KPIT Technologies Ltd — Regulatory Filings 2024

Mar 26, 2024

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March 26, 2024

BSE Limited Phiroze Jeejeebhoy Towers, Dalal Street, Mumbai – 400001.

National Stock Exchange of India Ltd., Exchange Plaza, C/1, G Block, Bandra - Kurla Complex, Bandra (E), Mumbai – 400051.

Scrip ID: KPITTECH Scrip Code: 542651

Kind Attn: The Manager, Department of Corporate Services

Symbol: KPITTECH Series: EQ Kind Attn: The Manager, Listing Department

Dear Sir / Madam,

• Sub: Disclosure of events & information pursuant to Regulation 30 SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 - Reminder Letter to the shareholders holding shares in physical form for furnishing PAN, KYC details and Nomination.

• Ref : SEBI Circular dated March 16, 2023, read with Circular dated September 26, 2023 & Circular dated November 17, 2023

Pursuant to Regulation 30 of SEBI (Listing Obligations & Disclosure Requirements) Regulations, 2015 and aforementioned SEBI Circulars, please note that a reminder letter has been sent on March 26, 2024, to the shareholders holding shares in physical form for furnishing of PAN, KYC details and Nomination. Reminder letter along-with requisite forms is enclosed herewith.

This is for your information and records.

Yours faithfully,

For KPIT Technologies Limited

DESHPANDE Digitally signed by DESHPANDE NIDA YUNUS NIDA YUNUS Date: 2024.03.26 17:06:24 +05'30'

Nida Deshpande

Company Secretary & Compliance Officer

Encl: as above

O +91 20 6770 6000 E info@kpit.com W kpit.com

KPIT Technologies Limited Registered & Corporate Office: Plot No. 17, Rajiv Gandhi Infotech Park, MIDC-SEZ, Phase-III, Maan, Taluka-Mulshi, Hinjawadi, Pune-411057, India. CIN: L74999PN2018PLC174192

KPIT Technologies Limited CIN: L74999PN2018PLC174192

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Registered & Corporate Office: Plot No. 17, Rajiv Gandhi Infotech Park, MIDC-SEZ, Phase-III, Maan, Taluka - Mulshi, Hinjawadi, Pune – 411057, India. Phone: +91 20 6770 6000 | E-mail: grievances@kpit.com | Website: www.kpit.com

REMINDER

Date: 26th March, 2024

Dear Shareholder,

Sub.: Furnishing of PAN, KYC details and Nomination by holders of physical securities.

Ref.: SEBI’s Master Circular for Registrars to an Issue and Share Transfer Agents (Master Circular) dated May 17, 2023, read with Circular dated September 26, 2023, & November 17, 2023 [“SEBI Circulars”]

We hope this communique finds you in safe and good health!

This is in continuation to our letters dated January 18, 2022, April 21, 2022, communication in Annual Report dated July 29, 2022, letters dated December 20, 2022, May 23, 2023, our communication in Annual Report dated August 02, 2023, letter dated October 23, 2023 and our latest communication through letter dated December 22, 2023 on the said subject-matter, we would like to bring to your notice that, SEBI Circulars have mandated:

• to furnish the self-attested copy of PAN (also linked with Aadhar number), email address, mobile number, bank account details, updation of Specimen signature and nomination by holders of physical securities.

• that any service request and complaint shall be entertained only upon registration of the PAN, Bank details and the nomination by holders of physical securities.

We observe from our records that, you have not furnished the requisite documents/details as mentioned above. We request you to furnish the documents/details, as per the table below, to our RTA immediately on receipt of this letter, by post or by sending the duly signed and scanned documents through your registered email at einward.ris@kfintech.com

We are entreating all the physical shareholder to convert their shareholding into Dematerialized mode.

The and	Sr. No.	Particulars		Please furnish details in
	1	PAN(self-attested copy)
	2	Address
	3	Email address
	4	Mobile Number
	5	Demat account details
	6	Bank account details
	7	Updation of Specimen Signature
	8	Nomination details		Form No. SH-13
	9	Declaration to opt out		In case of optingout, please submit Form ISR-3
	aforesaid forms can be downloaded from the website of the Company and RTA at http://ris.kfintech.com/faq.html

For the details of the required forms and documents, please refer to the Frequently Asked Question (FAQ) provided on the link below. https://ris.kfintech.com/faq.html.

Mode for providing documents / details by investors:

1. Through ‘In Person Verification’ (IPV):

The investor can submit the original documents to RTA in person. Thereafter, the RTA shall verify the original documents furnished by the investor and retain copy (ies) with IPV stamping with date and initials.

2. Through Post:

The investor can send the Hard copies of duly filled self-attested documents with required proofs to RTA on the following address:

KFin Technologies Limited,

Unit: KPIT Technologies Limited

Selenium Tower B, Plot 31-32, Gachibowli, Financial District, Nanakramguda, Hyderabad – 500 032. E-mail: einward.ris@kfintech.com

3.Through electronic mode with e-sign:

The investor may furnish the documents to RTAs electronically including by way of email or through service portal of the RTA provided the documents furnished shall have e-sign* of the investor.

Note: *E-Sign is an integrated service which facilitates issuing a Digital Signature Certificate and performing signing of requested data by e-Sign user. The holder/claimant may approach any of the empanelled e-Sign Service Providers, details of which are available on the website of Controller of Certifying Authorities (CCA), Ministry of Communications and Information Technology (https://cca.gov.in/) for the purpose of obtaining an e-sign.

Freezing of Folios without PAN, KYC details and Nomination:

We would like to bring to your notice that SEBI vide its Circular dated November 17, 2023, read in conjunction with SEBI master circular dated May 17, 2023, has modified the requirement as follows:

• The reference to the term freezing/frozen as mentioned in Master Circular has been deleted, thus folios will no longer be frozen.

• The requirement to refer the frozen folios by the RTA/listed company to the administering authority under the Benami Transactions (Prohibitions) Act, 1988 and/or Prevention of Money Laundering Act, 2002, as mentioned in the Master Circular has been done away with.

General Information to Members for KYC updation:

SEBI, vide its circular dated November 03, 2021 (subsequently amended by circulars dated December 14, 2021, March 16, 2023 and November 17, 2023) mandated that the security holders (holding securities in physical form), whose folio(s) do not have PAN or Choice of Nomination or Contact Details or Mobile Number or Bank Account Details or Specimen Signature updated, shall be eligible for any payment including dividend, interest or redemption in respect of such folios, only through electronic mode with effect from April 01, 2024, upon their furnishing all the aforesaid details in entirety.

1. In case of non-updation of PAN or Choice of Nomination or Contact Details or Mobile Number or Bank Account Details or Specimen Signature in respect of physical folios, dividend shall be paid only through electronic mode with effect from April 01, 2024, upon furnishing all the aforesaid details to RTA in entirety.

2. If a security holder updates the PAN, Choice of Nomination, Contact Details including Mobile Number, Bank Account Details and Specimen Signature after April 01, 2024, then the security holder would be eligible to receive all the dividends declared during that period (from April 01, 2024, till date of updation) pertaining to the securities held after the said updation.

Further, relevant FAQs have also been published by SEBI on its website at the following web link for investor awareness: https://www.sebi.gov.in/sebi_data/faqfiles/jan2024/1704433843359.pdf

This is being communicated for information and awareness of the shareholders.

Thanking you,

Yours faithfully,

for KPIT Technologies Limited

Sd/-

Nida Deshpande Company Secretary and Compliance Officer

Form ISR – 1

(see SEBI Circular No. SEBI/HO/MIRSD/MIRSD-PoD-1/P/CIR/2023/37 dated March 16, 2023 on Common and Simplified Norms for processing investor’s service request by RTAs and norms for furnishing PAN, KYC details and Nomination)

REQUEST FOR REGISTERING PAN, KYC DETAILS OR CHANGES / UPDATION THEREOF

[For Securities (Shares / Debentures / Bonds, etc.) of listed companies held in physical form]

Date: ___ / /___

• A. I / We request you to Register / Change / Update the following (Tick  relevant box)

󠄀PAN	󠄀Bank details	󠄀Signature
󠄀Mobile number	󠄀E-mail ID	󠄀Address

B. Security Details:

Name of the Issuer Company		Folio No.:
Name(s) of the Security holder(s) as per the Certificate(s)	1. 2. 3.
Number & Face value of securities
Distinctive number of securities (Optional)	From To

C. I / We are submitting documents as per Table below (tick as relevant, refer to the instructions):

		Document / Information / Details	Instruction / Remark
1	PAN of(all)the(joint)holder(s)
		PAN Whether it is Valid (linked to Aadhaar): YesNo	󠄀󠄀󠄀󠄀󠄀󠄀󠄀󠄀󠄀󠄀, 󠄀󠄀󠄀󠄀󠄀󠄀󠄀󠄀󠄀󠄀 󠄀󠄀󠄀󠄀󠄀󠄀󠄀󠄀󠄀󠄀 PAN shall be valid only if it is linked to Aadhaar by March 31, 2023 For Exemptions / Clarifications on PAN, please refer to Objection Memo inPage 6 & 7*
2		Demat Account Number	󠄀󠄀󠄀󠄀󠄀󠄀󠄀󠄀󠄀 󠄀󠄀󠄀󠄀󠄀󠄀󠄀 Also provide Client Master List (CML) of your Demat Account, provided by the

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		(Optional)	Depository Participant.
3		Proof of Address of the first holder	Any one of the documents, only if there is change in the address; 󠄀Unique Identification Number (UID) (Aadhaar) 󠄀Valid Passport/ Registered Lease or Sale Agreement of Residence / Driving License 󠄀Flat Maintenance bill accompanied with additional self-attested copy of Identity Proof of the holder/claimant. 󠄀Utility bills like Telephone Bill (only land line)/ Electricity bill / Gas bill - Not more than 3 months old. 󠄀Identity card / document with address, issued by any of the following: Central/State Government and its Departments, Statutory / Regulatory Authorities, Public Sector Undertakings, Scheduled Commercial Banks, Public Financial Institutions duly attested by the employer with date and organisation stamp 󠄀For FII / sub account, Power of Attorney given by FII / sub-account to the Custodians (which are duly notarized and / or apostilled or consularised) that gives the registered address should be taken. 󠄀Proof of address in the name of the spouse accompanied with self- attested copy of Identity Proof of the spouse. 󠄀Client Master List (CML) of the Demat Account of the holder / claimant, provided by the Depository Participant.
4		Bank details (to be updated for first holder in case of joint holding)	Account Number: _____# Bank Name: _____ Branch Name: _____ IFS Code: _________ Provide the following: 󠄀Original cancelled cheque bearing the name of the security holder;OR

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			󠄀Bank passbook/statement attested by the Bank;
5		E-mail address	_______#
6		Mobile	______#

• or any date as may be specified by the CBDT (DP: Depository Participant)

# In case it is not provided, the details available in the CML will be updated in the folio

Authorization : I/ We authorise you (RTA) to update the above PAN and KYC details in following additional folio(s) held in my / our name ( use Separate Annexure if extra space is required ):

	S. No.	Name of the Issuer Company	Name of the Issuer Company	Folio No.	Folio No.	Quantity of securities	Face value of securities	Face value of securities	Distinctive number of securities (Optional)
	in which I / We are the holder(s) (strike off what is not applicable). Declaration:All the above facts stated are true and correct.
			Holder 1		Holder 2				Holder 3
Signature			
Name			
Full address			
PIN			󠄀󠄀󠄀󠄀󠄀		󠄀󠄀󠄀󠄀󠄀󠄀			󠄀󠄀󠄀󠄀󠄀󠄀

Mode of submission of documents to the RTA

Please use any one of the following mode:

1. Through ‘In Person Verification’ (IPV): The authorized person of the RTA shall verify the original documents furnished by the investor and retain copy (ies) with IPV stamping with date and initials.

2. Through Post: Hard copies of the documents which are self-attested.

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3. Through electronic mode with e-sign: The holder(s)/ claimant(s) may furnish the documents to RTAs electronically including by way of email or through service portal of the RTA provided the documents furnished shall have e-sign* of the holder(s)/ claimant(s).

• E-Sign is an integrated service which facilitates issuing a Digital Signature

• Certificate and performing signing of requested data by e-Sign user. The holder/claimant may approach any of the empanelled e-Sign Service Providers, details of which are available on the website of Controller of Certifying Authorities (CCA), Ministry of Communications and Information Technology (https://cca.gov.in/) for the purpose of obtaining an e-sign.

Note

• Holders of physical securities in listed company are mandatorily required to furnish PAN, KYC details (Contact details, Bank Account Details, Signature) and Nomination (for all the eligible folios) to enable RTA to process any service request or complaints received from the security holder(s)/ Claimants.

• Upon receipt or up-dation of bank details, the RTA shall, suo-moto , generate request to the company’s bankers to pay electronically all the moneys of / payments to the holder that were previous unclaimed / unsuccessful.

• RTA shall update the folio with PAN, KYC details and Nominee, within timelines as mentioned in the circular no. SEBI/HO/MIRSD/MIRSD_RTAMB/P/CIR/2021/670 dated November 26, 2021. However, cancellation of nomination, shall take effect from the date on which this intimation is received by the company / RTA.

• RTA shall not insist on Affidavits or Attestation / Notarization or indemnity for registering / up-dating / changing PAN, KYC details and Nomination.

• Specimen Option A Signature i. Security holder shall provide the following documents: (a) Original cancelled cheque with name of the security holder printed on it; or

• (b) Self-attested copy of Bank Passbook/ Bank Statement; and

• ii. Banker’s attestation of the signature of the same bank account as mentioned in (i) above as per Form ISR - 2. OR

Option B

• The investor may get his or her signature changed or updated by visiting the Office of the RTA in person. In such a case, the investor shall sign before the authorized personnel of the RTA, along with PAN card and any one additional document mentioned at Serial Nos. 1-4 of Annexure – E of SEBI/HO/MIRSD/MIRSD-PoD-1/P/CIR/2023/37 dated March 16, 2023, in original for verification by the RTA, and submit selfattested copies of the same.

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Nomination**	Providing Nomination: Please submit the duly filled up Nomination Form (SH-13) or‘Declaration to Opt out of Nomination’ as perForm ISR–3,in SEBI Circular No. SEBI/HO/MIRSD/MIRSD-PoD-1/P/CIR/2023/37 dated March 16, 2023 Variation in Existing Nomination: Please useForm SH-14 Cancellation of Existing Nomination and opting out: use Form SH- 14 &Form ISR–3

** Nomination ( Form SH-13 or SH-14 ) / ‘Declaration to Opt-Out of nomination’ ( Form ISR – 3 ), has to be furnished by the holder(s) separately for each listed company.

( Page 6 & 7 is for information to investors; print out of the same is not required)

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Objection Memo that can be raised by the RTA

(only if the relevant document / details is / are not available in the folio or if there is a mismatch / discrepancy in the same or change thereof)

Note

RTAs shall raise all objections, if any / at all, in one instance only; the RTA shall not raise further objections on the same issue again and again, after the holder / claimant furnishes all the prescribed documents and details, unless there is any deficiency / discrepancy in the same.

No.	Item	Documents / Details to be provided to the RTA by the holder(s) / claimant(s)
1	PAN – Exceptions and Clarification	‘Exemptions/clarifications to PAN’, as provided in clause D to ‘Instructions/Check List for Filing KYC Forms’ in Annexure – 1 toSEBI circular No. MIRSD/SE/Cir- 21/2011 dated October 05, 2011 on Uniform Know Your Client (KYC) Requirements for the Securities Market, shall also applicable for holder(s) / claimant(s) of securities held in physical mode.
2	Minor mismatch in Signature- minor	The RTA shall intimate the holder at the existing address, seeking objection,ifany,within 15 days
3	Major mismatch in Signature or its non-availability with the RTA	Option A i. Security holder shall provide the following documents: (a) Original cancelled cheque with name of the security holder printed on it; or (b) Self-attested copy of Bank Passbook/Bank Statement; and ii. Banker’s attestation of the signature of the same bank account as mentioned in (i) above as per Form ISR - 2 OR Option B The investor may get his or her signature changed or updated by visiting the Office of the RTA in person. In such a case, the investor shall sign before the authorized personnel of the RTA, along with PAN card and any one additional document mentioned at Serial Nos.1-4 of Annexure – E of SEBI Circular No. SEBI/HO/MIRSD/MIRSD-PoD-1/P/CIR/2023/37 dated March 16, 2023, in original for verification by the RTA, and submit self-attested copies of the same.
4	Mismatch in Name	Furnish any one of the following documents, explaining the differencein names;

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		Unique Identification Number (UID) (Aadhaar) Valid Passport Driving license in Smart Card form, Book form or copy of digital form Identity card / document with applicant’s Photo, issued by any of the following: Central / State Government and its Departments, Statutory / Regulatory Authorities, Public Sector Undertakings, Scheduled Commercial Banks, Public Financial Institutions. PAN card with photograph Marriage certificate Divorce decree
5	Present address of the holder is not matching with the address available in the folio	In case the signature of the holder matches with the record available with the RTA, the request for change in address may be processed within the prescribed timelines. In case there is a difference in signature, the RTA shall follow the procedure as prescribed for mismatch in signature as laid down at Para – 1 of Annexure C of SEBI Circular No. SEBI/HO/MIRSD/MIRSD-PoD-1/P/CIR/ 2023/37datedMarch 16,2023

( Page 6 & 7 is for information to investors; print out of the same is not required)

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Form ISR – 2

(see SEBI Circular No. SEBI/HO/MIRSD/MIRSD-PoD-1/P/CIR/2023/37 dated March 16, 2023 on Common and Simplified Norms for processing investor’s service request by RTAs and norms for furnishing PAN, KYC details and Nomination)

Confirmation of Signature of securities holder by the Banker

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1. Bank Name and Branch
2. Bank contact details
Postal Address
Phone number
E-mail address
3. Bank Account number
4. Account opening date
5. Account holder(s) name(s) 1)
2)
3)
6. Latest photograph of the account holder(s)
1 [st] Holder 2 [nd] Holder 3 [rd] Holder
7. Account holder(s) details as per Bank Records
a) Address
b) Phone number
c) Email address
d) Signature(s)
1) 2) 3)
Signature verified as recorded with the Bank
Seal of the Bank
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(Signature)
Place: Name of the Bank Manager
Employee Code
Date: E-mail address
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Form ISR - 3 Declaration Form for Opting-out of Nomination by holders of physical securities in Listed Companies

(see SEBI Circular No. SEBI/HO/MIRSD/MIRSD-PoD-1/P/CIR/2023/37 dated March 16, 2023 on Common and Simplified Norms for processing investor’s service request by RTAs and norms for furnishing PAN, KYC details and Nomination)

[Under Section 72 r/w Section 24 (1) (a) of Companies Act, 2013 r/w Section 11(1) and 11B of SEBI Act, 1992 and Clause C in Schedule VII and Regulation 101 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015)]

Name of the Company : Registered Address of the Company:

I / we ……………………… the holder(s) of the securities particulars of which are given hereunder, do not wish to nominate any person(s) in whom shall vest, all the rights in respect of such securities in the event of my /our death.

PARTICULARS OF THE SECURITIES (in respect of which nomination is being opted out)

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Nature of Folio No. No. of Certificate Distinctive
Securities Securities No. No.
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I/ we understand the issues involved in non-appointment of nominee(s) and further are aware that in case of my / our death, my / our legal heir(s) / representative(s) are required to furnish the requisite documents / details, including, Will or documents issued by the Court like Decree or Succession Certificate or Letter of Administration / Probate of Will or any other document as may be prescribed by the competent authority, for claiming my / our aforesaid securities.

Name(s) and Address of Security holders(s) * Sole / First Holder Name

Signature(s)

Second Holder Name

Third Holder Name

• Signature of witness, along with name and address are required, if the account holder affixes thumb impression, instead of signature

Form No. SH-13

Nomination Form

[Pursuant to section 72 of the Companies Act, 2013 and rule 19(1) of the Companies (Share Capital and Debentures) Rules 2014 ]

To

Name of the company:

Address of the company:

I/We …………………………………….. the holder(s) of the securities particulars of which are given hereunder wish to make nomination and do hereby nominate the following persons in whom shall vest, all the rights in respect of such securities in the event of my/our death.

• (1) PARTICULARS OF THE SECURITIES (in respect of which nomination is being made)

Nature of Folio No. No. of Certificate Distinctive securities securities No. No.

(2) PARTICULARS OF NOMINEE/S —

• (a) Name:

• (b) Date of Birth: (c) Father’s/Mother’s/Spouse’s name:

• (d) Occupation:

• (e) Nationality:

• (f) Address:

• (g) E-mail id:

• (h) Relationship with the security holder:

• (3) IN CASE NOMINEE IS A MINOR--

• (a) Date of birth:

• (b) Date of attaining majority

• (c) Name of guardian:

• (d) Address of guardian:

Name: Address: Name of the Security Holder (s) Signature Witness with name and address