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Lupaka Gold Corp. — Proxy Solicitation & Information Statement 2022
May 3, 2022
46791_rns_2022-05-03_8362bbc3-38d4-42f9-a127-2d7bf96da998.pdf
Proxy Solicitation & Information Statement
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Notice of Meetin g
Important Notice Regarding the Availability of Proxy Materials for Lupaka Gold Corp.’s Annual General and Special Meeting of Shareholders to be held on June 10, 2022 at 10:00 a.m. (Pacific Time) at #480 – 505 Burrard Street, Vancouver, British Columbia
You are receiving this notification to advise you that the Company’s information circular (the “Circular”) and proxy materials relating to the above noted shareholders meeting are being provided to you on the Internet under the notice and access model (“Notice & Access”), instead of receiving printed copies of the Circular, along with the financial statement request form (collectively, the “ Meeting Materials ”).
This communication presents only an overview of the more complete Meeting Materials that are available to you on the internet. However, together with this Notice and Access, shareholders continue to receive a proxy (in the case of registered shareholders) or a voting instruction form (in the case of beneficial shareholders). We remind you to access and review all of the important information contained in the Circular and other Meeting Materials before voting. The Company has adopted this alternative means of delivery in order to further its commitment to environmental sustainability and to reduce its printing and mailing costs. This Notice and Access serves as a notice of the meeting under section 169 of the Business Corporations Act (British Columbia).
The Circular and other Meeting Materials are available on the Company’s website at:
- https://www.lupakagold.com/investors/financial statements/
Or under the Company’s profile on SEDAR at:
www.sedar.com
Obtaining a Copy of the Meeting Materials
If you would like to receive a paper copy of the Meeting Materials by mail, you must request one. There is no charge to you for requesting a copy.
Shareholders that wish to receive paper copies of the Meeting Materials may request copies from the Company by calling inside North America to 1-844-851-1260 or outside North America to 1-604-985-3147 or by email [email protected]. The Company will send paper copies of the Meeting Materials to requesting Shareholders at no cost to them within three business days of their request, by prepaid mail, courier or the equivalent, if such requests are made before the Meeting. If such requests are made after the Meeting, the Meeting Materials will be sent within ten calendar days after receiving the request.
To ensure you receive the Meeting Materials in advance of the voting deadline and meeting date, all requests must be received by us no later than 10 business days before the Meeting to ensure timely receipt. If you do request the Meeting Materials, please note that another Voting Instruction Form or Proxy will not be sent; please retain your current one for voting purposes.
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Shareholder Meeting Notice
PLEASE NOTE – YOU CANNOT VOTE BY RETURNING THIS NOTICE. To vote your Common Shares you must vote by telephone, the internet or by mailing the enclosed Voting Instruction form or Proxy by no later than 10:00 a.m. (Pacific Time) on June 8, 2022 . Beneficial Holders are asked to return their voting instruction forms in accordance with the instructions contained therein at least one business day in advance of the proxy deposit date noted on your Voting Instruction Form.
The items of business to be covered at the meeting are listed below and where appropriate, the Sections within the Circular where disclosure regarding each matter can be found, is also provided:
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to receive the audited consolidated financial statements of the Company for the year ended December 31, 2021, together with the report of the auditors thereon;
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to set the number of directors for the ensuing year at five (5). Refer to the section of the Circular entitled “Number of Directors”;
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to elect the directors for the ensuing year. Refer to the section of the Circular entitled “Election of Directors” ;
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to appoint MNP LLP, Chartered Professional Accountants, as the auditors of the Company for the ensuing year, and to authorize the directors to fix the remuneration to be paid to the auditors. Refer to the section of the Circular entitled “Appointment and Remuneration of Auditor” ;
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to consider and, if thought fit, pass, with or without variation, an ordinary resolution approving the Company’s 2010 Incentive Stock Option Plan. Refer to the section of the Circular entitled “ ReApproval of the 2010 Incentive Stock Option Plan, as amended June 14, 2015 ”;
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to consider and, if deemed advisable, approve with or without variation, a special resolution authorizing the consolidation of the issued and outstanding common shares of the Company on the basis of one (1) post-consolidation common share for up to every ten (10) pre-consolidation common shares of the Company, or such lesser ratio as may be approved by the board of the directors of the Company and the TSX Venture Exchange. Refer to the section of the circular entitled “Approval of Consolidation of Common Shares ”;
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to consider and, if deemed advisable, approve with or without variation, a special resolution to authorize and approve an amendment to the articles of the Company to permit the Company to subdivide or consolidate all or any of its unissued, or fully paid issued, shares, by way of directors’ resolution or ordinary resolution, as determined by the directors of the Company. Refer to the section of the circular entitled “ Proposed Amendments to Existing Articles ”; and
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to transact such further and other business as may properly be brought before the Meeting or any adjournment or postponement thereof.
Shareholders with questions may contact the Company by calling inside North America to 1-844-851-1260 or outside North America to 1-604-985-3147 or by email [email protected].
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