Remuneration Information • Aug 14, 2025
Remuneration Information
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For Approval
Adopted by the board of directors on 6 July 2015
Amended by the board of directors on [ ] [ ] 2025, conditional, where relevant, upon the approval of shareholders which was obtained on [23 September 2025].
RULES
| 1. | DEFINITIONS AND INTERPRETATION |
1 |
|---|---|---|
| 2. | LIMITS OF PLAN AND OTHER RESTRICTIONS |
4 |
| 3. | INVITATIONS TO APPLY FOR OPTIONS |
5 |
| 4. | GRANT OF OPTIONS |
7 |
| 5. | EXERCISE OF OPTIONS |
8 |
| 6. | CESSATION OF RELEVANT EMPLOYMENT |
9 |
| 7. | CHANGE OF CONTROL AND RECONSTRUCTION |
11 |
| 8. | WINDING UP OF THE COMPANY |
14 |
| 9. | VARIATION OF CAPITAL |
14 |
| 10. | ALTERATIONS TO PLAN |
15 |
| 11. | MISCELLANEOUS | 16 |
| 12. | GOVERNING LAW |
17 |
| SCHEDULE - ESPP-SUB PLAN19 |
||
| 1. | DEFINITIONS AND INTERPRETATION 19 | |
| 2. | LIMITS OF PLAN AND OTHER RESTRICTIONS |
23 |
| 3. | INVITATIONS TO APPLY FOR OPTIONS |
25 |
| 4. | GRANT OF OPTIONS |
27 |
| 5. | EXERCISE OF OPTIONS |
29 |
| 6. | CESSATION OF RELEVANT EMPLOYMENT; WITHDRAWAL |
30 |
| 7. | CHANGE OF CONTROL AND RECONSTRUCTION |
32 |
| 8. | WINDING UP OF THE COMPANY |
35 |
| 9. | VARIATION OF CAPITAL |
35 |
| 10. | ALTERATIONS TO PLAN |
36 |
| 11. | MISCELLANEOUS | 37 |
| 12. | GOVERNING LAW |
38 |
| ESPP SUB- PLAN APPENDIX - CALIFORNIA PARTIICPANTS 39 |
1.1 In this Plan the following words and expressions shall have the following meanings (unless the context requires otherwise):
"Any Other Plan" means any plan (other than the Plan) adopted by the Company which provides for the acquisition of Shares by or on behalf of employees or directors of the Company or any Member of the Group;
"Associated Company" has the meaning that the expression bears in paragraph 47 of Schedule 3;
"Board" means the board of directors for the time being of the Company or a committee thereof duly authorised for the purposes of the Plan, or any duly appointed successor body;
"Bonus" means in relation to any Savings Contract, such bonus as is payable pursuant to it on the earliest date on which a bonus may be paid;
"Bonus Date" means the earliest date at which a bonus is payable under the Savings Contract;
"Company" means Kainos Group plc;
"Control" has the meaning given to it by Section 719 of ITEPA and "Controlled" shall have a similar meaning;
"Date of Grant" means the date on which an Option was or is to be granted under Rule 4;
"Dealing Code" means the MAR, Listing Rules and/or such other rules and regulations, adopted by the Company, which govern dealing in Shares, interests in Shares, options or rights over Shares or interests in Shares;
"FCA" means the United Kingdom Financial Conduct Authority, or any successor body;
"Group" means the Company and any other company which is for the time being Controlled by the Company and "Member of the Group" shall be construed accordingly;
"HMRC" means HM Revenue and Customs;
"ITTOIA" means the Income Tax (Trading and Other Income) Act 2005;
"ITEPA" means the Income Tax (Earnings and Pensions) Act 2003;
"Listing Rules" means the FCA's listing rules, as amended from time to time;
"Market Value" means, in relation to any Share, market value as determined in accordance with Part VIII of the Taxation of Chargeable Gains Act 1992 and in the case of (i) any Share which at the relevant time is admitted to the Official List and to trading on the London Stock Exchange plc, shall be deemed to be the average middle market quotation of that Share as derived from the Daily Official List of the London Stock Exchange plc for the three dealing days immediately preceding that date and (ii) in any other case, the price agreed by HMRC Shares and Assets Valuation as being the market value of a Share on the relevant date provided that the market value of any Shares subject to a restriction is to be determined as if they were not subject to the restriction;
"MAR" means the EU Market Abuse Regulation 596/2014 and any associated EU Regulation to the extent each is incorporated into the law of the United Kingdom and as amended by any instrument related to their incorporation into the law of the United Kingdom;
"Non-UK Company Reorganisation Arrangement" has the meaning given to that expression in paragraph 47A of schedule 3;
"Official List" means the Official List of the FCA;
"Option" means a right (for the time being subsisting) to acquire Shares granted or to be granted in accordance with the Plan;
"Option Period" means in relation to any Option, the Period commencing on the Bonus Date and ending six calendar months thereafter;
"Option Price" means the price at which each Share subject to an Option may be acquired on the exercise of that Option being, subject to Rule 9, not less than the greater of:
"Participant" means a director or employee of a member of the Group (or the personal representative of any director or employee who has died) to whom an Option has been granted which has not yet lapsed;
"Plan" means this Plan as constituted by these Rules;
"Qualifying Employee" means any director who devotes substantially the whole of their time to the business of a Member or Members of the Group (being at least 25 hours per week excluding meal breaks) or any employee of a Member or Members of the Group and whose earnings meet (or would meet if there were any) the requirements set out in paragraphs 6(2)(c) of Schedule 3;
"Qualifying Period" means such period (not exceeding five years) as the Board may from time to time stipulate as the Qualifying Period;
"Redundancy" means redundancy within the meaning of the Employment Rights Act 1996 or the Employment Rights (Northern Ireland) Order 1996;
"Repayment" means in relation to a Savings Contract, the aggregate of the monthly contributions made pursuant to that Savings Contract, plus, subject to Rule 3.3.5, any Bonus payable at the Bonus Date;
"Rules" means these Rules as from time to time amended;
"Savings Contract" means a savings contract under a certified SAYE savings arrangement within the meaning of section 703(1) of the ITTOIA and approved by HMRC for the purposes of Schedule 3;
"Schedule 3" means Schedule 3 to the ITEPA;
"Schedule 3 SAYE Scheme" has the meaning which it has for the purposes of section 516 ITEPA;
"Share" means a fully paid ordinary share of the Company complying, subject to Rule 7.3.1.1, with the conditions of paragraphs 18 to 20 (inclusive) and 22 of Part 4 of Schedule 3; and
"Treasury Shares" means treasury shares within the meaning of section 724(5) of the Companies Act 2006.
2.2.1 Period for grantSubject to any Dealing Code, invitations to apply for Options may be issued at such time as the Board determines.
Except in circumstances which the Board in its discretion deems sufficiently exceptional to justify the making of an offer without regard to this paragraph, invitations to apply for the grant an Option may only be made:
provided always that:
No Option shall be granted at a date more than 10 years after the Adoption Date without further authorisation by the Company in general meeting.
Invitations to apply for the grant of Options shall be on such terms, being similar terms so as not to discriminate between employees and directors (consistent with the Rules and with paragraphs 7 and 8 of Schedule 3) and in such form as the Board may from time to time determine.
The application method shall take such form as is determined by the Board. An invitation shall specify:
any infringement of the limits applicable under Rule 3.5 or the foregoing requirement for invitations to be on similar terms;
and may specify a maximum number of Shares over which Options may be granted in response to all acceptances of invitations made on that occasion.
An invitation to apply for an Option shall be open for acceptance (by the return of the application form specified in Rule 3.3) for a period of not less than 14 days after the date of the letter of invitation, and any application shall only be valid if:
Such acceptance shall constitute the Participant's authority to the Board to complete or amend the Savings Contract proposal form so as to show such monthly savings contribution as shall equal the amount specified on the application form, or such lower amount as shall be determined under Rule 4.3 and shall constitute the Participant's acceptance of and agreement to be bound by the Rules (as altered from time to time).
The minimum and maximum monthly contributions which may be made by a Participant at any one time under (a) Savings Contract(s) entered into in connection with the Plan or any other savings-related share option plan are £5 (or such other minimum as the Board may determine, not exceeding the minimum monthly contribution permitted by paragraph 25(3)(b) of Schedule 3) and £500 (or such other sum as shall equal the maximum for the time being specified in paragraph 25 of Schedule 3).
Any invitations to participate shall be personal to the Participant and shall not be transferred, assigned, pledged, charged or otherwise disposed of by a Participant to any person.
The number of Shares over which an Option shall (subject to the Rules) be granted to an accepting Participant on a particular occasion shall be the largest whole number of Shares which can be acquired at the Option Price with the expected Repayment under that Qualifying Employee's Savings Contract on the Bonus Date (having regard to any specification by the Board as mentioned in Rule 3.3).
If valid applications for Options are received over an aggregate number of Shares such that if Options over those Shares were granted, the limit specified in Rule 2 or any limitation imposed pursuant to Rule 3.3 would be exceeded, then the following steps shall be taken successively to the extent necessary to eliminate the excess:
Within 14 days of the grant of an Option, the Company shall notify the Participant by sending them a letter of notification (which may be in electronic form) and an Option certificate each in a form approved by the Board. The Option certificate shall state the number of Shares over which an Option has been granted, the Option Price, and the monthly contribution to the Plan.
Each Option shall be exercisable only by the Participant to whom it is granted and may not be transferred, assigned, pledged, charged or otherwise disposed of by a Participant to any person (other than their personal representatives). Any purported transfer, assignment, pledge, charge or disposal shall cause the Option to lapse immediately. Each Option certificate shall carry a statement to this effect.
Options shall be exercised by lodging with the Company Secretary or such other person as the Board may specify the relevant Option certificate, the passbook or statement for the related Savings Contract and a duly completed notice of exercise in such form as the Board may from time to time prescribe in respect of such number of Shares as the Participant shall specify on the notice of exercise and accompanied by payment by way of subscription for the Shares. Shares acquired on the exercise of an Option may be paid for only with monies not exceeding the Repayment under the related Savings Contract and if on the exercise of any Option such Repayment is insufficient for the Option to be exercised in full, then the number of Shares in respect of which the Option may be exercised shall be reduced to the largest whole number of Shares which can be acquired at the relevant price per Share out of such Repayment.
An Option or part thereof which shall not have been exercised by the expiry of the Option Period shall, except where Rule 6.1.1 applies, automatically lapse.
Subject to the obtaining of any necessary consent and to the terms of any such consent and subject to receipt by the Company of the appropriate payment by way of acquisition of the Shares, within 30 days of receipt by the Company of the notice of exercise the Board on behalf of the Company shall issue or procure the transfer to the Participant of the number of Shares in respect of which the Option has been exercised.
All Shares issued on exercise of Options shall on issue rank equally in all respects with the Company's existing Shares save that the Shares issued will not rank for any dividends or other distributions declared or recommended, the record date for which falls on or prior to the date when the Option is exercised. The Company shall (to the extent not already listed) make application for listing for the Shares so issued on all Stock Exchanges (if any) on which its other issued ordinary share capital is then listed with effect from the earliest possible date after the date of issue.
The Board shall at all times procure that there are sufficient Shares to satisfy the exercise of all Options granted under the Plan.
Subject to Rule 5.2 (other than Rule 5.2.1):
(c) that their office or employment relates to a business or part of a business ("Acquired Business") which is transferred to a person which is not an Associated Company of the Company where the transfer is not a relevant transfer within the meaning of the Transfer of Undertakings (Protection of Employment) Regulations 2006
then any Option may be exercised by the earlier of:
Subject to Rule 5.2 if at the Bonus Date a Participant holds an office or employment in a company which is not a participating company within the Plan but which is an Associated Company of the Company, their Options may be exercised within six months of the Bonus Date.
7.1 Exercise of Options
then the Board shall serve notice upon each Participant notifying them of such fact and a Participant may subject to Rule 5.2 (other than Rule 5.2.1) exercise any Option or part of it which has not lapsed by (subject to Rule 6.1.1) the earlier of the expiry of the Appropriate Period defined in Rule 7.5 and the expiry of the Option Period. Any Option which is not so exercised shall lapse unless Rule 7.4 applies.
then the Board shall serve notice upon each Participant notifying them of such fact and a Participant may subject to Rule 5.2 (other than Rule 5.2.1) exercise any Option or part of it which has not lapsed by (subject to Rule 6.1.1) the earlier of the expiry of the Appropriate Period defined in Rule 7.5 and the expiry of the Option Period. Any Option which is not so exercised shall lapse unless Rule 7.4 applies.
7.3.1 If:
and, as a result of the change of Control, Shares will no longer satisfy the requirements of Part 4 of Schedule 3, Options may be exercised within the period of 20 days following the change of Control , but no later.
7.3.2 If the Board reasonably expects an event with any of Rules 7.1.1 to 7.1.3 or 7.2 to occur, the Board may make arrangements permitting Options to be exercised for a period of 20 days ending with the Relevant Event. If an Option is exercised under this 7.3.2, it will be treated as having been exercised in accordance with Rule 7.1 or 7.2 as the case may be.
If the Board makes arrangements for the exercise of Options under this Rule 7.3.2 and the Relevant Event does not occur within 20 days of the date of purported exercise, the Option shall be treated as not having been exercised.
shares in pursuance of the New Rights shall be substantially the same as the total amount that would have been payable for the acquisition of Shares in pursuance of the Old Rights
and for the purposes of this Rule "Market Value" shall be determined in accordance with paragraph 39(8) of Schedule 3.
In this Rule 7 the "Appropriate Period" means:
Any Option which is not exercised or released pursuant to this Rule within the Appropriate Period following a Relevant Event (but not any New Rights granted by reference to that Relevant Event) shall (subject to Rule 6.1.1) lapse.
Subject always to Rule 5 (other than Rule 5.2.1) if at any time while any Option remains unexercised notice is duly given of a general meeting of the Company at which a resolution will be proposed for the voluntary liquidation of the Company, every Option shall be exercisable in whole or in part (provided that such Option has not by the time of such resolution lapsed and that exercise is not prohibited by Rule 5.2) until the commencement of such winding up (but not after the expiry of the Option Period). The Company shall give to each Participant holding any unexercised Option notice of any meeting called for the purpose of considering a resolution for the voluntary liquidation of the Company and shall at the same time give them notice of their rights under this Rule 8. Subject to this, all Options shall lapse on the commencement of any liquidation of the Company.
and must comply with paragraph 28(3B) of Schedule 3.
Where Options relate only to issued Shares, the Exercise Price may be reduced below the nominal value of a Share. Where Options relate to both issued and unissued Shares, an adjustment to the Exercise Price may only be made if the reduction in respect of both the issued and unissued Shares can be made to the same extent. No adjustment shall have the effect of reducing the Option Price o f a n O p t i o n o v e r u n i s s u e d S h a r e s to less than the nominal value of a Share unless the Board is authorised to capitalise from reserves a sum equal to the difference and to apply such sum in paying up the Shares.
As soon as reasonably practicable after making any adjustment under Rule 9.1.2, the Board shall give notice in writing of it to each Participant.
Subject to this Rule 10, the Board may by resolution at any time and from time to time make any alteration to the Plan which it thinks fit. Any such alteration which is a minor amendment to benefit the administration of the Plan or is necessary or desirable to comply with or to take account of any applicable legislation or statutory regulations or any change therein or any requirements to enable the Plan to continue to qualify as a Schedule 3 SAYE Option Scheme or to obtain or maintain favourable taxation treatment for the Company or Participants or potential Participants may be made notwithstanding the following provisions of this Rule (except Rule 10.2).
No alteration shall be made to any provision of the Plan if such amendment would mean that the Plan would cease to qualify as a Schedule 3 SAYE Scheme, unless and until the Board has determined that the amendment will take effect even if this causes the Plan to cease to qualify as a Schedule 3 SAYE Scheme.
No alteration to the advantage of Participants or persons who may participate in the Plan shall be made to the to the provisions concerning eligibility, the individual limits on participation, the overall limit on the issue of shares under the Plan, the basis for determining a Participant's entitlement and the adjustments that may be made following a rights issue or any other variation of capital without the prior approval by ordinary resolution of the members of the Company in general meeting.
No alteration shall be made which would materially increase the liability of any Participant or which would materially decrease the value of any Participants' subsisting rights attached to any Option without in each case that Participant's prior written consent.
This Plan shall not form part of the contract of employment of any individual who participates in it. The rights and obligations of any individual under the terms of their office or employment with any Company participating in the Plan shall not be affected by their participation in the Plan or any right which they may have to participate in it.
An individual who participates in the Plan shall waive any and all rights to compensation or damages in consequence of the termination of their office or employment for any reason whatsoever (including unfair or wrongful dismissal) insofar as those rights arise or may arise from their ceasing to have rights under or being entitled to exercise any Option under the Plan as a result of such termination. No such participation, rights, or benefits shall be taken into account for the purposes of calculating the amount of benefits payable to any pension fund. Invitations made, and Options granted, under the Plan shall not constitute any representation or warranty that any benefit will accrue to any individual who is invited to participate or granted the Option.
The Plan shall be administered by the Board who may from time to time make and vary procedures for administration and implementation of the Plan as they think fit, and in the event of any dispute or disagreement as to the interpretation of the Plan, or of any rule, regulation or procedure, or as to any question or right arising from or related to the Plan, the decision of the Board shall be final and binding upon all persons (subject to the written concurrence of the Auditors having been obtained when so required by the Rules).
Any notice or other communication under or in connection with the Plan may be given:
and where a notice or other communication is given by first class post, it shall be deemed to have been received 48 hours after it was put into the post properly addressed and stamped; or
11.3.2 by electronic communication to their usual business address for the time being notified for that purpose to the person giving the notice.
Subject to the articles of association of the Company, a Participant who is a director of the Company may, notwithstanding their interest, vote on any board resolution concerning the Plan (other than in respect of their own participation in it) and may retain any benefits under the Plan.
The personal data of any person who is eligible to participate in the Plan or any Participant or former Participant may be processed in connection with the operation of the Plan in accordance with the Group's prevailing data protection policy and as notified to employees pursuant to a privacy notice or otherwise. If a person who is eligible to participate in the Plan or a Participant or former Participant is employed outside the European Economic Area and outside the United Kingdom and consent is needed for processing of their personal data in connection with the operation of the Plan, by participating in the Plan, they consent to such processing of their personal data.
The Rules and the Plan shall in all respects be governed by and construed in accordance with the laws of England and the courts of England shall have exclusive jurisdiction to settle any dispute which may arise out of or in connection with the Plan. Any proceedings, suit or action arising out of this Plan shall be brought in such courts.
This Schedule to the Plan forms a separate part of the Plan and is intended to constitute an "employee stock purchase plan" within the meaning of Section 423(b) of the U.S. Internal Revenue Code of 1986, as amended, and the Treasury Regulations promulgated thereunder (the "Code"). This Schedule was adopted by the Board of Directors on [28 September 2022] following approval of the Company's shareholders on [28 September 2022]. In the event of any conflict between this Schedule and the rules of the Plan, the provisions of this Schedule apply.
1.1. In this ESPP Sub-Plan the following words and expressions shall have the following meanings (unless the context requires otherwise):
"Adoption Date" means the date on which the ESPP Sub-Plan is adopted by the Board;
"Any Other Plan" means any plan (other than the ESPP Sub-Plan) adopted by the Company which provides for the acquisition of Shares by or on behalf of employees or directors of the Company or any Member of the Group;
"Associated Company" means any corporation (other than the Company) in an unbroken chain of corporations beginning with the Company, if each of the corporations other than the last corporation in the unbroken chain owns stock possessing more than fifty percent (50%) of the total combined voting power of all classes of stock in one of the other corporations in such chain; provided, however, that a limited liability company or partnership may be treated as an Associated Company to the extent either (1) such entity is treated as a disregarded entity under Treasury Regulation Section 301.7701-3(a) by reason of the Company or any other Associated Company that is a corporation being the sole owner of such entity or (2) such entity elects to be classified as a corporation under Treasury Regulation Section 301.7701-3(a) and such entity would otherwise qualify as an Associated Company;
"Board" means the board of directors for the time being of the Company or a committee thereof duly authorised for the purposes of the ESPP Sub-Plan, or any duly appointed successor body;
"Company" means Kainos Group plc;
"Compensation" means, unless provided otherwise by the Board, base salary, wages and commissions paid in cash to a Qualifying Employee by a Participating Company, without reduction for any pre-tax contributions made by the Qualifying Employee under Section 401(k) or 125 of the Code. "Compensation" shall, unless provided otherwise by the Board, exclude variable compensation other than commissions (including bonuses, incentive compensation, overtime pay and shift premiums), all non-cash items, moving or relocation allowances, cost-of-living equalization payments, car allowances, tuition reimbursements, imputed income attributable to cars or life insurance, severance pay, fringe benefits, contributions or benefits received under employee benefit plans, income attributable to the exercise of stock options, and similar items. The Board shall determine whether a particular item is included in Compensation.
"Control" has the meaning given to it by Section 719 of ITEPA and "Controlled" shall have a similar meaning;
"Date of Grant" means the date on which an Option was or is to be granted under Rule 4;
"Dealing Code" means restrictions imposed by the Company's share dealing code, the Listing Rules, the MAR or any other laws or regulations that impose restrictions on share dealing;
"ESPP Sub-Plan" means the Kainos Group PLC ESPP as set out in this Appendix to the Plan as amended from time to time;
"Exchange Rate" means the exchange rate designated by the Board from time to time for the purpose of converting UK Pounds Sterling into US Dollars or US Dollars into UK Pounds Sterling (as applicable). In all cases, the determination of the Exchange Rate by the Board shall be conclusive and binding on all persons;
"FCA" means the United Kingdom Financial Conduct Authority, or any successor body;
"Group" means the Company and any other company which is for the time being Controlled by the Company and "Member of the Group" shall be construed accordingly;
"HMRC" means HM Revenue and Customs;
"ITTOIA" means the Income Tax (Trading and Other Income) Act 2005;
"ITEPA" means the Income Tax (Earnings and Pensions) Act 2003;
"Invitation Date" means the date on which invitations to apply for Options are issued pursuant to Rule 3;
"Invitation Exchange Rate" means an exchange rate applying at the Invitation Date as determined by the Board;
"Listing Rules" means the FCA's listing rules, as amended from time to time;
"MAR" means the EU Market Abuse Regulation 596/2014 and any associated EU Regulation to the extent each is incorporated into the law of the United Kingdom and as amended by any instrument related to their incorporation into the law of the United Kingdom;
"Market Value" means, in relation to any Share, market value as determined in accordance with Part VIII of the Taxation of Chargeable Gains Act 1992 and in the case of (i) any Share which at the relevant time is admitted to the Official List and to trading on the London Stock Exchange plc, shall be deemed to be the average middle market quotation of that Share as derived from the Daily Official List of the London Stock Exchange plc for the three dealing days immediately preceding that date and (ii) in any other case, the price agreed by HMRC Shares and Assets Valuation as being the market value of a Share on the relevant date provided that the market value of any Shares subject to a restriction is to be determined as if they were not subject to the restriction. For any date that is not a Trading Day, the Market Value of a Share for such date shall be determined by using the closing sale price for the immediately preceding Trading Day. Such determination shall be conclusive and binding on all persons;
"Normal Exercise Date" means the date on which the final savings contribution pursuant to a Savings Contract is completed;
"Non-UK Company Reorganisation Arrangement" has the meaning given to that expression in paragraph 47A of schedule 3;
"Offering Date" means the first day of an Offering Period which will be the Invitation Date;
"Offering Period" means a period with respect to which the right to purchase Shares may be granted under the ESPP Sub-Plan;
"Official List" means the Official List of the FCA;
"Option" means a right (for the time being subsisting) to acquire Shares granted or to be granted in accordance with the ESPP Sub-Plan;
"Option Price" means the price at which each Share subject to an Option may be acquired on the exercise of that Option being, subject to Rule 9, equal to the lesser of:
"Participant" means a Qualifying Employee (or the personal representative of a Qualifying Employee who has died) to whom an Option has been granted which has not yet lapsed;
"Participating Company" means (a) the Company and (b) each present or future Associated Company designated by the Board as a Participating Company;
"Plan" means the Kainos Group PLC SAYE Plan, as amended from time to time;
"Purchase Date" means the date on which Shares are acquired pursuant to the terms of an Option during an Offering Period;
"Qualifying Employee" means any employee of a Participating Company whose customary employment is for more than five (5) months per calendar year. The foregoing notwithstanding, an individual shall not be considered a Qualifying Employee if their participation in the ESPP Sub-Plan is prohibited by the law of any country which has jurisdiction over them;
"Qualifying Period" means such period (not exceeding five years) as the Board may from time to time stipulate as the Qualifying Period;
"Redundancy" means redundancy within the meaning of the Employment Rights Act 1996;
"Repayment" means in relation to a Savings Contract, the aggregate of the monthly contributions made pursuant to that Savings Contract;
"Rules" means the Rules of the ESPP Sub-Plan as from time to time amended;
"Savings Contract" means a savings contract under a certified SAYE savings
arrangement within the meaning of section 703(1) of the ITTOIA and approved by HMRC for the purposes of Schedule 3;
"Schedule 3" means Schedule 3 to the ITEPA;
"Schedule 3 SAYE Scheme" has the meaning which it has for the purposes of section 516 ITEPA;
"Share" means a fully paid ordinary share of the Company complying with the conditions of paragraphs 18 to 20 (inclusive) and 22 of Part 4 of Schedule 3;
"Trading Day" means a day on which the national stock exchange on which the Shares are traded is open for trading;
"Treasury Shares" means treasury shares within the meaning of section 724(5) of the Companies Act 2006; and
"Trustee" means the trustee or trustees of any employee benefit trust, the beneficiaries of which are Qualifying Employees.
Any other provision of the ESPP Sub-Plan notwithstanding, no Participant shall be granted a right to purchase Shares under the ESPP Sub-Plan if such Participant, immediately after the right is granted, would own Shares possessing 5% or more of the total combined voting power or value of all classes of shares of the Company or any parent or Associated Company. For purposes of this Rule 2.1.4, the following rules shall apply:
Any other provision of the ESPP Sub-Plan notwithstanding, no Participant shall accrue the right to purchase Shares at a rate which exceeds \$25,000 of the Market Value of such Shares per calendar year (under the ESPP Sub-Plan and all other employee stock purchase plans of the Company or any parent or Associated Company of the Company), determined in accordance with the provisions of Section 423(b)(8) of the Code. For purposes of this Rule 2.1.5, the Market Value of Shares shall be determined as of the beginning of the Offering Period in which such Shares are purchased. Employee stock purchase plans not described in Section 423 of the Code shall be disregarded. If a Participant is precluded by this Rule 2.1.5 from purchasing additional Shares under the Plan, then their employee contributions shall automatically be discontinued and shall resume at the beginning of the earliest Offering Period ending in the next calendar year (if they are then a Participant).
provided always that:
No Option shall be granted at a date more than 10 years after the Adoption Date.
Subject to the limitations and conditions contained in the ESPP Sub-Plan and unless prohibited by law, the Board may from time to time make invitations to apply for the grant of Options to every person who is at the date on which the invitation is made a Qualifying Employee and who will have been such for a minimum of the Qualifying Period at the Date of Grant.
Invitations to apply for the grant of Options shall be in such form and shall contain such terms and conditions as the Board shall determine, subject to compliance with the terms and conditions of the ESPP Sub-Plan (which may be incorporated by reference) and the requirements of Section 423 of the Code, including the requirement that all Qualifying Employees have the same rights and privileges. The Board shall have the discretion to provide for the automatic termination of an Offering Period following any Purchase Date on which the Market Value of a Share is equal to or less than the Market Value of a Share on the Offering Date, and for the Participants in the terminated Offering Period to be automatically re-enrolled in a new Offering Period that commences immediately after such Purchase Date. The terms and conditions of each Offering Period need not be identical, and shall be deemed incorporated by reference and made a part of the ESPP Sub-Plan.
The application method shall take such form as is determined by the Board. An invitation shall specify:
and may specify a maximum number of Shares over which Options may be granted in response to all acceptances of invitations made on that occasion consistent with the limitations of the Plan.
An invitation to apply for an Option shall be open for acceptance (by the return of the application form specified in Rule 3.3) for a period of not less than 14 days after the date of the letter of invitation, and any application shall only be valid if:
Such acceptance shall constitute the Participant's authority to the Board to complete or amend the Savings Contract proposal form so as to show such monthly savings contribution as shall equal the amount specified on the application form, or such lower amount as shall be determined under Rule 4.3 and shall constitute the Participant's acceptance of and agreement to be bound by the Rules (as altered from time to time).
The minimum and maximum monthly contributions which may be made by a Participant at any one time under (a) Savings Contract(s) entered into in connection with the ESPP Sub-Plan or any other savings-related share option plan are the local currency equivalent of £5 of Compensation (or such other minimum as may from time to time be specified) and £500 of Compensation (or such other sum as shall equal the maximum for the time being specified). A Participant may not increase or decrease the rate of payroll withholding during the Offering Period. A Participant may also increase or decrease the rate of payroll withholding effective for a new Offering Period by filing a new enrollment form with the Company at the prescribed location and time. The new withholding rate shall be a whole percentage of the Qualifying Employee's Compensation, but not less nor more than the amounts specified in this Rule 3.5. If a Participant wishes to discontinue employee contributions entirely, they may do so by withdrawing from the Savings Contract pursuant to Rule 6.3. In addition, employee contributions may be discontinued automatically pursuant to Rule 2.1.3.
Non-transferability of invitations
Any invitations to participate shall be personal to the Participant and shall not be transferred, assigned, pledged, charged or otherwise disposed of by a Participant to any person.
Subject to the remaining provisions of this Rule 4, following the issue of invitations to apply for Options, the Board shall grant Options to Participants from whom valid acceptances have been received and who are, at the Date of Grant, Qualifying Employees.
The number of Shares over which an Option shall (subject to the Rules) be granted to an accepting Participant on a particular occasion shall be the largest whole number of Shares which can be acquired at the Option Price using the Repayment on the Purchase Date (having regard to any specification by the Board as mentioned in Rule 3.3). Unless provided otherwise by the Board prior to commencement of an Offering Period, the maximum number of Shares which may be purchased by an individual Participant during such Offering Period is equal to the aggregate of the maximum monthly contributions for the applicable Offering Period (as set out in the invitation documentation pursuant to Rule 3.3.5) divided by the Market Value of a Share on the last Trading Day immediately preceding the Offering Date, subject to the other limitations of the Plan.
If valid applications for Options are received over an aggregate number of Shares such that if Options over those Shares were granted, the limits specified in Rule 2 or any limitation imposed pursuant to Rule 3.3 would be exceeded, then the following steps shall be taken successively to the extent necessary to eliminate the excess:
As of each Purchase Date, the Company will automatically exercise Options on behalf of each Participant where the Market Value of a Share is greater than the Option Price (where the Option Price is determined by reference to the Trading Day immediately preceding the Offering Date) and each Participant shall be deemed to have elected to purchase the number of Shares calculated in accordance with this Rule 4.4, unless the
Market Value of a Share is equal to or less than the Option Price, in which case the Repayment will be paid to the Participant as soon as reasonably practicable, or if the Participant has previously elected to withdraw from the Savings Contract in accordance with Rule 6.3. Where:
the foregoing notwithstanding, no Participant shall purchase more than such number of Shares as may be determined by the Board with respect to the Offering Period nor more than the amount of Shares set forth in Rules 2.1.3 and 2.1.1. For each Offering Period and the Board shall have the authority to establish additional limits on the number of shares purchasable by all Participants in the aggregate.
An amount remaining in the Participant's Savings Contract that represents the Option Price for any fractional share shall be carried over in the Participant's Savings Contract to the next Offering Period or refunded to the Participant in cash, without interest, if their participation is not continued. Any amount remaining in the Participant's Savings Contract that represents the Option Price for whole shares that could not be purchased by reason of Rule 4.3, Rule 4.4, Rule 2.1.3 or Rule 2.1.1 shall be refunded to the Participant in cash, without interest.
Within 14 days of the grant of an Option, the Company shall notify the Participant by sending them a letter of notification (which may be in electronic form) and an Option certificate each in a form approved by the Board. The Option certificate shall state the number of Shares over which an Option has been granted, the Option Price, the length of any holding period, and the monthly contribution to the Savings Contract.
Each Option shall be exercisable only by the Participant to whom it is granted and may not be transferred, assigned, pledged, charged or otherwise disposed of by a Participant to any person (other than their personal representatives). Any purported transfer, assignment, pledge, charge or disposal shall cause the Option to lapse immediately. Each Option certificate shall carry a statement to this effect.
Subject to the rules of the ESPP Sub-Plan, Options shall be exercised automatically by the Company as soon as reasonably practicable following the Normal Exercise Date, and in any event no later than the end of the Offering Period, provided the Market Value of a Share on the date of exercise is greater than the Option Price (where the Option Price is determined by reference to the Trading Day immediately preceding the Offering Date), using monies comprised within the Repayment in accordance with Rule 4.4.
An Option or part thereof which shall not have been exercised by the expiry of the Offering Period shall, except where Rule 6.1.1 applies, automatically lapse.
Subject to the obtaining of any necessary consent and to the terms of any such consent and subject to receipt by the Company of the appropriate payment by way of acquisition of the Shares, within 30 days of the exercise of the Option the Board on behalf of the Company shall issue or procure the transfer to the Participant of the number of Shares in respect of which the Option has been exercised.
All Shares issued on exercise of Options shall on issue rank equally in all respects with the Company's existing Shares save that the Shares issued will not rank for any dividends or other distributions declared or recommended, the record date for which falls on or prior to the date when the Option is exercised. The Company shall (to the extent not already listed) make application for listing for the Shares so issued on all Stock Exchanges (if any) on which its other issued ordinary share capital is then listed with effect from the earliest possible date after the date of issue.
The Board shall at all times procure that there are sufficient Shares to satisfy the exercise of all Options granted under the ESPP Sub-Plan.
The Board may, in its discretion, establish a holding period for any Shares purchased in a particular Offering Period unless such holding period is prohibited by applicable laws. The holding period, if any, will commence on the Purchase Date and will not exceed twelve (12) months; provided that the holding period, if any, with respect to any Participant will end automatically if either (i) the Participant is no longer an employee, or (ii) a corporate transaction of the type contemplated by Rule 7 occurs. During such holding period, the holder of the Shares will not be permitted to sell such Shares and the Shares will be designated with an applicable resale restriction. The applicable holding period will be set forth in the invitation for the applicable Offering Period, and each Participant will be required to agree to such holding period as a condition of the grant of the Option.
Subject to Rule 5.2 (other than Rule 5.2.1)):
a business ("Acquired Business") which is transferred to a person which is not an Associated Company of the Company where the transfer is not a relevant transfer within the meaning of the Transfer of Undertakings (Protection of Employment) Regulations 2006,
then any Option may be exercised by the earlier of:
A Participant may elect to withdraw from the Savings Contract by filing the prescribed form with the Company at the prescribed location. Such withdrawal may be elected at any time before the last day of an Offering Period, except as otherwise provided in the invitation documentation. In addition, if payment by cash or check is permitted under the terms of an Option, Participants may be deemed to withdraw from the Plan by declining or failing to remit timely payment to the Company for the Shares. As soon as reasonably practicable thereafter, payroll deductions shall cease and the entire amount credited to the Participant's Savings Contract shall be refunded to them in cash, without interest. No partial withdrawals shall be permitted.
A former Participant who has withdrawn from a Savings Contract shall not be a Participant until they re-enroll in a new Savings Contract under Rule 3. Re-enrollment may be effective only at the commencement of an Offering Period.
If:
then the Board shall serve notice upon each Participant notifying them of such fact and a Participant may subject to Rule 5.2 (other than Rule 5.2.1) exercise any Option or part of it which has not lapsed by (subject to Rule 6.1.1) the earlier of the expiry of the Appropriate Period defined in Rule 7.5 and the expiry of the Offering Period. Any Option which is not so exercised shall lapse unless Rule 7.4 applies.
a class of shareholders identified otherwise than by reference to their employment or directorship or their participation in a Schedule 3 SAYE option scheme,
then the Board shall serve notice upon each Participant notifying them of such fact and a Participant may subject to Rule 5.2 (other than Rule 5.2.1) exercise any Option or part of it which has not lapsed by (subject to Rule 6.1.1) the earlier of the expiry of the Appropriate Period defined in Rule 7.5 and the expiry of the Offering Period. Any Option which is not so exercised shall lapse unless Rule 7.4 applies.
and, as a result of the change of Control, Shares will no longer satisfy the requirements of Part 4 of Schedule 3, Options may be exercised within the period of 20 days following the change of Control, but no later.
If the Board reasonably expects an event with any of Rules 7.1.1 to 7.1.3 or 7.2 to occur, the Board may make arrangements permitting Options to be exercised for a period of 20 days ending with the Relevant Event. If an Option is exercised under this Rule 7.3.2, it will be treated as having been exercised in accordance with Rule 7.1.
If the Board makes arrangements for the exercise of Options under this Rule 7.3.2 and the Relevant Event does not occur within 20 days of the date of purported exercise, the Option shall be treated as not having been exercised.
Rights and subject to the provisions of the Plan as it had effect immediately before the release of the Old Rights;
and for the purposes of this Rule "Market Value" shall be determined in accordance with paragraph 39(8) of Schedule 3.
In this Rule 7 the "Appropriate Period" means:
Any Option which is not exercised or released pursuant to this Rule within the Appropriate Period following a Relevant Event (but not any New Rights granted by reference to that Relevant Event) shall (subject to Rule 6.1.1) lapse.
Subject always to Rule 5 (other than Rule 5.2.1) if at any time while any Option remains unexercised notice is duly given of a general meeting of the Company at which a resolution will be proposed for the voluntary liquidation of the Company, every Option shall be exercisable in whole or in part (provided that such Option has not by the time of such resolution lapsed and that exercise is not prohibited by Rule 5.2) until the commencement of such winding up (but not after the expiry of the Offering Period). The Company shall give to each Participant holding any unexercised Option notice of any meeting called for the purpose of considering a resolution for the voluntary liquidation of the Company and shall at the same time give them notice of their rights under this Rule 8. Subject to this, all Options shall lapse on the commencement of any liquidation of the Company.
9.2.2.2 that the total price at which those shares may be acquired is immediately after the variation or variations substantially the same as what it was immediately before the variation or variations
and must comply with paragraph 28(3B) of Schedule 3 and Section 424 of the Code and the Treasury Regulations thereunder.
Where Options related only to issued Shares, the Exercise Price may be reduced below the nominal value of a Share. Where Options relate to both issued and unissued Shares, an adjustment to the Exercise Price may only be made if the reduction in respect of both the issued and unissued Shares can be made to the same extent. No adjustment shall have the effect of reducing the Option Price o f a n O p t i o n o v e r u n i s s u e d S h a r e s to less than the nominal value of a Share unless the Board is authorised to capitalise from reserves a sum equal to the difference and to apply such sum in paying up the Shares.
As soon as reasonably practicable after making any adjustment under Rule 9.1.2, the Board shall give notice in writing of it to each Participant.
Subject to this Rule 10, the Board may by resolution at any time and from time to time make any alteration to the ESPP Sub-Plan which it thinks fit. Any such alteration which is a minor amendment to benefit the administration of the ESPP Sub-Plan or is necessary or desirable to comply with or to take account of any applicable legislation or statutory regulations or any change therein or any requirements to enable the Plan to continue to qualify as an "employee stock purchase plan" within the meaning of Section 423(b) of the Code or to obtain or maintain favourable taxation treatment for the Company or Participants or potential Participants may be made notwithstanding the following provisions of this Rule (except Rule 10.2).
No alteration shall be made to any provision of the ESPP Sub-Plan if such amendment would mean that the ESPP Sub-Plan would cease to qualify as an "employee stock purchase plan" within the meaning of Section 423(b) of the Code.
No alteration to the advantage of Participants or persons who may participate in the Plan shall be made to the to the provisions concerning eligibility, the individual limits on participation, the overall limits on the issue of shares under the ESPP Sub-Plan, the basis for determining a Participant's entitlement and the adjustments that may be made following a rights issue or any other variation of capital without the prior approval by ordinary resolution of the members of the Company in general meeting.
No alteration shall be made which would materially increase the liability of any
Participant or which would materially decrease the value of any Participants' subsisting rights attached to any Option without in each case that Participant's prior written consent.
As soon as reasonably practicable after making any alteration under this Rule 10, the Board shall give notice in writing of it to each Participant.
This ESPP Sub-Plan shall not form part of the contract of employment of any individual who participates in it. The rights and obligations of any individual under the terms of their office or employment with any Company participating in the ESPP Sub-Plan shall not be affected by their participation in the ESPP Sub-Plan or any right which they may have to participate in it.
An individual who participates in the ESPP Sub-Plan shall waive any and all rights to compensation or damages in consequence of the termination of their office or employment for any reason whatsoever (including unfair or wrongful dismissal) insofar as those rights arise or may arise from their ceasing to have rights under or being entitled to exercise any Option under the ESPP Sub-Plan as a result of such termination. No such participation, rights, or benefits shall be taken into account for the purposes of calculating the amount of benefits payable to any pension fund. Invitations made, and Options granted, under the ESPP Sub-Plan shall not constitute any representation or warranty that any benefit will accrue to any individual who is invited to participate or granted the Option.
The ESPP Sub-Plan shall be administered by the Board who may from time to time make and vary procedures for administration and implementation of the ESPP Sub-Plan as they think fit, and in the event of any dispute or disagreement as to the interpretation of the ESPP Sub-Plan, or of any rule, regulation or procedure, or as to any question or right arising from or related to the ESPP Sub-Plan, the decision of the Board shall be final and binding upon all persons (subject to the written concurrence of the Auditors having been obtained when so required by the Rules).
Any notice or other communication under or in connection with the ESPP Sub-Plan may be given:
and where a notice or other communication is given by first class post, it shall be deemed to have been received 48 hours after it was put into the post properly addressed and stamped; or
by electronic communication to their usual business address for the time being notified for that purpose to the person giving the notice.
The Company may pass personal information about any Qualifying Employee or Participant (including, without prejudice to the generality of the foregoing, such person's name, address age and salary details) to third parties for the purpose of administering the ESPP Sub-Plan or complying with its legal obligations.
The ESPP Sub-Plan shall be submitted to the shareholders of the Company for their approval within twelve (12) months before or after the date the ESPP Sub-Plan is adopted by the Board. Any other provision of the Plan notwithstanding, no Shares shall be purchased under the Plan unless and until the Company's shareholders have approved the adoption of the ESPP Sub-Plan.
No member of the Group shall be liable for any loss suffered by a Participant due to movements in currency exchange rates or due to any charges imposed by a bank in relation to the conversion or transfer of monies.
The Rules and the ESPP Sub-Plan shall in all respects be governed by and construed in accordance with the laws of England and the courts of England shall have exclusive jurisdiction to settle any dispute which may arise out of or in connection with the ESPP Sub-Plan. Any proceedings, suit or action arising out of this Plan shall be brought in such courts.
Notwithstanding any provision contained in the ESPP Sub-Plan to the contrary, each Option granted to a California Participant shall be granted and administered in compliance with the California Code of Regulations, as amended, to the extent required to comply with the requirements of Section 25102(o) of the California Corporations Code. In this regard, the rules outlined in this Appendix to the ESPP Sub-Plan shall apply with respect to Options granted to California Participants.
Where there is any conflict between the rules of the ESPP Sub-Plan and this Appendix, the terms of this Appendix will prevail.
1.1. In this Appendix, unless otherwise stated, the words and expressions below have the following meanings:
"Appendix" means this Appendix to the ESPP Sub-Plan.
"California Participant" means a Participant who resides in California on the Date of Grant or who subsequently becomes a resident of California whilst holding subsisting Options;
"ESPP Sub-Plan" means the Kainos Group PLC ESPP as set out in the Appendix to the Plan as amended from time to time;
"Plan" means the Kainos Group PLC SAYE Plan, as amended from time to time; and
2.1. This Appendix is effective as of the date it is adopted by the Company's board of directors. The rules of the ESPP Sub-Plan will apply to Options that are subject to this Appendix, save as those rules are amended by this Appendix.
4.1. This Appendix must be approved by majority of the shareholders within 12 months of the first Option grant to a California Participant.
5.1. The following wording will be added to the end of 2.1.1 of the ESPP Sub-Plan:
"Notwithstanding the foregoing, no Option may be granted to a California Participant more than 10 years after the earlier of the Adoption Date of the ESPP Sub-Plan and the date the ESPP Sub-Plan is approved by the shareholders."
6.1. The following new Rule 2.1A will be added after Rule 2.1:
"Rule 2.1A Subject to Rule 2.1, the total number of Shares that may be received by California Participants pursuant to Options granted under the ESPP Sub-Plan, in aggregate, is limited to the number set out in Rule 2.1.3 (the "CA Authorised Share Limit"), save that the annual increase to that number shall not apply for Californian Participants. The number of Shares which are subject to Options held by California Participants which are outstanding at any time shall not exceed the number of Shares which then remain available for issuance under the ESPP Sub-Plan. Shares subject to Options that are cancelled, forfeited, settled in cash or expire by their terms will not be counted against the CA Authorised Share Limit."
7.1. The following wording will be added to the end of Rule 9.1.1 of the ESPP Sub-Plan:
"Notwithstanding the foregoing, the number and/or the description of Shares subject to an Option granted to California Participants and/or the Option Price of an Option granted to California Participants will be proportionately adjusted in the event of any variation of the ordinary share capital of the Company including a stock split, reverse stock split, stock dividend, recapitalization, combination, reclassification or distribution of the Shares."
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