AI assistant
James Bay Resources Limited — AGM Information 2021
Jun 4, 2021
46292_rns_2021-06-04_bf263282-6ddc-4202-aad9-59fc187986bf.pdf
AGM Information
Open in viewerOpens in your device viewer
JAMES BAY RESOURCES LIMITED
110 Yonge St, Suite 501 Toronto, Ontario, Canada, M5C 1T4
NOTICE OF ANNUAL GENERAL AND SPECIAL MEETING OF SHAREHOLDERS OF THE CORPORATION TO BE HELD ON MONDAY, JUNE 28, 2021
TO THE SHAREHOLDERS OF JAMES BAY RESOURCES LIMITED
NOTICE IS HEREBY GIVEN THAT an annual general and special meeting (the " Meeting ") of the shareholders (the " Shareholders ") of JAMES BAY RESOURCES LIMITED (the " Corporation ") will be held on Monday, June 28, 2021 at the hour of 10:00 a.m., Toronto time, at the offices of WeirFoulds LLP, Mason Rooms, 4100 – 66 Wellington Street West, TD Bank Tower, Toronto, Ontario and will also be broadcast via teleconference at 1-877-969-8433, followed by Conference ID 5631959#. In order to support efforts to contain the spread of the coronavirus (" COVID-19 ") and to protect the health and safety of its shareholders, employees, families and others who usually attend such meeting, and to comply with the rules and guidance provided by the Province of Ontario regarding COVID-19, attendance by teleconference is encouraged, and in fact may be necessary to comply with such Orders as mandated from time to time by the Province of Ontario.
The Meeting is held for the following purposes:
-
To receive and consider the audited financial statements of the Corporation for the fiscal year ended December 31, 2020, together with the report of the auditors thereon;
-
To elect the directors of the Corporation;
-
To reappoint MNP LLP as auditors of the Corporation for the ensuing year and to authorize the directors of the Corporation to fix their remuneration;
-
To consider and, if deemed advisable, to pass, with or without variation, a special resolution, substantially in the form set forth in Schedule “C” to the accompanying Management Information Circular (the “ Circular ”), approving an amendment to the Corporation’s articles to change the name of the Corporation to such name as the directors of the Corporation, in their sole discretion may determine and as may be acceptable to the Director appointed under the Business Corporations Act (Ontario), as more particularly described in the Circular;
-
To transact such further or other business as may properly come before the Meeting and any adjournments thereof.
The accompanying Circular provides additional information relating to the matters to be dealt with at the Meeting and is deemed to form part of this notice. Also accompanying this notice is a form of proxy. Any adjournment of the Meeting will be held at a time and place to be specified at the Meeting.
Only shareholders of record at the close of business on May 17, 2021 are entitled to receive notice of and vote at the Meeting and any adjournment or postponement thereof.
If you are a registered shareholder of the Corporation and are unable to attend the Meeting in person, please date and execute the accompanying form of proxy and return it in the envelope provided to TSX Trust Company, the registrar and transfer agent of the Corporation, at 100 Adelaide Street West, Suite 301, Toronto, Ontario M5H 4H1 (fax 416.595.9593), not later than 48 hours, excluding Saturdays, Sundays and holidays, prior to the meeting or any adjournment thereof. Late proxies may be accepted or rejected by the chairman of the meeting in his discretion, and the chairman is under no obligation to accept or reject any particular late proxy.
If you are not a registered shareholder of the Corporation and receive these materials through your broker or through another intermediary, please complete and return the form of proxy in accordance with the instructions provided to you by your broker or by the other intermediary.
SPECIAL MEASURES IN RESPONSE TO THE CURRENT COVID-19 OUTBREAK
To mitigate risks due to the health and safety of our communities, shareholders, employees and other stakeholders, and to ensure compliance with provincial guidelines with respect to COVID-19 at the time of the Meeting, the Corporation strongly encourages Shareholders to NOT attend the Meeting in person. The Corporation strongly encourages Shareholders to vote by proxy on the internet or by telephone, rather than attending the Meeting in person.
In order to permit Shareholders and proxyholders to listen to the Meeting in real time, without having to attend in person, a conference call of the Meeting will be available as follows:
Conference call participation:
-
North America, Toll-Free: 1-877-969-8433
-
Participant Conference Access Code: 5631959#.
Participants should dial in 5-10 minutes prior to the scheduled start time and ask to join the call. Shareholders will not be able to vote through the conference call and are encouraged to vote by proxy prior to the Meeting.
Those attending the Meeting in person who are experiencing any of the described COVID‐19 symptoms of fever, cough or difficulty breathing will not be permitted to attend the Meeting. Those attending in person will be required to comply with the then current direction and advice from federal, provincial and municipal levels of government concerning public gatherings. Note however that, in light of ongoing concerns related to the spread of COVID‐19 and the constantly evolving restrictions on the size of public gatherings which are beyond the control of the Corporation, attendance at the Meeting in person may be difficult or not permitted . ACCORDINGLY, WE STONGTLY ENCOURAGE YOU NOT TO PLAN TO ATTEND THE MEETING IN PERSON AND INSTEAD ENSURE YOU VOTE BY PROXY . The Corporation is committed to return to in-person meeting as soon as practicable.
THE CORPORATION RESERVES THE RIGHT TO TAKE ANY ADDITIONAL PRECAUTIONARY MEASURES IT DEEMS APPROPRIATE IN RELATION TO THE MEETING IN RESPONSE TO FURTHER DEVELOPMENTS IN RESPECT OF THE COVID-19 OUTBREAK INCLUDING, IF CONSIDERED NECESSARY, PLACING ADDITIONAL RESTRICTIONS ON IN-PERSON ATTENDANCE, OR POSTPONING OR ADJOURNING THE MEETING.
Changes to the Meeting date and/or means of holding the Meeting may be announced by way of press release. Please monitor the Corporation press releases as well as the Corporation website at www.jamesbayresources.com for updated information. If applicable and as appropriate, the Corporation will provide required information on the logistical details of a virtual or hybrid Meeting including how a shareholder can remotely access, participate in and vote at a Meeting. An amended management information circular will not be mailed out in the event of changes to the Meeting format.
DATED this 17[th] day of May, 2021.
BY ORDER OF THE BOARD OF DIRECTORS
" Stephen Shefsky"
STEPHEN SHEFSKY, CHIEF EXECUTIVE OFFICER AND A DIRECTOR
Registered shareholders unable to attend the Meeting are requested to date, sign and return their form of proxy in the enclosed envelope. If you are a non-registered shareholder of the Corporation and receive these materials through your broker or through another intermediary, please complete and return the materials in accordance with the instructions provided to you by your broker or by the other intermediary. Failure to do so may result in your shares not being eligible to be voted by proxy at the Meeting.