AI Terminal

MODULE: AI_ANALYST
Interactive Q&A, Risk Assessment, Summarization
MODULE: DATA_EXTRACT
Excel Export, XBRL Parsing, Table Digitization
MODULE: PEER_COMP
Sector Benchmarking, Sentiment Analysis
SYSTEM ACCESS LOCKED
Authenticate / Register Log In

Kingspan Group Plc

Proxy Solicitation & Information Statement Mar 22, 2021

1958_agm-r_2021-03-22_b80701b5-42c8-4280-ad4e-5c1f4acf5488.pdf

Proxy Solicitation & Information Statement

Open in Viewer

Opens in native device viewer

MR SAM SAMPLE DESIGNATION (IF ANY) MR JOINT HOLDER 1

ADD1 ADD2 ADD3 ADD4

*000001010101000*

The Chairman of Kingspan Group plc invites you to attend the Annual General Meeting of the Company to be held at IKON, Dublin Road, Kingscourt, Co. Cavan, A82 XY31, Ireland on Friday, 30 April 2021 at 10.00am.

(AA111AAZZ)

Shareholder Reference Number C1234567890 J N T

Form of Proxy - Annual General Meeting ('AGM') of Kingspan Group plc to be held on 30 April 2021

000001

SG328

View the Annual Report and Notice of Meeting online: www.kingspan.com/agm2021

To submit a question in advance of the AGM, send your email to: [email protected]

To be effective, all proxy appointments must be lodged with the Company's Registrar at: Computershare Investor Services (Ireland) Limited, 3100 Lake Drive, Citywest Business Campus, Dublin 24, D24 AK82 or through the voting website, see above, by Wednesday, 28 April 2021 at 10.00 a.m.

Explanatory Notes:

  • 1. Every Shareholder has the right to appoint some other person(s) of their choice, who need not be a shareholder, as his proxy to exercise all or any of his rights, to attend, speak and vote on their behalf at the meeting. If you wish to appoint a person other than the Chairman, please insert the name of your chosen proxy holder in the space provided (see reverse). A Shareholder may appoint more than one proxy to attend and vote at the meeting provided each proxy is appointed to exercise rights attached to different shares held by that Shareholder. If the proxy is being appointed in relation to less than your full voting entitlement, please enter in the box next to the proxy holder's name (see reverse) the number of shares in relation to which they are authorised to act as your proxy. If left blank, your proxy will be deemed to be authorised in respect of your full voting entitlement (or if this proxy form has been issued in respect of a designated account for a shareholder, the full voting entitlement for that designated account). Where a poll is taken at the AGM, a Shareholder, present in person or proxy, holding more than one share is not required to cast all their votes in the same way.
  • 2. To be effective, the completed Form of Proxy together with any power of attorney or other authority under which it is executed, or a notarially certifi ed copy thereof, must be deposited with the Registrar of the Company before the deadline set out above. A Shareholder wishing to appoint a proxy by electronic means may do so on the Registrar's website www.eproxyappointment.com. Details of the requirements are set out in the box above. A Shareholder who wishes to appoint more than one proxy by electronic means must contact the Registrars by sending an email to [email protected]
  • 3. To appoint more than one proxy, an additional proxy form(s) may be obtained by contacting the Registrar's helpline on +353 1 447 5103 or you may photocopy the reverse only of this form. Please indicate in the box next to the proxy holder's name (see reverse) the number of shares in relation to which they are authorised to act as your proxy. Please also indicate by ticking the box provided if the proxy instruction is one of multiple instructions being given. All forms must be signed and should be returned together in the same envelope.
  • 4. Shareholders are strongly encouraged to submit proxy appointments and instructions for the AGM as soon as possible using any of the methods (by post or electronically) set out below. Shareholders are also strongly encouraged to appoint "the Chairperson of the meeting" as their proxy. If any other person is appointed as proxy, he or she may not, in the light of the COVID-19 circumstances, be permitted to attend the AGM in person, but will be able to attend, speak, ask questions and vote at the AGM remotely via the Virtual Meeting Platform described below.
  • 5. Shareholders will be given the opportunity to remotely access the AGM, speak, ask questions and vote at the AGM via a virtual meeting platform provided by Lumi AGM UK Limited (the "Virtual Meeting Platform"). Shareholders can access the Virtual Meeting Platform via a mobile web client, which is compatible with the latest browser versions of Chrome, Firefox, Internet Explorer 11 (Internet Explorer v. 10 and below are not supported), Edge and Safari and can be accessed using any web browser, on a PC or smartphone device. To remotely attend and/or vote using this method, please go to https://web.lumiagm.com. Once you have accessed https://web.lumiagm.com from your web browser you will be asked to enter the Lumi Meeting ID which is 109-082-236. You will then be prompted to enter your unique shareholder reference number ("SRN") and PIN. These can be found printed above on this Form of Proxy.

Kindly Note: This form is issued only to the addressee(s) and is specific to the All Holders unique designated account printed hereon. This personalised form is not transferable between different (i) account holders; or (ii) uniquely designated accounts. The Company and Computershare Investor Services (Ireland) Limited accept no liability for any instruction that does not comply with these conditions.

Access to the Meeting will be available from 9.45 a.m. on 30 April 2021. There is no requirement for Shareholders (registered members) to give notice of their intention to access the AGM. However, persons appointed as a proxy or corporate representative for a Shareholder and wishing to access the AGM should contact Computershare before 9.30 a.m. on 29 April 2021 by emailing [email protected] for unique log-in credentials. Shareholders accessing the AGM remotely through the Virtual Meeting Platform may vote during the AGM and may speak and ask questions. Further details on how to vote and ask questions are included in the AGM Circular and will be given during the AGM.

  • 6. Persons who hold interests in Kingspan shares through the Euroclear Bank system or as CREST depository interests ("CDIs") through the CREST system, wishing to appoint a proxy, submit voting instructions or access the AGM through the Virtual Meeting Platform, should consult with their stockbroker or other intermediary at the earliest opportunity for further information on the processes and timelines of the respective systems.
  • 7. The 'Vote Withheld' option overleaf is provided to enable you to abstain on any particular resolution. However, it should be noted that a 'Vote Withheld' is not a vote in law and will not be counted in the calculation of the proportion of the votes 'For' and 'Against' a resolution.
  • 8. Only those Shareholders registered on the Company's register of members at the record date specifi ed in the notice of AGM shall be entitled to attend and vote at the AGM or, if relevant, any adjournment thereof. Changes to entries on the Company's register of members after that time will be disregarded in determining the rights of any person to attend and vote at the AGM.
  • 9. The above is how your address appears on the Register of Members. If this information is incorrect please ring the registrar's helpline on +353 1 447 5103 to request a change of address form or go to www.investorcentre.com/ie to use the online Investor Centre service.
  • 10. Any alterations made to this form should be initialled.
  • 11. The appointment of a proxy will not preclude a member from attending the meeting and voting in person. However, shareholders are requested to refrain from attending the AGM due to the COVID-19 outbreak. The Company reserves the right to refuse entry to the meeting where reasonably necessary to comply with COVID-19 related public health measures and advice.
  • 12. If this Form of Proxy is signed and returned without any indication as to how the person appointed is to vote, the proxy will exercise discretion as to how to vote or whether to abstain from voting.
  • 13. This Form of Proxy must (i) in the case of an individual shareholder be signed (or submitted electronically) by the shareholder or his/her duly authorised attorney; or (ii) in the case of a corporate shareholder be given either under its common seal or be signed on its behalf by a duly authorised offi cer or attorney of the corporate shareholder (or submitted electronically).
  • 14. In the case of joint holders of Kingspan Ordinary Shares, the vote of the senior who tenders a vote, whether in person or by proxy, will be accepted to the exclusion of the vote(s) of the other joint holder(s). For this purpose, seniority will be determined by the order in which the names stand in the Register of Members of the Company in respect of the joint holding.

MR A SAMPLE ADDITIONAL HOLDER 1 ADDITIONAL HOLDER 2 ADDITIONAL HOLDER 3 ADDITIONAL HOLDER 4

Poll Card To be completed only at the AGM if a Poll is called.

Ordinary Business Vote
For Against Withheld
Vote
For Against Withheld
1. To adopt the Financial Statements. 4. To authorise the remuneration of the auditors.
2. To declare a fi nal dividend. Special Business
5. To receive the report of the Remuneration Committee.
3. (a) To re-elect Gene M. Murtagh as a director. 6. To increase the limit for non-executive directors' fees.
(b) To re-elect Geoff Doherty as a director. 7. To authorise the directors to allot securities.
(c) To re-elect Russell Shiels as a director. 8. Dis-application of pre-emption rights.
(d) To re-elect Gilbert McCarthy as a director. 9. Additional 5% dis-application of pre-emption rights.
(e) To re-elect Linda Hickey as a director. 10.Purchase of company shares.
(f) To re-elect Michael Cawley as a director. 11.Re-issue of treasury shares.
(g) To re-elect John Cronin as a director. 12. To approve the convening of certain EGMs on 14 days' notice.
(h) To re-elect Jost Massenberg as a director.
(i) To re-elect Anne Heraty as a director.

Form of Proxy

Please use a black pen. Mark with an X

* For the appointment of more than one proxy, please refer to Explanatory Note 2 (see front).

Ordinary Business

10.Purchase of company shares.
(f) To re-elect Michael Cawley as a director. 11.Re-issue of treasury shares. y
(g) To re-elect John Cronin as a director. 12. To approve the convening of certain EGMs on 14 days' notice. l
(h) To re-elect Jost Massenberg as a director.
(i) To re-elect Anne Heraty as a director. n
O
Signature
Form of Proxy n
X
Please use a black pen. Mark with an X
inside the box as shown in this example.
You can also instruct your proxy not to vote on a resolution by inserting an "X" in the vote withheld box.
I/We hereby appoint the Chairman of the Meeting OR the following person
o
i
t
C1234567890
A
B
C
D
Please leave this box blank if you have selected the Chairman. Do not insert your own name(s). as my/our proxy to attend, speak and vote in respect of my/our full voting entitlement* on my/our behalf on any matter at the Annual General Meeting of
Kingspan Group plc to be held at IKON, Dublin Road, Kingscourt, Co. Cavan, A82 XY31, Ireland on Friday, 30 April 2021 at 10.00 a.m., and at any
a
adjournment thereof. I/We direct that my/our vote(s) be cast on the specifi ed resolutions as indicated by an X in the appropriate box.
* For the appointment of more than one proxy, please refer to Explanatory Note 2 (see front).
Please tick here to indicate that this proxy appointment is one of multiple appointments being made. m
Ordinary Business Vote
For Against Withheld
Vote
For Against Withheld
1. To adopt the Financial Statements. r 4. To authorise the remuneration of the auditors.
2. To declare a fi nal dividend. o Special Business
5. To receive the report of the Remuneration Committee.
f
3. (a) To re-elect Gene M. Murtagh as a director.
6. To increase the limit for non-executive directors' fees.
n
(b) To re-elect Geoff Doherty as a director.
7. To authorise the directors to allot securities.
(c) To re-elect Russell Shiels as a director. 8. Dis-application of pre-emption rights.
I
(d) To re-elect Gilbert McCarthy as a director.
9. Additional 5% dis-application of pre-emption rights.
(e) To re-elect Linda Hickey as a director. 10.Purchase of company shares.
r
(f) To re-elect Michael Cawley as a director.
11.Re-issue of treasury shares.
(g) To re-elect John Cronin as a director. 12. To approve the convening of certain EGMs on 14 days' notice.
o
F
(h) To re-elect Jost Massenberg as a director.
(i) To re-elect Anne Heraty as a director.
For Against Withheld Vote
4. To authorise the remuneration of the auditors.
Special Business
5. To receive the report of the Remuneration Committee.
6. To increase the limit for non-executive directors' fees.
7. To authorise the directors to allot securities.
8. Dis-application of pre-emption rights.
9. Additional 5% dis-application of pre-emption rights.
10.Purchase of company shares.
11.Re-issue of treasury shares.
12. To approve the convening of certain EGMs on 14 days' notice.

I/we direct my/our proxy to vote on the resolutions proposed at the Meeting as indicated on this form. Where no instruction appears above as to how the proxy should vote the proxy may vote as he or she sees fi t or abstain in relation to any business of the meeting.

Signature Date

Date

In the case of a body corporate, this proxy must be given under its common seal or be signed on its behalf by an attorney or offi cer duly authorised, stating their capacity (e.g. director, secretary).

00000XXX/000000/000000

ET 4 X 0 3 7 1 8 KNG I

12PS8D D01

Talk to a Data Expert

Have a question? We'll get back to you promptly.