Proxy Solicitation & Information Statement • Apr 16, 2021
Proxy Solicitation & Information Statement
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St.-Denijs-Westrem, April 16, 2021
Dear Shareholder,
The shareholders of JENSEN-GROUP NV (the "Shareholders"), a publicly listed company with principal office at Bijenstraat 6 in 9051 St.-Denijs-Westrem, Belgium (the "Company"), are hereby invited to attend the Annual Shareholders Meeting and the Extraordinary Shareholders Meeting that will be held on Tuesday, May 18, 2021, at 10.00 AM (hereinafter "the Meetings"). The agendas of the Meetings are set forth below. Please note that only the comprehensive Dutch language versions of the agendas are valid and legally binding.
In view of the continuing special circumstances resulting from the COVID-19 pandemic, the Company will not organise a physical meeting and all Shareholders are invited to use proxy voting or absentee voting in accordance with the applicable electronic procedures set forth below. The Company is monitoring the COVID-19 situation and shall inform the Shareholders of any further attendance arrangements by way of press communications and of postings on the Company website www.jensen-group.com.
Pursuant to the Articles of Association of the Company, the Shareholders must comply with the following registration formalities in order to be admitted and attend the Meetings:
Registration date: only persons that are a Shareholder on the registration date can participate in the Meetings. The registration date is 14 days prior to the Meetings, i.e. May 4, 2021 at 12.00 PM (Belgian time). For the holders of registered shares, the registration entry in the shareholders' register of the Company is applicable. Holders of dematerialized shares can register their shares online at www.lumiagm.com no later than May 4, 2021.
Confirmation of intention to participate: all Shareholders must confirm their intention to attend the Meetings before May 12, 2021. Shareholders who wish to participate must thereby present their certificate of deposition of shares on the abovementioned registration date. The formal confirmation of the intention to participate can be sent by electronic mail to investor@jensengroup.com or by letter to the Company's principal office.
Shareholders who alone or together hold at least 3% of the share capital can add an item to the agenda. Such Shareholder(s) need(s) to be registered in accordance with the procedure as described above. The Company must receive the suggested agenda items no later than April 26, 2021.
Each Shareholder who has completed the registration formalities can submit a question prior to or during the Meetings. The Company must receive the questions in written form no later than May 12, 2021. The questions can be sent by electronic mail to [email protected] or by letter to the Company's principal office.
Each Shareholder who has completed the registration formalities can opt for absentee voting. The original absentee voting forms, duly completed and signed and together with a copy of the identity card, must be filed with or received at the Company's principal office no later than May 12, 2021.
Each Shareholder who wants to be represented by proxy has to do so in written form and in the format set forth by the Board of Directors. The original proxy, duly signed and completed, must be filed with or received at the Company's principal office no later than May 12, 2021.
The templates of both the absentee voting form and the proxy form are available at the Company's principal office or can be downloaded at the Company's website at www.jensen-group.com under the heading "Investor Relations". Holders of registered shares receive a template of proxy enclosed with their convocation letter.
The Annual Report including the statutory and consolidated financial statements, the statutory and consolidated report of the Board of Directors, the auditors' reports and the corporate governance chapter are available to all Shareholders at the Company's principal office as of April 16, 2021. In addition, these reports will be available at the Company's website at www.jensen-group.com under the heading "Investor Relations".
The holders of registered shares, bonds (convertible or not) and warrants, as well as the Directors and the statutory auditor(s) can, from now on, receive their invitation to the Meetings by e-mail instead of by service mail provided that they have individually and explicitly indicated their consent in writing by sending or filing their agreement with the Company's principal office no later than twenty (20) days before the Meetings. This consent must be given for all future Meetings unless the holder of the securities withdraws consent under the same form and within the same term. In the affirmative, the invitation will be sent again by service mail as from that date. The prescribed template for a request of change in convocation is available at the Company's principal office or at the Company's website at www.jensengroup.com under the heading "Investor Relations".
Data protection: the Company, JENSEN-GROUP NV, is the data controller with respect to the processing of personal data received from shareholders and proxy holders in the context of the Meetings. The Company processes certain personal data including first name, surname, residence, identity card, and signature. The Company processes such data for the management of the attendance and voting procedure for the Meetings, in order to comply with applicable legal obligations and in accordance with its legitimate interest. The shareholder and, if applicable, the proxy holder are required to provide the Company with this data. In the event that this data is not provided, there can be no valid participation in these Meetings, nor valid voting.
The Company may share this data with affiliated entities and with service providers that assist the Company with the aforementioned purposes. The data shall not be kept longer than necessary for the aforementioned purposes and for the time required to comply with applicable legal obligations. In particular, proxies, postal votes, confirmations of attendance and attendance lists are stored for as long as the minutes of the Meetings must be kept to comply with Belgian law.
Shareholders and proxy holders can exercise their rights to access, rectification, deletion of their data, to restrict or object to processing by contacting the Company's DPO at [email protected] and can lodge a complaint with the competent Data Protection Authority.
Any further questions should be addressed to the Investor Relations manager by electronic mail to [email protected] or by telephone to +32(0)9 333 83 30.
The Board of Directors.
A corporation listed on Euronext Brussels (KBO) 0440.449.284 – Company Registry (RPR) in Ghent Registered address at Bijenstraat 6 in 9051 St.-Denijs-Westrem, Belgium
These agendas are a summary. Please note that only the comprehensive Dutch language versions of the agendas, which include the proposed resolutions, are valid and legally binding.
5
JENSEN-GROUP NV www.Jensen-group.com KBO 0440.449.284 RPR Gent Bijenstraat 6 T +32 (0)9/333.83.30 KBC 733-0169825-08 / BIC: KREDBEBB BE-9051 Sint-Denijs-Westrem F +32 (0)9/333.83.39 IBAN: BE63 7330 1698 2508 Public company with Limited Liability (NV-S.A.) - Company listed on Euronext
* Only the Dutch language copy is valid and legally binding – Belgian law is exclusively applicable
I, the undersigned, hereby acting as grantor of a proxy,
(Name, first name, and address of the shareholder or company, principal office and first name, name, and address of the legal representatives)
_________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________
_________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________
Owner of ________________ shares of JENSEN-GROUP NV, a company having its principal office at Bijenstraat 6 in 9051 St.-Denijs-Westrem, Belgium (the "Company")
Appoints as his/her proxy holder
_________________________________________ (First name, name, and address of the proxy holder)
To whom:
He/she gives power of attorney to attend and to vote at the Annual Shareholders Meeting and the Special Shareholders Meeting of JENSEN-GROUP NV to be held on May 18, 2021 at 10:00 AM local time (Brussels), as well as at any other Shareholders meetings with the same agenda that may be called subsequently as a result of delay or adjournment, for the purpose of considering the agendas set forth below, to take part in all proceedings, to vote or abstain, to sign any minutes and other documents, to elect domicile, to sub-delegate authority, and in general to do what is useful or necessary.
Should one or more voting instructions not be completed, the proxy holder is deemed to vote in favour of the item of the agenda.
It is recommended for the proxy holder to register his/her/its votes cast during the Shareholders meetings in real-time with respect to all of the items of the agendas and to make a note to that effect in the column to the right.
| Agenda item | Column for shareholder | Column for |
|---|---|---|
| (see resolution included in the agenda) | proxy holder | |
| Agenda Annual Shareholder Meeting | ||
| 1. Opening of meeting: no vote required | ||
| 2. Consolidated financial statements: no vote required |
||
| 3.a. Presentation of Remuneration policy and | ||
| Remuneration Report: no vote required | ||
| 3.b. Approval of Remuneration Policy | In Favor | |
| Rejection | ||
| Abstention | ||
| 3.c. Approval of Remuneration Report | In Favor | |
| Rejection | ||
| Abstention | ||
| 3.d. Review of statutory financial statements: no vote required |
||
| 3.e. Review of Annual Report Board of Directors | ||
| and statutory auditor: no vote required | ||
| 4. Approval of statutory financial statements | In Favor | |
| Rejection | ||
| Abstention | ||
| 5. Appropriation of result | In Favor | |
| Rejection | ||
| Abstention | ||
| 6. Discharge of statutory auditor | In Favor | |
| Rejection | ||
| Abstention | ||
| 7. Discharge of directors | In Favor | |
| Rejection | ||
| Abstention | ||
| 8.a. Re-appointment of SWID AG, represented | In Favor | |
| by Mr. Jensen, as executive, non-independent | Rejection | |
| director | Abstention | |
| 8.b. Re-appointment of TTP bv, represented by | In Favor | |
| Mr. Vanderhaegen, as non-executive, non | Rejection | |
| independent director | Abstention | |
| 9. Allocation of Board of Directors' fees | In Favor | |
| Rejection | ||
| Abstention |
Update on Corporate Governance Code: no vote required
Proxy publication decisions Annual Shareholder Meeting
Questions and answers: no vote required
| In Favor | |
|---|---|
| Rejection | |
| Abstention | |
| Agenda item | Column for shareholder | Column for |
|---|---|---|
| (see resolution included in the agenda) | proxy holder | |
| Agenda Special Shareholder Meeting | ||
| 1. Renewal authorization Board of Directors | ||
| authorized capital | ||
| 1.a. Renewal authorization - decision | In Favor | |
| Rejection | ||
| Abstention | ||
| 1.b. Renewal authorization– changes of bylaws | In Favor | |
| Rejection | ||
| Abstention | ||
| 2. Renewal authorization Board of Directors to | ||
| buy back shares to avoid serious and imminent | ||
| threat | ||
| 2.a. Renewal authorization Board of Directors to | In Favor | |
| buy back shares to avoid serious and imminent | Rejection | |
| threat - decision | Abstention | |
| 2.b. Renewal authorization Board of Directors to | In Favor | |
| buy back shares - decision | Rejection | |
| Abstention | ||
| 2.c. Renewal authorization Board of Directors to | In Favor | |
| buy back shares – changes of bylaws | Rejection | |
| Abstention | ||
| 2.d. Renewal authorization Board of Directors to | In Favor | |
| buy back shares through direct subsidiaries – | Rejection | |
| decision | Abstention | |
| 2.e. Renewal authorization Board of Directors to | In Favor | |
| buy back shares through direct subsidiaries – | Rejection | |
| changes of bylaws | Abstention |
| 2.f. Renewal authorization Board of Directors to | In Favor | |
|---|---|---|
| buy back shares within framework of stock | Rejection | |
| options or employee participation – decision | Abstention | |
| 2.g. Renewal authorization Board of Directors to | ||
| buy back shares within framework of stock | In Favor | |
| options or employee participation – changes of | Rejection | |
| bylaws | Abstention | |
| 3. Change of bylaws in accordance with new | In Favor | |
| Code on Companies and Associations | Rejection | |
| Abstention | ||
| 4. Proxy publication decision and other | In Favor | |
| formalities | Rejection | |
| Abstention | ||
Place: ___________________________________________
Date: ___________________________________________
Signature with the handwritten notice "Good for Proxy" on top
A copy of this proxy must be kept by the proxy holder for at least a year in order to serve as evidence of the voting instructions given by the shareholder and as proof of the votes cast during the meeting and to constitute a register for such votes cast.
_________________________________________________________________________
*Only the Dutch language copy is valid and legally binding – Belgian law is exclusively applicable
_________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________
I, the undersigned,
(Name, first name and address of the Shareholder)
Owner of ________________ shares of JENSEN-GROUP NV, a company having its principal office at Bijenstraat 6 in 9051 St.-Denijs-Westrem, Belgium (the "Company"):
Declares to exercise his/her/its voting rights at the Annual Shareholder Meeting and the Special Shareholder Meeting of JENSEN-GROUP NV referred to below, as well as at any other Shareholder meetings with the same agenda that may be called subsequently as a result of any delay or adjournment, for the purpose of considering the agenda set forth below, to take part in all proceedings, to vote or abstain, to sign any minutes and other documents, to elect domicile, to sub-delegate authority, and in general to do what is useful or necessary.
The Shareholder casts his votes for the Annual Shareholder Meeting and the Special Shareholder Meeting of May 18, 2021 as follows:
| Agenda item | Column for shareholder | Column for |
|---|---|---|
| (see resolution included in the agenda) | proxy holder | |
| Agenda Annual Shareholder Meeting | ||
| 1. Opening of meeting: no vote required | ||
| 2. Consolidated financial statements: no vote | ||
| required | ||
| 3.a. Presentation of Remuneration Report: no | ||
| vote required | ||
| 3.b. Approval of Remuneration Policy | In Favor | |
| Rejection | ||
| Abstention | ||
| 3.c. Approval of Remuneration Report | In Favor | |
| Rejection | ||
| Abstention | ||
| 3.d. Review of statutory financial statements: no | ||
| vote required |
| 3.e. Review of Annual Report Board of Directors | ||
|---|---|---|
| and statutory auditor: no vote required | ||
| 4. Approval of statutory financial statements | In Favor | |
| Rejection | ||
| Abstention | ||
| 5. Appropriation of result | In Favor | |
| Rejection | ||
| Abstention | ||
| 6. Discharge of statutory auditor | In Favor | |
| Rejection | ||
| Abstention | ||
| 7. Discharge of directors | In Favor | |
| Rejection | ||
| Abstention | ||
| 8.a. Re-appointment of SWID AG, represented | In Favor | |
| by Mr. Jensen, executive non-independent | Rejection | |
| director | Abstention | |
| 8.b. Re-appointment of TTP bvba, represented | In Favor | |
| by Mr. Vanderhaegen, non-executive, non | Rejection | |
| independent director | Abstention | |
| 9. Allocation of Board of Directors' fees | In Favor | |
| Rejection | ||
| Abstention | ||
| 10. Update on Corporate Governance Code: no | ||
| vote required | ||
| 11. Proxy publication decisions Annual | In Favor | |
| Shareholder Meeting | Rejection | |
| Abstention | ||
| 12. Questions and answers: no vote required | ||
| Agenda item | Column for shareholder | Column for |
|---|---|---|
| (see resolution included in the agenda) | proxy holder | |
| Agenda Special Shareholder Meeting | ||
| 1. Renewal authorization Board of Directors authorized capital |
||
| 1.a. Renewal authorization - decision | In Favor | |
| Rejection | ||
| Abstention |
| 1.b. Renewal authorization– changes of bylaws | In Favor | |
|---|---|---|
| Rejection | ||
| Abstention | ||
| 2. Renewal authorization Board of Directors to | ||
| buy back shares to avoid serious and imminent | ||
| threat | ||
| 2.a. Renewal authorization Board of Directors to | In Favor | |
| buy back shares to avoid serious and imminent | Rejection | |
| threat - decision | Abstention | |
| 2.b. Renewal authorization Board of Directors to | In Favor | |
| buy back shares - decision | Rejection | |
| Abstention | ||
| 2.c. Renewal authorization Board of Directors to | In Favor | |
| buy back shares – changes of bylaws | Rejection | |
| Abstention | ||
| 2.d. Renewal authorization Board of Directors to | In Favor | |
| buy back shares through direct subsidiaries – | Rejection | |
| decision | Abstention | |
| 2.e. Renewal authorization Board of Directors to | In Favor | |
| buy back shares through direct subsidiaries – | Rejection | |
| changes of bylaws | Abstention | |
| 2.f. Renewal authorization Board of Directors to | In Favor | |
| buy back shares within framework of stock | Rejection | |
| options or employee participation – decision | Abstention | |
| 2.g. Renewal authorization Board of Directors to | ||
| buy back shares within framework of stock | In Favor | |
| options or employee participation – changes of | Rejection | |
| bylaws | Abstention | |
| 3. Change of bylaws in accordance with new | In Favor | |
| Code on Companies and Associations | Rejection | |
| Abstention | ||
| 4. Proxy publication decision and other | In Favor | |
| formalities | Rejection | |
| Abstention | ||
The Shareholder must attach a copy of his/her identity card to this form.
_____________________________________________________
Place: ___________________________________________
Date: ___________________________________________
Signature:
JENSEN-GROUP NV www.Jensen-group.com KBO 0440.449.284 RPR Gent Bijenstraat 6 T +32 (0)9/333.83.30 KBC 733-0169825-08 / BIC: KREDBEBB BE-9051 Sint-Denijs-Westrem F +32 (0)9/333.83.39 IBAN: BE63 7330 1698 2508 Public company with Limited Liability (NV-S.A.) - Company listed on Euronext
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