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LIBERTY METALS LTD — AGM Information 2021
Feb 15, 2021
65234_rns_2021-02-15_c27d52e1-024d-4f94-9160-aab9b5be2030.pdf
AGM Information
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Traka Resources Limited
ABN: 63 103 323 173
16 February 2021
Company Announcements Office ASX Limited Level 4, 20 Bridge Street SYDNEY NSW 2000
Virtual Meeting Guide
Attached is a Virtual Meeting Guide for Shareholders wishing to attend and vote at the Company’s General Meeting to be held on Wednesday 24 February 2021.
The Guide may be accessed on the Company’s website under the section headed “Spill GM.”
Authorised by the Board.
P C Ruttledge Company Secretary
Level 1, 43 Ventnor Avenue, West Perth, Western Australia 6005 PO Box 601, West Perth, Western Australia, 6872 Tel: +61 8 9322 1655 Fax: +61 8 9322 9144
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Traka Resources Limited
ABN: 63 103 323 173
VIRTUAL MEETING GUIDE
Important information relating to attendance and voting at the
General Meeting to be held on Wednesday 24 February 2021
SUMMARY
As set out in the Company’s Notice of General Meeting forwarded to all shareholders, the Company has decided, in the light of the current Covid-19 pandemic and in the interests of public health and safety, not to allow Shareholders to attend the General Meeting (Meeting) in person.
The Meeting will however be accessible to Shareholders to attend virtually via a live webinar, further details of which are set out below.
There will be no voting on a show of hands at the Meeting. All resolutions at the Meeting will be voted on by poll. Shareholders who are entitled to vote may vote either
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a) prior to the Meeting by appointing a Proxy; or
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b) by attending the Meeting virtually and voting by poll using a Voting Form.
Voting prior to the Meeting by appointing a Proxy is strongly recommended.
More details on the two alternatives are set out below.
HOW SHAREHOLDERS CAN PARTICIPATE:
Voting by Proxy
It is strongly recommended that Shareholders vote prior to the Meeting by submitting a Proxy Form appointing the Chair of the Meeting as their proxy . Shareholders can provide specific instructions in the Proxy Form on how their vote is to be exercised on each item of business, and the Chair of the Meeting must follow those instructions.
Instructions on completing and submitting a Proxy Form are set out in the Proxy Form which is attached to the Notice of Meeting that was forwarded to all shareholders. (Copies of both the Notice of Meeting and the Proxy Form can be accessed on the Company’s website under the heading “ SPILL GM ”.)
Shareholders are reminded that Proxy votes must be received by the Company no later than 48 hours before the Meeting – that is by 11:00am (WST) 22 February 2021.
Level 1, 43 Ventnor Avenue, West Perth, Western Australia 6005 PO Box 601, West Perth, Western Australia, 6872 Tel: +61 8 9322 1655 Fax: +61 8 9322 9144
Voting by Poll (using a personalised Voting Form)
Shareholders who wish to attend the Meeting virtually can elect to have the option of voting by poll during the Meeting.
When they email their request to attend the Meeting virtually (by following the instructions set out below under Webinar – registering to attend the Meeting virtually ) they can include a request to be issued a Voting Form. On verification of their Shareholding the Company Secretary will email the Shareholder a personalised Voting Form.
Shareholders who attend the Meeting virtually and are in possession of a Voting Form will be able to cast their votes by completing the Voting Form when the Chair calls for a vote on each Resolution. They can then submit their completed Voting Form by email to the Company Secretary at [email protected] immediately after all resolutions have been put to the Meeting. A period of 15 minutes from that point of time will be allowed for receipt by the Company of the emailed Voting Forms. This means that the outcome of each Resolution will not be able to be determined until after the Voting Forms have been processed which may delay the conclusion of the Meeting.
Whether or not Shareholders apply to attend the Meeting virtually it is strongly recommended that for voting purposes they choose the Vote by Proxy option submitting a Proxy Form prior to the Meeting to be received by the Company no later than 11 am (WST) on Monday 22 February 2021.
Webinar – registering to attend the Meeting virtually
Shareholders wishing to attend the Meeting virtually must register their intention to attend with the Company at their earliest opportunity and no later than 11.00am (WST) on Monday 22 February 2021 by emailing the Company Secretary at [email protected] and including their Holder Name, Address and HIN or SRN. If they intend to vote by poll at the Meeting they should include a request for a Voting Form in that email. Subject to verifying the shareholding details, the Company can then provide the Shareholder by email with the registration details to enable them to participate in the Meeting via the live webinar facility.
Questions
Shareholders wanting to submit questions to the Meeting are asked to do this in writing by emailing the Company Secretary at [email protected] no later than 22 February 2021.
Enquiries
Shareholders are encouraged to contact the Company Secretary on +61 8 9322 1655 or by email at [email protected] if they have any queries in respect of the special arrangements applying to this Meeting.
Authorised by the Board.
Peter Ruttledge Company Secretary