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MACQUARIE TECHNOLOGY GROUP LIMITED — AGM Information 2008
Oct 28, 2008
65295_rns_2008-10-28_79be32b5-427a-4798-945c-86b9007a7202.pdf
AGM Information
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Macquarie Telecom Group Limited and Controlled Entities
A.C.N. 056 712 228
Notice of Meeting
NOTICE IS HEREBY GIVEN that the ANNUAL GENERAL MEETING of Macquarie Telecom Group Limited ( Company ) will be held at the Museum of Sydney Auditorium, Cnr Phillip and Bridge Streets, Sydney, on Friday, 28 November 2008 at 9.00 a.m.
ORDINARY BUSINESS:
Financial Statements
- To receive and consider the financial statements of the Company and controlled entities for the year ended 30 June 2008 and the reports by directors and auditors thereon.
Remuneration Report
- To adopt the remuneration report for the year ended 30 June 2008.
Directors
To elect Directors:
- Mr A Tudehope retires by rotation in accordance with Rule 8.1(e)(2) of the Company’s Constitution and, being eligible, offers himself for re-election.
Information regarding Mr A Tudehope can be found on page 10 of the 2008 Annual Report.
A Koolmees
Secretary
27 October 2007
Proxies
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Votes at the general meeting may be given personally or by proxy, attorney or representative.
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A shareholder entitled to attend and vote at the above meeting may appoint not more than two proxies to attend and vote at the meeting. Where more than one proxy is appointed, each proxy must be appointed to represent a specified proportion of the shareholder’s voting rights. If two proxies are appointed and the appointment does not specify the proportion or number of votes that the proxy may exercise, each proxy may exercise half the votes.
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A proxy may but need not be a shareholder of the Company.
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The instrument appointing the proxy must be in writing, executed by the appointor or his attorney duly authorised in writing or, if such appointor is a corporation, either under seal or under attorney duly authorised.
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The instrument of proxy (and the power of attorney or other authority, if any, under which it is signed) must be received at the address notified by the Company not later than 48 hours before the commencement of the meeting at 9.00 am on Wednesday, 26 November 2008. Any proxy form received after that time will not be valid for the scheduled meeting.
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Macquarie Telecom Group Limited and Controlled Entities
A.C.N. 056 712 228
Notice of Meeting
Explanatory Note Item 2 – Adoption of Remuneration Report
The directors’ report in the financial statements of the Company and controlled entities for the year ended 30 June 2008 includes a section titled “ Remuneration Report ”. This report can be found on pages 16 to 20 of the 2008 Annual Report.
The Corporations Act requires listed companies to put the Remuneration Report for each financial year to shareholders at the Company’s Annual General Meeting. Under the Corporations Act, the vote is advisory only and does not bind the Directors or the Company. However, the directors will take the outcome of the vote into consideration when reviewing remuneration policies and practices.
The Directors recommend that shareholders vote in favour of item 2.
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Macquarie Telecom Group Limited ACN 056 712 228 PROXY FORM Annual General Meeting 28 November 2008
All correspondence to: Registries Limited GPO Box 3993 Sydney NSW 2001 Enquiries: 61 2 9290 9600 Facsimile: 61 2 9279 0664 www.registries.com.au [email protected]
Name Address 1 Name Address 2 Name Address 3 Name Address 4 Name Address 5 Name Address 6
Barcode Reference #
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Appointment of Proxy
If appointing a proxy to attend the Annual General Meeting on your behalf, please complete the form and submit it in accordance with the directions on the reverse of the page.
I/We being a shareholder/shareholders of the Company pursuant to my/our right to appoint not more than two proxies, appoint
The Chairman of the Meeting OR � (mark with an “X”)
If you are not appointing the Chairman of the Meeting as your proxy please write here the name of the person or body corporate you are appointing.
or failing the person or body corporate named (or if no proxy is specified above), the Chairman of the meeting, as my/our proxy to vote for me/us and on my/our behalf at the General Meeting of Macquarie Telecom Group Limited to be held at Museum of Sydney Auditorium, Cnr Phillip and Bridge Streets, Sydney on Friday 28 November 2008, commencing at 9.00 am and at any adjournment of that meeting.
This proxy is to be used in respect of
%[of the ordinary shares I/we hold.]
Voting directions to your proxy – please mark ⌧ to indicate your directions
| RESOLUTION | For | Against | Abstain* |
|---|---|---|---|
| 1. Adopt the remuneration report for the year ended 30 June 2008 | � | � | � |
| 2. Re-elect Mr A Tudehope as a Director | � | � | � |
- If you mark the Abstain box for a particular item, you are directing your proxy not to vote on your behalf on a show of hands or on a poll and your votes will not be counted in computing the required majority on a poll.
PLEASE SIGN HERE
This section must be signed in accordance with the instructions overleaf to enable your directions to be implemented. Executed in accordance with section 127 of the Corporations Act:
Individual or Shareholder 1 Joint Shareholder 2 Joint Shareholder 3 Sole Director & Sole Company Secretary Director Director / Company Secretary Dated this day of 2008 Contact Name Contact Business Telephone / Mobile
Annual General Meeting Macquarie Telecom Group Limited Proxy Form ACN 056 712 228
INSTRUCTIONS FOR COMPLETING PROXY FORM
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Your pre-printed name and address is as it appears on the share register of the Company. If you are Issuer Sponsored and this information is incorrect, make the correction on the form, sign it and return it to us. Securityholders sponsored by a broker on the CHESS subregister should advise their broker of any changes. Please note, you cannot change ownership of your securities using this form.
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Completion of a proxy form will not prevent individual shareholders from attending the Meeting in person if they wish. Where a shareholder completes and lodges a valid proxy form and attends the Meeting in person, then the proxy’s authority to speak and vote for that shareholder is suspended while the shareholder is present at the Meeting.
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A shareholder of the Company entitled to attend and vote is entitled to appoint not more than two proxies. Where more than one proxy is appointed, each proxy must be appointed to represent a specified proportion of the shareholder’s voting rights. If the shareholder appoints two proxies and the appointment do not specify this proportion, each proxy may exercise half of the votes.
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A proxy need not be a shareholder of the Company.
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If you mark the abstain box for a particular item, you are directing your proxy not to vote on that item on a show of hands or on a poll and that your shares are not to be counted in computing the required majority on a poll.
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You are entitled to appoint up to two proxies to attend the meeting and vote on a poll. If you wish to appoint a second proxy, an additional Proxy Form may be obtained by telephoning the Company share registry or you may copy this form. To appoint a second proxy you must:
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(a) on each Proxy Form state the percentage of your voting rights or the number of securities applicable to that form. if the appointments do not specify the percentage or number of votes that each proxy may exercise, each proxy may exercise half your votes. Fractions of votes will be disregarded; and
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(b) return both forms together.
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If a representative of a company shareholder is to attend the Meeting, a properly executed original (or certified copy) of the appropriate “Certificate of Appointment of Corporate Representative” should be produced for admission to the Meeting. Previously lodged “Certificates of Appointment of Corporate Representative” will be disregarded by the Company.
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If a representative as Power of Attorney of a shareholder is to attend the meeting, a properly executed original (or originally certified copy) of an appropriate Power of Attorney should be produced for admission to the Meeting. Previously lodged Powers of Attorney will be disregarded by the Company.
9. Signing Instructions
You must sign this form as follows in the spaces provided:
Individual:
Where the holding is in one name, the holder must sign.
Joint Holding: Where the holding is in more than one name, all of the shareholders should sign.
Power of Attorney:
If you are signing under a Power of Attorney, you must lodge an original or certified photocopy of the appropriate Power of Attorney with your completed Proxy Form.
Companies: Where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. If the company (pursuant to section 204A of the Corporations Act 2001) does not have a Company Secretary, a Sole Director can also sign alone. Otherwise this form must be signed by a Director jointly with either another Director or a Company Secretary. Please indicate the office held by signing in the appropriate place.
10. Lodgement of a Proxy
This Proxy Form (and any Power of Attorney under which it is signed) must be received at the address below not later than 9.00 am on 26 November 2008 (48 hours before the commencement of the meeting). Any Proxy Form received after that time will not be valid for the scheduled meeting.
Hand deliveries
Registries Limited
Level 7
207 Kent Street
Postal address:
Sydney NSW 2000 Registries Limited
GPO Box 3993
Sydney NSW 2001
(02) 9279 0664
Fax number:
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