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MEGAPORT LIMITED — Proxy Solicitation & Information Statement 2021
Dec 16, 2021
65363_rns_2021-12-16_05d65938-ca0e-4648-b207-4e5be4952c40.pdf
Proxy Solicitation & Information Statement
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ABN: 46 607 301 959
Notice of Extraordinary General Meeting 28 January 2022
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CHAIRMAN’S LETTER
17 December 2021
Dear shareholder
I am pleased to invite you to attend an Extraordinary General Meeting of Megaport Limited ( Megaport ), which will be held online at the following time and place:
Date 28 January 2022 Time 10.00am (Brisbane time) Location Online at http://web.lumiagm.com/399006568
On behalf of the Board, the resolutions to grant options to each of Mr Michael Klayko, Ms Melinda Snowden and Ms Glo Gordon ( Relevant NEDs ), which were put to shareholders at Megaport's annual general meeting on 22 October 2021 ( AGM ), and voted down, will be put to shareholders again at this meeting.
We are proposing the resolutions for your consideration once again because we strongly believe that it is important to be able to attract and retain the type of top talent at a Board level that is critical to move the organisation into our next stage of growth globally.
We all share a common goal of wanting to see solid growth and performance across the organisation and to achieve the financial targets that we are hoping to, requires a strong team at every level. Having Board members that are security holders ensures that they have an active interest in the achievements of the organisation and ultimately increasing the value of the company over time.
We want to be able to hire experienced Directors with relevant industry experience within the markets in which we operate. That requires us to be flexible for the right skills and experience so that we can remain competitive and align with the relevant market expectations. On a global basis, this means competing with opportunities that Directors have in much larger and more technology-centric markets, such as the US. Our concern as a Board is that the rigid governance rules apply restrictions on our ability to do this effectively and which ultimately hinders our ability to achieve our goals and objectives.
Support for the election of the Relevant NEDs was resounding. Greater than 99% of shareholders voted “for” their re-appointment. Shareholders understand the contribution of these Directors to the business and what we are trying to achieve for our shareholders. However, disappointingly proxy advisors recommended that shareholders vote against their pay - specifically, against granting them 100,000 options as part of their remuneration package.
Does voting down the grant of options to the Relevant NEDs mitigate any risk that the Relevant NEDs fail to exercise their duty to express dissenting views on the board (because the Relevant NEDs are concerned that their options may not vest)? No. The Relevant NEDs are industry professionals with track records of success and valuable reputations. Is the amount of options unreasonable? No. The options are issued “at market”, each grant represents only 0.06% of share capital and the grants allow the company to retain highly regarded and experienced global talent on a cash-efficient basis. What voting down the resolution does do though is create a failure on our part to fairly compensate these top professionals and adequately recognise their unique expertise, time, experience and significant contribution. We also fear that the implications will carry on and have far greater impact than just this present situation as it has the potential to impact Megaport’s ability to attract and retain expert Directors in the future.
For the reasons outlined above, the Board (excluding the Relevant NEDs) believes the options form part of an offer that accurately reflects their value and the terms on which they joined our Board and accordingly recommends that shareholders vote in favour of the resolutions.
Due to COVID-19 restrictions, no physical meeting will be held. Shareholders participating in the online Meeting will be able to vote and ask questions during the meeting. To participate, you will require your shareholder number and postcode or country code, for verification purposes.
More information regarding virtual attendance at the Extraordinary General Meeting (including how to
Chairman’s letter
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vote and ask questions virtually during the Meeting) is set out in this Notice of Meeting and the Lumi Guide at www.investorvote.com.au/.
You may vote online prior to the Meeting at www.investorvote.com.au/.
I also encourage you to submit any questions you may have on matters of concern, or matters for which you are seeking clarification, prior to the Extraordinary General Meeting at www.investorvote.com.au/.
The business to be considered at the Extraordinary General Meeting is provided on page 3 of the Notice of Meeting. An explanatory statement in relation to each of the proposed resolutions is set out in the Explanatory Memorandum.
In addition to hard copies of the Notice of Meeting and Explanatory Memorandum being sent to shareholders who have opted in to receive communications by post, both the Notice of Meeting and Explanatory Memorandum will be available on the Australian Securities Exchange market announcement platform and on Megaport’s website at http://web.lumiagm.com/399006568.
If you have not already done so, please consider receiving all securityholder communications electronically via your nominated email address. As an investor, you will benefit from secure, convenient and prompt delivery of information, and will help us reduce our impact on the environment. You can update your communications preferences at www.computershare.com.au/easyupdate/MP1.
We look forward to your participation at the Extraordinary General Meeting.
Yours faithfully
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Bevan Slattery Chairman Megaport Limited
Chairman’s letter
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NOTICE OF EXTRAORDINARY GENERAL MEETING
Notice is given that the Extraordinary General Meeting of Megaport Limited ACN 607 301 959 ( Megaport ) will be held at:
| Date | 28 January 2022 |
|---|---|
| Time | 10.00 am (Brisbane time) |
| Location | Online at http://web.lumiagm.com/399006568 |
Shareholders are invited to participate in the EGM virtually via our EGM platform at http://web.lumiagm.com/399006568 or via the appointment of a proxy.
We recommend logging in to our online platform at least 15 minutes prior to the scheduled start time for the Meeting using the instructions below.
Enter http://web.lumiagm.com/399006568 into a web browser on your computer or online device.
Shareholders will need their Shareholder Reference Number (SRN) or Holder Identification Number (HIN) and postcode or country code to register.
Proxyholders will need to contact Computershare Investor Services on +61 3 9415 4024 during the online registration period which will open 1 hour before the start of the Meeting to obtain their username and password.
EGM considerations and shareholder questions
A discussion will be held on all items to be considered at the EGM.
All shareholders will have a reasonable opportunity to ask questions during the EGM via the virtual EGM platform.
To ensure that as many shareholders as possible have the opportunity to speak, shareholders are requested to observe the following:
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all shareholder questions should be stated clearly and should be relevant to the business of the Meeting, including general questions about the performance, business or management of Megaport;
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if there are a number of similar questions these may be amalgamated and addressed collectively in the interest of time; and
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shareholders should not ask questions at the Meeting regarding personal matters or those that are commercial in confidence.
Shareholders who prefer to register questions in advance of the EGM are invited to do so at www.investorvote.com.au/.
All resolutions by poll
The Chairman intends to call a poll on each of the resolutions proposed at the EGM. Each resolution considered at the EGM will therefore be conducted by poll, rather than a show of hands. The Chairman considers voting by poll to be in the interests of the shareholders as a whole, and to ensure the representation of as many shareholders as possible at the Meeting.
Notice of Extraordinary General Meeting
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How to vote
Shareholders may vote by either:
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using the online platform; or
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appointing a proxy.
Using the online platform. We recommend logging into the online platform at least 15 minutes prior to the scheduled start time for the Meeting using the instructions below:
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enter http://web.lumiagm.com/399006568 into a web browser on your computer or online device;
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shareholders will need their SRN or HIN and postcode or country to register.
Proxyholders will need to contact Computershare Investor Services on +61 3 9415 4024 during the online registration period which will open 1 hour before the start of the Meeting to obtain their username and password.
Online voting will be open between the commencement of the Meeting at 10.00am (Brisbane time) on 28 January 2022 and the time at which the Chairman announces voting closure.
More information about online participation in the Meeting is available in the Lumi Guide at www.investorvote.com.au/ and on Megaport’s website at http://web.lumiagm.com/399006568.
Appointing a proxy to attend and vote on their behalf . A shareholder who is entitled to vote at the Meeting may appoint:
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one proxy if the shareholder is only entitled to one vote; or
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two proxies if the shareholder is entitled to more than one vote.
Where the shareholder appoints two proxies, the appointment may specify the proportion or number of votes that each proxy may exercise. If the appointment does not specify a proportion or number, each proxy may exercise one half of the votes.
A proxy need not be a shareholder of Megaport. If you require a proxy form to appoint a second proxy, please contact Computershare Investor Services on 1300 850 505 (within Australia) +61 3 9415 4000 (outside Australia), which will supply it on request.
The proxy form and the power of attorney or other authority (if any) under which it is signed (or a certified copy) must be received by Computershare Investor Services no later than 26 January 2022 at 10.00am (that is, at least 48 hours before the Meeting). Proxies received after this time will not be accepted.
Proxies from corporate shareholders must be executed in accordance with their constitution or signed by a duly authorised attorney.
A proxy may decide whether to vote on any motion except where the proxy is required by law or Megaport's Constitution to vote, or abstain from voting, in their capacity as a proxy. If a proxy directs how to vote on an item of business, the proxy may only vote on that item, in accordance with that direction. If a proxy is not directed how to vote on an item of business, a proxy may vote how he/she thinks fit.
If a shareholder appoints the Chairman of the Meeting as the shareholder’s proxy and does not specify how the Chairman is to vote on an item of business, the Chairman will vote, as a proxy for that shareholder, in favour of the item on a poll.
Notice of Extraordinary General Meeting
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SPECIAL BUSINESS
Grant of Options to Mr Michael Klayko
To consider and, if in favour, to pass the following Resolution as an ordinary resolution:
- 1 ‘That, for the purposes of ASX Listing Rule 10.14 and all other purposes, shareholders approve the grant of 100,000 Options with an exercise price equal to the closing price of Megaport Shares on ASX on the trading day before Mr Michael Klayko's appointment as a Director (being $11.78), and the issue of up to 100,000 Megaport Shares on exercise of those Options, to Mr Klayko, as detailed in the Explanatory Memorandum.’
Note: Any person referred to in ASX Listing Rule 10.14.1, 10.14.2 or 10.14.3 who is eligible to participate in the ESOP General and any Associates of such persons are restricted from voting on this Resolution. Please refer to the voting restriction statement for this Resolution on page 4 of this Notice of Meeting. The voting exclusion statement for this Resolution also includes a restriction on voting in accordance with sections 250BD(1) and 250BD(2) of the Corporations Act.
The Directors (excluding the Relevant NEDs, who abstain in the interests of corporate governance) recommend that shareholders vote in favour of Resolution 1.
Grant of Options to Ms Melinda Snowden
To consider and, if in favour, to pass the following Resolution as an ordinary resolution:
- 2 ‘That, for the purposes of ASX Listing Rule 10.14 and all other purposes, shareholders approve the grant of 100,000 Options with an exercise price equal to the closing price of Megaport Shares on ASX on the trading day before Ms Melinda Snowden's appointment as a Director (being $14.99), and the issue of up to 100,000 Megaport Shares on exercise of those Options, to Ms Snowden, as detailed in the Explanatory Memorandum.’
Note: Any person referred to in ASX Listing Rule 10.14.1, 10.14.2 or 10.14.3 who is eligible to participate in the ESOP General and any Associates of such persons are restricted from voting on this Resolution. Please refer to the voting restriction statement for this Resolution on pages 4 and 5 of this Notice of Meeting. The voting exclusion statement for this Resolution also includes a restriction on voting in accordance with sections 250BD(1) and 250BD(2) of the Corporations Act.
The Directors (excluding the Relevant NEDs, who abstain in the interests of corporate governance) recommend that shareholders vote in favour of Resolution 2.
Grant of Options to Ms Glo Gordon
To consider and, if in favour, to pass the following Resolution as an ordinary resolution:
- 3 ‘That, for the purposes of ASX Listing Rule 10.14 and all other purposes, shareholders approve the grant of 100,000 Options with an exercise price equal to the closing price of Megaport Shares on ASX on the trading day before Ms Glo Gordon's appointment as a Director (being $18.43), and the issue of up to 100,000 Megaport Shares on exercise of those Options, to Ms Gordon, as detailed in the Explanatory Memorandum.’
Note: Any person referred to in ASX Listing Rule 10.14.1, 10.14.2 or 10.14.3 who is eligible to participate in the ESOP General and any Associates of such persons are restricted from voting on this Resolution. Please refer to the voting restriction statement for this Resolution on page 5 of this Notice of Meeting. The voting exclusion statement for this Resolution also includes a restriction on voting in accordance with sections 250BD(1) and 250BD(2) of the Corporations Act.
The Directors (excluding the Relevant NEDs, who abstain in the interests of corporate governance) recommend that shareholders vote in favour of Resolution 3.
By order of the Board
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Celia Pheasant
Company Secretary 17 December 2021
Notice of Extraordinary General Meeting
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Notes
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(a) A shareholder who is entitled to attend and cast a vote at the Extraordinary General Meeting is entitled to appoint a proxy. The proxy need not be a shareholder of Megaport. A shareholder who is entitled to cast two or more votes may appoint two proxies and may specify the proportion or number of votes each proxy is appointed to exercise.
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(b) If you wish to appoint a proxy and are entitled to do so, you may appoint a proxy online at www.investorvote.com.au/. (c) If the proxy form specifies the way the proxy is to vote on a particular Resolution the proxy need not vote on a show of hands but if the proxy does so, it must vote as specified in the proxy form.
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(d) If the proxy has two or more appointments that specify different ways to vote on the Resolution the proxy must not vote on a show of hands.
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(e) If the proxy is the Chairman of the Extraordinary General Meeting, the proxy must vote on a poll or must vote the way specified in the proxy form.
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(f) If the proxy is not the Chairman of the Extraordinary General Meeting the proxy need not vote on the poll, but if the proxy does so, the proxy must vote as specified in the proxy form.
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(g) If the proxy form specifies the way the proxy is to vote on a particular Resolution and the proxy is not the Chairman of the Extraordinary General Meeting and a poll is demanded and either:
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(i) the proxy is not recorded as attending; or
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(ii) the proxy does not vote, the Chairman of the Extraordinary General Meeting is deemed the proxy for that Resolution.
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(h) A corporation may elect to appoint a representative, rather than appoint a proxy, under the Corporations Act in which case Megaport will require written proof of the representative’s appointment which must be lodged with or presented to Megaport before the Extraordinary General Meeting.
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(i) Megaport has determined under regulation 7.11.37 of the Corporations Regulations 2001 (Cth) that for the purpose of voting at the Extraordinary General Meeting or adjourned meeting, securities are taken to be held by those persons recorded in Megaport’s register of shareholders as at 7.00pm (Sydney time) on Wednesday, 26 January 2022.
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(j) If you have any queries on how to cast your votes, please call Celia Pheasant (Company Secretary) on +61 408 841 185 during business hours.
Voting restrictions
Resolution 1– Grant of Options to Mr Michael Klayko
In accordance with ASX Listing Rule 14.11, Megaport will disregard any votes cast in favour of Resolution 1 by or on behalf of any person referred to in ASX Listing Rule 10.14.1, 10.14.2 or 10.14.3 who is eligible to participate in the ESOP General or any Associate of any such person.
However, Megaport need not disregard a vote cast in favour of Resolution 1 if it is cast by:
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(a) a person as proxy or attorney for a person who is entitled to vote on Resolution 1, in accordance with directions given to the proxy or attorney to vote on Resolution 1 in that way; or
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(b) the Chairman of the Extraordinary General Meeting as proxy or attorney for a person who is entitled to vote on Resolution 1, in accordance with a direction given to the Chairman to vote on Resolution 1 as the Chairman decides; or
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(c) a holder acting solely in a nominee, trustee, custodial or other fiduciary capacity on behalf of a beneficiary, provided that:
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(i) the beneficiary provides written confirmation to the holder that the beneficiary is not excluded from voting, and is not an Associate of a person excluded from voting, on Resolution 1; and
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(ii) the holder votes on Resolution 1 in accordance with directions given by the beneficiary to the holder to vote in that way.
In addition, a vote must not be cast on Resolution 1 by KMP or their Closely Related Parties, or by those persons as proxy where the appointment as proxy does not specify the way the proxy is to vote on the relevant Resolution (i.e. for, against, abstain). However, in accordance with section 250BD(2) of the Corporations Act, Megaport need not disregard votes cast in favour of Resolution 1 if the votes are cast by the Chairman of the Extraordinary General Meeting and the appointment of the Chairman as proxy expressly authorises the Chairman to exercise the proxy even if the Resolution is connected directly or indirectly with the remuneration of a member of the KMP.
Resolution 2 – Grant of Options to Ms Melinda Snowden
In accordance with ASX Listing Rule 14.11, Megaport will disregard any votes cast in favour of Resolution 2 by or on behalf of any person referred to in ASX Listing Rule 10.14.1, 10.14.2 or 10.14.3 who is eligible to participate in the ESOP General or any Associate of any such person.
However, Megaport need not disregard a vote cast in favour of Resolution 2 if it is cast by:
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(a) a person as proxy or attorney for a person who is entitled to vote on Resolution 2, in accordance with directions given to the proxy or attorney to vote on Resolution 2 in that way; or
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(b) the Chairman of the Extraordinary General Meeting as proxy or attorney for a person who is entitled to vote on Resolution 2, in accordance with a direction given to the Chairman to vote on Resolution 2 as the Chairman decides; or
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(c) a holder acting solely in a nominee, trustee, custodial or other fiduciary capacity on behalf of a beneficiary, provided that:
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(i) the beneficiary provides written confirmation to the holder that the beneficiary is not excluded from voting, and is not an Associate of a person excluded from voting, on Resolution 2; and
Notice of Extraordinary General Meeting
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(ii) the holder votes on Resolution 2 in accordance with directions given by the beneficiary to the holder to vote in that way.
In addition, a vote must not be cast on Resolution 2 by KMP or their Closely Related Parties, or by those persons as proxy where the appointment as proxy does not specify the way the proxy is to vote on the relevant Resolution (i.e. for, against, abstain). However, in accordance with section 250BD(2) of the Corporations Act, Megaport need not disregard votes cast in favour of Resolution 2 if the votes are cast by the Chairman of the Extraordinary General Meeting and the appointment of the Chairman as proxy expressly authorises the Chairman to exercise the proxy even if the Resolution is connected directly or indirectly with the remuneration of a member of the KMP.
Resolution 3 – Grant of Options to Ms Glo Gordon
In accordance with ASX Listing Rule 14.11, Megaport will disregard any votes cast in favour of Resolution 3 by or on behalf of any person referred to in ASX Listing Rule 10.14.1, 10.14.2 or 10.14.3 who is eligible to participate in the ESOP General or any Associate of any such person.
However, Megaport need not disregard a vote cast in favour of Resolution 3 if it is cast by:
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(a) a person as proxy or attorney for a person who is entitled to vote on Resolution 3, in accordance with directions given to the proxy or attorney to vote on Resolution 3 in that way; or
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(b) the Chairman of the Extraordinary General Meeting as proxy or attorney for a person who is entitled to vote on Resolution 3, in accordance with a direction given to the Chairman to vote on Resolution 3 as the Chairman decides; or
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(c) a holder acting solely in a nominee, trustee, custodial or other fiduciary capacity on behalf of a beneficiary, provided that:
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(i) the beneficiary provides written confirmation to the holder that the beneficiary is not excluded from voting, and is not an Associate of a person excluded from voting, on Resolution 3; and
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(ii) the holder votes on Resolution 3 in accordance with directions given by the beneficiary to the holder to vote in that way.
In addition, a vote must not be cast on Resolution 3 by KMP or their Closely Related Parties, or by those persons as proxy where the appointment as proxy does not specify the way the proxy is to vote on the relevant Resolution (i.e. for, against, abstain).
However, in accordance with section 250BD(2) of the Corporations Act, Megaport need not disregard votes cast in favour of Resolution 3 if the votes are cast by the Chairman of the Extraordinary General Meeting and the appointment of the Chairman as proxy expressly authorises the Chairman to exercise the proxy even if the Resolution is connected directly or indirectly with the remuneration of a member of the KMP.
Voting intentions of the Chairman
The Chairman of the Extraordinary General Meeting intends to vote all undirected proxies in favour of each item of business.
Notice of Extraordinary General Meeting
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EXPLANATORY MEMORANDUM
This Explanatory Memorandum accompanies the Notice of Extraordinary General Meeting of Megaport Limited ( Megaport ) to be held online at http://web.lumiagm.com/399006568 on Friday, 28 January 2022 at 10.00 am (Brisbane time).
The Explanatory Memorandum has been prepared to assist shareholders in determining how to vote on the Resolutions set out in the Notice of Meeting and is intended to be read in conjunction with the Notice of Meeting.
Resolution 1: Grant of Options to Mr Michael Klayko
- 1 The Board has agreed, subject to obtaining shareholder approval, to grant 100,000 Options, in two equal tranches, to Mr Michael Klayko under the ESOP General. The details of the Options proposed to be granted to Mr Klayko are set out in the following table:
| Tranche | Number of | Vesting date | Conditions |
|---|---|---|---|
| Options | |||
| 1 | 50,000 | The first anniversary of Mr Klayko's appointment as a Director, being 16 March 2022 (First Tranche Vesting Date) |
The Options do not have vesting conditions, disposal restrictions or other conditions attached to them. The Options will expire on the first anniversary of the First Tranche Vesting Date, being 16 March 2023. |
| 2 | 50,000 | The second anniversary of Mr Klayko's appointment as a Director, being 16 March 2023 (Second Tranche Vesting Date) |
The Options do not have vesting conditions, disposal restrictions or other conditions attached to them. The Options will expire on the first anniversary of the Second Tranche Vesting Date, being 16 March 2024. |
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2 The key terms of the Options are as follows:
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(a) the Options will be granted for no consideration;
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(b) each Option will convert into one Megaport Share;
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(c) the Options are not transferable;
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(d) the exercise price for the Options will be the price equal to the closing price of Megaport Shares on ASX on the trading day before Mr Klayko's appointment as a Director (being $11.78); and
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(e) the Options are exercisable at any time during the 12-month period commencing on the relevant vesting date (as set out in the table above).
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3 The Options are otherwise subject to the terms and conditions set out in the ESOP General, a summary of which is contained in Annexure A.
ASX Listing Rule 10.14
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4 ASX Listing Rule 10.11 restricts Megaport from issuing equity securities to certain related parties of Megaport (as set out in ASX Listing Rules 10.11.1 to 10.11.3) and their Associates (as set out in ASX Listing Rule 10.11.4), and to any person whose relationship with Megaport or such a related party is (in ASX’s opinion) such that shareholder approval should be obtained (as set out in ASX Listing Rule 10.11.5), without the approval of shareholders, unless an exception applies. An issue of equity securities under an employee incentive scheme made, or taken to have been made, with the approval of the holders of ordinary securities of an entity under ASX Listing Rule 10.14 is an exception to the general prohibition in ASX Listing Rule 10.11.
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5 As such, the acquisition of equity securities by a Director under an employee incentive scheme such as the ESOP General requires shareholder approval under ASX Listing Rule 10.14. Accordingly, shareholder approval is sought for the grant of Options to Mr Klayko, and to the extent those Options are exercised, the issue of the underlying Megaport Shares.
Explanatory Memorandum
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6 Once shareholder approval is obtained under ASX Listing Rule 10.14, Megaport is entitled to rely on ASX Listing Rule 10.12 (Exception 8) as an exception to any requirement that may otherwise apply requiring shareholder approval under ASX Listing Rule 10.11. Similarly, shareholder approval will not be required under ASX Listing Rule 7.1, as ASX Listing Rule 7.2 (Exception 14) applies.
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7 In compliance with the disclosure requirements of ASX Listing Rule 10.15, shareholders are advised of the following additional particulars in relation to the grant of the Options:
| Name of person to be | Mr Michael Klayko |
|---|---|
| granted the Options | |
| Category in ASX Listing | Mr Klayko is a Director of Megaport for the purposes of ASX Listing Rule 10.14.1 |
| Rule 10.14 | |
| Number of Options to be | 100,000 Options |
| granted | |
| Information required in | The details of Mr Klayko’s current total remuneration package are set out in Megaport’s FY2020-2021 annual report at pages 38 to 47 (a copy of which is available atwww.investorvote.com.au/. Mr Klayko has not previously been granted any Options under the ESOP General. |
| accordance with ASX | |
| Listing Rules 10.15.4 and | |
10.15.5 |
|
| Material terms of the | Refer to paragraph 2 above. Options are proposed to be granted in this case to strengthen the alignment between performance related remuneration and shareholder returns, ensuring that remuneration outcomes for Mr Klayko are directly linked to performance in a manner that is ultimately aligned to shareholder interests. Assuming a spot price per Megaport Share of $20.38, Megaport estimates an average fair value of $9.70 per Option using the Black- Scholes pricing model. |
| Options and other | |
| information required in | |
| accordance with ASX | |
| Listing Rule 10.15.6 | |
| Date Megaport will grant | Assuming Resolution 1 is approved by shareholders, the Options are proposed to be granted shortly after the Extraordinary General Meeting, but in any event no later than three years after the Extraordinary General Meeting |
| the Options | |
| Issue price | No amount is payable for the grant of the Options |
| Summary of material | Refer to the summary of the terms and conditions of the ESOP General contained in Annexure A |
| terms of the ESOP | |
| General |
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8 Details of any securities issued under the ESOP General will be published in Megaport's annual report relating to the period in which they were issued, along with a statement that approval for the issue was obtained under ASX Listing Rule 10.14. Any additional persons covered by ASX Listing Rule 10.14 who become entitled to participate in an issue of securities under the ESOP General after this Resolution 1 is approved and who are not named in this Notice of Meeting will not participate until approval is obtained under ASX Listing Rule 10.14.
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9 If this Resolution is passed, the Options will be granted to Mr Klayko on the basis set out above. If this Resolution is not passed, the Options will not be granted to Mr Klayko.
Directors’ recommendation
- 10 The Directors (excluding the Relevant NEDs, who abstain in the interests of corporate governance) recommend that shareholders vote in favour of Resolution 1.
Explanatory Memorandum
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Resolution 2: Grant of Options to Ms Melinda Snowden
- 11 The Board has agreed, subject to obtaining shareholder approval, to grant 100,000 Options, in two equal tranches, to Ms Melinda Snowden under the ESOP General. The details of the Options proposed to be granted to Ms Snowden are set out in the following table:
| Tranche | Number of | Vesting date | Conditions |
|---|---|---|---|
| Options | |||
| 1 | 50,000 | The first anniversary of Ms Snowden's appointment as a Director, being 1 June 2022 (First Tranche Vesting Date) |
The Options do not have vesting conditions, disposal restrictions or other conditions attached to them. The Options will expire on the first anniversary of the First Tranche Vesting Date, being 1 June 2023. |
| 2 | 50,000 | The second anniversary of Ms Snowden's appointment as a Director, being 1 June 2023 (Second Tranche Vesting Date) |
The Options do not have vesting conditions, disposal restrictions or other conditions attached to them. The Options will expire on the first anniversary of the Second Tranche Vesting Date, being 1 June 2024. |
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12 The key terms of the Options are as follows:
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(a) the Options will be granted for no consideration;
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(b) each Option will convert into one Megaport Share;
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(c) the Options are not transferable;
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(d) the exercise price for the Options will be the price equal to the closing price of Megaport Shares on ASX on the trading day before Ms Snowden's appointment as a Director (being $14.99); and
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(e) the Options are exercisable at any time during the 12-month period commencing on the relevant vesting date (as set out in the table above).
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13 The Options are otherwise subject to the terms and conditions set out in the ESOP General, a summary of which is contained in Annexure A.
ASX Listing Rule 10.14
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14 ASX Listing Rule 10.11 restricts Megaport from issuing equity securities to certain related parties of Megaport (as set out in ASX Listing Rules 10.11.1 to 10.11.3) and their Associates (as set out in ASX Listing Rule 10.11.4), and to any person whose relationship with Megaport or such a related party is (in ASX’s opinion) such that shareholder approval should be obtained (as set out in ASX Listing Rule 10.11.5), without the approval of shareholders, unless an exception applies. An issue of equity securities under an employee incentive scheme made, or taken to have been made, with the approval of the holders of ordinary securities of an entity under ASX Listing Rule 10.14 is an exception to the general prohibition in ASX Listing Rule 10.11.
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15 As such, the acquisition of equity securities by a Director under an employee incentive scheme such as the ESOP General requires shareholder approval under ASX Listing Rule 10.14. Accordingly, shareholder approval is sought for the grant of Options to Ms Snowden, and to the extent those Options are exercised, the issue of the underlying Megaport Shares.
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16 Once shareholder approval is obtained under ASX Listing Rule 10.14, Megaport is entitled to rely on ASX Listing Rule 10.12 (Exception 8) as an exception to any requirement that may otherwise apply requiring shareholder approval under ASX Listing Rule 10.11. Similarly, shareholder approval will not be required under ASX Listing Rule 7.1, as ASX Listing Rule 7.2 (Exception 14) applies.
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17 In compliance with the disclosure requirements of ASX Listing Rule 10.15, shareholders are advised of the following additional particulars in relation to the grant of the Options:
| Name of person to be | Ms Melinda Snowden |
|---|---|
| granted the Options | |
| Category in ASX Listing | Ms Snowden is a Director of Megaport for the purposes of ASX Listing Rule 10.14.1 |
| Rule 10.14 |
Explanatory Memorandum
3
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| Number of Options to be | 100,000 Options |
|---|---|
| granted | |
| Information required in | The details of Ms Snowden’s current total remuneration package are set out in Megaport’s FY2020-2021 annual report at pages 38 to 47 (a copy of which is available atwww.investorvote.com.au/. Ms Snowden has not previously been granted any Options under the ESOP General. |
| accordance with ASX | |
| Listing Rules 10.15.4 and | |
10.15.5 |
|
| Material terms of the | Refer to paragraph 12 above. Options are proposed to be granted in this case to strengthen the alignment between performance related remuneration and shareholder returns, ensuring that remuneration outcomes for Ms Snowden are directly linked to performance in a manner that is ultimately aligned to shareholder interests. Assuming a spot price per Megaport Share of $20.38, Megaport estimates an average fair value of $7.64 per Option using the Black- Scholes pricing model. |
| Options and other | |
| information required in | |
| accordance with ASX | |
| Listing Rule 10.15.6 | |
| Date Megaport will grant | Assuming Resolution 2 is approved by shareholders, the Options are proposed to be granted shortly after the Extraordinary General Meeting, but in any event no later than three years after the Extraordinary General Meeting |
| the Options | |
| Issue price | No amount is payable for the grant of the Options |
| Summary of material | Refer to the summary of the terms and conditions of the ESOP General contained in Annexure A |
| terms of the ESOP | |
| General |
-
18 Details of any securities issued under the ESOP General will be published in Megaport's annual report relating to the period in which they were issued, along with a statement that approval for the issue was obtained under ASX Listing Rule 10.14. Any additional persons covered by ASX Listing Rule 10.14 who become entitled to participate in an issue of securities under the ESOP General after this Resolution 2 is approved and who are not named in this Notice of Meeting will not participate until approval is obtained under ASX Listing Rule 10.14.
-
19 If this Resolution is passed, the Options will be granted to Ms Snowden on the basis set out above. If this Resolution is not passed, the Options will not be granted to Ms Snowden.
Directors’ recommendation
- 20 The Directors (excluding the Relevant NEDs, who abstain in the interests of corporate governance) recommend that shareholders vote in favour of Resolution 2.
Resolution 3: Grant of Options to Ms Glo Gordon
- 21 The Board has agreed, subject to obtaining shareholder approval, to grant 100,000 Options, in two equal tranches, to Ms Glo Gordon under the ESOP General. The details of the Options proposed to be granted to Ms Gordon are set out in the following table:
| Tranche | Number of | Vesting date | Conditions |
|---|---|---|---|
| Options | |||
| 1 | 50,000 | The first anniversary of Ms Gordon's appointment as a Director, being 1 July 2022 (First Tranche Vesting Date) |
The Options do not have vesting conditions, disposal restrictions or other conditions attached to them. The Options will expire on the first anniversary of the First Tranche Vesting Date, being 1 July 2023. |
| 2 | 50,000 | The second anniversary of Ms Gordon's appointment as a Director, being 1 July 2023 (Second Tranche Vesting Date) |
The Options do not have vesting conditions, disposal restrictions or other conditions attached to them. The Options will expire on the first anniversary of the Second Tranche Vesting Date, being 1 July 2024. |
Explanatory Memorandum
4
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-
22 The key terms of the Options are as follows:
-
(a) the Options will be granted for no consideration;
-
(b) each Option will convert into one Megaport Share;
-
(c) the Options are not transferable;
-
(d) the exercise price for the Options will be the price equal to the closing price of Megaport Shares on ASX on the trading day before Ms Gordon's appointment as a Director (being $18.43); and
-
(e) the Options are exercisable at any time during the 12-month period commencing on the relevant vesting date (as set out in the table above).
-
23 The Options are otherwise subject to the terms and conditions set out in the ESOP General, a summary of which is contained in Annexure A.
ASX Listing Rule 10.14
-
24 ASX Listing Rule 10.11 restricts Megaport from issuing equity securities to certain related parties of Megaport (as set out in ASX Listing Rules 10.11.1 to 10.11.3) and their Associates (as set out in ASX Listing Rule 10.11.4), and to any person whose relationship with Megaport or such a related party is (in ASX’s opinion) such that shareholder approval should be obtained (as set out in ASX Listing Rule 10.11.5), without the approval of shareholders, unless an exception applies. An issue of equity securities under an employee incentive scheme made, or taken to have been made, with the approval of the holders of ordinary securities of an entity under ASX Listing Rule 10.14 is an exception to the general prohibition in ASX Listing Rule 10.11.
-
25 As such, the acquisition of equity securities by a Director under an employee incentive scheme such as the ESOP General requires shareholder approval under ASX Listing Rule 10.14. Accordingly, shareholder approval is sought for the grant of Options to Ms Gordon, and to the extent those Options are exercised, the issue of the underlying Megaport Shares.
-
26 Once shareholder approval is obtained under ASX Listing Rule 10.14, Megaport is entitled to rely on ASX Listing Rule 10.12 (Exception 8) as an exception to any requirement that may otherwise apply requiring shareholder approval under ASX Listing Rule 10.11. Similarly, shareholder approval will not be required under ASX Listing Rule 7.1, as ASX Listing Rule 7.2 (Exception 14) applies.
-
27 In compliance with the disclosure requirements of ASX Listing Rule 10.15, shareholders are advised of the following additional particulars in relation to the grant of the Options:
| Name of person to be | Ms Glo Gordon |
|---|---|
| granted the Options | |
| Category in ASX Listing | Ms Gordon is a Director of Megaport for the purposes of ASX Listing Rule 10.14.1 |
| Rule 10.14 | |
| Number of Options to be | 100,000 Options |
| granted | |
| Information required in | Ms Gordon’s current total remuneration package is $135,000 per annum (inclusive of all benefits), comprising $125,000 per annum for services as a non-executive Director and $10,000 per annum for services as a member of the Remuneration and Nomination Committee. Ms Gordon has not previously been granted any Options under the ESOP General. |
| accordance with ASX | |
| Listing Rules 10.15.4 and | |
| 10.15.5 | |
| Material terms of the | Refer to paragraph 22 above. Options are proposed to be granted in this case to strengthen the alignment between performance related remuneration and shareholder returns, ensuring that remuneration outcomes for Ms Gordon are directly linked to performance in a manner that is ultimately aligned to shareholder interests. Assuming a spot price per Megaport Share of $20.38, Megaport estimates an average fair value of $5.91 per Option using the Black- Scholes pricing model. |
| Options and other | |
| information required in | |
| accordance with ASX | |
| Listing Rule 10.15.6 | |
Explanatory Memorandum
5
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| Date Megaport will grant | Assuming Resolution 3 is approved by shareholders, the Options are proposed to be granted shortly after the Extraordinary General Meeting, but in any event no later than three years after the Extraordinary General Meeting |
|---|---|
| the Options | |
| Issue price | No amount is payable for the grant of the Options |
| Summary of material | Refer to the summary of the terms and conditions of the ESOP General contained in Annexure A |
| terms of the ESOP | |
| General | |
28 Details of any securities issued under the ESOP General will be published in Megaport's annual report relating to the period in which they were issued, along with a statement that approval for the issue was obtained under ASX Listing Rule 10.14. Any additional persons covered by ASX Listing Rule 10.14 who become entitled to participate in an issue of securities under the ESOP General after this Resolution 3 is approved and who are not named in this Notice of Meeting will not participate until approval is obtained under ASX Listing Rule 10.14.
29 If this Resolution is passed, the Options will be granted to Ms Gordon on the basis set out above. If this Resolution is not passed, the Options will not be granted to Ms Gordon.
Directors’ recommendation
- 30 The Directors (excluding the Relevant NEDs, who abstain in the interests of corporate governance) recommend that shareholders vote in favour of Resolution 3.
Explanatory Memorandum
6
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GLOSSARY
Associate
has the meaning set out in Chapter 19 of the ASX Listing Rules
ASX
means ASX Limited ACN 008 624 691 or, as the case requires, the securities exchange operated by it
ESOP General
means Megaport's employee share option plan, the terms and conditions of which are summarised in Annexure A
Explanatory Memorandum
means the explanatory memorandum attached to the Notice of Meeting
Megaport
means Megaport Limited ACN 607 301 959
Megaport Shares
means fully paid ordinary shares in Megaport
Notice of Meeting
ASX Listing Rules
means the listing rules of ASX
Board
means the board of Directors of Megaport
Closely Related Party
has the meaning set out in the Corporations Act
Constitution
means the constitution of Megaport
Corporations Act
means Corporations Act 2001 (Cth)
Extraordinary General Meeting or Meeting or EGM
means Megaport’s extraordinary general meeting the subject of this Notice of Meeting
Key Management Personnel or KMP
means those persons having authority and responsibility for planning, directing and controlling the activities of Megaport, directly or indirectly, including any Director (whether executive or otherwise) of Megaport (noting that the KMP for Megaport during the financial year ended 30 June 2021 are identified in the Directors’ report contained in Megaport’s FY2020-2021 annual report)
means this notice of meeting and includes the Explanatory Memorandum
Options
means options to acquire Megaport Shares
Relevant NEDs
means Mr Michael Klayko, Ms Melinda Snowden and Ms Glo Gordon
Directors
means the directors of Megaport
Explanatory Memorandum
7
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ANNEXURE A
Summary of the terms of the ESOP General
Eligibility criteria
The ESOP General is open to eligible participants (including full-time and part-time employees, executives, Directors and consultants) of Megaport or any one of its subsidiaries who the Board designates as being eligible.
Maximum number of Megaport Shares over which Options can be granted
To the extent that a grant of Options is made in reliance on ASIC Class Order [CO 14/1000] (or some other relief or exemption from the disclosure requirements of Chapter 6D of the Corporations Act), then the Board must limit the number of Options granted to such number permitted under the relevant instrument of relief (if any).
Grant of Options
All Options are to be offered to participants for no consideration. The offer must be in writing and specify, amongst other things, the number of Options for which the participants must apply, the period within which the Options may be exercised and any conditions to be satisfied before exercise, the Option expiry date (as determined by the Board) and the exercise period for the Options.
Exercise
The Options may be exercised, subject to any exercise conditions, by the participant giving a signed notice to Megaport and paying the exercise price in full. Megaport will apply for official quotation of any Megaport Shares issued on exercise of any Options.
Lapse
The Options shall lapse upon the earlier of the date specified by the Board or events contained in the plan rules for the ESOP General, including termination of employment or resignation, redundancy, death or disablement.
Rights of participants
Once Megaport Shares are issued, transferred or allocated upon exercise of the Options, the participant will hold the Megaport Shares free of restrictions subject to the restriction on disposal. In the case of new Megaport Shares issued, the Megaport Shares will rank for dividends declared on or after the date of issue but will carry no right to receive any dividend before the date of issue.
Should Megaport undergo a reorganisation or reconstruction of capital or any other such change, the terms of the Options will be correspondingly changed to the extent necessary to comply with the ASX Listing Rules. In the event of a change of control, the Board shall have discretion to deal with the Options, including allowing accelerated vesting or the grant of Options in the substituted corporation. A holder of Options is not entitled to participate in a new issue of Megaport Shares or other securities made by Megaport to shareholders merely because he or she holds Options.
Assignment
The Options are not transferable or assignable without the prior written approval of the Board.
Administration
Administration of the ESOP General is the responsibility of the Board, which has an absolute discretion to determine appropriate procedures for its administration and resolve questions of fact or interpretation and formulate special terms and conditions (subject to the ASX Listing Rules) in addition to those set out in the plan rules for the ESOP General.
Trust
The Board may, in its sole and absolute discretion, use a trust for the purpose of delivering Megaport Shares to participants upon exercise of Options, and holding Megaport Shares for participants of the ESOP General.
Termination and amendment
The ESOP General may be triggered or suspended at any time by the Board. The plan rules for the ESOP General may be amended at any time by the Board except where the amendment reduces the rights of the holders of Options.
Explanatory Memorandum
8
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Need assistance?
Phone:
1300 850 505 (within Australia) +61 3 9415 4000 (outside Australia)
Online:
www.investorcentre.com/contact
YOUR VOTE IS IMPORTANT
For your proxy appointment to be effective it must be received by 10:00am (Brisbane Time) on Wednesday, 26 January 2022.
Proxy Form
How to Vote on Items of Business
Lodge your Proxy Form:
XX
All your securities will be voted in accordance with your directions.
Online:
APPOINTMENT OF PROXY
Voting 100% of your holding: Direct your proxy how to vote by marking one of the boxes opposite each item of business. If you do not mark a box your proxy may vote or abstain as they choose (to the extent permitted by law). If you mark more than one box on an item your vote will be invalid on that item.
Voting a portion of your holding: Indicate a portion of your voting rights by inserting the percentage or number of securities you wish to vote in the For, Against or Abstain box or boxes. The sum of the votes cast must not exceed your voting entitlement or 100%.
Appointing a second proxy: You are entitled to appoint up to two proxies to attend the meeting and vote on a poll. If you appoint two proxies you must specify the percentage of votes or number of securities for each proxy, otherwise each proxy may exercise half of the votes. When appointing a second proxy write both names and the percentage of votes or number of securities for each in Step 1 overleaf.
Lodge your vote online at www.investorvote.com.au using your secure access information or use your mobile device to scan the personalised QR code.
Your secure access information is
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Control Number: 999999
SRN/HIN: I9999999999 PIN: 99999
For Intermediary Online subscribers (custodians) go to www.intermediaryonline.com
A proxy need not be a securityholder of the Company.
SIGNING INSTRUCTIONS FOR POSTAL FORMS
Individual: Where the holding is in one name, the securityholder must sign.
Joint Holding: Where the holding is in more than one name, all of the securityholders should sign.
Power of Attorney: If you have not already lodged the Power of Attorney with the registry, please attach a certified photocopy of the Power of Attorney to this form when you return it.
Companies: Where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. If the company (pursuant to section 204A of the Corporations Act 2001) does not have a Company Secretary, a Sole Director can also sign alone. Otherwise this form must be signed by a Director jointly with either another Director or a Company Secretary. Please sign in the appropriate place to indicate the office held. Delete titles as applicable.
By Mail:
Computershare Investor Services Pty Limited GPO Box 242 Melbourne VIC 3001 Australia
By Fax:
1800 783 447 within Australia or +61 3 9473 2555 outside Australia
PARTICIPATING IN THE MEETING
Corporate Representative
If a representative of a corporate securityholder or proxy is to participate in the meeting you will need to provide the appropriate “Appointment of Corporate Representative”. A form may be obtained from Computershare or online at www.investorcentre.com/au and select "Printable Forms".
PLEASE NOTE: For security reasons it is important that you keep your SRN/HIN confidential.
Samples/000001/000001/i12
Change of address. If incorrect, mark this box and make the correction in the space to the left. Securityholders sponsored by a broker (reference number commences with ‘ X ’) should advise your broker of any changes.
I 9999999999 I ND
Proxy Form
Please mark to indicate your directions
Step 1 Appoint a Proxy to Vote on Your Behalf
XX
I/We being a member/s of Megaport Limited hereby appoint the Chairman PLEASE NOTE: Leave this box blank if OR you have selected the Chairman of the of the Meeting Meeting. Do not insert your own name(s).
or failing the individual or body corporate named, or if no individual or body corporate is named, the Chairman of the Meeting, as my/our proxy to act generally at the meeting on my/our behalf and to vote in accordance with the following directions (or if no directions have been given, and to the extent permitted by law, as the proxy sees fit) at the Extraordinary General Meeting of Megaport Limited to be held virtually at http:// web.lumiagm.com/399006568 on Friday, 28 January 2022 at 10:00am (Brisbane Time) and at any adjournment or postponement of that meeting.
Chairman authorised to exercise undirected proxies on remuneration related resolutions: Where I/we have appointed the Chairman of the Meeting as my/our proxy (or the Chairman becomes my/our proxy by default), I/we expressly authorise the Chairman to exercise my/our proxy on Items 1, 2 and 3 (except where I/we have indicated a different voting intention in step 2) even though Items 1, 2 and 3 are connected directly or indirectly with the remuneration of a member of key management personnel, which includes the Chairman.
Important Note: If the Chairman of the Meeting is (or becomes) your proxy you can direct the Chairman to vote for or against or abstain from voting on Items 1, 2 and 3 by marking the appropriate box in step 2.
Step 2 Items of Business
PLEASE NOTE: If you mark the Abstain box for an item, you are directing your proxy not to vote on your behalf on a show of hands or a poll and your votes will not be counted in computing the required majority.
For Against Abstain
| Item | 1 | Grant of Options to Mr Michael Klayko | |||
|---|---|---|---|---|---|
| Item | 2 | Grant of Options to Ms Melinda Snowden | |||
| Item | 3 | Grant of Options to Ms Glo Gordon |
The Chairman of the Meeting intends to vote undirected proxies in favour of each item of business. In exceptional circumstances, the Chairman of the Meeting may change his/her voting intention on any resolution, in which case an ASX announcement will be made.
Step 3 Signature of Securityholder(s)
This section must be completed.
| Individual or Securityholder 1 Securityholder 2 Securityholder 3 Sole Director & Sole Company Secretary Director Director/Company Secretary Update your communication details By providing your email address, you consent to receive future Notice of Meeting & Proxy communications electronically Mobile Number Email Address (Optional) Date / / |
/ / |
|---|---|
M P 1
2 8 3 0 6 0 A