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JATCORP LIMITED — AGM Information 2018
Oct 16, 2018
65154_rns_2018-10-16_81b375bf-6841-491d-bbf3-13bcfad819d5.pdf
AGM Information
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JATENERGY LIMITED
ABN 31 122 826 242
NOTICE OF 2018 ANNUAL GENERAL MEETING
TIME : 10.30am (AEST) DATE : Wednesday, 21 November 2018
PLACE : Chartered Accountants Australia and New Zealand, Level 9, 33 Erskine Street, Sydney, NSW, 2000.
This Notice of Meeting should be read in its entirety. If Shareholders are in doubt as to how they should vote, they should seek advice from their professional advisers prior to voting.
Should you wish to discuss the matters in this Notice of Meeting please do not hesitate to contact the Company Secretary on 0411 713 555
I. CONTENTS PAGE
Business of the Meeting (setting out the proposed resolutions) 4 Explanatory Statement (explaining the proposed resolutions) 6 Proxy Form 9
II. IMPORTANT INFORMATIO N
A. TIME AND PLACE OF MEETING AND HOW TO VOTE
The Annual General Meeting of the Shareholders of Jatenergy Limited to which this Notice of Meeting relates will be held at 10.30am (AEST) on Wednesday, 21 November 2018, at the offices of Chartered Accountants Australia and New Zealand, Level 9, 33 Erskine Street, Sydney, NSW, 2000.
B. YOUR VOTE IS IMPORTANT
The business of the Annual General Meeting affects your shareholding and your vote is important.
C. VOTING IN PERSON
To vote in person, attend the Annual General Meeting on the date and at the time and place set out above.
D. VOTING ELIGIBILITY
The Directors have determined pursuant to Regulation 7.11.37 of the Corporations Regulations 2001 (Cth) that the persons eligible to vote at the annual general meeting are those who are registered Shareholders as at 10.30am (AEST) on Monday 19 November 2018.
E. VOTING BY PROXY
You may appoint any person to attend the Meeting and vote as your proxy, including the Chair. A proxy is not required to be a shareholder of the company. A proxy form is enclosed with this Notice.
Unless the proxy is required by law to vote, the proxy may decide whether or not to vote on any particular item of business. If the appointment of proxy directs the proxy to vote on an item of business in a particular way, the proxy may only vote on that item as directed. Any undirected proxies on a given resolution may be voted by the appointed proxy as they choose, subject to the voting exclusions described after each resolution.
A shareholder entitled to cast two or more votes may appoint two proxies. If you appoint two proxies, you may specify the proportion or number of votes each proxy is appointed to exercise. If no proportion or number of votes is specified, each proxy may exercise half of your votes (disregarding fractions).
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To vote by proxy, please complete and sign the proxy form enclosed and send the proxy form by: To vote by proxy, please complete and sign the proxy form enclosed and send the proxy form to:
Security Transfer Australia Pty Ltd PO BOX 52 Collins Street West VIC 8007
so that it is received not later than 10.30am (AEST) on Monday, 19 November 2018.
Proxy forms received later than this time will be invalid.
If the proxy form is signed by an attorney, the power of attorney or a certified copy of it must be sent with the proxy form.
Chair’s intention
The Chair intends to vote all valid undirected proxies received in favour of each resolution subject to the voting exclusions after each resolution.
Privacy
Chapter 2C of the Corporations Act requires information about you (including your name, address and details of the shares you hold) to be included in the company’s public register of members. This information must continue to be included in the public register if you cease to hold shares. These statutory requirements are not altered by the Privacy Act 1988 (Cth). Information is collected to administer your shareholding by Security Transfer Registrars on behalf of the Company. Security Transfer Registrars privacy policy is available at www.securitytransfer.com.au
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III. NOTICE OF ANNUAL GENERAL MEETING
Notice is given that the Annual General Meeting of Shareholders of Jatenergy Limited will be held at the offices of Chartered Accountants Australia and New Zealand, Level 9, 33 Erskine Street, Sydney, NSW, 2000 at10.30am (AEST) on Wednesday, 21 November 2018.
The Explanatory Statement to this Notice of Meeting provides additional information on matters to be considered at the Annual General Meeting. The Explanatory Statement and the proxy form are part of this Notice of Meeting.
Terms and abbreviations used in this Notice of Meeting and Explanatory Statement are defined in the Glossary.
AGENDA
1. FINANCIAL REPORT FOR YEAR ENDED 30 JUNE 2018
To receive and consider the annual financial report of the Company for the financial year ended 30 June 2018 together with the declaration of the Directors, the Directors’ report, the remuneration report and the auditor’s report.
2. RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
To consider and, if thought fit, to pass, with or without amendment, the following resolution as a non-binding resolution :
“That, for the purpose of Section 250R(2) of the Corporations Act and for all other purposes, approval is given for the adoption of the Remuneration Report as contained in the Company’s annual financial report for the year ended 30 June 2018.”
Note: the vote on this Resolution is advisory only and does not bind the Directors or the Company.
Voting Prohibition Statement:
A vote on this Resolution must not be cast (in any capacity) by or on behalf of any of the following persons:
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(a) a member of the Key Management Personnel, details of whose remuneration are included in the Remuneration Report; or
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(b) a Closely Related Party of such a member.
However, a person described above may vote on this Resolution if:
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(a) the person does so as a proxy appointed by writing that specifies how the proxy is to vote on the Resolution; and
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(b) the vote is not cast on behalf of a person described in sub-paragraphs (a) or (b) above.
3. RESOLUTION 2 – RE-ELECTION OF DIRECTOR – MR XIPENG LI
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
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“That, for the purpose of clause 13.2 of the Constitution and for all other purposes, Mr Tony Crimmins, a Director retires by rotation, and being eligible, is re-elected as a Director.”
4. RESOLUTION 3 – ELECTION OF DIRECTOR – MR BRETT CROWLEY
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That Brett Crowley, having been appointed a director since the last Annual General Meeting, retires in accordance with the provisions of the Company’s Constitution and offers himself for election, be elected as a Director.”
5. RESOLUTION 4 – REMOVAL OF AUDITOR
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That Hall Chadwick be removed as Auditor of the Company, effective at the close of the Meeting.
6. RESOLUTION 5 – APPOINTMENT OF AUDITOR
To consider and, if thought fit, to pass, with or without amendment, the following resolution as a special resolution :
“That LNP Audit and Assurance Pty Limited, having been duly nominated in accordance with Section 328B(1)of the Corporations Act, be appointed as Auditor of the Company, effective at the close of the Meeting.
BY ORDER OF THE BOARD
ANTHONY CRIMMINS MANAGING DIRECTOR
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IV. EXPLANATORY STATEMENT
This Explanatory Statement has been prepared for the information of the Shareholders of the Company in connection with the business to be conducted at the Annual General Meeting to be held at Chartered Accountants Australia and New Zealand, Level 9, 33 Erskine Street, Sydney, NSW, 2000 at 10.30am (AEST) on Wednesday, 21 November 2018.
This purpose of this Explanatory Statement is to provide information that the Directors believe to be material to Shareholders in deciding whether or not to pass the Resolutions in the Notice of Meeting.
1. FINANCIAL STATEMENTS AND REPORTS
In accordance with the Constitution, the business of the Annual General Meeting will include receipt and consideration of the annual financial report of the Company for the financial year ended 30 June 2018 together with the declaration of the directors, the directors’ report, the remuneration report and the auditor’s report.
There is no requirement under the Corporations Act or the Constitution for Shareholders to approve these reports. However, the Chairman will allow a reasonable opportunity for Shareholders as a whole to ask questions or make comments on the management of the Company. Whilst the Company will not provide a hard copy of the Company’s annual financial report unless specifically requested to do so, Shareholders may view the Company annual financial report on its website at www.jatenergy.com.
The Chairman will also allow a reasonable opportunity for Shareholders as a whole to ask the Company’s auditor questions relevant to:
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The preparation and content of the Auditor’s Report;
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The conduct of the audit;
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Accounting policies adopted by the Company in relation to the
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preparation of the financial statements; and
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The independence of the auditor in relation to the conduct of the audit.
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2. RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
2.1 General
The remuneration report sets out the Company’s remuneration arrangements for the Directors and senior management of the Company. The remuneration report is part of the Directors’ report contained in the annual financial report of the Company for the financial year ending 30 June 2018.
A reasonable opportunity will be provided for discussion of the remuneration report at the Annual General Meeting.
Pursuant to Section 250R(2) of the Corporations Act, the Company is required to put the Remuneration Report to the vote of Shareholders. The vote on the resolution is advisory only and does not bind the Directors or the Company. However, the Corporations act provides that if the resolution receives a “no” vote of 25% or more of votes cast at the Meeting, the Company’s subsequent Remuneration Report must explain the Board’s proposed action in response or, if the Board does not propose any action, the Board’s reasons for not making any changes. The Board will take the outcome of the resolution into account when reviewing the remuneration practices and policies of the Company.
2.2 Proxy Restrictions
Pursuant to the Corporations Act, if you elect to appoint the Chair, or another member of Key Management Personnel whose remuneration details are included in the Remuneration Report or any Closely Related Party of that member as your proxy to vote on this Resolution 1, you must direct the proxy how they are to vote . Where you do not direct the Chair, or another member of Key Management Personnel whose remuneration details are included in the Remuneration Report or Closely Related Party of that member on how to vote on this Resolution 1, the proxy is prevented by the Corporations Act from exercising your vote and your vote will not be counted in relation to this Resolution 1.
3. RESOLUTION 2 – RE-ELECTION OF DIRECTOR – MR XIPENG LI
Clause 13.2 of the Company’s Constitution requires that at the Company’s annual general meeting in every year, one-third of the Directors for the time being, or, if their number is not a multiple of 3, then the number nearest one-third (rounded upwards in case of doubt), must retire from office, provided always that no Director (except a Managing Director) shall hold office for a period in excess of 3 years, or until the third annual general meeting following his or her appointment, whichever is the longer, without submitting himself or herself for reelection.
The Directors to retire at an annual general meeting are those who have been longest in office since their last election, but, as between persons who became Directors on the same day, those to retire shall (unless they otherwise agree among themselves) be determined by drawing lots.
A Director who retires by rotation under clause 13.2 of the Constitution is eligible for re-election.
Mr Xipeng Li will retire by rotation at this Annual General Meeting and seeks reelection.
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4. RESOLUTION 3 – ELECTION OF DIRECTOR – MR BRETT CROWLEY
Mr Crowley was appointed as a Director of the Company during the year. Pursuant to the Company’s Constitution, Mr Crowley retires and, being eligible, offers himself for election as a Director.
5. RESOLUTIONS 4 AND 5 – REMOVAL AND APPOINTMENT OF AUDITOR
Resolution 4 is proposed as a result of a shareholder having requested that the current auditor be removed.
If Resolution 4 is passed, Resolution 5 will be proposed by the Board to appoint a new auditor. If Resolution 5 is not passed, the meeting may be adjourned for between 20 and 30 days after the Meeting.
As a result of the Company moving its head office and business operations to Melbourne, it was determined that a Melbourne-based auditor be appointed. The Board has considered that LNP Audit and Assurance Pty Limited is an appropriate auditor to be appointed.
6. ENQUIRIES
Shareholders are required to contact the Company Secretary on 0411713555 if they have any queries in respect of the matters set out in these documents.
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10 October 2018
The Secretary
Jatenergy Limited
Office B, Suite C303, 521 Toorak Road, TOORAK, VIC, 3142
By email: [email protected]
Dear Mr Crowley
I, as a director of Top Cat Consulting Pty Limited, being a shareholder of the Company, hereby nominate LNP Audit and Assurance Pty Limited for appointment as Auditor of the Company as required by Section 328B(3) of the Corporations Act.
Yours faithfully
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Anthony Crimmins Director
JATENERGY LIMITED
REGISTERED OFFICE:
SUITE 4.06 LEVEL 4 55 MILLER STREET PYRMONT NSW 2009
ACN: 122 826 242
SHARE REGISTRY:
«Company_code» «Sequence_number» «Holder_name» «Address_line_1» «Address_line_2» «Address_line_3» «Address_line_4» «Address_line_5»
PROXY FORM
Security Transfer Australia Pty Ltd All Correspondence to: PO BOX 52 Collins Street West VIC 8007 Suite 913, Exchange Tower 530 Little Collins Street Melbourne VIC 3000 T: 1300 992 916 F: +61 8 9315 2233 E: [email protected] W: www.securitytransfer.com.au
Code: JAT
Holder Number: «HOLDER_NUM
THIS DOCUMENT IS IMPORTANT. IF YOU ARE IN DOUBT AS TO HOW TO DEAL WITH IT, PLEASE CONTACT YOUR STOCK BROKER OR LICENSED PROFESSIONAL ADVISOR.
VOTE Lodge your proxy vote securely at www.securitytransfer.com.au
- Log into the Investor Centre using your holding details.
ONLINE 2. Click on "Proxy Voting" and provide your Online Proxy ID to access the voting area.
«ONLINE
SECTION A: Appointment of Proxy
I/We, the above named, being registered holders of the Company and entitled to attend and vote hereby appoint:
The meeting chairperson OR
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or failing the person named, or if no person is named, the Chairperson of the meeting, as my/our Proxy to act generally at the meeting on my/our behalf and to vote in accordance with the following directions (or if no directions have been given, as the Proxy sees fit) at the Annual General Meeting of the Company to be held at 10:30am AEDT on Wednesday 21 November 2018 at Chartered Accountants Australia and New Zealand, Level 9, 33 Erskine Street, Sydney, NW, 2000 and at any adjournment of that meeting.
SECTION B: Voting Directions
Please mark "X" in the box to indicate your voting directions to your Proxy. The Chairperson of the Meeting intends to vote undirected proxies in FAVOUR of all the resolutions. In exceptional circumstances, the Chairperson of the Meeting may change his/her voting intention on any resolution, in which case an ASX announcement will be made.
RESOLUTION For Against Abstain*
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ADOPTION OF REMUNERATION REPORT
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RE-ELECTION OF DIRECTOR MR XIPENG LI
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ELECTION OF DIRECTOR MR BRETT CROWLEY
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REMOVAL OF AUDITOR
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APPOINTMENT OF AUDITOR
If no directions are given my proxy may vote as the proxy thinks fit or may abstain. * If you mark the Abstain box for a particular item, you are directing your Proxy not to vote on your behalf on a show of hands or on a poll and your votes will not be counted in computing the required majority on a poll.
SECTION C: Signature of Security Holder(s)
This section must be signed in accordance with the instructions overleaf to enable your directions to be implemented.
| section must be signed in accordance with the instructions overleaf to enable your directions to be implemented. ECTION C: Signature of Security Holder(s) |
section must be signed in accordance with the instructions overleaf to enable your directions to be implemented. ECTION C: Signature of Security Holder(s) |
section must be signed in accordance with the instructions overleaf to enable your directions to be implemented. ECTION C: Signature of Security Holder(s) |
section must be signed in accordance with the instructions overleaf to enable your directions to be implemented. ECTION C: Signature of Security Holder(s) |
section must be signed in accordance with the instructions overleaf to enable your directions to be implemented. ECTION C: Signature of Security Holder(s) |
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| Individual or Security Holder Security Holder 2 Security Holder 3 |
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| Sole Director & Sole Company Secretary Director Director/Company Secretary |
Proxies must be received by Security Transfer Australia Pty Ltd no later than 10:30am AEDT on Monday 19 November 2018.
JATPX2211118
2
JATPX2211118
1
JAT
My/Our contact details in case of enquiries are:
Name:
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1. NAME AND ADDRESS
This is the name and address on the Share Register of the Company. If this information is incorrect, please make corrections on this form. Shareholders sponsored by a broker should advise their broker of any changes. Please note that you cannot change ownership of your shares using this form.
2. APPOINTMENT OF A PROXY
If the person you wish to appoint as your Proxy is someone other than the Chairperson of the Meeting please write the name of that person in Section A. If you leave this section blank, or your named Proxy does not attend the meeting, the Chairperson of the Meeting will be your Proxy. A Proxy need not be a shareholder of the Company.
3. DIRECTING YOUR PROXY HOW TO VOTE
To direct the Proxy how to vote place an "X" in the appropriate box against each item in Section B. Where more than one Proxy is to be appointed and the proxies are to vote differently, then two separate forms must be used to indicate voting intentions.
4. APPOINTMENT OF A SECOND PROXY
You are entitled to appoint up to two (2) persons as proxies to attend the meeting and vote on a poll. If you wish to appoint a second Proxy, an additional Proxy form may be obtained by contacting the Company's share registry or you may photocopy this form.
Number:
( )
5. SIGNING INSTRUCTIONS
Individual: where the holding is in one name, the Shareholder must sign. Joint Holding: where the holding is in more than one name, all of the Shareholders must sign.
Power of Attorney: to sign under Power of Attorney you must have already lodged this document with the Company's share registry. If you have not previously lodged this document for notation, please attach a certified photocopy of the Power of Attorney to this form when you return it.
Companies: where the Company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. If the Company (pursuant to section 204A of the Corporations Act 2001) does not have a Company Secretary, a Sole Director may sign alone. Otherwise this form must be signed by a Director jointly with either another Director or Company Secretary. Please indicate the office held in the appropriate place.
If a representative of the corporation is to attend the meeting the appropriate "Certificate of Appointment of Corporate Representative" should be lodged with the Company before the meeting or at the registration desk on the day of the meeting. A form of the certificate may be obtained from the Company's share registry.
6. LODGEMENT OF PROXY
Proxy forms (and any Power of Attorney under which it is signed) must be received by Security Transfer Australia Pty Ltd no later than the date and time stated on the form overleaf. Any Proxy form received after that time will not be valid for the scheduled meeting.
To appoint a second Proxy you must:
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a) On each of the Proxy forms, state the percentage of your voting rights or number of securities applicable to that form. If the appointments do not specify the percentage or number of votes that each Proxy may exercise, each Proxy may exercise half of your votes; and
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b) Return both forms in the same envelope.
The proxy form does not need to be returned to the share registry if the votes have been lodged online.
Security Transfer Australia Pty Ltd Online www.securitytransfer.com.au Postal Address PO BOX 52 Collins Street West VIC 8007 Street Address Suite 913, Exchange Tower 530 Little Collins Street Melbourne VIC 3000 Telephone 1300 992 916 Facsimile +61 8 9315 2233 Email [email protected]
PRIVACY STATEMENT
Personal information is collected on this form by Security Transfer Australia Pty Ltd as the registrar for securities issuers for the purpose of maintaining registers of security holders, facilitating distribution payments and other corporate actions and communications. Your personal details may be disclosed to related bodies corporate, to external service providers such as mail and print providers, or as otherwise required or permitted by law. If you would like details of your personal information held by Security Transfer Australia Pty Ltd or you would like to correct information that is inaccurate please contact them on the address on this form.