Jimu Group Limited — Audit Report / Information 2016

Aug 14, 2018

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JIMU GROUP LIMITED 積木集團有限公司

(Incorporated in the Cayman Islands with limited liability)

(Stock Code: 8187)

(the “ Company ”)

AUDIT COMMITTEE – TERMS OF REFERENCE

Approved by the board of directors of the Company (the “ Board ”) on 11 May 2016.

1 MEMBERSHIP

• 1.1 The Audit Committee (the “ Committee ”) shall be appointed by the Board from time to time from amongst the non-executive directors of the Company and shall consist of not fewer than three members, a majority of whom should be independent non-executive directors of the Company. At least one of the members of the Committee shall be an independent non-executive director of the Company with appropriate professional qualifications or accounting or related financial management expertise (as required under rule 5.05(2) of the Rules Governing the Listing of Securities on the Growth Enterprise Market of The Stock Exchange of Hong Kong Limited.

• 1.2 A former partner of the Company’s existing auditing firm from time to time may not act as a member of the Committee for a period of one year commencing on the date of his ceasing (a) to be a partner of the firm or (b) to have any financial interest in the firm, whichever is the later.

• 1.3 The chairman of the Committee shall be appointed by the Board and shall be an independent non-executive director of the Company.

• 1.4 The term of office of a member of the Committee shall be determined by the Board.

2 MEETINGS

• 2.1 Attendance at Meetings

  • (i) The staff who is responsible for the accounting and financial reporting function of the Company and its subsidiaries (the “ Group ”), the Group’s internal auditor, where an internal audit function exists in the Company, and a representative of the Group’s external auditors shall normally attend meetings. The Committee may hold separate private meeting(s) with the internal auditor and/or the external auditors, without the presence of the executive directors or senior management of the Company whenever they think fit and appropriate.

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• (ii) Save as otherwise appointed by the Committee, the company secretary shall be the Secretary of the Committee and in the absence of the company secretary, a member of the Committee or his/her nominee shall act as the secretary.

• 2.2 Frequency and proceedings of meetings

  • (i) The Committee shall meet at least four times a year. The external auditors or any members of the Committee may request a meeting with or without the presence of management of the Company if they consider that one is necessary.

  • (ii) The quorum of a meeting of the Committee shall be two members, one of whom shall be an independent non-executive director of the Company. Any members of the Committee or other attendees may participate in a meeting of the Committee by attending in person or by means of a telephone conference or similar communication equipment by means of which all persons participating in the meeting are capable of hearing each other. A duly convened meeting of the Committee at which a quorum is present shall be competent to exercise all or any of the authorities, powers and discretions vested in or exercisable by the Committee.

  • (iii) With consent by all members of the Committee, resolutions of the Committee could be passed by written resolutions.

  • (iv) Any resolution shall be passed by the majority votes of the members of the Committee who attend the meeting and a majority vote of the members present shall represent an act of the Committee.

• 2.3 Notice of meetings

  • (i) Meetings of the Committee shall be called by its chairman or at the request of the Board.

  • (ii) Unless otherwise agreed, notice of each meeting confirming the venue, time and date, together with an agenda of items to be discussed, shall be issued to each member of the Committee, the chief executive officer of the Company, the chief financial officer of the Company and any other person required to attend, no fewer than five working days prior to the date of the meeting.

3 AUTHORITY

• 3.1 The Committee is authorised by the Board to conduct any investigation within its scope of powers. In the discharge of its duties as set out above, the Committee is authorised to seek any information it requires from any employee of the Group and all such employees are directed to co-operate with any request made by the Committee.

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• 3.2 The Committee is authorised by the Board, at the Company’s expense, to appoint legal or other independent professional advisers with relevant experience and expertise to assist the Committee in the discharge of its duties set out in these terms, and to secure the attendance of such professional advisers at its meetings if it considers it necessary.

• 3.3 The Committee is authorised to require the management of the Company to provide it with such resources as may be necessary for it to discharge its duties as set out in these terms.

• 3.4 The Committee is authorised to review any arrangement which may raise concerns about possible improprieties in financial reporting, or other related matters.

• 3.5 The Committee should be provided with sufficient resources to perform its duties.

4 RESPONSIBILITY

• 4.1 The Committee is to serve as a focal point for communication between other directors of the Company, the external auditors and the internal auditor, where an internal audit function exists in the Company, as regards their duties relating to financial and other reporting, external and internal audits and such other matters as the Board determines from time to time.

• 4.2 The Committee is to assist the Board in providing an independent review and supervision of financial reporting and by satisfying themselves as to the adequacy of the external and internal audits.

5 DUTIES, POWERS AND FUNCTIONS

The duties of the Committee include the following:

Relationship with the Company’s auditors

• (a) to act as the key representative body for overseeing the Company’s relations with the external auditor, and be primarily responsible for making recommendations to the board on the appointment, reappointment and removal of the external auditor, and to approve the remuneration and terms of engagement of the external auditor, and any questions of its resignation or dismissal;

• (b) to review with the Group’s management, external auditors and internal auditor, where an internal audit function exists in the Company, the adequacy of any statement by the directors of the Company to be included in the annual accounts prior to endorsement by the Board;

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• (c) before audit commencement, (i) review external auditors’ independence, objectivity, effectiveness of the audit process and the nature and scope of the external audit, including the engagement letter, and the reporting obligations, in accordance with applicable standards; and (ii) discuss with the external auditor the nature and scope of the audit and reporting obligation. The Committee should understand the factors considered by the external auditors in determining their audit scope. The external audit fees are to be negotiated by management of the Company, and presented to the Committee for review and approval annually;

• (d) to develop and implement policy on engaging an external auditor to supply non-audit services. For this purpose, an external auditor includes any entity that is under common control, ownership or management with the audit firm or any entity that a reasonable and informed third party knowing all relevant information would reasonably conclude to be part of the audit firm nationally or internationally. The Committee should report to the Board, identifying and making recommendations on any matters where action or improvement is needed;

• (e) to seek from the external auditors, on an annual basis, information about policies and processes for maintaining independence and monitoring compliance with relevant requirements, including provision of non-audit services and requirements regarding rotation of audit partners and staff;

• (f) to evaluate the cooperation received by the external auditors, including their access to all requested records, data and information; obtain the comments of management of the Company regarding the responsiveness of the external auditors to the Group’s needs; inquire of the external auditors as to whether there have been any disagreements with management of the Company which if not satisfactorily resolved would result in the issue of a qualified report on the Group’s financial statements;

• (g) to review and monitor the integrity of the Company’s financial statements and the annual, quarterly and interim financial reports, and to review significant financial reporting judgements contained in them prior to approval by the Board, with particular focus on:

  • (i) any changes in accounting policies and practices;

  • (ii) major judgmental areas;

  • (iii) significant adjustment resulting from the audit/review;

  • (iv) the going concern assumption and any qualifications;

  • (v) compliance with the accounting and auditing standards; and

  • (vi) compliance with the listing requirements on the Growth Enterprise Market of The Stock Exchange of Hong Kong Limited and legal requirements in relation to financial reporting;

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• (h) with regard to (e) above:

  • (i) members of the Committee must liaise with the Board and senior management of the Company, and the Committee must meet, at least twice a year, with the external auditors; and

  • (ii) the Committee should consider any significant or unusual items that are, or may need to be, reflected in the reports and accounts and must give due consideration to any matters that have been raised by the staff of the Company responsible for the accounting and financial reporting function, compliance officer or auditor;

Oversee the Company’s financial and non-financial reporting systems

• (i) to review the Company’s financial controls;

• (j) to review arrangements employees of the Company can use, in confidence, to raise concerns about possible improprieties in financial reporting, or other related matters. The Committee should ensure that proper arrangements are in place for fair and independent investigation of these matters and for appropriate follow-up action;

• (k) to review the draft representation letter prior to approval by the Board;

• (l) where an internal audit function exists in the Company, to review and monitor the scope, effectiveness and results of internal audit function, ensure co-ordination between the internal and external auditors and ensure that the internal audit function is adequately resourced and has appropriate standing within the Company;

• (m) to review the Group’s financial and accounting policies and practices;

• (n) to discuss with the external auditors any recommendations arising from the audit (if necessary in the absence of management of the Company); and review the draft management letter, any material queries raised by the auditor to management of the Company in respect of the accounting records, financial accounts or systems of control including the response of the Company’s management to the points raised;

• (o) to ensure that the Board will provide a timely response to the issues raised in the external auditor’s management letter;

• (p) to apprise the Board of significant developments in the course of performing the above duties;

• (q) to recommend to the Board any appropriate extensions to, or changes, in the duties of the Committee;

• (r) to report to the Board on above matters; and

• (s) to consider other topics, as requested by the Board.

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6 REPORTING PROCEDURES

• 6.1 Where the Board disagrees with the Committee’s view on the selection, appointment, resignation or dismissal of the external auditors, the Company should include in the corporate governance report a statement from the Committee explaining its recommendation and also the reason(s) why the Board has taken a different view.

• 6.2 Full minutes of the meetings of the Committee and all written resolutions should be kept by the company secretary of the Company. Minutes shall record matters considered and decisions reached by the members of the Committee in details, including any doubt or disagreement raised by the members of the Committee.

• 6.3 The secretary of the Committee shall circulate draft and final versions of minutes of the meetings or, as the case may be, written resolutions of the Committee to all members of the Committee for their comment and records respectively within a reasonable time after the meeting or the passing of the written resolutions.

• 6.4 The secretary of the Committee shall keep record of all the meetings of the Committee held during each financial year of the Company and records of individual attendance of members of the Committee, on a named basis, at meetings held during such financial year.

• 6.5 The Committee shall report to the Board on a regular basis. At the next meeting of the Board following a meeting of the Committee, the chairman of the Committee shall report the findings and recommendations of the Committee to the board. Unless expressly addressed by a separate risk committee, or the Board itself, the report should include, the effectiveness of the Company’s internal audit function. At least annually, the Committee should present a report to the Board which addresses the work and findings of the Committee during the year.

7 PUBLICATION OF THE TERMS OF REFERENCE OF THE COMMITTEE

The terms of reference of the Committee will be posted on the websites of the Company, The Stock Exchange of Hong Kong Limited and the Growth Enterprise Market of The Stock Exchange of Hong Kong Limited.

8 INTERPRETATION

Interpretation of these terms of reference shall belong to the Board.

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