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MACQUARIE TECHNOLOGY GROUP LIMITED — AGM Information 2012
Oct 17, 2012
65295_rns_2012-10-17_4431b5d9-2c38-4703-a9d2-aa701763d1c8.pdf
AGM Information
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Macquarie Telecom Group Limited
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ACN 056 712 228
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FOR ALL ENQUIRIES CALL:
(within Australia) 1300 737 760 (outside Australia) +61 2 9290 9600
FACSIMILE
+61 2 9290 9655
Name and Address
ALL CORRESPONDENCE TO:
Boardroom Pty Limited GPO Box 3993 Sydney NSW 2001 Australia
Your Address
YOUR VOTE IS IMPORTANT
FOR YOUR VOTE TO BE EFFECTIVE IT MUST BE RECORDED BEFORE 9:00am Wednesday 21 November 2012
TO VOTE ONLINE
This is your address as it appears on the company’s share register. If this is incorrect, please mark the box with an “X” and make the correction on the form. Shareholders sponsored by a broker should advise your broker of any changes. Please note, you cannot change ownership of your securities using this form.
Reference Number: <HIN/SRN> Please note it is important you keep this confidential
STEP 1 : VISIT www.boardroomlimited.com.au/vote/macquarieagm2012 STEP 2: Enter your holding/Investment type STEP 3: Enter your Reference Number and VAC:
TO VOTE BY COMPLETING THE PROXY FORM
STEP 1 Appointment of Proxy
Indicate here who you want to appoint as your Proxy
If you wish to appoint the Chairperson of the Meeting as your proxy, mark the box. If you wish to appoint someone other than the Chairperson of the Meeting as your proxy please write the full name of that individual or body corporate. If you leave this section blank, or your named proxy does not attend the meeting, the Chairperson of the Meeting will be your proxy. A proxy need not be a security holder of the company. Do not write the name of the issuer company or the registered Shareholder in the space.
Proxy which is a Body Corporate
Where a body corporate is appointed as your proxy, the representative of that body corporate attending the meeting must have provided an “Appointment of Corporate Representative” prior to admission. An Appointment of Corporate Representative form can be obtained from the company’s securities registry.
Appointment of a Second Proxy
You are entitled to appoint up to two proxies to attend the meeting and vote on a poll. If you wish to appoint a second proxy, an additional Proxy Form may be obtained by telephoning the company’s securities registry or you may copy this form.
To appoint a second proxy you must:
(a) complete two Proxy Forms. On each Proxy Form state the percentage of your voting rights or the number of securities applicable to that form. If the appointments do not specify the percentage or number of votes that each proxy may exercise, each proxy may exercise half your votes. Fractions of votes will be disregarded.
- (b) return both forms together in the same envelope.
STEP 2 Voting Directions to your Proxy
You can tell your Proxy how to vote
To direct your proxy how to vote, place a mark in one of the boxes opposite each item of business. All your securities will be voted in accordance with such a direction unless you indicate only a portion of voting rights are to be voted on any item by inserting the percentage or number of securities you wish to vote in the appropriate box or boxes. If you do not mark any of the boxes on a given item, your proxy may vote as he or she chooses (subject to the limitations noted below under Step 1 and Step 2). If you mark more than one box on an item your vote on that item will be invalid.
STEP 3 Sign the Form
The form must be signed as follows :
Individual: This form is to be signed by the Shareholder.
Joint Holding : where the holding is in more than one name, all the Shareholders must sign.
Power of Attorney: to sign under a Power of Attorney, you must have already lodged it with the registry. Alternatively, attach a certified photocopy of the Power of Attorney to this form when you return it.
Companies: this form must be signed by a Director jointly with either another Director or a Company Secretary. Where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. Please indicate the office held by signing in the appropriate place.
STEP 4 Lodgement of a Proxy
This Proxy Form (and any Power of Attorney under which it is signed) must be received at an address given below not later than 48 hours before the commencement of the meeting at 9:00am Friday 23 November 2012 . Any Proxy Form received after that time will not be valid for the scheduled meeting.
Proxies may be lodged using the reply paid envelope or:
BY MAIL - Share Registry – Boardroom Pty Limited, GPO Box 3993, Sydney NSW 2001 Australia
BY FAX - + 61 2 9290 9655
IN PERSON - Share Registry – Boardroom Pty Limited, Level 7, 207 Kent Street, Sydney NSW 2000 Australia
Vote online at:
www.boardroomlimited.com.au/vote/macquarieagm2012 or turnover to complete the Form �
Attending the Meeting
If you wish to attend the meeting please bring this form with you to assist registration .
Macquarie Telecom Group Limited
STEP 1 - Appointment of Proxy
I/We being a member/s of Macquarie Telecom Group Limited and entitled to attend and vote hereby appoint
the Chairperson If you are not appointing the Chairperson of the Meeting as your proxy please of the Meeting (mark with an ‘X’) OR registered Shareholder) you are appointing as your proxy. write here the full name of the individual or body corporate (excluding the
or failing the individual or body corporate named, or if no individual or body corporate is named, the Chairperson of the Meeting, as my/our proxy at the Annual General Meeting of Macquarie Telecom Group Limited to be held at the Museum of Sydney Auditorium, Cnr Philip and Bridge Streets, Sydney, NSW 2000 on Friday 23 November 2012 at 9:00am and at any adjournment of that meeting, to act on my/our behalf and to vote in accordance with the voting directions set out as Step 2 of this form or if no directions have been given, as the proxy sees fit.
Chairperson authorised to exercise proxies on remuneration related matters: If I/we have appointed the Chairperson of the Meeting as my/our proxy or the Chairperson of the Meeting becomes my/our proxy by default, I/we expressly authorise the Chairperson of the Meeting to exercise my/our proxy in respect of Resolution 1 and Resolution 5 even though the Chairperson of the Meeting is a member of the key management personnel of Macquarie Telecom Group Limited, and each of Resolution 1 and Resolution 5 is connected directly or indirectly with the remuneration of a member of the key management personnel of Macquarie Telecom Group Limited. I/we acknowledge that the Chairperson of the Meeting intends to vote undirected proxies in favour of Resolutions 1, 2, 3 and 4 . I/we acknowledge that the Chairperson of the Meeting intends to vote proxies in favour of Resolution 5 subject to me/us marking the box in the section immediately below.
IMPORTANT NOTE ON RESOLUTION 5 : If the Chairperson of the Meeting is appointed as your proxy or the Chairperson of the Meeting becomes your proxy by default and you do not wish to direct your proxy how to vote on Resolution 5 under Step 2, please place a mark in this box. By marking this box, you acknowledge that the Chairperson of the Meeting may exercise your proxy even if they have an interest in the outcome of this Resolution 5 and that votes cast by the Chairperson of the Meeting for that Resolution 5 other than as proxy holder will be disregarded because of that interest. If you do not mark this box, and you have not directed your proxy how to vote, the Chairperson will not cast your votes on Resolution 5 and your votes will not be counted either on a vote on a show of hands, or in calculating the required majority if a poll is called on Resolution 5 . In addition, if a member of the key management personnel of Macquarie Telecom Group Limited, or a closely related party of such a member, is appointed as your proxy, your proxy will not be voted on Resolution 5 unless you direct your proxy how to vote.
If you wish to appoint the Chairperson of the Meeting as your proxy with a direction to vote against, or to abstain from voting on a resolution, you must provide a direction by marking the 'Against' or 'Abstain' box opposite that resolution. If you do not wish your vote to be cast in favour of Resolutions 1, 2, 3 and 4 and in favour of Resolution 5 where the box above is marked, you should direct your proxy how to vote.
STEP 2 - Voting directions to your Proxy – please mark � to indicate your directions
| Ordinary Business | For | Against | Abstain** | Abstain** | |||||
|---|---|---|---|---|---|---|---|---|---|
| Resolution 1* | Remuneration Report (Item 2) | ||||||||
| Resolution 2 | Election of Director Ms Anouk Darling (Item 3) | ||||||||
| Resolution 3 | Election of Director Mr Peter James (Item 4) | ||||||||
| Resolution 4 | Re-Election of Director Mr Aidan Tudehope (Item 5) | ||||||||
| Resolution 5 | Non-Executive Directors' Fees (Item 6) |
- If the Chairperson of the Meeting is appointed as your proxy under this form, and you do not direct your proxy how to vote in Step 2, please read the following important note - the Chairperson will vote as he sees fit, you are expressly authorising the Chairperson to exercise your proxy even if the resolution is connected directly or indirectly with the remuneration of a member of the key management personnel, and you acknowledge that the Chairperson intends to vote in favour of Resolution 1 . If you do not wish your vote to be cast in this way, you should direct your proxy how to vote on Resolution 1 in Step 2.
**If you mark the Abstain box for a particular item, you are directing your proxy not to vote on your behalf on a show of hands or on a poll and your votes will not be counted in computing the required majority on a poll.
STEP 3 - PLEASE SIGN HERE This section must be signed in accordance with the instructions overleaf to enable your directions to be implemented.
Individual or Shareholder 1 Shareholder 2 Shareholder 3 Sole Director and Sole Company Secretary Director Director/Company Secretary
Contact Name ……………………………….……..
Contact Daytime Telephone ………………………………….. Date / / 2012