Pre-Annual General Meeting Information • Apr 20, 2023
Pre-Annual General Meeting Information
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aksjeeierne til ordinær generalforsamling.
INNKALLING TIL
I
(ORG.NR. 990 727 007)
Generalforsamlingen vil avholdes digitalt og uten fysisk oppmøte. Aksjeeiere vil bli gitt anledning til å følge møtet og stille spørsmål gjennom Lumi. Nærmere informasjon
Generalforsamlingen åpnes av styrets leder, Pål Magnus Aglen, eller av den styret har utpekt. Møteåpner vil opprette fortegnelse over møtende aksjeeiere og
Selskapets styre foreslår følgende dagsorden for
om deltakelse er inntatt nederst i innkallingen.
Office translation. In case of discrepancies, the Norwegian original version shall prevail.
OF
(REG. NO. 990 727 007)
Styret i KMC Properties ASA ("Selskapet") innkaller herved The board of directors of KMC Properties ASA (the "Company") hereby calls for an annual general meeting for the shareholders.
Tid: 11. mai 2023 kl. 15:00. Time: 11 May 2023 at 15:00 hours (CEST).
Sted: Digitalt via Lumi. Place: Digital via Lumi.
The general meeting will be held digitally and without physical attendance. The shareholders will be given possibility to follow the meeting and raise questions through Lumi. Further information on participation etc. is included below.
The general meeting will be opened by the chair of the board of directors, Pål Magnus Aglen, or the person appointed by the board of directors. The person opening the meeting will record attendance of present shareholders and proxies.
The board of directors of the Company proposes the following agenda for the general meeting:
fullmakter.
generalforsamlingen:
Styret foreslår at Pål Magnus Aglen velges som møteleder i tråd med vedtektenes § 10.
The board of directors proposes that Pål Magnus Aglen is elected to chair the meeting in accordance with section 10 of the articles of association.
Styret foreslår at en person som er til stede på generalforsamlingen velges til å medundertegne protokollen.
Styret foreslår at generalforsamlingen treffer følgende vedtak:
The board of directors proposes that a person present at the general meeting is elected to co-sign the minutes.
The board of directors proposes that the general meeting passes the following resolution:
Innkalling og dagsorden godkjennes. The notice and the agenda are approved.
Styrets forslag til årsregnskap og årsrapport for regnskapsåret 2022, herunder årsberetningen, er publisert og tilgjengelig på Selskapets hjemmeside www.kmcp.no. Styret foreslår at generalforsamlingen treffer følgende vedtak:
Selskapets årsregnskap og årsrapport for regnskapsåret 2022, herunder årsberetningen, godkjennes. Det utdeles ikke utbytte for regnskapsåret 2022.
Styret foreslår at revisjonshonorar til Selskapets revisor, PriceWaterhouseCoopers AS, som fremkommer i note 8 til årsregnskapet for regnskapsåret 2022, godkjennes. Årsregnskapet er tilgjengelig på Selskapets hjemmeside www.kmcp.no.
Styret foreslår at generalforsamlingen treffer følgende vedtak:
Godtgjørelsen til Selskapets eksterne revisor, PriceWaterhouseCoopers AS, som fremkommer i note 8 i årsregnskapet for 2022, godkjennes.
The board of directors' proposal for annual accounts and annual report for the financial year 2022, including the board of directors' report, has been made public and is available at the Company's website www.kmcp.no. The board of directors proposes that the general meeting passes the following resolution:
The Company's annual accounts and annual report for the financial year 2022, including the board of directors' report, are approved. No dividend is to be distributed for the financial year 2022.
The board of directors proposes that the fee to the Company's auditor, PriceWaterhouseCoopers AS, as set out in Note 8 in the annual accounts for 2022, is approved. The annual accounts are available at the Company's website www.kmcp.no.
The board of directors proposes that the general meeting passes the following resolution:
Remuneration to the Company's independent auditor, PriceWaterhouseCoopers AS, as set out in Note 8 in the annual accounts for 2022, is approved.
Det vises til innstilling fra nominasjonskomiteen, som er tilgjengelig på Selskapets hjemmeside www.kmcp.no. Nominasjonskomiteens innstilling er også inntatt i denne innkallingen som Vedlegg 1.
Nominasjonskomiteen foreslår følgende godtgjørelse til medlemmene av styret, revisjonsutvalget og kompensasjonsutvalget for 2023:
Styremedlemmer: NOK 315 000 Board members: NOK 315,000
Medlemmer av kompensasjonsutvalget: NOK 30 000
I tråd med nominasjonskomiteens forslag foreslår styret at generalforsamlingen treffer følgende vedtak:
Nominasjonskomiteens forslag til godtgjørelse til medlemmene av styret, revisjonsutvalget og kompensasjonsutvalget godkjennes.
Det vises til innstilling fra nominasjonskomiteen, som er tilgjengelig på Selskapets hjemmeside www.kmcp.no.
De nåværende medlemmene av nominasjonskomiteen ble valgt på den ordinære generalforsamlingen i 2021 for en periode på to år. Det må derfor velges medlemmer til Selskapets nominasjonskomité.
Nominasjonskomiteen har foreslått at de nåværende medlemmene av nominasjonskomiteen, Finn Haugan (leder), Ingrid Kristin Viken og Gunnar Syvertsen gjenvelges
Reference is made to the recommendation from the nomination committee which is available at www.kmcp.no. The nomination committee's recommendation is also attached hereto as Appendix 1.
The nomination committee proposes the following remuneration to the members of the board of directors, the audit committee and the remuneration committee for 2023:
In accordance with the proposal from the nomination committee, the board of directors proposes that the general meeting adopts the following resolution:
The nomination committee's proposal for remuneration for the members of the board of directors, the audit committee and the remuneration committee is approved.
Reference is made to the recommendation from the nomination committee which is available at www.kmcp.no.
The present members of the nomination committee were appointed by the annual general meeting in 2021 for a period of two years. Thus, members to the Company's nomination committee must be elected.
The nomination committee has proposed that the current members of the nomination committee, Finn Haugan (chair), Ingrid Kristin Viken and Gunnar Syvertsen for en periode på to år frem til Selskapets ordinære generalforsamling i 2025.
I tråd med nominasjonskomiteens forslag foreslår styret at generalforsamlingen treffer følgende vedtak:
Finn Haugan (leder), Ingrid Kristin Viken og Gunnar Syvertsen velges som medlemmer av nominasjonskomiteen for en periode på to år frem til den ordinære generalforsamlingen i 2025.
Det vises til innstilling fra nominasjonskomiteen, som er tilgjengelig på Selskapets hjemmeside www.kmcp.no.
Nominasjonskomiteen foreslår følgende godtgjørelse til medlemmene av nominasjonskomiteen for 2023:
I tråd med nominasjonskomiteens forslag foreslår styret at generalforsamlingen treffer følgende vedtak:
Nominasjonskomiteens forslag til godtgjørelse til medlemmene av nominasjonskomiteen godkjennes.
I tråd med allmennaksjeloven § 6-16b og tilhørende forskrift har styret utarbeidet en rapport om lønn og annen godtgjørelse til ledende personer i Selskapet ("Lederlønnsrapporten"). Lederlønnsrapporten har blitt kontrollert av Selskapets revisor i henhold til allmennaksjeloven § 6-16b fjerde ledd. Det vises til are re-elected for a period of two years until the Company's annual general meeting in 2025.
In accordance with the proposal from the nomination committee, the board of directors proposes that the general meeting adopts the following resolution:
Finn Haugan (chair), Ingrid Kristin Viken and Gunnar Syvertsen is elected as members of the nomination committee for a period of two years until the annual general meeting in 2025.
Reference is made to the recommendation from the nomination committee which is available at www.kmcp.no.
The nomination committee proposes the following remuneration to the members of the nomination committee for 2023:
In accordance with the proposal from the nomination committee, the board of directors proposes that the general meeting adopts the following resolution:
The nomination committee's proposal for remuneration for the members of nomination committee is approved.
In accordance with Section 6-16b of the Norwegian Public Limited Liability Companies Act and related regulation, the board of directors has prepared a report regarding salary and other remuneration to the Company's leading personnel (the "Executive Remuneration Report"). The Executive Remuneration Report has been reviewed by the Company's auditor in accordance with Section 6-16b Lederlønnsrapporten som er tilgjengelig på Selskapets nettside www.kmcp.no.
I henhold til allmennaksjeloven § 5-6 fjerde ledd skal Lederlønnsrapporten fremsettes for en rådgivende avstemning av aksjeeierne.
Styret foreslår at generalforsamlingen treffer følgende beslutning:
Generalforsamlingen slutter seg til rapport om lønn og annen godtgjørelse til ledende personer i Selskapet for 2022.
I 2021 utarbeidet styret retningslinjer for fastsettelse av godtgjørelse for ledende ansatte i Selskapet i samsvar med allmennaksjeloven § 6-16a og tilhørende forskrift og disse ble revidert i 2022.
Styret har nå, under forutsetning av at generalforsamlingen godkjenner dette, endret retningslinjene fordi styret ikke finner det formålstjenlig at en andel av kontantbonuser skal holdes igjen, indeksjusteres og utbetales senere enn tildelingstidspunktet.
Styret foreslår at generalforsamlingen treffer følgende vedtak:
Retningslinjene om fastsettelse av lønn og annen godtgjørelse til ledende personer i Selskapet godkjennes.
fourth paragraph of the Norwegian Public Limited Liability Companies Act. Reference is made to the Executive Remuneration Report which may be found at the Company's website www.kmcp.no.
In accordance with Section 5-6 fourth paragraph of the Norwegian Public Limited Liability Companies Act, the Executive Remuneration Report shall be presented to the shareholders for an advisory vote.
The board of directors proposes that the general meeting adopts the following resolution:
The general meeting endorses the report regarding salary and other remuneration to the Company's leading personnel for 2022.
In 2021, the board of directors prepared guidelines for remuneration for senior executives of the Company in accordance with Section 6-16a of the Norwegian Public Limited Liability Companies Act and ancillary regulations, and these guidelines were revised in 2022.
The board of directors has now, subject to approval by the general meeting, adjusted the guidelines as the board is of the view that delayed payment of a part of cash bonuses and index adjustments to the withhold amount in the period between grant and payment does not serve the purpose of the bonus arrangement.
The board of directors proposes that the general meeting adopts the following resolution:
The guidelines for stipulation of remuneration to leading personnel are approved.
I henhold til allmennaksjeloven § 5-6 femte ledd skal generalforsamlingen behandle styrets redegjørelse for foretaksstyring, utarbeidet i tråd med regnskapsloven § 3-3b. Redegjørelsen inngår i Selskapets årsrapport for 2022, som er tilgjengelig på Selskapets hjemmeside www.kmcp.no.
Det skal ikke stemmes over styrets redegjørelse om foretaksstyring.
For at Selskapet skal ha mulighet til å gjennomføre kapitalforhøyelser på en effektiv måte, foreslås det at styret gis en fullmakt til å forhøye Selskapets aksjekapital med inntil NOK 13 765 183,20, som utgjør omtrent 20 % av den nåværende aksjekapitalen.
Fullmakten skal kunne benyttes i situasjoner der dette anses gunstig for Selskapet, herunder blant annet i forbindelse med kapitalinnhenting til finansiering av Selskapets virksomhet og i forbindelse med potensielle oppkjøp. Det er styrets oppfatning at en slik fullmakt vil være i Selskapets og aksjeeiernes interesse, da det sikrer styret fleksibilitet dersom Selskapet er i en situasjon hvor kapitalinnhenting blir nødvendig eller ønskelig. En styrefullmakt som foreslått er markedsmessig, og vanlig for selskaper notert på Oslo Børs. En tilsvarende fullmakt for samme formål ble gitt på ordinær generalforsamling i 2022 og erstattet på ekstraordinær generalforsamling den 28. februar 2023. Fullmakten som ble gitt på ekstraordinær generalforsamling den 28. februar 2023 er gyldig frem til ordinær generalforsamling i 2023.
På bakgrunn av formålet med fullmakten foreslår styret også at det skal kunne fravike aksjeeiernes fortrinnsrett til tegning og tildeling av de nye aksjene ved benyttelse av fullmakten.
Pursuant to Section 5-6 fifth paragraph of the Norwegian Public Limited Liability Companies Act, the annual general meeting shall consider the board of directors' report on corporate governance which has been prepared in accordance with Section 3-3b of the Norwegian Accounting Act. The report is included in the Company's annual report of 2022, which may be found at the Company's website www.kmcp.no.
The board of directors' report on corporate governance is not subject to the vote of the general meeting.
In order for the Company to be able to increase the share capital in an efficient manner, it is proposed that the board of directors is granted an authorization to increase the share capital of the Company with up to NOK 13,765,183.20, which represents 20 % of the current share capital.
The board authorization may be used in situations where this is considered beneficial for the Company, inter alia in connection with capital raisings for the financing of the Company's business and in connection with potential acquisitions. The board of directors is of the opinion that such authorization would be in the interest of the Company and its shareholders, as it provides the board of directors with flexibility should the Company be in a situation where it is necessary or desirable to raise additional equity. A board authorization as proposed is deemed to be customary for companies listed on the Oslo Stock Exchange. An authorization with the same purpose was granted on the annual general meeting in 2022 and replaced on the extraordinary general meeting 28 February 2023. The authorization granted on the extraordinary general meeting 28 February 2023 is valid until the annual general meeting in 2023.
On the basis of the purpose of the authorization, the board of directors proposes that it is authorized to deviate from the shareholders' preferential rights to
subscribe for and be allotted the new shares issued pursuant to the authorization.
På bakgrunn av dette foreslår styret at generalforsamlingen treffer følgende vedtak:
(vi) Fra tidspunktet for registrering i Foretaksregisteret, erstatter denne fullmakten tidligere fullmakt til å forhøye aksjekapitalen med inntil NOK 12 955 745,96, som styret ble tildelt på den ekstraordinære generalforsamlingen den 28. februar 2023.
On this background, the board of directors proposes that the general meeting passes the following resolution:
(iii) The authorization covers share capital increases by contribution in other forms than cash pursuant to Section 10-2 of the Norwegian Public Limited Liability Companies Act.
Selskapet ser på opsjonstildelinger og aksjebaserte incentivordninger som viktige virkemidler for at konsernet skal tiltrekke seg og beholde dyktige medarbeidere, og for å etablere et interessefellesskap mellom disse og Selskapets aksjonærer. I tråd med retningslinjene for fastsettelse av lønn og annen godtgjørelse til ledende ansatte omtalt under agendapunkt 11 over, foreslås det å legge til rette for at Selskapet kan utstede aksjer i forbindelse med tildelte opsjoner og fremtidige tildelinger til Selskapets ledelse og ansatte.
Det foreslås at generalforsamlingen gir styret fullmakt til å forhøye aksjekapitalen med inntil NOK 1 000 000 ved utstedelse av inntil 5 000 000 aksjer (ca. 1,45% av utestående aksjer per datoen for denne innkallingen).
Styret foreslår at generalforsamlingen treffer følgende vedtak:
The Company is of the view that option grants and share based incentive programs are important tools to attract and retain competent personnel, and to align the interests of such personnel with those of the shareholders. As set out in the guidelines for stipulation of salary and other remuneration to senior management referred to in item 11 above, it is proposed to facilitate for the Company's ability to issue shares in connection with granted options and future grants of options to the Company's leading personnel and employees.
It is proposed that the general meeting grants the board of directors an authorization to increase the share capital with up to NOK 1,000,000 by the issuance of 5,000,000 shares (approx. 1.45% of the outstanding shares as of the date of this notice).
The board of directors proposes that the general meeting adopts the following resolution:
(i) Pursuant to Section 10-14 of the Norwegian Public Limited Liability Companies Act, the board of directors is granted an authorization to increase the Company's share capital, in one or more rounds, by up to NOK 1,000,000.
(ii) The shareholders' preferential right to subscribe for and be allocated the new shares pursuant to Section 10-4 of the Norwegian Public Limited Liability Companies Act may be deviated from, cf. Section 10-5.
(iii) The authorization do not cover share capital increases by contribution in other forms than cash pursuant to Section 10-2 of the Norwegian Public Limited Liability Companies Act.
(iv) The authorization do not cover share capital increases in connection with mergers pursuant to Section 13-5 of the Norwegian Public Limited Liability Companies Act.
(v) The authorization shall be effective from the date it is registered in the Norwegian Register of Business Enterprises and shall be valid until the generalforsamling i 2024, dog ikke lenger enn til 30. juni 2024.
(vi) Fra tidspunktet for registrering i Foretaksregisteret, erstatter denne fullmakten tidligere fullmakt til å forhøye aksjekapitalen med inntil NOK 800 000, som styret ble tildelt på den ordinære generalforsamlingen den 1. juni 2022.
For å kunne optimalisere Selskapets kapitalstruktur og for å legge til rette for at Selskapet på en effektiv måte for eksempel skal kunne levere aksjer i henhold til eventuelle avtaler om aksjebaserte incentivordninger, foreslås det at styret tildeles en fullmakt til å erverve egne aksjer. En tilsvarende fullmakt ble tildelt på den ordinære generalforsamlingen i 2022.
Styret foreslår at fullmakten fornyes, og at det gis en ny fullmakt til å erverve egne aksjer med en samlet pålydende verdi som tilsvarer NOK 4 800 000 av Selskapets aksjekapital.
På bakgrunn av dette foreslår styret at generalforsamlingen treffer følgende vedtak:
Company's annual general meeting in 2024, but no longer than 30 June 2024.
(vi) From the time of registration in the Norwegian Register of Business Enterprises, this authorization replaces the previous authorization to increase the share capital by up to NOK 800,000, given to the board of directors at the annual general meeting held on 1 June 2022.
To optimize the Company's capital structure, and to facilitate that the Company in an efficient manner for example shall be able to deliver shares for share-based incentive schemes, it is proposed that the board of directors is granted an authorization to acquire treasury shares. An authorization with the same purpose was granted on the annual general meeting in 2022.
The board of directors proposes that the authorization is renewed, and that the board of directors is granted a new authorization to acquire own shares in the Company with a total nominal value equal to NOK 4,800,000 of the Company's share capital.
On this background, the board of directors proposes that the general meeting passes the following resolution:
(i) In accordance with the Norwegian Public Limited Liability Companies Act section 9-4, the board of directors is granted an authorization to acquire shares in the Company ("treasury shares") with an aggregate nominal value of up to NOK 4,800,000. If the Company disposes of or cancels treasury shares, this amount shall be increased with an amount corresponding to the nominal value of the disposed and cancelled shares.
(ii) When acquiring treasury shares the consideration per share may not be less than NOK 1 and may not exceed NOK 20.
(iii) The board of directors determines the methods by which own shares can be acquired or disposed of. The authorization may be used in situations
Den 1. juli 2023 trer enkelte endringer i allmennaksjeloven i kraft, herunder reglene knyttet til forhåndspåmelding til selskapet for å delta på generalforsamlinger. På denne bakgrunn har styret foreslått å endre vedtektenes § 9 annet avsnitt for å være i tråd med allmennaksjeloven fra den 1. juli 2023.
De nåværende vedtektenes § 9 annet ledd lyder som følger:
"Aksjeeiere som ønsker å delta i generalforsamlingen må melde fra til selskapet innen den frist som angis i innkallingen og som ikke kan være tidligere enn to virkedager forut for generalforsamlingen."
Styret foreslår at generalforsamlingen vedtar å endre vedtektenes § 9 annet ledd til å lyde som følger:
"Aksjeeiere som ønsker å delta på generalforsamlingen må gi selskapet melding om dette på forhånd. Slik melding må være mottatt av selskapet senest to virkedager før generalforsamlingen. Styret kan likevel, før det er sendt described in the Norwegian Securities Trading Act section 6-17.
(iv) The authorization is valid until the annual general meeting in 2024, however no longer than until 30 June 2024.
(v) From the time of registration in the Norwegian Register of Business Enterprises, this authorization replaces the previous authorization to acquire shares in the Company and take security in treasury shares on behalf of the Company with an aggregate nominal value of up to NOK 4,800,000, given to the board of directors at the annual general meeting held on 1 June 2022.
On 1 July 2023, certain amendments to the Norwegian Public Limited Liability Companies Act will enter into force, including the rules regarding advanced notice to the company to participate in general meetings. As a result, the board of directors propose that section 9 second paragraph of the articles of associations is amended to be in line with the Norwegian Public Limited Liability Companies Act following 1 July 2023.
The second paragraph of section 9 of the articles of association read as follows:
"Shareholders who intend to attend a general meeting of the company shall give the company written notice of such intention within a time limit given in the notice of the general meeting, which cannot expire earlier than two days before the general meeting."
The board of directors proposes that the general meeting resolves to amend section 9 second paragraph of the articles of association is to read as follows:
"Shareholders who wish to participate in the general meeting must give the company notice of this in advance. Such notice must be received by the company no later than two working days prior to the general meeting. The board may, however, innkalling til generalforsamlingen, fastsette en senere frist for meldingen."
* * * * * *
Generalforsamlingen avholdes digitalt og uten fysisk oppmøte for aksjeeierne, jf. allmennaksjeloven § 5-8 (4), jf. § 1-5a, via den digitale tjenesten Lumi.
Alle aksjeeiere som har til hensikt å delta på den digitale generalforsamlingen må registrere deltakelse innen 9. mai 2023 kl. 15:00. Aksjeeiere kan registrere påmelding elektronisk via Selskapets hjemmeside www.kmcp.no eller Verdipapirsentralens (VPS) investortjenester. Påmelding kan også registreres ved å fylle ut og sende inn påmeldings- eller fullmaktsskjemaet vedlagt som Vedlegg 2 til denne innkalling i henhold til de instrukser som følger av skjemaet.
Den elektroniske deltakelsen er organisert av DNB Bank Verdipapirservice og dets underleverandør Lumi. Gjennom å delta på den elektroniske ordinære generalforsamlingen, vil aksjeeiere være i stand til å høre på audiocast av møtet, se presentasjonen, stille spørsmål til sakene på agendaen og foreta avstemming i reell tid.
Aksjeeiere må være pålogget før generalforsamlingen starter. Er man ikke logget inn innen generalforsamlingen starter vil man ikke telle med blant de representerte og får da heller ikke stemt. Innlogging starter en time før.
For å delta i møtet må deltakerne gå til nettsiden https://dnb.lumiagm.com, taste inn møte-ID 112-912-178 og klikke «Bli med på møtet». Man kan eventuelt også bruke direktelenke ved å gå til https://dnb.lumiagm.com/112912178, og deretter taste inn referansenummer og PIN-kode som identifiserer den enkelte.
Alle aksjeeiere registrert i VPS blir tildelt deres eget unike referansenummer og PIN-kode av VPS-systemet til bruk for generalforsamlingen og Lumi- nettsiden. Disse er tilgjengelige gjennom VPS Investortjenester. Logg deg på
before the notice to the general meeting has been sent, set a later deadline for such notice."
The general meeting will be held as a digital meeting and hence without physical attendance, cf. section 5-8 (4), cf. § 1-5a of the Norwegian Public Limited Liability Companies Act, via the service provider Lumi.
All shareholders who intend to attend the digital general meeting must register their attendance no later than 9 May 2023 at 15:00 hours (CEST). Shareholders can register attendance online through the Company's website www.kmcp.no or the VPS Investor Services. Attendance can also be registered by completing and submitting the registration form or proxy form attached to this notice as Appendix 2 in accordance with the instructions set out therein.
The online remote participation is being organized by DNB Bank Issuer Services and its subcontractor Lumi. By attending the online annual general meeting, shareholders will be able to listen to a live audiocast of the meeting, see the presentation, submit questions relating to the items on the agenda and cast their votes in the real time poll of the extraordinary general meeting.
Shareholders must be logged in before the meeting starts. If you are not logged in before the general meeting starts, you will not count among those represented and you will not be able to vote. Log in opens an hour before the meeting.
To attend the meeting the participant must visit the website https://dnb.lumiagm.com, enter the meeting ID 112-912-178 and click "Join". You can also use the direct link https://dnb.lumiagm.com/112912178, and then enter the reference and PIN code that identifies the individual.
All shareholders registered in the VPS are assigned their own unique reference and PIN code for use in the EGM and the Lumi website, available to each shareholder through VPS Investor Services. Access VPS Investor VPS Investortjenester og velg Hendelser - Generalforsamling. Klikk på ISIN og du vil kunne se ditt unike referansenummer (Ref.nr.) og PIN-kode. Alle aksjeeiere registrert direkte i VPS har tilgang til VPS Investortjenester enten via https://www.vps.no/pub/ eller nettbank. Ta kontakt med din kontofører om du mangler tilgang.
Aksjeeiere som ikke finner unike referansenummer og PINkode i VPS Investortjenester kan kontakte DNB Bank Verdipapirservice på tlf. 23 26 80 20 eller sende en e-post til [email protected].
Aksjeeiere som ikke har huket av for at de ønsker meldinger fra selskapet elektronisk i VPS Investortjenester, vil i tillegg få tilsendt pr. post (møteseddel) deres referansenummer og PIN-kode sammen med innkallingen fra Selskapet.
Aksjeeiere kan avgi stemme for hver enkelt sak på dagsorden på forhånd. Slike forhåndsstemmer må avgis via Selskapets hjemmeside www.kmcp.no eller elektronisk via VPS Investortjenester. Frist for å avgi forhåndsstemmer er 9. mai 2023 kl. 15:00. Frem til denne fristen kan stemmer som allerede er avgitt endres eller trekkes tilbake. Stemmer som er avgitt før generalforsamlingen er avholdt, vil bli ansett som trukket tilbake dersom aksjeeieren deltar personlig på generalforsamlingen eller ved fullmakt.
Aksjeeiere kan gi fullmakt til styrets leder (eller den han utpeker) eller en annen person til å stemme for sine aksjer. Fullmakt kan sendes inn elektronisk via VPS Investortjenester eller ved å fylle ut og sende inn fullmaktsskjemaet vedlagt som Vedlegg 2 til denne innkallingen i henhold til de instrukser som følger av skjemaet. Fullmakten må være skriftlig, datert, underskrevet og sendt inn i tide. Styret ber aksjeeiere sende inn fullmakter slik at de mottas innen 9. mai 2023 kl. 15:00.
I henhold til vedtektenes § 9 er en aksjeeier som har aksjer registrert gjennom en godkjent forvalter etter allmennaksjeloven § 4-10 stemmeberettiget for det antall Services and select Corporate Actions - General Meeting. Click on the ISIN and you can see your reference number (Ref.nr.) and PIN code. All VPS registered shareholders may access VPS Investor Services through https://www.vps.no/pub/ or online banking. Contact your VPS account operator if you do not have access.
All shareholders who cannot find their own unique reference and PIN code through VPS Investor Service, may contact DNB Investor Services on +47 23 26 80 20 or send an e-mail to [email protected].
Shareholders who have not selected electronic corporate messages in VPS Investor Services will also receive their reference number and PIN code by post (on the ballots) together with the notice from the Company.
Shareholders may cast votes for each matter on the agenda in advance. Such early voting must be made electronically via the Company's website www.kmcp.no or via VPS Investor Services. The deadline for submitting early voting is 9 May 2023 at 15:00 hours (CEST). Until the deadline, votes already cast may be changed or withdrawn. Votes already cast prior to the general meeting will be considered withdrawn if the shareholder attends the general meeting in person or by proxy.
Shareholders may authorize the chair of the board of directors (or whomever he authorizes) or another person to vote for its shares. Proxies may be submitted electronically through VPS Investor Services or by completing and submitting the registration or proxy form attached to this notice as Appendix 2 in accordance with the instructions set out therein. The proxy must be in writing, dated, signed and timely submitted. The board of directors requires shareholders to submit proxies so they are received no later than 9 May 2023 at 15:00 hours (CEST).
In accordance with section 9 of the articles of association, a shareholder with its shares registered with a custodian in accordance with the Norwegian Public Limited aksjer forvalteroppdraget omfatter dersom aksjeeieren innen to virkedager før generalforsamlingen overfor Selskapet oppgir navn og adresse og fremlegger bekreftelse fra forvalteren om at aksjeeieren er den reelle eier av de forvaltede aksjer, og under forutsetning av at styret ikke nekter godkjennelse av slikt reelt eierforhold.
I perioden etter siste balansedag er det ikke inntruffet hendelser av vesentlig betydning for Selskapet utover det som er offentliggjort av Selskapet via www.newsweb.no. Selskapets årsregnskap, årsberetning og revisjonsberetning for regnskapsåret 2022 er tilgjengelig på Selskapets hjemmeside.
Det er 344 129 580 aksjer i Selskapet, og hver aksje representerer én stemme. Selskapet eier per datoen for denne innkallingen ingen egne aksjer.
Beslutninger om stemmerett for aksjeeiere og fullmektiger treffes av møteåpner. Beslutning kan omgjøres av generalforsamlingen med alminnelig flertall.
En aksjeeier har rett til å fremsette forslag til beslutninger i saker på dagsordenen og til å kreve at styremedlemmer og daglig leder på generalforsamlingen gir tilgjengelige opplysninger om forhold som kan innvirke på bedømmelsen av (i) saker som er forelagt generalforsamlingen til avgjørelse og (ii) Selskapets økonomiske stilling, herunder virksomheten i andre selskaper som Selskapet deltar i, og andre saker som generalforsamlingen skal behandle, med mindre de opplysninger som kreves ikke kan gis uten uforholdsmessig skade for Selskapet. Aksjeeiere har rett til å ta med rådgiver, og kan gi talerett til én rådgiver.
Informasjon om generalforsamlingen og dokumenter som skal behandles av generalforsamlingen eller inntas i innkallingen er gjort tilgjengelig på Selskapets nettside, herunder vedlegg til innkallingen og Selskapets vedtekter. Dokumenter som gjelder saker som skal behandles av Liabilities Act paragraph 4-10, is entitled to vote coherent with the number of shares registered with the custodian, if the shareholder no later than two days prior to the general meeting presents the company with name, address and a confirmation from the custodian stating that the shareholder is the beneficial owner of the custodian registered shares, provided however that the board of directors does not refuse approval of such beneficial ownership.
Since the latest balance sheet date, there have been no events of significant importance for the Company other than what has been publicly disclosed at www.newsweb.no. The annual accounts, annual report and the auditor's report for the financial year 2022 are available on the Company's website.
There are 344,129,580 shares in the Company, and each share represents one vote. As of the date of this notice, the Company holds no shares in treasury.
Decisions on voting rights for shareholders and representatives are made by the person opening the meeting, whose decision may be reversed by the general meeting by a majority vote.
A shareholder may make proposals for resolutions with respect to matters on the agenda and may require that members of the board of directors and the chief executive officer at the general meeting provide available information about matters which may affect the assessment of (i) matters that are presented to the shareholders for decision and (ii) the Company's financial situation, including operations in other companies the Company participates in, and other matters to be discussed at the general meeting, unless the requested information cannot be disclosed without causing disproportionate damage to the Company. Shareholders are entitled to bring advisors, and may grant the right of speech to one advisor.
Information about the general meeting and documents to considered by the general meeting or incorporated in the notice is posted on the Company's website, including the appendices to this notice and the Company's articles of association. Documents relating to matters to be considered by the general meeting may be sent free of generalforsamlingen sendes vederlagsfritt til aksjeeierne ved forespørsel til Selskapet.
* * * * * *
charge to the shareholders upon request to the Company.
Adresse til Selskapets hjemmeside er: www.kmcp.no. The address to the Company's website is: www.kmcp.no.
Pål Magnus Aglen
Styrets leder / Chair of the board of directors
(sign.)
* * *
14 April 2023
The general meeting of KMC Properties ASA (the "Company") has previously resolved to establish a nomination committee for the Company. The mandate of the nomination committee is set forth in section 7 of the Company's articles of association.
The nomination committee currently consists of Finn Haugan (chair), Ingrid Kristin Viken and Gunnar Syvertsen, all of whom are independent from the Company's board of directors and general management. The members were elected by the annual general meeting on 2 June 2021 to serve until the Company's annual general meeting in 2023.
The nomination committee has assessed the work and composition of the board of directors based on the need for qualifications in KMC Properties ASA, the Company's situation and future plans for growth. The assessment is made through interviews of the Company's general management, the chair of the board of directors, selected board members, as well as communication with the largest shareholder of the Company.
As a result of the amendments of the composition of the board of directors on the extraordinary general meeting held on 28 February 2023 at the request of the Company's second and third largest shareholders, the nomination committee is of the opinion that the current composition of the board of directors ensures the interests of the shareholder community.
The current board of directors comprises the following shareholder-elected members:
Hege A. Veiseth and Haakon Sæter was elected at the Company's extraordinary general meeting on 28 February 2023. All of the shareholder-elected board members are elected for a period up until the annual general meeting in 2024.
The nomination committee is not proposing any amendments in the composition of the board of directors on the annual general meeting in 2023.
Information regarding the existing board members may be found at the Company's website (www.kmcp.no). In addition, the board members competence is described in the annual report of the Company.
1 This recommendation has been prepared both in Norwegian and in English. In case of discrepancies between the two, the Norwegian version shall prevail.
The nomination committee proposes that the current members are re-elected as follows:
In accordance to section 7 of the Company's articles of association, the members of the nomination committee shall be elected for a period of two years, so that the members are elected until the annual general meeting of the Company in 2025.
Prior to the annual general meeting held on 1 June 2022, the nomination committee conducted a thorough evaluation with regard to the determination of remuneration for relevant positions in KMC Properties ASA. The committee used, among others, the annual publication "Board remunerations for publicly listed and state-owned companies" as a basis for its assessment. Based on the Company's size and industry, the committee found it appropriate to use the report's median value for the relevant positions, with some adjustments.
The annual general meeting in 2022 resolved remuneration in the amount of NOK 500,000 for the chairperson of the board of directors, NOK 300,000 for the other board members, NOK 55,000 for the chairperson of the audit committee and NOK 40,000 for the members of the audit committee for the period from the annual general meeting in 2022 until the annual general meeting in 2023. Further, it was resolved remuneration of NOK 35,000 for the chairperson of the nomination committee and NOK 25,000 for members of the nomination committee, as well as a remuneration for members of the compensation committee of NOK 30,000 for the same period.
Based on the development of salary and cost levels over the past year, the nomination committee proposes that the remuneration for the members of the board of directors is increased by five (5) per cent for the period from the annual general meeting in 2023 until the annual general meeting in 2024, and that other positions are remunerated at the same level as the previous period.
| Board of directors | Remunerated with NOK 525,000 for the chair and NOK 315,000 for board members |
|---|---|
| Audit committee | Remunerated with NOK 55,000 for the chair and NOK 40,000 for the members |
| Compensation committee | Remunerated with NOK 30,000 |
| Nomination committee | Remunerated with NOK 35,000 for the chair and NOK 25,000 for members |
Trondheim/Oslo, 14. april 2023
Finn Haugan (leder) Gunnar Syvertsen Ingrid Kristin Viken
Annual general meeting will be held in KMC Properties ASA on 11 May 2023 at 15:00 hours (CEST) as a digital meeting.
The shareholder is registered with the following amount of shares at summons: ___________________ and vote for the number of shares owned.
Advance votes may only be executed electronically, through the Company's website www.kmcp.no (use ref no and pin code above) or through CSD Investor Services. In Investor Services chose Corporate Actions - General Meeting, click on ISIN. Investor Services can be accessed either through https://www.euronextvps.no/ or your account operator.
The general meeting is held digitally and we ask that shareholders who want to attend the general meeting to send an e-mail to [email protected] with information of the name of the shareholder, and if the shareholder is an entity, the name of the individual who will represent the entity, and the number of shares to be represented and voted for.
| Proxy without voting instructions for annual general meeting of KMC Properties ASA | ||||
|---|---|---|---|---|
| If you are unable to attend the meeting, you may grant proxy to another individual. | ||||
| Ref no: | PIN code: |
If you are not able to register this electronically, you may send by e-mail to [email protected], or by regular Mail to DNB Bank ASA, Registrars Department, P.O. Box 1600 Sentrum, 0021 Oslo, Norway. The form must be received by DNB Bank ASA, Registrars' Department no later than 9 May 2023 at 15:00 hours (CEST). If the shareholder is a Company, the signature must be in accordance with the company certificate and must be attached to the proxy.
hereby grants (if you do not state the name the proxy holder, the proxy will be given to the chair of the board of directors)
☐ the chair of the board of directors (or a person authorised by him or her), or
☐ _____________________________________________ (Name of proxy holder in capital letters)
proxy to attend and vote for my/our shares at the annual general meeting of KMC Properties ASA on 11 May 2023.
Place Date Shareholder's signature (only for granting proxy)
Ref no: PIN code:
If you are unable to attend the meeting in person, you may use this proxy form to give voting instructions to the chair of the board of directors or the person authorised by him or her (alternatively, you may vote electronically in advance, see separate section above). Instruction to other than the chair of the board of directors should be agreed directly with the proxy holder.
Proxies with voting instructions can only be registered by DNB, and must be sent to [email protected] (scanned form) or by regular mail to DNB Bank ASA, Registrars' Department, P.O. Box 1600 Sentrum, 0021 Oslo, Norway. The form must be received by DNB Bank ASA, Registrars' Department no later than 9 May 2023 at 15:00 hours (CEST). If the shareholder is a Company, the Company's certificate must be attached to the proxy.
hereby grants the chair of the board of directors (or the person authorised by him or her) proxy to attend and vote for my/our shares at the annual general meeting of KMC Properties ASA on 11 May 2023.
The votes shall be exercised in accordance to the instructions below. If the sections for voting are left blank, this will be counted as an instruction to vote in accordance with the board of directors recommendations. However, if any motions are made from the attendees in addition to or in replacement of the proposals in the notice, the proxy holder may vote at his or her discretion. If there is any doubt as to how the instructions should be understood, the proxy holder may abstain from voting.
| Agenda for the Annual General Meeting 11 May 2023 | For | Against | Abstention | |
|---|---|---|---|---|
| 1. | Election of a chairperson of the meeting | ☐ | ☐ | ☐ |
| 2. | Election of a person to co-sign the minutes | ☐ | ☐ | ☐ |
| 3. | Approval of the notice and agenda | ☐ | ☐ | ☐ |
| 4. | Approval of the annual accounts and the annual report for 2022 | ☐ | ☐ | ☐ |
| 5. | Approval of the auditor's fee for 2022 | ☐ | ☐ | ☐ |
| 6. | Approval of remuneration for the members of the board of directors, the audit committee and the remuneration committee |
☐ | ☐ | ☐ |
| 7. | Election of members to the nomination committee | ☐ | ☐ | ☐ |
| 8. | Approval of remuneration for the members of the nomination committee | ☐ | ☐ | ☐ |
| 9. | Advisory vote of report on salary and other remuneration to leading personnel | ☐ | ☐ | ☐ |
| 10. | Approval of revised guidelines on stipulation of remuneration to leading personnel | ☐ | ☐ | ☐ |
| 11. | The board of directors' report on corporate governance | No voting | ||
| 12. | General board authorization to increase the share capital | ☐ | ☐ | ☐ |
| 13. | Board authorization to issue shares in connection with incentive programs | ☐ | ☐ | ☐ |
| 14. | Board authorization to acquire treasury shares | ☐ | ☐ | ☐ |
| 15. | Amendments to the articles of association | ☐ | ☐ | ☐ |
Place Date Shareholder's signature (Only for granting proxy with voting instructions)
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