Kotyark Industries Limited

==> picture [596 x 178] intentionally omitted <==

Date: March 24, 2026

To, Listing Department National Stock Exchange of India Limited Exchange Plaza, C-1, Block-G, Bandra Kurla Complex, Bandra (E), Mumbai-400051

To, Listing Department BSE Limited Phiroze Jeejeebhoy Towers, Dalal Street, Fort, Mumbai-400001

Sub: Disclosure under Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 ("SEBI Listing Regulations") w.r.t Postal Ballot Notice.

Ref: Kotyark Industries Limited | ISIN: INE0J0B01017 | NSE Symbol: KOTYARK | BSE Scrip Code: 544726

--------------------------------------------------------------------------------------------------------------------------------------------------Respected Sir/ Madam,

Pursuant to Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, we enclose herewith the Notice of Postal Ballot & E-Voting, together with the Explanatory Statement thereto, seeking approval of the Members of the Company by way of a special/Ordinary resolution (as may be applicable) through the Postal Ballot process for the agenda as mentioned in the postal ballot Notice.

The aforementioned Notice is being sent through electronic mode today i.e., March 24, 2026, to all the Members, who have registered their email addresses with the Company/Depositories/Registrar and Transfer Agents of the Company viz., M/s. Kfin Technologies Limited and whose names appear in the Register of Members as on Friday, March 20, 2026.

The Notice of Postal Ballot & E-Voting is also available on the website of the Company viz., www.kotyark.com .

The remote e-voting will commence on Wednesday, March 25, 2026 at 9.00 A.M. IST and will end on Thursday, April 23, 2026 at 5.00 P.M. IST, and the result thereof will be declared on or before Monday, April 27, 2026.

Kindly take the same on your records and oblige us.

For , Kotyark Industries Limited

BHAVESH B Digitally signed by BHAVESH B NAGAR NAGAR Date: 2026.03.24 16:10:17 +05'30' Bhavesh Nagar Company Secretary and Compliance Officer Mem. No.: A62546

Place: Vadodara Encl. A/a-

==> picture [168 x 84] intentionally omitted <==

POSTAL BALLOT NOTICE

(Pursuant to Section 110 of the Companies Act, 2013 read with Rule 22 of the Companies (Management and Administration) Rules, 2014)

VOTING STARTS ON	VOTING ENDS ON
WEDNESDAY, MARCH 25, 2026	THURSDAY, APRIL 23, 2026

Dear Member(s),

NOTICE is hereby given pursuant to the provisions of Sections 108 and Section 110 and other applicable provisions, if any, of the Companies Act, 2013, (‘Act’) read with Rules 20 and 22 of the Companies (Management and Administration) Rules, 2014, (‘Rules’), Regulation 44 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 (‘Listing Regulations’), Secretarial Standard on General Meetings issued by The Institute of Company Secretaries of India (‘SS-2’), each as amended, and other applicable laws and regulations (including any statutory modification or re-enactment(s) thereof for the time being in force) and in terms of the circulars issued by the Ministry of Corporate Affairs, Government of India (the ‘MCA’) vide its General Circular Nos. 14/2020 dated 8th April, 2020, 17/2020 dated 13th April, 2020, 20/2020 dated 5th May, 2020, 22/2020 dated 15th June, 2020, 33/2020 dated 28th September, 2020, 39/2020 dated 31st December, 2020, 10/2021 dated 23rd June, 2021, 20/2021 dated 8th December, 2021, 3/2022 dated 5th May, 2022, 11/2022 dated 28th December, 2022, 9/2023 dated 25th September, 2023, 9/2024 dated 19th September, 2024 and 03/2025 dated 22nd September, 2025 issued by the Ministry of Corporate Affairs, Government of India (collectively referred to as “MCA Circulars”), the resolutions set out below are proposed to be passed by the Members of “Kotyark Industries Limited” (“The Company”) by means of Postal Ballot, only by way of remote e-voting (“e-voting”) process.

The proposed resolutions and the Explanatory Statement pursuant to Section 102 and Section 110 of the Act and any other applicable provisions of the Act, read with Rules framed thereunder, setting out the material facts and reasons thereof concerning the resolutions mentioned in this Postal Ballot Notice (“Notice”), are annexed hereto.

In compliance with the requirements of the MCA Circulars, the Postal Ballot Notice is being sent only through electronic mode to those shareholders whose email address is registered with M/s. Kfin Technologies Limited (“RTA”), the Company’s Registrar and Share Transfer Agent, and/or the Depository Participant(s) and the hard copy of the Postal Ballot Notice along with Postal Ballot Forms and pre-paid business envelope will not be sent to the shareholders for this Postal Ballot and the shareholders are required to communicate their assent or dissent through the remote e-voting system only.

In compliance with Regulation 44 of the SEBI Listing Regulations and pursuant to the provisions of Sections 108 and 110 of the Act read with the Rules framed thereunder and the MCA Circulars, the manner of voting on the proposed resolutions is restricted only to e-voting i.e. by casting votes electronically instead of submitting postal ballot forms. The instructions for e-voting are appended to this Notice.

Pursuant to Rule 22(5) of the Rules, the Board of Directors of the Company has appointed M/s. SCS and Co LLP, Practicing Company Secretaries, as Scrutinizer for conducting the Postal Ballot through Remote e-Voting process in a fair and transparent manner and in accordance with the provisions of the Act and the rules made thereunder

Members are requested to carefully read the instructions mentioned under the head 'General information and instructions relating to e-voting' in this Notice and record their assent (“FOR”) or dissent (“AGAINST”) on the proposed resolutions through the e-voting process not later than 5:00 p.m. (IST) on Thursday, April 23, 2026, failing which it will be considered that no reply has been received from the Member.

==> picture [168 x 84] intentionally omitted <==

The Company has engaged the Services of National Securities Depository Limited (hereinafter referred to as “NSDL” or “Service Provider”) for facilitating e-voting to enable the Members to cast their votes electronically instead of dispatching postal ballot forms. The postal ballot results will be submitted within 2 (Two) working days from conclusion of the e-voting period to the stock exchanges in accordance with the SEBI Listing Regulations.

The scrutinizer will submit the report to the Chairman after the completion of scrutiny of votes recorded through remote e voting. The results of voting by means of remote e-voting will be announced on or before Monday, April 27, 2026 at the Registered Office of the Company and also by placing the same on the company’s website - www.kotyark.com and communicated on the same day to stock exchanges, registrar and share transfer agent and e-voting agency.

The Scrutinizer will submit the results of the e-voting to the Chairman of the Company or any other authorized officer(s) of the Company after completion of the scrutiny of the e-voting. The results of the Postal Ballot along with the Scrutinizer's Report will also be displayed on the website of the Company at www.kotyark.com on the website of NSDL at www.evoting.nsdl.com and shall also be displayed at the Registered Office of the Company while simultaneously being communicated to the National Stock Exchange of India Limited and BSE Limited where the equity shares of the Company are listed.

The proposed resolutions, if approved, will be taken as having duly passed on the last date specified for e-voting by the requisite majority of Members by means of Postal Ballot, i.e. Thursday, April 23, 2026.

By order of the Board For Kotyark Industries Limited

Sd/Gaurang Rameshchandra Shah Date: March 24, 2026 Chairman cum Managing Director Place: Vadodara DIN: 03502841

==> picture [168 x 84] intentionally omitted <==

SPECIAL BUSINESS

ITEM NO. 1:

TO APPROVE THE APPOINTMENT OF MR. VIRAL MUKESHBHAI MAMTORA (DIN: 08440935) AS A NONEXECUTIVE INDEPENDENT DIRECTOR OF THE COMPANY FOR A PERIOD OF 1 (One) YEAR:

To consider and, if thought fit, to give your Assent or Dissent to the following resolution as a Special Resolution:

“RESOLVED THAT pursuant to the provisions of Sections 149, 150, 152 and any other applicable provisions of the Companies Act, 2013 (“Act”) and the rules made there under read with Schedule IV of the Act, and applicable provisions of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (“LODR Regulations”) (including any statutory modification or re-enactment thereof for the time being in force), and on recommendation by Nomination and Remuneration Committee and that of the Board of Directors, Mr. Viral Mukeshbhai Mamtora (DIN: 08440935), who was appointed as an Additional Director in the capacity of a Non-Executive Independent Director with effect from January 29, 2026 by the Board of Directors of the Company, in terms of Section 161 of the Companies Act, 2013 who shall hold office till ensuing General Meeting or a period of 3 (three) months from the date of appointment whichever is earlier and who meets the criteria for independence under Section 149(6) of the Act and the Rules made thereunder and in respect of whom the Company has received a notice in writing under Section 160(1) of the Act proposing his candidature for the office of Director on the Board of Directors of the Company, be and is hereby appointed as a Non-Executive Independent Director of the Company for a period of One (1) year till January 28, 2027 and that shall not be liable to retire by rotation.

RESOLVED FURTHER THAT the Board of Directors and/or the Company Secretary be and are hereby severally authorized to settle any question, difficulty or doubt, that may arise in giving effect to this resolution and to do all such acts, deeds and things as may be necessary order, proper or expedient for the purpose of giving effect to this resolution. ”

ITEM NO. 2:

TO APPROVE THE APPOINTMENT OF M/S. MITTAL V. KOTHARI & ASSOCIATES, PRACTICING COMPANY SECRETARY (COP: 17202), AS SECRETARIAL AUDITOR OF THE COMPANY FOR A TERM OF FIVE (5) CONSECUTIVE YEARS FROM FINANCIAL YEAR 2025–26 TO FINANCIAL YEAR 2029–30:

To consider and, if thought fit, to pass with or without modification(s), the following Resolution as an Ordinary Resolution :

“RESOLVED THAT pursuant to the provision of Section 204 of the Companies Act, 2013 read with Rule 9 of the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014 and Regulation 24A and other applicable provisions of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, (including any statutory modification(s) or re-enactment thereof for the time being in force), based on the recommendation of the Audit Committee and the Board of Directors, M/s. Mittal V. Kothari & Associates, Practicing Company Secretary (COP: 17202) (Peer Review Certificate No. 4577/2023), be and is hereby appointed as Secretarial Auditors of the Company for a term of up to 5 (Five) consecutive years from the Financial Year 2025–26 to Financial Year 2029– 30, at such remuneration as may be mutually agreed between the Board of Directors of the Company and the Secretarial Auditors from time to time.

==> picture [168 x 84] intentionally omitted <==

RESOLVED FURTHER THAT approval of the members be and is hereby accorded to the Board to avail or obtain from the Secretarial Auditor, such other services or certificates, reports, or opinions which the Secretarial Auditors may be eligible to provide or issue under the applicable laws.

By order of the Board For, Kotyark Industries Limited

Sd/- Gaurang Rameshchandra Shah Date: March 24, 2026 Chairman cum Managing Director Place: Vadodara DIN: 03502841

==> picture [455 x 82] intentionally omitted <==

==> picture [168 x 84] intentionally omitted <==

NOTES

1. The Explanatory Statement pursuant to Section 102 read with Section 110 and other applicable provisions, if any of the Act read with the rules framed thereunder concerning the resolutions as set out in the postal ballot notice is annexed hereto and forms part of this Notice.

2. In accordance with the MCA Circulars and the SEBI Listing Regulations, the Company is sending the Notice in electronic form only by e-mail to all Members, whose names appear in the Register of Members / Register of Beneficial Owners maintained by the Depositories viz., National Securities Depository Limited (the “NSDL”) and Central Depository Services (India) Limited (the “CDSL”) as on Friday, March 20, 2026 (the “Cut-Off Date”) and who have registered their e-mail addresses, in respect of electronic holdings, with the Depository through the concerned Depository Participants and in respect of physical holdings, with the Registrar and Share Transfer Agent of the Company, KFin Technologies Limited (the “RTA”), in accordance with the provisions of the Act read with the rules framed thereunder and the framework provided under the MCA circulars. Cut-Off Date is for determining the eligibility to vote by electronic means. A person who is not a member as on the Cut-Off Date or who becomes a member of the Company after the Cut-Off Date should treat this Notice for information purposes only.

3. In accordance with the MCA Circulars, the Notice is being sent in electronic form only. The hard copy of the Notice along with the Postal Ballot forms and pre-paid business envelope will not be sent to the Members for the Postal Ballot. Accordingly, the communication of the assent or dissent of the Members would take place through the e- voting system only.

4. In compliance with the provisions of Section 108 and 110 of the Act read with Rules 20 and 22 of the Companies (Management and Administration) Rules, 2014, as amended from time to time, Regulation 44 of the SEBI Listing Regulations and Secretarial Standard (SS)- 2 issued by the Institute of Company Secretaries of India on General Meeting, the Company is offering e-voting facility to enable the Members to cast their votes electronically. The instructions for e-voting are provided as part of this Notice.

5. In light of the MCA Circulars, Members who have not registered their e-mail addresses and in consequence the e-voting notice could not be serviced, may temporarily get their e-mail address registered with the Company’s RTA by following the procedure given below:

i. In case shares are held in physical mode, please provide Folio No., Name of shareholder, scanned copy of the share certificate (front and back), PAN (self-attested scanned copy of PAN card), AADHAR (selfattested scanned copy of Aadhar Card) by email to [email protected].
ii. In case shares are held in demat mode, please provide DPID-CLID (16 digit DPID + CLID or 16-digit beneficiary ID), Name, client master or copy of Consolidated Account statement, PAN (self-attested scanned copy of PAN card), AADHAR (self-attested scanned copy of Aadhar Card) to [email protected].
iii. Alternatively, shareholder/members may send a request to [email protected] for procuring user id and password for e-voting by providing above mentioned documents.

6. It is clarified that for permanent registration of e-mail address, the members are however requested to register their e-mail address, in respect of electronic holdings with the Depository through the concerned Depository Participants and in respect of physical holdings through the Company’s RTA to enable servicing of notices, etc. electronically to their e-mail address.

==> picture [168 x 84] intentionally omitted <==

KOTYARK INDUSTRIES LIMITED CIN: L24100GJ2016PLC094939

Registered office: A-3, 2nd Floor, Shree Ganesh Nagar Housing Society, Ramakaka Temple Road, Chhani Vadodara-391740 Contact No. 0265-2773672, E-mail ID: [email protected], Website: www.kotyark.com

7. The e-voting rights of the Shareholders / beneficiary owners shall be reckoned on the shares held by them as on Friday, March 20, 2026 being the Cut-Off date for the purpose. The shareholders of the Company holding shares either in dematerialised or in physical form, as on the Cut-Off date, can cast their vote electronically.

8. The voting rights for the equity shares of the Company are one vote per equity share, registered in the name of the member. The voting rights of the members shall be in proportion to the percentage of paid-up share capital of the Company held by them. In case of joint holders, only such joint holder who is higher in the order of names will be entitled to vote.

9. A member cannot exercise his / her vote through proxy on postal ballot. However, corporate and institutional members shall be entitled to vote through their authorised representatives. Corporate and institutional members (are required to send scanned certified true copy (PDF Format) of the board resolution / authority letter, power of attorney together with attested specimen signature(s) of the duly authorised representative(s), to the Scrutinizer by e-mail to [email protected] with a copy marked to [email protected].

10. Once the vote is cast, whether partially or otherwise, the member shall not be allowed to change it subsequently or cast the vote again.

11. Postal Ballot (e-voting) period commences from 09:00 A.M. IST, on Wednesday, March 25, 2026 and ends at 5.00 P.M. IST on Thursday, April 23, 2026. At the end of the e-voting period, the facility shall forthwith be blocked and e-voting shall not be allowed beyond the said date and time.

12. The proposed resolutions, if approved, by requisite majority, shall be deemed to have been passed on the last date of e-voting, which would be Thursday, April 23, 2026. The resolutions passed by the Members through Postal Ballot are deemed to have been passed as if the same have been passed at a general meeting of the Members.

13. This Notice shall also be available on the website of the Company at www.kotyark.com, websites of the stock exchanges where the equity shares of the Company are listed, i.e. National Stock Exchange of India Limited at www.nseindia.com and BSE Limited at www.bseindia.com respectively, and on the website of NSDL at www.evoting.nsdl.com.

14. Shareholders holding shares in electronic mode may reach out to the respective Depository Participant(s), where the Demat account is being held for updating the email IDs and mobile number.

GENERAL INFORMATION AND INSTRUCTIONS RELATING TO E-VOTING

❖ The voting period begins on 09:00 A.M. IST, on Wednesday, March 25, 2026 and ends at 5.00 P.M. IST on Thursday, April 23, 2026. During this period, the shareholders of the Company, holding shares either in physical form or in dematerialized form, as on the cut-off date viz., Friday, March 20, 2026 may cast their votes electronically. The e-voting module shall be disabled by NSDL for voting thereafter.
❖ Pursuant to SEBI Circular No. SEBI/HO/CFD/CMD/CIR/P/2020/242 dated 9[th] December, 2020 and under Regulation 44 of the SEBI Listing Regulations, listed entities are required to provide remote e-voting facility to its shareholders, in respect of all shareholders’ resolution. Individual shareholders holding securities in demat mode are allowed to vote through their demat account(s) maintained with Depositories and Depository Participants. Shareholders are advised to update their mobile number and E-mail ID in their demat accounts in order to access e-voting facility.

==> picture [168 x 84] intentionally omitted <==

❖ Currently, there are multiple e-voting service providers (ESPs) providing e-voting facility to listed entities in India. This necessitates registration on various ESPs and maintenance of multiple user IDs and passwords by the shareholders.
❖ In order to increase the efficiency of the voting process, pursuant to a public consultation, it has been decided to enable e-voting to all the demat account holders, by way of a single login credential, through their demat accounts / websites of Depositories / Depository Participants. Demat account holders would be able to cast their vote without having to register again with the ESPs, thereby, not only facilitating seamless authentication but also enhancing ease and convenience of participating in e-voting process.

- How do I vote electronically using NSDL e Voting system?

The way to vote electronically on NSDL e-Voting system consists of “Two Steps” which are mentioned below:

- Step 1: Access to NSDL e Voting system

- A) Login method for e Voting for Individual shareholders holding securities in demat mode

In terms of SEBI circular dated December 9, 2020 on e-Voting facility provided by Listed Companies, Individual shareholders holding securities in demat mode are allowed to vote through their demat account maintained with Depositories and Depository Participants. Shareholders are advised to update their mobile number and email Id in their demat accounts in order to access e-Voting facility.

Login method for Individual shareholders holding securities in demat mode is given below:

Type of shareholders Login Method

Type of shareholders	Type of shareholders	Login Method
	Individual Shareholders holding securities in demat mode with NSDL.	1.For OTP based login you can click on https://eservices.nsdl.com/SecureWeb/evoting/evotinglogin.jsp.You will have to enter your 8-digit DP ID,8-digit Client Id, PAN No., Verification code and generate OTP. Enter the OTP received on registered email id/mobile number and click on login. After successful authentication, you will be redirected to NSDL Depository site wherein you can see e-Voting page. Click on company name ore-Voting service provider i.e. NSDL and you will be redirected to e-Voting website of NSDL for casting your vote during the remote e-Voting period. 2.ExistingIDeASuser can visit the e-Services website of NSDL Viz. https://eservices.nsdl.com either on a Personal Computer or on a mobile. On the e-Services home page click on the “Beneficial Owner”icon under “Login”which is available under‘IDeAS’section , this will prompt you to enter your existing User ID and Password. After successful authentication, you will be able to see e-Voting services under Value added services. Click on“Access to e-Voting”under e-Voting services and you will be able to see e-Voting page. Click on company name ore- Voting service provider i.e. NSDLand you will be re-directed to e-Voting website of NSDL for casting your vote duringthe remote e-Voting period.

==> picture [168 x 84] intentionally omitted <==

==> picture [201 x 116] intentionally omitted <==

3. If you are not registered for IDeAS e-Services, option to register is available at https://eservices.nsdl.com. Select “Register Online for IDeAS Portal” or click at https://eservices.nsdl.com/SecureWeb/IdeasDirectReg.jsp

4. Visit the e-Voting website of NSDL. Open web browser by typing the following URL: https://www.evoting.nsdl.com/ either on a Personal Computer or on a mobile. Once the home page of e-Voting system is launched, click on the icon “Login” which is available under ‘Shareholder/Member’ section. A new screen will open. You will have to enter your User ID (i.e. your sixteen digit demat account number hold with NSDL), Password/OTP and a Verification Code as shown on the screen. After successful authentication, you will be redirected to NSDL Depository site wherein you can see e-Voting page. Click on company name or eVoting service provider i.e. NSDL and you will be redirected to e-Voting website of NSDL for casting your vote during the remote e-Voting period.

5. Shareholders/Members can also download NSDL Mobile App “ NSDL Speede ” facility by scanning the QR code mentioned below for seamless voting experience.

Individual 1. Users who have opted for CDSL Easi / Easiest facility, can login through Shareholders holding their existing user id and password. Option will be made available to reach securities in demat e-Voting page without any further authentication. The users to login Easi

mode with CDSL / Easiest are requested to visit CDSL website www.cdslindia.com and click on login icon & New System Myeasi Tab and then user your existing my easi username & password.

2. After successful login the Easi / Easiest user will be able to see the e- Voting option for eligible companies where the evoting is in progress as per the information provided by company. On clicking the evoting option, the user will be able to see e-Voting page of the e-Voting service provider

==> picture [168 x 84] intentionally omitted <==

	for casting your vote during the remote e-Voting period. Additionally, there is also links provided to access the system of all e-Voting Service Providers, so that the user can visit the e-Voting service providers’ website directly. 3.If the user is not registered for Easi/Easiest, option to register is available at CDSL websitewww.cdslindia.com and click on login & New System Myeasi Tab and then click on registration option. 4.Alternatively, the user can directly access e-Voting page by providing Demat Account Number and PAN No. from a e-Voting link available on www.cdslindia.com home page. The system will authenticate the user by sending OTP on registered Mobile & Email as recorded in the Demat Account. After successful authentication, user will be able to see the e- Voting option where the evoting is in progress and also able to directly access the system of all e-Voting Service Providers.
Individual Shareholders (holding securities in demat mode) login through their depository participants	You can also login using the login credentials of your demat account through your Depository Participant registered with NSDL/CDSL for e-Voting facility. Upon logging in, you will be able to see e-Voting option. Click on e-Voting option, you will be redirected to NSDL/CDSL Depository site after successful authentication, wherein you can see e-Voting feature. Click on company name or e-Voting service provider i.e. NSDL and you will be redirected to e-Voting website of NSDL for casting your vote during the remote e-Voting period.

for casting your vote during the remote e-Voting period. Additionally, there
is also links provided to access the system of all e-Voting Service
Providers, so that the user can visit the e-Voting service providers’
website directly.
3.If the user is not registered for Easi/Easiest, option to register is available
at CDSL websitewww.cdslindia.com and click on login & New System
Myeasi Tab and then click on registration option.
4.Alternatively, the user can directly access e-Voting page by providing
Demat Account Number and PAN No. from a e-Voting link available on
www.cdslindia.com home page. The system will authenticate the user by
sending OTP on registered Mobile & Email as recorded in the Demat
Account. After successful authentication, user will be able to see the e-
Voting option where the evoting is in progress and also able to directly
access the system of all e-Voting Service Providers.

Individual
Shareholders
(holding securities in
demat mode) login
through their
depository
participants

You can also login using the login credentials of your demat account through your
Depository Participant registered with NSDL/CDSL for e-Voting facility. Upon
logging in, you will be able to see e-Voting option. Click on e-Voting option, you
will be redirected to NSDL/CDSL Depository site after successful authentication,
wherein you can see e-Voting feature. Click on company name or e-Voting service
provider i.e. NSDL and you will be redirected to e-Voting website of NSDL for
casting your vote during the remote e-Voting period.

Important note: Members who are unable to retrieve User ID/ Password are advised to use Forget User ID and Forget Password option available at abovementioned website.

==> picture [168 x 84] intentionally omitted <==

KOTYARK INDUSTRIES LIMITED CIN: L24100GJ2016PLC094939 Registered office: A-3, 2nd Floor, Shree Ganesh Nagar Housing Society, Ramakaka Temple Road, Chhani Vadodara-391740 Contact No. 0265-2773672, E-mail ID: [email protected], Website: www.kotyark.com Helpdesk for Individual Shareholders holding securities in demat mode for any technical issues related to login through Depository i.e. NSDL and CDSL.

Login type	Helpdesk details
Individual Shareholders holding securities in demat mode with NSDL	Members facing any technical issue in login can contact NSDL helpdesk by sending a request [email protected] call at 022 - 4886 7000
Individual Shareholders holding securities in demat mode with CDSL	Members facing any technical issue in login can contact CDSL helpdesk by sending a request at [email protected] contact at toll free no. 1800- 21-09911

B) Login Method for shareholders other than Individual shareholders holding securities in demat mode and shareholders holding securities in physical mode.

How to Log-in to NSDL e-Voting website?

1. Visit the e-Voting website of NSDL. Open web browser by typing the following URL: https://www.evoting.nsdl.com/ either on a Personal Computer or on a mobile.

2. Once the home page of e-Voting system is launched, click on the icon “Login” which is available under ‘Shareholder/Member’ section.

3. A new screen will open. You will have to enter your User ID, your Password/OTP and a Verification Code as shown on the screen.

Alternatively, if you are registered for NSDL eservices i.e. IDEAS, you can log-in at https://eservices.nsdl.com/ with your existing IDEAS login. Once you log-in to NSDL eservices after using your log-in credentials, click on e-Voting and you can proceed to Step 2 i.e. Cast your vote electronically.

4. Your User ID details are given below :


Manner of holding shares i.e. Demat	Your User ID is:
(NSDL or CDSL) or Physical
a) For Members who hold shares in demat	8 Character DP ID followed by 8 Digit		Client
account with NSDL.	ID
	For example if your DP ID is IN300*** and
	Client ID is 12** then your user		ID	is
	IN30012***.
b) For Members who hold shares in demat	16 Digit Beneficiary ID
account with CDSL.
	For example if	your Beneficiary	ID	is
	12**	then your user	ID	is
	12**

==> picture [168 x 84] intentionally omitted <==

	c) For Members holding shares in Physical Form.	EVEN Number followed by Folio Number registered with the company For example if folio number is 001 and EVEN is 101456 then user ID is 101456001

5.	Password details for shareholders other than Individual shareholders are given below:
	a)If you are already registered for e-Voting, then you can user your existing password to login and cast your vote.
	b)If you are using NSDL e-Voting system for the first time, you will need to retrieve the ‘initial password’ which was communicated to you. Once you retrieve your ‘initial password’, you need to enter the ‘initial password’ and the system will force you to change your password. c)How to retrieve your ‘initial password’? (i) If your email ID is registered in your demat account or with the company, your ‘initial password’ is communicated to you on your email ID. Trace the email sent to you from NSDL from your mailbox. Open the email and open the attachment i.e. a .pdf file. Open the .pdf file. The password to open the .pdf file is your 8 digit client ID for NSDL account, last 8 digits of client ID for CDSL account or folio number for shares held in physical form. The .pdf file contains your ‘User ID’ and your ‘initial password’. (ii) If your email ID is not registered, please follow steps mentioned below inprocess for those shareholders whose email ids are not registered

6. 7. 8. 9.	If you are unable to retrieve or have not received the “Initial password” or have forgotten your password: a)Click on “Forgot User Details/Password?”(If you are holding shares in your demat account with NSDL or CDSL) option available on www.evoting.nsdl.com. b) Physical User Reset Password?” (If you are holding shares in physical mode) option available on www.evoting.nsdl.com. c)If you are still unable to get the password by aforesaid two options, you can send a request at [email protected] mentioning your demat account number/folio number, your PAN, your name and your registered address etc. d)Members can also use the OTP (One Time Password) based login for casting the votes on the e- Voting system of NSDL. After entering your password, tick on Agree to “Terms and Conditions” by selecting on the check box. Now, you will have to click on “Login” button. After you click on the“Login”button, Home page of e-Voting will open.

==> picture [168 x 84] intentionally omitted <==

- Step 2: Cast your vote electronically on NSDL e Voting system.

- How to cast your vote electronically on NSDL e Voting system?

After successful login at Step 1, you will be able to see all the companies “EVEN” in which you are holding shares and whose voting cycle.
Select “EVEN” of company for which you wish to cast your vote during the remote e-Voting period.
Now you are ready for e-Voting as the Voting page opens.
Cast your vote by selecting appropriate options i.e. assent or dissent, verify/modify the number of shares for which you wish to cast your vote and click on “Submit” and also “Confirm” when prompted.
Upon confirmation, the message “Vote cast successfully” will be displayed.
You can also take the printout of the votes cast by you by clicking on the print option on the confirmation page.
Once you confirm your vote on the resolution, you will not be allowed to modify your vote

General Guidelines for shareholders

1. Institutional shareholders (i.e. other than individuals, HUF, NRI etc.) are required to send scanned copy (PDF/JPG Format) of the relevant Board Resolution/ Authority letter etc. with attested specimen signature of the duly authorized signatory(ies) who are authorized to vote, to the Scrutinizer by e-mail to [email protected] with a copy marked to [email protected]. Institutional shareholders (i.e. other than individuals, HUF, NRI etc.) can also upload their Board Resolution / Power of Attorney / Authority Letter etc. by clicking on "Upload Board Resolution / Authority Letter" displayed under "e-Voting" tab in their login.

2. It is strongly recommended not to share your password with any other person and take utmost care to keep your password confidential. Login to the e-voting website will be disabled upon five unsuccessful attempts to key in the correct password. In such an event, you will need to go through the “Forgot User Details/Password?” or “Physical User Reset Password?” option available on www.evoting.nsdl.com to reset the password.

3. In case of any queries, you may refer the Frequently Asked Questions (FAQs) for Shareholders and e-voting user manual for Shareholders available at the download section of www.evoting.nsdl.com or call on : 022 - 4886 7000 or send a request at [email protected].

4. In terms of SEBI circular dated December 9, 2020 on e-Voting facility provided by Listed Companies, Individual shareholders holding securities in demat mode are allowed to vote through their demat account maintained with Depositories and Depository Participants. Shareholders are required to update their mobile number and email ID correctly in their demat account in order to access e-Voting facility.

==> picture [168 x 84] intentionally omitted <==

KOTYARK INDUSTRIES LIMITED CIN:L24100GJ2016PLC094939 Registered office: A-3, 2nd Floor, Shree Ganesh Nagar Housing Society, Ramakaka Temple Road, Chhani Vadodara-391740 Contact No.0265-2773672,E-mail ID: [email protected], Website: www.kotyark.com	KOTYARK INDUSTRIES LIMITED CIN:L24100GJ2016PLC094939 Registered office: A-3, 2nd Floor, Shree Ganesh Nagar Housing Society, Ramakaka Temple Road, Chhani Vadodara-391740 Contact No.0265-2773672,E-mail ID: [email protected], Website: www.kotyark.com	KOTYARK INDUSTRIES LIMITED CIN:L24100GJ2016PLC094939 Registered office: A-3, 2nd Floor, Shree Ganesh Nagar Housing Society, Ramakaka Temple Road, Chhani Vadodara-391740 Contact No.0265-2773672,E-mail ID: [email protected], Website: www.kotyark.com	KOTYARK INDUSTRIES LIMITED CIN:L24100GJ2016PLC094939 Registered office: A-3, 2nd Floor, Shree Ganesh Nagar Housing Society, Ramakaka Temple Road, Chhani Vadodara-391740 Contact No.0265-2773672,E-mail ID: [email protected], Website: www.kotyark.com
CONTACT DETAILS

	Company	Kotyark Industries Limited Registered Office Address: A-3, 2nd Floor, Shree Ganesh Nagar Housing Society, Ramakaka Temple Road, Chhani, Vadodara, Gujarat, India, 391740. Tel No+91 265 2773672, 95109 76156; Website: www.kotyark.com ;E-mail: [email protected]
	Registrar and Transfer Agent	KFIN Technologies Limited Registered Office Address: Selenium Tower-B, Plot No. 31-32, Financial District, Nanakramguda, Serilingampally, Hyderabad, Telangana-500032, Contact No.:+ 91 40 6716 2222, 79611000	E-mail ID: [email protected]
	E-Voting Agency & VC / OAVM	National Securities Depository Limited (NSDL) Email:[email protected] NSDL help desk:1800 1020 990 and 1800 22 44 30 You may refer the Frequently Asked Questions (FAQs) for Shareholders and e-voting user manual for Shareholders available at the download section of www.evoting.nsdl.com
	Scrutinizer	M/S. SCS and CO. LLP Ms. Anjali Sangtani Partner (Membership No. 41942, CP NO. 23630) Email: [email protected] M. No.:079-40051702

==> picture [455 x 127] intentionally omitted <==

==> picture [168 x 84] intentionally omitted <==

EXPLANATORY STATEMENT

(Pursuant to Section 102(1) of the Companies Act, 2013 and Secretarial Standard II on General Meetings)

ITEM NO. 01:

TO APPROVE THE APPOINTMENT OF MR. VIRAL MUKESHBHAI MAMTORA (DIN: 08440935) AS A NONEXECUTIVE INDEPENDENT DIRECTOR OF THE COMPANY FOR A PERIOD OF 1 (ONE) YEAR: SPECIAL RESOLUTION:

Pursuant to the provisions of Section 161 of the Companies Act, 2013(the ‘Act’), the Board of Directors of the Company based on the recommendation of the Nomination and Remuneration Committee, appointed Mr. Viral Mukeshbhai Mamtora (DIN: 08440935) as an Additional Director in the capacity of a Non-Executive Independent Director with effect from January 29, 2026, at its meeting held on January 29, 2026, for a first term of 1 (One) year, not liable to retire by rotation, subject to the approval of Members of the Company by way of a Special Resolution.

The Company has received a Notice under Section 160 of the Act from a Member in writing proposing the candidature of Mr. Viral Mukeshbhai Mamtora for appointment as a Non-Executive Independent Director of the Company. Mr. Viral Mukeshbhai Mamtora has given a declaration to the Board that he meets the criteria of Independence as provided under Section 149(6) of the Act.

In the opinion of the Board, Mr. Viral Mukeshbhai Mamtora fulfils the conditions specified in the Act, Rules made thereunder and Listing Regulations for appointment as a Non-Executive Independent Director and he is independent of management. The Board recommends his appointment as a Non-Executive Independent Director for One (1) year with effect from January 29, 2026.

Mr. Viral Mukeshbhai Mamtora has also confirmed that he is not debarred from holding the office of a Director by virtue of any Order passed by SEBI or any such authority. Mr. Viral Mukeshbhai Mamtora is not disqualified from being appointed as a Director in terms of Section 164 of the Act. Mr. Viral Mukeshbhai Mamtora has confirmed that he is in compliance with Rules 6(1) and 6(2) of the Companies (Appointment and Qualification of Directors) Rules, 2014, with respect to his registration with the data bank of Independent Directors maintained by the Indian Institute of Corporate Affairs (‘IICA’).

A copy of the draft letter for the appointment of Mr. Viral Mukeshbhai Mamtora as a Non-Executive Independent Director setting out the terms and conditions is available for inspection without any fee by the members at the Company’s registered office during normal business hours on working days up to Thursday, April 23, 2026. The resolution seeks the approval of members for the appointment of Mr. Viral Mukeshbhai Mamtora as a NonExecutive Independent Director of the Company from January 29, 2026 to January 28, 2027 (both days inclusive) pursuant to Sections 149, 152 and other applicable provisions of the Act and the Rules made thereunder (including any statutory modification(s) or re-enactment(s) thereof) and he shall not be liable to retire by rotation. The profile and specific areas of expertise of Mr. Viral Mukeshbhai Mamtora and other relevant information as required under SEBI LODR Regulations and SS-2 is mentioned hereunder.

Mr. Viral Mukeshbhai Mamtora holds a Bachelor’s degree in Commerce from Saurashtra University and is an Associate Member of the Institute of Chartered Accountants of India (ICAI). He has over 15 years of experience in the field of Finance and Accounts. He is currently the Proprietor of M/s. Viral M. Mamtora & Associates and has been serving as an active member of the Board of Directors of BBM Consultancy Private Limited since 2019.

==> picture [168 x 84] intentionally omitted <==

In compliance with the provisions of Section 149 read with Schedule IV to the Act, the approval of the Members is sought for the appointment of Mr. Viral Mukeshbhai Mamtora as a Non-Executive Independent Director of the Company, as a Special resolution as set out in item no. 1.

Relevant document in respect of the said item is available electronically for inspection by the Members from the date of Circulation of the Notice of the postal ballot. Members seeking to inspect such documents can send an email to [email protected].

Except Mr. Viral Mukeshbhai Mamtora, being appointee Director, none of the other Directors or Key Managerial Personnel or their relatives are, in any way, concerned or interested, financially or otherwise, in the aforesaid resolution.

The Board of Directors of the Company recommends the resolution set out at Item No. 1 for approval of the Members as a Special Resolution.

Item No. 2

TO APPROVE THE APPOINTMENT OF M/S. MITTAL V. KOTHARI & ASSOCIATES, PRACTICING COMPANY SECRETARY (COP: 17202), AS SECRETARIAL AUDITOR OF THE COMPANY FOR A TERM OF FIVE (5) CONSECUTIVE YEARS FROM FINANCIAL YEAR 2025–26 TO FINANCIAL YEAR 2029–30: ORDINARY RESOLUTION

The Company has migrated from the NSE Emerge Platform of the National Stock Exchange of India Limited to the Main Board of the National Stock Exchange of India Limited as well as BSE Limited w.e.f March 12, 2026. Consequently, the provisions of Regulation 24A of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 have become applicable to the Company.

Pursuant to Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) (Third Amendment) Regulations, 2024 (“SEBI Listing Regulations”), on the basis of recommendation of Board of Directors, the Company shall appoint or re-appoint an individual as Secretarial Auditor for not more than one term of five consecutive years; or a Secretarial Audit firm as Secretarial Auditor for not more than two terms of five consecutive years, with the approval of the shareholders in Annual General Meeting (“AGM”).

However, at the time of holding the Annual General Meeting on September 29, 2025, the Company was not a Main Board listed entity, and accordingly, the requirement of obtaining shareholders’ approval for the appointment of Secretarial Auditor under Regulation 24A was not applicable. Subsequently, the Board of Directors, at its meeting held on January 29, 2026, had appointed M/s. Mittal V. Kothari & Associates, Practicing Company Secretaries (COP No.: 17202), as the Secretarial Auditor of the Company for the financial year 2025–26 pursuant to the provisions of Section 204(1) of the Companies Act, 2013.

In view of the Company’s subsequent migration to the Main Board and the consequent applicability of Regulation 24A of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, the Company is required to obtain the approval of the Members for the appointment of a Secretarial Auditor for a term of five consecutive years, and further to submit the Secretarial Compliance Report on or before May 30, 2026; accordingly, in order to ensure timely compliance with the applicable regulatory requirements and considering that the next Annual General Meeting is scheduled to be held thereafter, and since the requisite approval could not be obtained at the Annual General Meeting, the Company is seeking the approval of the Members for the appointment of the Secretarial Auditor by way of this Postal Ballot.

==> picture [168 x 84] intentionally omitted <==

Based on the recommendation of the Audit Committee, the Board of Directors, at its meeting held on March 24, 2026, has approved the appointment of M/s. Mittal V. Kothari & Associates, Practicing Company Secretaries, as the Secretarial Auditors of the Company for a period of five (5) consecutive financial years commencing from the financial year 2025–26 up to financial year 2029–30, subject to approval of the Members.

Pursuant to Regulation 36(5) of SEBI Listing Regulations as amended, the credentials and terms of appointment of M/s. Mittal V. Kothari & Associates, Practicing Company Secretary are as under:

Brief Profile:

Mittal Kothari is the proprietor of Mittal V Kothari & Associates, a consultancy firm where she has over 8 years of experience in areas such as Company Law, LLP Law and SEBI Laws. Her expertise extends to handling assignments for listed companies, where she navigates the complexities of SEBI regulations related to insider trading, listing obligations, and corporate governance. She also conducts meticulous secretarial audits, ensuring compliance with SEBI's guidelines on disclosures, investor protection, and prevention of fraudulent practices. She also provides advisory services to private companies on a wide range of corporate legal matters. Her in-depth knowledge of company law allows her to guide both private and public organizations on compliance, governance best practices, and strategic decision-making.

Term of appointment:

M/s Mittal V Kothari & Associates is proposed to be appointed for a term of 5 (five) consecutive years, to conduct the Secretarial Audit of 5 (five) consecutive financial years from 2025-26 to 2029-30.

Proposed Fees:

The proposed fees in connection with the secretarial audit shall for FY 2026 and for subsequent year(s) of their term, such fees as may be mutually agreed between the Board of Directors and M/s Mittal V Kothari & Associates. In addition to the secretarial audit, M/s Mittal V Kothari & Associates shall provide such other services in the nature of certifications and other professional work, as approved by the Board of Directors. The relevant fees will be determined by the Board, as recommended by the Audit Committee in consultation with the Secretarial Auditors.

The proposed fees are based on knowledge, expertise, industry experience, time and efforts required to be put in by them, which is in line with the industry benchmark. The fees for services in the nature of certifications and other professional work will be in addition to the secretarial audit fee as above and will be determined by the Board in consultation with the Secretarial Auditors.

Basis of recommendations:

The recommendations are based on the fulfilment of the eligibility criteria & qualification prescribed under the Act & Rules made thereunder and SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 with regard to the full-time partners, secretarial audit, experience of the firm, capability, independent assessment, audit experience and also based on the evaluation of the quality of audit work done by them in the past.

M/s. Mittal V. Kothari & Associates, have given their consent to act as Secretarial Auditors of the Company and confirmed that their aforesaid appointment (if made) would be within the prescribed limits under the Act & Rules made thereunder and SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. They have also confirmed that they are not disqualified to be appointed as Secretarial Auditors in terms of provisions of the Act & Rules made thereunder and SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.

==> picture [168 x 84] intentionally omitted <==

None of the Directors / Key Managerial Personnel of the Company / their relatives are, in any way, concerned or interested, financially or otherwise, in the resolution except to the extent of their shareholding, if any, in the Company.

The Board of Directors of the Company recommends the resolution set out at Item No. 2 for approval of the Members as an Ordinary Resolution.

By order of the Board For Kotyark Industries Limited

Date: March 24, 2026 Place: Vadodara

Sd/- Gaurang Rameshchandra Shah Chairman cum Managing Director DIN: 03502841

==> picture [168 x 84] intentionally omitted <==

CIN: L24100GJ2016PLC094939 Registered office: A-3, 2nd Floor, Shree Ganesh Nagar Housing Society, Ramakaka Temple Road, Chhani Vadodara-391740

Contact No. 0265-2773672, E-mail ID: [email protected], Website: www.kotyark.com

ANNEXURE TO THE NOTICE

Pursuant to Regulation 36(3) of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 and Secretarial Standards -2, the details of the Director proposed to be appointed through the Postal Ballot process are given below:

Name	Mr. Viral Mukeshbhai Mamtora	Mr. Viral Mukeshbhai Mamtora
Category / Designation	Non-Executive Independent Director
DIN	08440935
Age	43years
Nationality	Indian
Date of Original Appointment	January29,2026
Date of Appointment in current terms (Effective date)	January 29,2026
Experience - Expertise in specific functional areas - Job Profile and Suitability	He holds a Bachelor’s degree in Commerce from Saurashtra University and is an Associate Member of the Institute of Chartered Accountants of India (ICAI). He has over 15 years of experience in the field of Finance and Accounts. He is currently the Proprietor of M/s. Viral M. Mamtora & Associates and has been serving as an active member of the Board of Directors of BBM ConsultancyPrivate Limited since 2019.
Number of Equity Shares held in the Company	Nil
Number of Equity Shares held in the Company for any other person on a beneficial basis	Nil
No. of Board Meetings Attended During the Year 2025-2026.	Nil
Directorships held in other Companies		Designation Director
	Name of Company	Designation
	BBM ConsultancyPrivate Limited	Director
	.
Memberships /Chairmanships of committees of public companies (as on the date of this report)*	NIL
Name of listed entities from which the person has resigned in thepast threeyears	None
Inter-se^ Relationship with other Directors	None
Terms and conditions of appointment or re- appointment	Appointed as a Non-Executive Independent Director to hold office for a term up to 1 (One) year not liable to retire by rotation with effect from January29, 2026.
Remuneration last Drawn	Not Applicable

==> picture [168 x 84] intentionally omitted <==

Remuneration sought to be paid	Sitting fees and commission in accordance with the provisions of the Companies Act, 2013
Information as required pursuant to *CircularsNSE / CML/ 2018 / 24 and LIST /* COMP / 14 / 2018 - 19 dated June 20, 2018 andBSE Circular No. L1ST/COMP/14/2018- 19 dated June 20, 2018**	The Director being appointed is not debarred from holding the office of director by virtue of any SEBI order or any other such authority.

*Includes only Audit Committee and Stakeholders’ Relationship Committee. ^In accordance with SEBI (ICDR) Regulations, 2018 and the Companies Act, 2013.

AI assistant

Kotyark Industries Limited Proxy Solicitation & Information Statement 2026

59612_rns_2026-03-24_9965a147-867d-4b29-a2f0-feb7ff02b82b.pdf

For , Kotyark Industries Limited

POSTAL BALLOT NOTICE

Dear Member(s),

SPECIAL BUSINESS

ITEM NO. 1:

ITEM NO. 2:

NOTES

GENERAL INFORMATION AND INSTRUCTIONS RELATING TO E-VOTING

- How do I vote electronically using NSDL e Voting system?

- Step 1: Access to NSDL e Voting system

- A) Login method for e Voting for Individual shareholders holding securities in demat mode

Login method for Individual shareholders holding securities in demat mode is given below:

Type of shareholders Login Method

B) Login Method for shareholders other than Individual shareholders holding securities in demat mode and shareholders holding securities in physical mode.

- Step 2: Cast your vote electronically on NSDL e Voting system.

- How to cast your vote electronically on NSDL e Voting system?

General Guidelines for shareholders

EXPLANATORY STATEMENT

ITEM NO. 01:

TO APPROVE THE APPOINTMENT OF MR. VIRAL MUKESHBHAI MAMTORA (DIN: 08440935) AS A NONEXECUTIVE INDEPENDENT DIRECTOR OF THE COMPANY FOR A PERIOD OF 1 (ONE) YEAR: SPECIAL RESOLUTION:

Item No. 2

TO APPROVE THE APPOINTMENT OF M/S. MITTAL V. KOTHARI & ASSOCIATES, PRACTICING COMPANY SECRETARY (COP: 17202), AS SECRETARIAL AUDITOR OF THE COMPANY FOR A TERM OF FIVE (5) CONSECUTIVE YEARS FROM FINANCIAL YEAR 2025–26 TO FINANCIAL YEAR 2029–30: ORDINARY RESOLUTION

Brief Profile:

Term of appointment:

Proposed Fees:

Basis of recommendations: