000 |
|---|---|
| Number of valid votes cast: | 30,109,946 |
| Number of votes for: | 29,542,319 |
| Number of votes against: | 528,490 |
| Number of abstentions: | 39,137 |
Resolution: The meeting decides to proceed to the re-appointment of Mr. Shiro Baba as independent director, in accordance with Article 7:87 of the BCCA and provision 4 of the Code 2020, for a period of four years, with effect as from today and ending immediately after the annual shareholders' meeting that will decide on the annual accounts of the financial year ended on December 31st, 2024.
The director will receive an annual gross remuneration of EUR 20,000.00 for this mandate.
| Number of shares with a valid vote: | 40,400,000 |
|---|---|
| Number of valid votes cast: | 30,109,946 |
| Number of votes for: | 29,715,469 |
| Number of votes against: | 355,340 |
| Number of abstentions: | 39,137 |
Resolution: Following the proposal of the nomination and remuneration committee, the board of directors decided on 29 January 2021 to co-opt Ms. Maria Pia De Caro as new and independent director, with effect as from today and ending immediately after the annual shareholders' meeting that will decide on the annual accounts of the financial year ended on December 31st, 2024.
The meeting decides to proceed to the appointment of Ms. Maria Pia De Caro, in accordance with Article 7:87 of the BCCA and provision 5.6 of the Code 2020, for a period of four years, with effect as from today and ending immediately after the annual shareholders' meeting that will decide on the annual accounts of the financial year ended on December 31st, 2024.
From information available to the company and from information provided by the director, it appears that she satisfies the applicable requirements with respect to independence.
The director will receive an annual gross remuneration of EUR 20,000.00 for this mandate.
| Number of shares with a valid vote: | 40,400,000 |
|---|---|
| Number of valid votes cast: | 30,109,946 |
| Number of votes for: | 29,110,516 |
| Number of votes against: | 358,404 |
| Number of abstentions: | 641,026 |
Resolution: The statutory auditor's fee of fiscal year 2020 amounts to EUR 69,055.00 (plus VAT, out-ofpocket expenses and the IRE/IBR fee) and is subject to annual adjustment based on the consumer price index or as agreed between the parties.
| Number of shares with a valid vote: | 40,400,000 |
|---|---|
| Number of valid votes cast: | 30,109,946 |
| Number of votes for: | 30,109,946 |
| Number of votes against: | 0 |
| Number of abstentions: | 0 |
It is explicitly confirmed and recorded that for all the above mentioned decisions each proxy holder has voted according to the voting instructions of the shareholder that appointed him. The Company will keep a joint register of the voting instructions on behalf of all proxy holders and will keep such register at its registered office in view of the compliance with the information duty towards the shareholders according to Article 7:143 of the Belgian Code on Companies and Associations.
No technical issues or incidents occurred which obstructed or disturbed electronic participation in the general meeting.
There being no other items on the agenda, this annual meeting is closed by the Chairman at 12h08 CET.
After reading, the members of the Bureau and the shareholders who request to do so, sign the minutes.
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