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MATSA RESOURCES LIMITED — AGM Information 2015
Oct 18, 2015
65296_rns_2015-10-18_3d3202fe-abc0-412e-a78f-7833938f88c5.pdf
AGM Information
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MATSA RESOURCES LIMITED ACN 106 732 487
NOTICE OF ANNUAL GENERAL MEETING
PROXY FORM
AND
EXPLANATORY MEMORANDUM
DATE OF MEETING
Friday, 20 November 2015
TIME OF MEETING
10.00am
PLACE OF MEETING
Suite 11 139 Newcastle Street PERTH WA
These papers should be read in their entirety. If Shareholders are in doubt as to how they should vote, they should seek advice from their accountant, solicitor or other professional adviser without delay.
MATSA RESOURCES LIMITED
NOTICE OF ANNUAL GENERAL MEETING
NOTICE IS HEREBY GIVEN that the 2015 Annual General Meeting of the Shareholders of Matsa Resources Limited (" Company ") will be held in the Company’s offices at Suite 11, 139 Newcastle Street, Perth, Western Australia on Friday, 20 November 2015 at 10.00am WST for the purpose of transacting the following business referred to in this Notice of Meeting.
An Explanatory Memorandum containing information in relation to each of the following Resolutions accompanies and forms part of this Notice of Meeting.
The Directors have determined pursuant to regulation 7.11.37 of the Corporations Regulations 2001 (Cth) that the persons eligible to vote at the Annual General Meeting are those who are registered Shareholders at 4.00pm (WST) on Wednesday, 18 November 2014.
Please note terms used in the Resolutions contained in this Notice of Meeting have the same meaning as set out in the glossary of the Explanatory Memorandum accompanying this Notice.
AGENDA
BUSINESS
ANNUAL REPORT
To receive and consider the annual financial report of the Company for the financial year ended 30 June 2015, together with the declaration of the directors’ report, the Remuneration Report and the auditors’ report.
RESOLUTION 1 – Remuneration Report
To consider and, if thought fit, to pass, with or without amendment, the following resolution as a nonbinding resolution :
“ That, for the purpose of section 250R(2) of the Corporations Act and for all other purposes, approval is given for the adoption of the Remuneration Report as contained in the Company’s annual financial report for the year ended 30 June 2015. ”
Note: the vote on this Resolution is advisory only and does not bind the Directors or the Company.
Voting Prohibition Statement:
| Voting Prohibition Statement: | Voting Prohibition Statement: |
|---|---|
| A vote on this Resolution must not be cast (in any capacity) by or on behalf of any of the following | |
| persons: | |
| (a) | a member of the Key Management Personnel, details of whose remuneration are |
| included in the Remuneration Report; or | |
| (b) | a Closely Related Party of such a member. |
| However, a person (the voter) described above may cast a vote on this Resolution as a proxy if | |
| the vote | is not cast on behalf of a person described above and either: |
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(a) the voter is appointed as a proxy by writing that specifies the way the proxy is to vote on this Resolution; or
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(b) the voter is the Chair and the appointment of the Chair as proxy:
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(i) does not specify the way the proxy is to vote on this Resolution; and
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(ii) expressly authorises the Chair to exercise the proxy even though this Resolution is connected directly or indirectly with the remuneration of a member of the Key Management Personnel.
RESOLUTION 2 – Re-Election of Mr Franciscus Sibbel as a Director
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
" That, for the purpose of clause 11.2 of the Company's Constitution, and for all other purposes, Mr Franciscus Sibbel, a Director, retires by rotation, and being eligible, is re-elected as a Director ."
RESOLUTION 3 – Approval of 10% Placement Facility
To consider and, if thought fit, to pass, the following Resolution as a special resolution :
“That, pursuant to and in accordance with Listing Rule 7.1A and for all other purposes, Shareholders approve the issue of Equity Securities up to 10% of the issued capital of the Company (at the time of issue) calculated in accordance with the formula prescribed in Listing Rule 7.1A.2 and on the terms and conditions in the Explanatory Statement.”
The Company will disregard any votes cast on this Resolution by a person (and any Associates of such a person) who may participate in the 10% Placement Facility and a person who might obtain a benefit, except a benefit solely in the capacity of a holder of Shares, if this Resolution is passed (and any Associates of such a person). However, the Company will not disregard a vote if (a) it is cast by the person as proxy for a person who is entitled to vote, in accordance with the directions on the Proxy Form or (b) it is cast by the person chairing the Annual General Meeting as proxy for a person who is entitled to vote, in accordance with a direction on the Proxy Form to vote as the proxy decides.
OTHER BUSINESS
To deal with any other business which may be lawfully brought forward in accordance with the Company's constitution and the Corporations Act.
BY ORDER OF THE BOARD
==> picture [158 x 42] intentionally omitted <==
Andrew Chapman Company Secretary
Dated: 9 October 2015
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PROXIES
Members are encouraged to attend the meeting, but if you are unable to attend the meeting, we encourage you to complete and return the enclosed Proxy Form.
In accordance with section 249L of the Corporations Act, Shareholders are advised that:
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each Shareholder has the right to appoint a proxy;
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the proxy need not be a Shareholder of the Company; and
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a Shareholder who is entitled to cast two or more votes may appoint two proxies and may specify the proportion or number of votes each proxy is appointed to exercise.
To vote by proxy, please complete and sign the enclosed Proxy Form and return by:
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delivering it to Matsa Resources Limited, Suite 11, 139 Newcastle Street, Perth WA
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post to Matsa Resources Limited, PO Box 376, Northbridge, WA 6865; or
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facsimile to the Company on facsimile number +61 8 9227 0370; or
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email to the Company at [email protected]
To be effective, a Proxy Form and, if the Proxy Form is signed by the shareholder's attorney, the authority under which the appointment is signed (or a certified copy of that authority) must be received by the Company not later than 48 hours before the time specified for the commencement of the General Meeting.
Section 250BB(1) of the Corporations Act provides that an appointment of a proxy may specify the way the proxy is to vote on a particular resolution and, if it does :
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the proxy need not vote on a show of hands, but if the proxy does so, the proxy must vote that way (i.e. as directed); and
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if the proxy has 2 or more appointments that specify different ways to vote on the resolution – the proxy must not vote on a show of hands; and
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if the proxy is the chair of the meeting at which the resolution is voted on – the proxy must vote on a poll, and must vote that way (i.e. as directed); and
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if the proxy is not the chair – the proxy need not vote on the poll, but if the proxy does so, the proxy must vote that way (i.e. as directed).
Section 250BC of the Corporations Act provides that, if:
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an appointment of a proxy specifies the way the proxy is to vote on a particular resolution at a meeting of the Company's members; and
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the appointed proxy is not the chair of the meeting; and
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at the meeting, a poll is duly demanded on the resolution; and
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either of the following applies:
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the proxy is not recorded as attending the meeting;
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the proxy does not vote on the resolution,
the chair of the meeting is taken, before voting on the resolution closes, to have been appointed as the proxy for the purposes of voting on the resolution at the meeting.
CORPORATE REPRESENTATIVES
A body corporate that is a shareholder, or which has been appointed as proxy, may appoint an individual to act as its representative at the Annual General Meeting. The appointment must comply with the requirements of section 250D of the Corporations Act. The representative should bring to the meeting evidence of his or her appointment, including any authority under which it is signed, unless it has previously been given to the Company.
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DATE FOR DETERMINING HOLDERS OF SHARES
In accordance with Regulation 7.11.37 of the Corporations Regulations 2001 (Cth), the Directors have set a date to determine the identity of those entitled to attend and vote at the Annual General Meeting. For the purposes of determining voting entitlements at the Annual General Meeting, Shares will be taken to be held by the persons who are registered as holding at 4.00pm (WST) on 18 November 2015. Accordingly, transactions registered after that time will be disregarded in determining entitlements to attend and vote at the Annual General Meeting.
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MATSA RESOURCES LIMITED ACN 106 732 487
EXPLANATORY MEMORANDUM
This Explanatory Memorandum is intended to provide Shareholders with sufficient information to assess the merits of the Resolutions contained in the accompanying Notice of Annual General Meeting (" Notice of Meeting ") of Matsa Resources Limited (" Company ").
The Directors recommend Shareholders read this Explanatory Memorandum (which forms part of the Notice of Meeting) in full before making any decision in relation to the Resolutions. If you have any questions regarding the matters set out in this Explanatory Memorandum or the Notice of Meeting, please contact your stockbroker or other professional adviser.
Terms used in this Notice of Meeting have defined meanings which are explained in the Glossary appearing at the end of this Explanatory Memorandum.
Financial Reports
In accordance with the Constitution, the business of the Meeting will include receipt and consideration of the annual financial report of the Company for the financial year ended 30 June 2015 together with the declaration of the directors, the directors’ report, the Remuneration Report and the auditor’s report.
The Company will not provide a hard copy of the Company’s annual financial report to Shareholders unless specifically requested to do so. The Company’s annual financial report is available on its website at www.matsa.com.au.
Shareholders will be given an opportunity to ask questions of the Directors and the Company's Auditors in relation to the accounts of the Company at the Annual General Meeting.
1. RESOLUTION 1 – Adoption of Remuneration Report
1.1 General
The Corporations Act requires that at a listed company’s annual general meeting, a resolution that the remuneration report be adopted must be put to the shareholders. However, such a resolution is advisory only and does not bind the directors or the company.
The remuneration report sets out the company’s remuneration arrangements for the directors and senior management of the company. The remuneration report is part of the directors’ report contained in the annual financial report of the company for the financial year.
The chair of the meeting must allow a reasonable opportunity for its shareholders to ask questions about or make comments on the remuneration report at the annual general meeting.
1.2 Voting Consequences
Under changes to the Corporations Act which came into effect on 1 July 2011, a company is required to put to its shareholders a resolution proposing the calling of another meeting of shareholders to consider the appointment of directors of the company ( Spill Resolution ) if, at consecutive annual general meetings, at least 25% of the votes cast on a remuneration report resolution are voted against adoption of the remuneration report and at the first of
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those annual general meetings a Spill Resolution was not put to a vote. If required, the Spill Resolution must be put to a vote at the second of those annual general meetings.
If more than 50% of votes cast are in favour of the Spill Resolution, the company must convene a shareholder meeting ( Spill Meeting ) within 90 days of the second annual general meeting.
All of the directors of the company who were in office when the directors' report (as included in the company’s annual financial report for the previous financial year) was approved, other than the managing director of the company, will cease to hold office immediately before the end of the Spill Meeting but may stand for re-election at the Spill Meeting.
Following the Spill Meeting those persons whose election or re-election as directors of the company is approved will be the directors of the company.
1.3 Previous voting results
At the Company’s previous annual general meeting the votes cast against the remuneration report considered at that annual general meeting were less than 25%.
Accordingly, the Spill Resolution is not relevant for this Annual General Meeting.
1.4 Proxy Restrictions
Shareholders appointing a proxy for this Resolution should note the following:
If you appoint a member of the Key Management Personnel (other than the Chair) whose remuneration details are included in the Remuneration Report, or a Closely Related Party of such a member) as your proxy
You must direct the proxy how they are to vote on this Resolution. Undirected proxies granted to these persons will not be voted and will not be counted in calculating the required majority if a poll is called on this Resolution.
If you appoint the Chair as your proxy (where he/she is also a member of the Key Management Personnel whose remuneration details are included in the Remuneration Report, or a Closely Related Party of such a member)
You do not need to direct your proxy how to vote on this Resolution. However, if you do not direct the Chair how to vote, you are taken to expressly authorise the Chair to exercise his/her discretion in exercising your proxy even though this Resolution is connected directly or indirectly with the remuneration of Key Management Personnel . The Chair intends to exercise such proxies in favour of this Resolution.
If you appoint any other person as your proxy
You do not need to direct your proxy how to vote on this Resolution.
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2. RESOLUTION 2 – Re-Election of Mr Franciscus Sibbel as a Director
Clause 11.3 of the Company's Constitution requires that at each annual general meeting, one-third of the Directors for the time being, or, if their number is not a multiple of 3, then the number nearest one-third, must retire from office, provided always that no Director (except the Managing Director) shall hold office for a period in excess of 3 years, or the third annual general meeting following his or her appointment, whichever is the longer, without submitting himself or herself for re-election.
The Directors to retire at any annual general meeting are those who have been in office longest since their last election, but, as between persons who became Directors on the same day, those to retire must (unless they otherwise agree among themselves) be determined by drawing lots.
A retiring director under clause 11.4 of the Company’s constitution is eligible for re-election.
The Company currently has three directors and accordingly one must retire.
Mr Sibbel, the Director longest in office since his last election, retires by rotation at this Meeting. Mr Sibbel, being eligible, offers himself for re-election.
The Board appointed Mr Sibbel as a Director on 25 October 2010.
Mr Sibbel is a Mining Engineer who has over 40 years of extensive operational and management experience in overseeing large and small scale mining projects from development through to successful production. He was formerly the Operations Director of Tanami Gold NL until his resignation on 30 June 2008, and has worked as the Principal in his own established mining consultancy firm where he has undertaken numerous projects for both large and small mining companies. Mr Sibbel is currently a director and former Chairman of Bulletin Resources Limited.
3. RESOLUTION 3 – Approval of 10% Placement Facility
3.1 General
ASX Listing Rule 7.1A enables an Eligible Entity to seek Shareholder approval at its annual general meeting to issue Equity Securities up to 10% of their issued capital though placements over a 12 month period after the annual general meeting (“10% Placement Facility”). The 10% Placement Facility is in addition to the Company’s 15% placement capacity under Listing Rule 7.1.
An Eligible Entity for the purposes of Listing Rule 7.1A is an entity that is not included in the S&P/ASX 300 Index and has a market capitalisation of $300 million or less. The Company is an Eligible Entity as it is not included in the S&P/ASX 300 Index and has a current market capitalisation of approximately $21.62 million (based on the closing price of Shares on 7 October 2015).
The Company is now seeking Shareholder approval by way of a special resolution to have the ability to issue Equity Securities under the 10% Placement Facility.
The exact number of Equity Securities to be issued under the 10% Placement Facility will be determined in accordance with the formula prescribed in Listing Rule 7.1A2 (refer to Section 3.2(c) below).
The Company intends to use the funds raised under the 10% Placement Facility towards further exploration of the Company’s various projects within both Australia and Thailand including Symons Hill, Siam Copper Project and other exploration projects and/or for general working capital. In addition, the Company may, in future, choose to evaluate new project
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opportunities or investments and may use the funds raised for the acquisition (including expenses associated with such acquisition).
The Directors believe that Resolution 3 is in the best interest of the Company and unanimously recommend that Shareholders vote in favour of this Resolution.
3.2 Description of Listing Rule 7.1A
(a) Shareholder approval
The ability to issue Equity Securities under the 10% Placement Facility is subject to Shareholder approval by way of a special resolution at an annual general meeting. Accordingly, at least 75% of votes cast by Shareholders present and eligible to vote at the Meeting must be in favour of Resolution 3 for it to be passed.
(b) Equity Security
Any Equity Securities issued under the 10% Placement Facility must be in the same class as an existing quoted class of Equity Securities of the Company.
As at the date of this Notice of Annual General Meeting, the Company has one class of Equity Security, being Shares (ASX Code MAT).
(c) Formula for calculating 10% Placement Facility
Listing Rule 7.1A.2 provides that eligible entities which have obtained shareholder approval at an annual general meeting may issue or agree to issue, during the 12 month period after the date of the annual general meeting, a number of Equity Securities calculated in accordance with the following formula:
(A x D) – E
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A is the number of shares on issue 12 months before the date of issue or agreement:
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(a) plus the number of fully paid shares issued in the 12 months under an exception in Listing Rule 7.2;
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(b) plus the number of partly paid shares that became fully paid in the 12 months;
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(c) plus the number of fully paid shares issued in the 12 months with approval of holders of shares under Listing Rule 7.1 and 7.4. This does not include an issue of fully paid ordinary shares under the entity’s 15% placement capacity without shareholder approval;
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(d) less the number of fully paid shares cancelled in the 12 months.
Note that A has the same meaning in Listing Rule 7.1 when calculating an entity’s 15% placement capacity.
D is 10%.
E is the number of Equity Securities issued or agreed to be issued under Listing Rule 7.1A.2 in the 12 months before the date of the issue or agreement to issue that are not issued with the approval of shareholders under Listing Rule 7.1 or 7.4.
(d) Listing Rule 7.1 and Listing Rule 7.1A
The ability of an entity to issue Equity Securities under Listing Rule 7.1A is in addition to the entity’s 15% placement capacity under Listing Rule 7.1.
The actual number of Equity Securities that the Company will have capacity to issue under Listing Rule 7.1A will be calculated at the date of issue of the Equity Securities in accordance with the formula prescribed in Listing Rule 7.1A.2 (refer to Section 3.2(c) above).
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(e) Minimum Issue Price
The issue price of Equity Securities issued under Listing Rule 7.1A must be not less than 75% of the VWAP of Equity Securities in the same class calculated over the 15 Trading Days on which trades in the relevant class of shares were recorded immediately before:
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(i) the date on which the price at which the Equity Securities are to be issued is agreed; or
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(ii) if the Equity Securities are not issued within 5 Trading Days of the date in paragraph (i) above, the date on which the Equity Securities are issued.
(f) 10% Placement Period
Shareholder approval of the 10% Placement Facility under Listing Rule 7.1A is valid from the date of the annual general meeting at which the approval is obtained and expires on the earlier to occur of:
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(i) the date that is 12 months after the date of the annual general meeting at which the approval is obtained; or
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(ii) the date of the approval by shareholders of a transaction under Listing Rules 11.1.2 (a significant change to the nature or scale of activities) or 11.2 (disposal of main undertaking) (“10% Placement Period”).
3.3 Listing Rule 7.1A
The effect of Resolution 3 will be to allow the Directors to issue the Equity Securities under Listing Rule 7.1A during the 10% Placement Period without using the Company’s 15% placement capacity under Listing Rule 7.1.
Resolution 3 is a special resolution and therefore requires approval of 75% of the votes cast by Shareholders present and eligible to vote (in person, by proxy, by attorney or, in the case of a corporate Shareholder, by a corporate representative).
3.4 Specific information required by Listing Rule 7.3A
Pursuant to and in accordance with Listing Rule 7.3A, information is provided in relation to the approval of the 10% Placement Facility as follows:
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(a) The Equity Securities will be issued at an issue price of not less than 75% of the VWAP of the Company’s Equity Securities in the same class calculated over the 15 Trading Days on which trades in the relevant class of shares were recorded immediately before:
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(i) the date on which the price at which the Equity Securities are to be issued is agreed; or
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(ii) if the Equity Securities are not issued within 5 Trading Days of the date in paragraph (i) above, the date on which the Equity Securities are issued.
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(b) If Resolution 3 is approved by Shareholders and the Company issues Equity Securities under the 10% Placement Facility, the existing Shareholders’ voting power in the Company may be diluted as shown in the below table. There is a risk that:
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(i) the market price for the Company’s Equity Securities may be significantly lower on the date of the issue of the Equity Securities than on the date of the Annual General Meeting; and
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(ii) the Equity Securities may be issued at a price that is at a discount to the market price for the Company’s Equity Securities on the issue date or the Equity Securities are issued as part of the consideration for the acquisition of a new asset;
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which may have an effect on the amount of funds raised by the issue of the Equity Securities.
The below table shows the dilution of existing Shareholders on the basis of the current market price of Shares and the current number of ordinary securities for variable ‘A’ calculated in accordance with the formula in Listing Rule 7.1A(2) as at the date of this Notice. This also assumes the Company has its full capacity available under Listing Rule 7.1A. The formula in Listing Rule 7.1A(2) is outlined in Section 3.2(c) above.
The table also shows:
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(i) Two examples where variable ‘A’ has increased, by 50% and 100%. Variable ‘A’ is based on the number of Shares the Company has on issue. The number of Shares on issue may increase as a result of issues of ordinary securities that do not require Shareholder approval (for example, a pro rata entitlements issue or scrip issued under a takeover offer) or future specific placements under Listing Rule 7.1 that are approved at a future Shareholders’ meeting; and
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(ii) Two examples of where the issue price of ordinary securities has decreased by 50% and increased by 50% as against the current market price.
| Dilution | ||||
|---|---|---|---|---|
| Variable “A” in Listing Rule 7.1A2 |
$0.075 50% Decrease in Issue Price |
$0.15 Issue Price |
$0.225 50% Increase in Issue Price |
|
| Current Variable A 144,156,779 Shares |
10% Voting Dilution |
14,415,677 Shares | 14,415,677 Shares | 14,415,677 Shares |
| Funds Raised |
$1,081,176 | $2,162,352 | $3,243,527 | |
| 50% Increase in current Variable A 216,235,168 Shares |
10% Voting Dilution |
21,623,516 Shares | 21,623,516 Shares | 21,623,516 Shares |
| Funds Raised |
$1,621,764 | $3,243,527 | $4,865,291 | |
| 100% Increase in current Variable A 288,313,558 Shares |
10% Voting Dilution |
28,831,355 Shares | 28,831,355 Shares | 28,831,355 Shares |
| Funds Raised |
$2,162,352 | $4,324,703 | $6,487,055 |
The table has been prepared on the following assumptions:
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(i) There are currently 144,156,779 Shares on issue, being the number of Shares on issue on 7 October 2015.
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(ii) The Company issues the maximum number of Equity Securities available under the 10% Placement Facility.
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(iii) No Options are exercised into Shares before the date of the issue of Equity Securities.
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(iv) The 10% voting dilution reflects the aggregate percentage dilution against the issued share capital at the time of issue. This is why the voting dilution is shown in each example as 10%.
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(v) The table does not show an example of dilution that may occur to a particular Shareholder by reason of placements under the 10% Placement Facility, based on that Shareholder’s holding at the date of the Annual General Meeting.
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(vi) The table shows only the effect of issue of Equity Securities under Listing Rule 7.1A, not under the 15% placement capacity under Listing Rule 7.1.
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(vii) The issue of Equity Securities under the 10% Placement Facility consists only of Shares. If the issue of Equity Securities includes Options, it is assumed that those Options are exercised into Shares for the purpose of calculating the voting dilution effect on existing Shareholders.
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(viii) The issue price is $0.15, being the closing price of the Shares on the ASX on 7 October 2015.
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(c) The Company will only issue and allot the Equity Securities during the 10% Placement Period. The approval under Resolutions 3 for the issue of the Equity Securities will cease to be valid in the event that Shareholders approve a transaction under Listing Rule 11.1.2 (a significant change to the nature or scale of activities or Listing Rule 11.2 (disposal of main undertaking).
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(d) The Company may seek to issue the Equity Securities for the following purposes:
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(i) Non-cash consideration for the acquisition of new projects, assets and investments in line with the Company’s existing nature of operations. In such circumstances the Company will provide a valuation of the non-cash consideration as required by Listing Rule 7.1A.3; or
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(ii) Cash consideration. In such circumstances, the Company intends to use the funds raised towards further exploration of the Company’s various projects within both Australia and Thailand including Symons Hill, Siam Copper Project and other exploration projects (including, but not limited to, continuing of deep high powered EM surveys, further drilling and and/or for general working capital. In addition, the Company may, in the future, choose to evaluate new project opportunities or investments and will use the funds raised for the acquisition (including expenses associated with such acquisition).
The Company will comply with the disclosure obligations under Listing Rules 7.1A(4) and 3.10.5A upon issue of any Equity Securities.
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(e) The Company’s allocation policy is dependent on the prevailing market conditions at the time of any proposed issue pursuant to the 10% Placement Facility. The identity of the allottees of Equity Securities will be determined on a case-by-case basis having regard to the factors including but not limited to the following:
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(i) the purpose of the issue;
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(ii) the methods of raising funds that are available to the Company, including but not limited to, rights issues or other issues in which existing security holders can participate;
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(iii) the effect of the issue of the Equity Securities on the control of the Company;
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(iv) the financial situation and solvency of the Company; and
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(v) advice from corporate, financial and broking advisors (if applicable).
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The allottees under the 10% Placement Facility have not been determined as at the date of this Notice of Annual General Meeting but may include existing substantial Shareholders and/or new Shareholders who are not related parties or associates of a related party of the Company. Further, if the Company is successful in acquiring new projects, assets or investments, it is possible that the allottees under the 10% Placement Facility may include vendors of the new resources, assets or investments.
- (f) The Company previously obtained Shareholder approval under Listing Rule 7.1A at its 2014 annual general meeting held on 26 November 2014.
The total number of Equity Securities issued by the Company in the 12 months preceding the date of the Annual General Meeting is 4,250,000. The percentage those Equity Securities represent of the total number of Equity Securities on issue at the commencement of that 12 month period is 2.95%. The table at Annexure A details all issues of Equity Securities by the Company during the 12 months preceding the date of the Annual General Meeting as required by Listing Rule 7.3A.
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(g) When the Company issues Equity Securities pursuant to the 10% Placement Capacity, it will give to ASX:
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(i) a list of the recipients of the Equity Securities and the number of Equity Securities issued to each (not for release to the market), in accordance with Listing Rule 7.1A.4; and
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(ii) the information required by Listing Rule 3.10.5A for release to the market.
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(h) A voting exclusion statement is included in the Notice of Annual General Meeting. At the date of the Notice of Annual General Meeting, the Company has not approached any particular existing Shareholder or security holder or an identifiable class or existing security holder to participate in the issue of the Equity Securities. No existing Shareholder’s votes will therefore be excluded under the voting exclusion in this Notice.
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GLOSSARY
- $ means Australian dollars.
10% Placement Capacity has the meaning given in section 3.1 of the Explanatory Statement.
Annual General Meeting or Meeting means the annual general meeting of the Company the subject of the Notice of Meeting.
ASX means ASX Limited.
Board means the current board of Directors of the Company.
Business Day means Monday to Friday inclusive, except New Year’s Day, Good Friday, Easter Monday, Christmas Day, Boxing Day, and any other day that ASX declares is not a business day.
Chair means the chair of the Meeting.
Closely Related Party of a member of the Key Management Personnel means:
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(a) a spouse or child of the member;
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(b) a child of the member’s spouse;
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(c) a dependent of the member or the member’s spouse;
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(d) anyone else who is one of the member’s family and may be expected to influence the member, or be influenced by the member, in the member’s dealing with the entity;
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(e) a company the member controls; or
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(f) a person prescribed by the Corporations Regulations 2001 (Cth).
Company means Matsa Resources Limited ACN 106 732 487.
Constitution means the Company’s constitution.
Corporations Act means Corporations Act 2001 (Cth).
Directors means the current directors of the Company.
Eligible Entity means an entity that, at the date of the relevant general meeting:
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(a) is not included in the S&P/ASX 300 Index; and
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(b) has a maximum market capitalisation (excluding restricted securities and securities quoted on a deferred settlement basis) of $300,000,000.
Equity Securities includes a Share, a right to a Share or Option, an Option, a convertible security and any security that ASX decides to classify as an Equity Security.
Explanatory Memorandum means the explanatory memorandum which accompanies and forms part of this Notice of Meeting.
Key Management Personnel has the same meaning as in the accounting standards issued by the Australian Accounting Standards Board and means those persons having authority and responsibility for planning, directing and controlling the activities of the Company, or if the Company is part of a consolidated entity, of the consolidated entity, directly or indirectly, including any director (whether executive or otherwise) of the Company, or if the Company is part of a consolidated entity, of an entity within the consolidated group.
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Listing Rules means the Listing Rules of ASX.
Notice of Meeting means this notice of annual general meeting including the Explanatory Memorandum and the Proxy Form.
Proxy Form means the proxy form accompanying the Notice of Meeting.
Remuneration Report means the remuneration report appearing in the Director’s report section of the Company’s annual financial report for the year ended 30 June 2015.
Resolution means a resolution proposed pursuant to the Notice of Meeting.
Share means a fully paid ordinary share in the capital of the Company.
Shareholder means a holder of a Share.
WST means Western Standard Time in Perth, Western Australia.
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| ISSUES OF EQUITY SECURITIES BY THE COMPANY OVER THE LAST 12 MONTHS PRIOR TO THE DATE OF THE ANNUAL GENERAL MEETING | Current Value of Non-cash consideration |
N/A |
|---|---|---|
| Non-cash consideration |
N/A | |
| Intended Use of Remainin g Cash |
N/A | |
| Amount of Cash Spent and Use of Cash |
Nil. | |
| Total Cash Consideration2 |
Nil | |
| Price at which Equity Securities Issued and Discount to Market Price1 |
N/A | |
| Names of Allottees or Basis on which Allottees Determined |
Options issued to directors as approved by shareholders at the AGM held 26 November 2014 |
|
| Class of Equity Securities Issued and Summary of Terms of that Class |
Unlisted director options exercisable at $0.30 each expiring 30 November 2017. |
|
| Number of Equity Securities Issued |
4,250,000 | |
| Date of Issue |
26/11/14 |
MATSA RESOURCES LIMITED ACN 106 732 487
PROXY FORM
053 MAT 0162
MR DAVID JOHN KENNINGTON & MRS CLAIRE LOUISE ELIZABETH KENNINGTON PO BOX 41 PARABURDOO WA 6754
The Company Secretary Matsa Resources Limited PO Box 376 Northbridge WA 6865 Facsimile: (08) 9277 0370 Email: [email protected]
Sequence: 88800652860
Appointment of a proxy
I/We being a member(s) of Matsa Resources Limited hereby appoint:
(Write here the name of the person you are appointing)
or failing the person named, or if no person is named, the Chairman as my/our proxy and to vote in accordance with the following directions (or if no directions have been given, as the proxy sees fit) at the Annual General Meeting of Matsa Resources Limited to be held at Suite 11, 139 Newcastle Street, Perth Western Australia at 10.00am (WST) on Friday, 20 November 2015 and at any adjournment of that meeting.
The Chairman of the Annual General Meeting intends to vote all undirected proxies in favour of all Resolutions in which the Chairman is entitled to vote.
Should you so desire to direct the proxy how to vote, you should place a cross in the appropriate box(es) below:
I/We direct my/our Proxy to vote in the following manner:
| For | Against | Abstain | |||
|---|---|---|---|---|---|
| Resolution | 1 | Remuneration Report | | | |
| Resolution | 2 | Re-Election of Mr Franciscus Sibbel as a Director | | | |
| Resolution | 3 | Approval of 10% Placement Facility | | | |
Please note : If you mark the abstain box for a particular Resolution, you are directing your proxy not to vote on that Resolution on a show of hands or on a poll and your votes will not be counted in computing the required majority on a poll.
IMPORTANT - If the Chairman of the Meeting is your proxy or is appointed as your proxy by default and you do not mark any of the boxes above in respect of Resolution 1 you are expressly authorising and directing the Chairman of the Meeting to exercise your proxy on that Resolution in accordance with the Chairman's voting intentions as set out above and in the Notice of Annual General Meeting, even though Resolution 1 is connected directly or indirectly with the remuneration of a member of Key Management Personnel.
This Proxy is appointed to represent _____% of my voting right, or if two proxies are appointed Proxy 1 represents _____% and Proxy 2 represents _____% of my/our total votes. My/our total voting right is __________ shares.
IF THE SHAREHOLDER IS AN INDIVIDUAL OR JOINT HOLDER:
Signature: ________
Signature: _____
IF THE SHAREHOLDER IS A COMPANY:
Affix common seal (if required by Constitution)
Director/Sole Director and Secretary
Director/Secretary
Dated:
In addition to signing the Proxy Form above please provide the information below in case we need to contact you.
_______ Contact name
_______ Contact Daytime Telephone
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INSTRUCTIONS FOR APPOINTMENT OF PROXY
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(a) A Shareholder entitled to attend and to cast two or more votes is entitled to appoint no more than two proxies to attend and vote at this Annual General Meeting as the Shareholder’s proxy. A proxy need not be a Shareholder of the Company.
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(b) Where more than one proxy is appointed, each proxy must be appointed to represent a specific proportion of the Shareholder’s voting rights. If such appointment is not made then each proxy may exercise half of the Shareholder’s voting rights. Fractions shall be disregarded. Where more than one proxy is to be appointed or where voting intentions cannot be adequately expressed using this form an additional form of proxy is available from the Company, or alternatively you may copy this form.
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(c) The proxy form must be signed personally by the Shareholder or his attorney, duly authorised in writing. If a proxy is given by a corporation, the proxy must be executed in accordance with its constitution or its duly authorised attorney. In the case of joint Shareholders, this proxy must be signed by each of the joint Shareholders, personally or by a duly authorised attorney.
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(d) If a proxy is executed by an attorney of a Shareholder, then the original of the relevant power of attorney or a certified copy of the relevant power of attorney, if it has not already been noted by the Company, must accompany the proxy form.
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(e) Completion of a Proxy Form will not prevent individual members from attending the Annual General Meeting in person if they wish. Where a member completes and lodges a valid Proxy Form and attends the Annual General Meeting in person, then the proxy’s authority to speak and vote for that member is suspended while the member is present at the Annual General Meeting.
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(f) To be effective, forms to appoint proxies must be received by the Company no later than 48 hours before the time appointed for the holding of this Annual General Meeting by post, facsimile or email to the address stipulated in this proxy form. If the proxy form specifies a way in which the proxy is to vote on any of the Resolutions stated above, then the following applies:
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the proxy need not vote on a show of hands, but if the proxy does so, the proxy must vote that way; and
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if the proxy has two or more appointments that specify different ways to vote on the resolution, the proxy must not vote on a show of hands; and
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if the proxy is Chairman, the proxy must vote on a poll and must vote that way; and
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if the proxy is not the Chairman, the proxy need not vote on a poll, but if the proxy does so, the proxy must vote that way.
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(g) If a proxy is also a Shareholder, the proxy can cast any votes the proxy holds as a Shareholder in any way that the proxy sees fit.
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(h) To vote by proxy, please complete and sign the enclosed Proxy Form and return by:
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delivering it to Matsa Resources Limited in person at Suite 11, 139 Newcastle Street, Perth WA;
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post to Matsa Resources Limited, PO Box 376, Northbridge, WA 6865;
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facsimile to the Company on facsimile number +61 8 9227 0370; or
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email to the Company at [email protected]
so that it is received not less than 48 hours prior to commencement of the Meeting.
Proxy Forms received later than this time will be invalid.
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