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Lumax Auto Technologies Ltd. — Proxy Solicitation & Information Statement 2020
Feb 22, 2020
62451_rns_2020-02-22_2f32b7f6-aad4-4fc6-9262-dcee4eb10c57.pdf
Proxy Solicitation & Information Statement
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LATL:CS:PB:2019-20 Date: 22.02.2020
Listing Compliance Department Listing Compliance Department Phiroze Jeejeebhoy Towers, Exchange Plaza, C-1 Block G, Dalal Street, Mumbai - 400 001 Bandra Kurla Complex,
BSE Limited The National Stock Exchange of India Limited Bandra (E), Mumbai — 400051 Company Code: LUMAXTECH
Company Code : 532796
Subject: Notice of Postal Ballot
Ref.: Disclosure under Regulation 30 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 ("Listing Regulations")
Dear Sir/Ma'am,
Pursuant to Regulation 30 read with Schedule Ill of the Listing Regulations, please find enclosed the Notice of Posta! Ballot dated 12° November, 2019 and Postal Ballot Form seeking consent/ approval of the Shareholders by way of an Ordinary Resolution for Approval of Material Related Party Transactions by means of Postal Ballot including an option to vote through remote electronic voting "e-voting").
The Notice of Postal Ballot along with the Postal Ballot Form, has been sent to the Shareholders whose names appear in the Register of Members/ List of Beneficial Owners as on Friday, 07" February, 2020 i.e. cut-off date.
The Company has engaged the services of KFin Technologies Pvt. Ltd. as the agency for providing the e-voting platform to all its Members. The voting through Postal Ballot Form and e-voting will commence from Monday, 24" February, 2020 at 09:00 A.M. (IST) and ends at 05:00 P.M. (IST) on Tuesday, 24° March, 2020.
Further, the results of the Postal Ballot will be declared on or before Thursday, 26™ March, 2020.
The Notice of Postal Ballot along with the Postal Ballot Form is being made available on the website of the Company at www.lumaxworld.in/lumaxautotech.
You are requested to take the above information in your records.
Thanking you,
Yours faithfully, For LUMAX AUTO TECHNOLOGIES LIMITED
ANIL TYAGI COMPANY SECRETARY M.NO. A-16825
Encl.: as above
Lumax Auto Technologies Limited Plot No. -878, Udyog Vihar T +91124 4760000 Phase-V, Gurugram - 122016 E [email protected] Haryana, India %


Lumax Auto Technologies Limited - REGD. OFFICE : 2™ Floor, Harbans Bhawan-ll, Commercial Complex, Nangal Raya, GROUP New Delhi - 110046, T - +91 11 4985 7832, E - [email protected]

LUMAX AUTO TECHNOLOGIES LIMITED
nd Registered Office: 2 Floor, Harbans Bhawan-II, Commercial Complex, Nangal Raya, New Delhi - 110046 Phone: 011-49857832, Email: [email protected], Website: www.lumaxworld.in/lumaxautotech, CIN : L31909DL1981PLC349793
NOTICE OF POSTAL BALLOT
[Pursuant to Section 110 of the Companies Act, 2013, read with the Companies (Management and Administration) Rules, 2014]
Dear Member(s),
Notice is hereby given that pursuant to the provisions of Section 110 and all other applicable provisions, if any, of the Companies Act, 2013 ("the Act"), read with Rule 20 & 22 of the Companies (Management and Administration) Rules, 2014 as amended ("the Rules"), Regulation 44 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 ("the Listing Regulations"), including any statutory modification(s) or re-enactment(s) thereof for the time being in force, Secretarial Standard– 2 on General Meeting ("SS-2") issued by the Institute of Company Secretaries of India (ICSI) and other applicable laws and regulations, if any, the Company is seeking consent / approval of the Member(s) of the Company to pass the below appended proposed resolution by way of an ordinary resolution by means of Postal Ballot including an option to vote through remote electronic voting ("e-voting").
The Explanatory Statement pursuant to Sections 102, 110 and other applicable provisions, if any, of the Act, pertaining to the below appended resolution setting out the material facts concerning each item and the reasons thereof is annexed hereto along with a Postal Ballot Form for consideration by Members along with a self-addressed, postage pre-paid, Business Reply Envelope.
th The Board of Directors of your Company, at their Meeting held on 12 November, 2019 has appointed Mr. Maneesh Gupta, Practicing Company Secretary (FCS 4982), Delhi ("the Scrutinizer"), to act as the Scrutinizer for conducting the Postal Ballot and e-voting process in a fair and th transparent manner. The consent to act as Scrutinizer has been received on 12 November, 2019.
The Members have the option to vote either by physical Postal Ballot or through e-voting. Members desiring to exercise their vote by Postal Ballot are requested to carefully read the instructions printed in the Postal Ballot Form and record their assent ('FOR') or dissent ('AGAINST') therein and return the same, duly completed in all respects in the enclosed self-addressed Business Reply Envelope. A Postal Ballot Form sent by courier or by registered post/ speed post at the address mentioned on the self-addressed Business Reply Envelope at the expense of the Members will also be accepted. The Postal Ballot Form(s) may also be deposited personally at the address given on the self-addressed envelope.
nd The duly completed Postal Ballot Form should reach the Scrutinizer at 2 Floor, Harbans Bhawan- II, Commercial Complex, Nangal Raya, New th Delhi- 110046 not later than 05:00 P.M. (IST) on Tuesday, 24 March, 2020 to be eligible for being considered, failing which it will be strictly considered that no reply has been received from the Member(s).
Pursuant to Section 108 of the Act read with Rule 20 of the Rules, the Company is also providing e-voting facility for voting electronically on the resolution proposed in this Notice of Postal Ballot. Members desiring to opt for the e-voting facility are requested to read carefully the related instructions as stated in the notes to this Notice of Postal Ballot under the heading "Voting through Electronic Means (E-voting)".
The Scrutinizer will submit his report to the Chairman of the Company or in his absence to the person authorised by him in writing or Company Secretary of the Company after completion of the scrutiny of Postal Ballot (including e-voting) in a fair and transparent manner and the results of the voting by means of Postal Ballot (including voting through electronic means) will be declared/ announced on or before 05:00 P.M. (IST) on th Thursday, 26 March, 2020 at the Registered Office of the Company. The results of the Postal Ballot along with the Scrutinizer's Report will also be displayed on the Company's website at www.lumaxworld.in/lumaxautotech and on the website of the KFin Technologies Pvt. Ltd. ("KFintech") at www.kfintech.com.The results will simultaneously be communicated to the Stock Exchanges, where the Company's shares are listed, Depositories and Registrar and Share Transfer Agent.
SPECIAL BUSINESS:
Item No. 1- Approval of Material Related Party Transactions with Lumax Industries Limited
To consider and if thought fit, to pass, with or without modification(s) the following resolution as an Ordinary Resolution through voting by Postal Ballot (including e-voting):
"Resolved that pursuant to the provisions of Section 188 of the Companies Act, 2013 ("the Act") read with the Companies (Meetings of Board and its Powers) Rules, 2014, Regulation 23 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 and in accordance with all other applicable provisions of the Act read with rules made thereunder (including any statutory modification(s) or re-enactment(s) thereof for the time being in force) and also pursuant to the approval of Audit Committee and Board of Directors (hereinafter referred to as the "Board"), subject to such other approvals, consents, permissions and sanctions of any authorities as may be necessary, the consent of the Member(s) be and is hereby accorded to enter into/ continue the contracts, agreements, arrangements and material related party transactions with Lumax Industries Limited ("LIL"), a related party of the Company within the meaning of Section 2(76) of the Act (including transactions already entered) for sale, purchase, transfer or receipt of products, goods, materials, assets or availing or rendering of services, rent/ leasing transactions & rent deposits, reimbursement of expenses, etc. and such other transactions as may be approved by Audit Committee and Board for an estimated amount of up to Rs. 250 Crores (Rupees Two Hundred and Fifty Crores Only) for the Financial Year 2019-2020 on such terms and conditions as may be mutually agreed upon between the Company and LIL.
Resolved further that the Board of Directors of the Company be and are hereby severally authorised to decide upon the nature and value of the products, goods, materials, assets or services to be transacted with LILwithin the aforesaid limits.
Resolved further that the Board of Directors of the Company be and are hereby severally authorised to settle any question, difficulty or doubt, that may arise in giving effect to this resolution and to do all such acts and things as may be considered necessary and expedient for the purpose of giving effect to this resolution."
th Date: 12 November 2019 By Order of the Board of Directors Place: New Delhi For LUMAX AUTO TECHNOLOGIES LIMITED
ANIL TYAGI COMPANY SECRETARY
Notes:
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- A Statement pursuant to Section 102(1) of the Act setting out all material facts relating to the resolution mentioned in this Postal Ballot Notice is attached and forms part of this notice.
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- The Postal Ballot Notice along with the Postal Ballot Form is being sent in electronic form to the Member(s) who have registered their email addresses with the Company/ Registrars and Transfer Agents of the Company (in case of physical/ non-demat shareholding)/ with their Depository Participants (in case of electronic/ demat shareholding). Physical copies of the Postal Ballot Notice along with Postal Ballot Form are being sent to Member(s) whose e-mail addresses are not registered, by permitted mode along with a self-addressed postage pre-paid Business Reply Envelope. The self-addressed envelope bears the address to which duly completed Postal Ballot Form is to be sent.
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- The Postal Ballot Notice is being sent to the Members whose names appear on the Register of Members/ List of Beneficial Owners as th received from the National Securities Depository Limited (NSDL) and Central Depository Services (India) Limited (CDSL) as on Friday, 07 February, 2020 ("Cut-off date"). Member(s) whose names appear on the Register of Members/ List of Beneficial Owners as on Cut-off date will be considered for the purpose of voting.
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- Voting rights shall be reckoned on the paid-up value of shares registered in the name of Member/ Beneficial Owner (in case of electronic shareholding) as on Cut-off date. Member(s) holding equity shares as on Cut-off date may cast their vote through Postal Ballot or through e-voting only and a person who is not a Member as on the Cut-off date should treat this Notice for information purpose only.
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- Members who have received this Postal Ballot Notice by an e-mail and who wish to vote through physical Postal Ballot may download the Postal Ballot Form attached to the e-mail or from the web-link at www.evoting.karvy.com or from the "Investor Relations" section on the Company's website at www.lumaxworld.in/lumaxautotech where this Postal Ballot Notice is displayed and send the duly completed and th signed Postal Ballot Form so as to reach the Scrutinizer on or before 05:00 P.M. (IST) on Tuesday, 24 March, 2020.
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- Pursuant to the provisions of Section 108 and all other applicable provisions of the Act read with the Rules, as amended and Regulation 44 of the Listing Regulations, the Company has provided e-voting facility to all its Member(s), to enable them to cast their votes electronically and has engaged the services of KFintech as the agency to provide e-voting facility. Instructions for the process to be followed for e-voting are annexed to this Postal Ballot Notice.
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- During the e-voting period, Members can login to www.evoting.karvy.com any number of times till they have voted on all the resolutions. Once the vote on a resolution is cast by a Member, whether partially or otherwise, the Member shall not be allowed to change it subsequently or cast the vote again.
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- The Member(s) of the Company can opt for only one mode of voting, i.e., either by physical Postal Ballot Form or e-voting. In case Members cast their votes through both the modes, voting done by valid e-voting shall prevail and votes cast through physical Postal Ballot will be treated as "INVALID".
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th th 9. The e-voting period commences on Monday, 24 February, 2020 at 09:00 A.M. (IST) and ends at 05:00 P.M. (IST) on Tuesday, 24 March, 2020. During this period, Members of the Company, holding shares either in physical or dematerialized form, as on the Cut-off date, may cast their vote electronically. The e-voting module shall be disabled by KFintech thereafter.
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- The resolution, if passed by the Member(s) of the Company with requisite majority through the Postal Ballot (including e-voting), shall be th deemed to have been passed on the last date of voting, i.e., Tuesday, 24 March, 2020 as if it has been passed at a general meeting of the Member(s).
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- The Scrutinizer will submit his report to the Chairman of the Company or in his absence, to the person authorised by him in writing, after the completion of the scrutiny of the Postal Ballots (including e-voting). The results of the Postal Ballot would be announced by the Chairman or th any other Director/ authorized person of the Company on or before Thursday, 26 March, 2020 and shall be displayed on the notice board of the Company at its Registered Office besides being communicated to the Stock Exchanges. The results will also be displayed on the website of the Company at www.lumaxworld.in/lumaxautotech for the information of the Members.
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- Relevant documents referred to in this Postal Ballot Notice and the Statement are available for inspection by the Members at the Company's Registered Office during business hours on all working days from the date of dispatch of this Postal Ballot Notice until the last th date of receipt of votes by Postal Ballot/ e-voting i.e. Tuesday, 24 March, 2020.
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- In case of any queries, you may refer to the Frequently Asked Questions (FAQs) for Members at https://evoting.karvy.com/public/Faq.aspx or call KFintech on 1800 345 4001 (toll free) or may send an e-mail request to [email protected] or call at 040-67161582.
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- Members who have not registered their e-mail addresses are requested to register the same with the Company's Registrar and Share Transfer Agents/ Depository Participant(s) for sending future communication(s) in electronic form.
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- The Scrutinizer's decision on the validity of the Postal Ballot shall be final.
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- The Members who have not received the Postal Ballot Forms may send an e-mail at [email protected] for obtaining duplicate thereof.
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- Amember cannot exercise his vote by proxy on Postal Ballot.
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- Once the vote on a resolution is cast by a member, the Member shall not be allowed to change it subsequently or cast vote again.
19. Voting through Electronic Means (E-voting)
In terms of the provisions of Section 108 of the Act, read with Rule 20 of the Rules as amended and Regulation 44 of the Listing Regulations, the Company is providing remote e-voting facility to all its Members, to enable them to cast/exercise their votes on the items of business given in the Notice through electronic voting system provided by KFintech to vote at Postal Ballot.
The 'Step by Step'procedure, instructions and other information for casting your vote electronically through e-voting are as under:
A. In case a Member receives Notice through an e-mail:
- i. Use the following URLfor e-voting: https://evoting.karvy.com.
- ii. Enter the login credentials, i.e., User ID and password mentioned in your email. Your Folio No./DP ID Client ID will be your User ID. However, if you are already registered with KFintech for e-voting, you can use your existing User ID and Password for casting your votes.
- iii. After entering the details appropriately, click on LOGIN.
- iv. You will reach the Password change menu, wherein you are required to mandatorily change your password. The new password shall comprise of minimum 8 characters with at least one upper case (A-Z), one lower case (a-z), one numeric value (0-9) and a special character (@,#,$,etc.). It is strongly recommended not to share your password with any other person and take utmost care to keep your password confidential.
- v. You need to login again with the new credentials.
- vi. On successful login, the system will prompt you to select the EVENT, i.e., Lumax Auto Technologies Limited.
- vii. On the voting page, the number of shares (which represents the number of votes) as held by the Member as on the cut-off date will appear. If you desire to cast all the votes assenting/dissenting to the resolution, then enter all shares and click 'FOR'/ 'AGAINST' as the case may be or partially in 'FOR' and partially in 'AGAINST', but the total number in 'FOR'/ 'AGAINST' taken together should not exceed your total shareholding as on the cut-off date. You may also choose the option 'ABSTAIN' and the shares held will not be counted under either head.
- viii. Members holding multiple folios/demat accounts shall choose the voting process separately for each folio/demat account.
- ix. Cast your votes by selecting an appropriate option and click on 'SUBMIT'. Aconfirmation box will be displayed. Click 'OK' to confirm, else 'CANCEL' to modify. Once you confirm, you will not be allowed to modify your vote subsequently. During the voting period, you can login multiple times till you have confirmed that you have voted on the resolution.
- x. Corporate/ Institutional Members (i.e., other than Individuals, HUF, NRI, etc.) are required to send a scanned copy (PDF/JPEG Format) of the relevant Board Resolution/ Authority Letter etc. together with attested specimen signature of the duly authorised signatory(ies) who are authorised to vote, to the scrutinizer through email @ [email protected]. They may also upload the same in the e-voting module in their login. The scanned image of the above documents should be in the naming format 'Corporate Name_EVENT No.'
B. In case a Member receives physical copy of the Postal Ballot Notice
[For Members whose email IDs are not registered with the Company/ Depository Participant(s)]:
- i. User ID and initial password as provided in Postal Ballot Form.
- ii. Please follow all steps from Sr.No. (i) to (x) as mentioned in (A) above, to cast your vote.
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- Information and instructions relating to voting through physical Postal Ballot Form
- i. Members are requested to carefully read the instructions printed in the Postal Ballot Form and return the Postal Ballot Form duly completed with the Assent (FOR) or Dissent (AGAINST), in the enclosed self-addressed postage pre-paid envelope, so as to reach th the Scrutinizer, not later than the close of working hours i.e., 05:00 P.M. (IST) on Tuesday, 24 March, 2020, to be eligible for being considered, failing which, it will be strictly treated as if no reply has been received from the Member(s).
- ii. Members are requested to exercise their voting rights by using the attached Postal Ballot Form only. No other form or photocopy of the form is permitted.
- iii. Corporate/ Institutional Members (i.e., other than Individuals, HUF, NRI, etc.) opting for physical ballot are also required to send certified true copy of the Board Resolution/ Power of Attorney/ Authority Letter, etc., together with attested specimen signature(s) of the duly authorised representative(s), to the Scrutinizer along with the Postal Ballot Form.
EXPLANATORYSTATEMENT
(Pursuant to the Provisions of Section 102 of the Companies Act, 2013)
Item No. 1
Pursuant to the provisions of Regulation 23 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 ("the Listing Regulations"), a transaction with a Related Party shall be considered as Material if the transaction(s) in a contract to be entered into individually or taken together with previous transactions during a Financial Year, exceeds ten percent of the Annual Consolidated Turnover of the Company as per the last audited Financial Statements of the Company.
Lumax Industries Limited ("LIL") is a 'Related Party' within the meaning of Section 2(76) of the Companies Act, 2013 and Regulation 23 of the Listing Regulations and the Company has entered into certain transactions for sale, purchase, transfer or receipt of products, goods, materials, assets or availing or rendering of services, rent/ leasing transactions & rent deposits, reimbursement of expenses etc. and further also proposes to undertake the transactions as to sale, purchase, transfer or receipt of products, goods, materials, assets or availing or rendering of services, rent/ leasing transactions & rent deposits, reimbursement of expenses, etc.
| S. No. | Particulars | Details |
|---|---|---|
| 1. | Name of the Related Party & Nature of Relationship | Lumax Industries Limited (LIL)Mr. D.K. Jain is Promoter of LILas well as of the Company.Mr. Deepak Jain and Mr. Anmol Jain are common Directors in both theCompanies.Further, they also jointly holds more than 2% shareholding in LIL. |
| 2. | Name of the Director or Key Managerial Personnelwho is related and Relationship | Mr. D.K. Jain, Mr. Deepak Jain and Mr. Anmol Jain.Mr. Deepak Jain and Mr. Anmol Jain are the brothers and sons of Mr.D.K. Jain. |
| 3. | Material Terms of the Contracts/ Arrangements/Transactions | Sale, purchase, transfer or receipt of products, goods, materials,assets or availing or rendering of services, rent/ leasing transactions &rent deposits, reimbursement of expenses etc. The said approval isbeing taken for the Related Party Transactions for the Financial Year2019-2020. |
| 4. | Monetary Value | The value of transactions to be entered into together with alreadyentered into is likely up to an amount of Rs. 250 Crores. |
| 5. | Whether the transactions have been approved byAudit Committee and the Board of Directors. | Approved in the Audit Committee Meeting and Board Meeting held onth12 November, 2019. |
| 6. | Any advance paid or received for the contracts orarrangements, if any | No |
| 7. | The manner of determining the pricing and othercommercial terms, both included as part of contractand not considered as part of contract | The pricing/ commercial terms will be determined based on thetransactions with unrelated parties for similar nature of transactions, ifany. |
| The transactions are in the ordinary course of business and are at anArm's Length basis. | ||
| 8. | Any other information relevant or important for theBoard to take the decision on the proposedtransaction | N.A. |
st The particulars of transactions carried out with LIL during the Financial Year 2019-2020 together with the projections until 31 March, 2020 are tabulated as under:
These transactions as well as the proposed transactions would continue to be in ordinary course of business and at arm's length basis.
During the Financial Year 2019-2020, the transactions already entered into and to be entered into would qualify as Material Related Party Transactions. The aforesaid proposal has been approved by the Audit Committee and Board of Directors and the same is being recommended to Members for their approval.
Except Mr. D.K. Jain, Mr. Anmol Jain and Mr. Deepak Jain, being Directors on the Board of the Company are also Promoters and/or Directors of LIL, are interested in the above said resolution to the extent of their shareholding. No other Directors, Key Managerial Personnel of the Company and their relatives, are concerned or interested, financial or otherwise, in the said resolution.
Mr. D.K. Jain, Chairman, Mr. Anmol Jain, Managing Director and Mr. Deepak Jain, Director of the Company being interested and any other related party, whether interested or not to this particular transaction(s) shall not vote on this item of the Agenda.
The Board of Directors recommends passing of the Ordinary Resolution set out in Item No. 1 of the Postal Ballot Notice by the Members of the Company.
th Date: 12 November 2019 By Order of the Board of Directors Place: New Delhi For LUMAX AUTO TECHNOLOGIES LIMITED
ANIL TYAGI COMPANY SECRETARY


LUMAX AUTO TECHNOLOGIES LIMITED
nd Registered Office: 2 Floor, Harbans Bhawan-II, Commercial Complex, Nangal Raya, New Delhi - 110046 Phone: 011-49857832, Email: [email protected], Website: www.lumaxworld.in/lumaxautotech, CIN : L31909DL1981PLC349793
TH THE LAST DAY FOR RECEIPT OF POSTAL BALLOT IS TUESDAY, 24 DAY OF MARCH, 2020 AT 05:00 P.M.
POSTAL BALLOT FORM
Serial No...............
1 Name & Registered Address : of the Sole/First Member/ Beneficial Owner (In Block Letters)
- 2 Name(s) of the Joint holder(s), : if any
- 3 Registered Folio No./*DP ID No. : /Client ID No. (*Applicable to the Members holding Shares in dematerialized form)
- 4 Number of Shares held :
- 5 I/We hereby exercise my/our votes in respect of an Ordinary Resolution to be passed through Postal Ballot/e-voting for the business stated in th the Postal Ballot Notice of the Company dated 12 November, 2019 by sending my/our assent (for) or dissent (against) to the said resolution by placing the tick (3) mark at the appropriate box below:
| ItemNo. | Description of Resolution | Number of EquityShares held byme/us | I/We assent to theResolution(FOR) | I/We dissent to theResolution(AGAINST) |
|---|---|---|---|---|
| 1. | ApprovalofMaterialRelatedPartyTransactions with Lumax Industries Limited. |
| Date: | ||
|---|---|---|
| Place: |
.............................................................................
(Signature of the Member/ Authorised Representative)
ELECTRONIC VOTING PARTICULARS
| EVEN(E-Voting Event Number) | USER ID | PASSWORD |
|---|---|---|
The e-voting facility will be available during the following voting period:
| Commencement of e-voting | End of e-voting |
|---|---|
| th | th |
| Monday, 24 February, 2020 at 09:00 A.M. | Tuesday, 24 March, 2020 at 05:00 P.M. |
Note: If the voting rights are exercised electronically, there is no need to use this form. Please read the instructions carefully printed overleaf before exercising the vote and return this form to the Scrutinizer by using the enclosed postage pre-paid self-addressed envelope.
Instructions
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- Amember desiring to exercise his/her vote by Postal Ballot shall complete this Postal Ballot Form and send it duly and properly sealed to the Scrutinizer in the enclosed self-addressed Business Reply Envelope. Postage will be borne and paid by the Company. However, envelopes containing Postal Ballot Form, if sent by courier or deposited in person at the expense of the Member will also be accepted.
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- The self-addressed envelope being sent herewith bears the name and address of the Scrutinizer appointed for conducting Postal Ballot process.
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- The Postal Ballot Form should be completed and signed by the Member (as per the specimen signature registered with the Company/ Depository Participant). In case of joint holding, this Form should be completed and signed by the first named Member and in his/her absence, by the next named Member and so on.
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- There shall be only one Postal Ballot Form for every Folio No./ DP ID and Client ID irrespective of the number of joint holders. The Postal Ballot shall not be exercised by a Proxy.
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- A Member may request for a duplicate Postal Ballot Form, if so required. However, the duly completed duplicate Postal Ballot Form should reach the Scrutinizer not later than the date specified herein below at serial no. 8.
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- The votes should be cast either in favour or against by putting the tick (3) mark in the column provided for assent or dissent. Postal Ballot Form bearing tick marks in both the columns will render the form invalid.
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- Incomplete, unsigned or incorrectly ticked Postal Ballot Form will be rejected. The Scrutinizer's decision on the validity of a Postal Ballot will be final and binding.
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- Duly completed Postal Ballot Form should be received by the Scrutinizer not later than the close of working hours (i.e. before th 05:00 P.M.) on Tuesday, 24 March, 2020. Postal Ballot Forms received after this date will be treated as if no reply from the Member has been received.
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- Voting rights shall be reckoned on the paid-up value of Shares registered in the name(s) of the Member(s) as on cut-off date.
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- In case of shares held by companies, trusts, societies, etc. the duly completed Postal Ballot Form should be signed by the authorized signatory accompanied by a certified true copy of the Board Resolution/Authorization letter together with specimen signature(s) of the duly authorized signatories.
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- Members are requested not to send any other paper along with the Postal Ballot Form in the enclosed self-addressed postage prepaid envelope as all such envelopes will be delivered to the Scrutinizer and any extraneous paper found in such envelope would be destroyed by the Scrutinizer.
- th 12. The result of the Postal Ballot will be declared on or before Thursday, 26 March, 2020 at the Registered Office of the Company. The result of the Postal Ballot will also be posted on the website of the Company at www.lumaxworld.in/lumaxautotech.
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- Postal Ballot Form shall be considered invalid if a form other than the one issued by the Company or a photocopy thereof has been used.
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- The Company is pleased to offer e-voting facility as an alternate, for all the Members of the Company to enable them to cast their votes electronically instead of returning duly filled-up Postal Ballot Form. E-voting is optional. The detailed procedure for th e-voting is enumerated in point no. 19 in the Notice of the Postal Ballot dated 12 November, 2019.
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