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IODM LIMITED — AGM Information 2021
Sep 20, 2021
65131_rns_2021-09-20_737d4682-7749-4057-aad7-703579e96632.pdf
AGM Information
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20 September 2021
Dear Shareholder,
2021 ANNUAL GENERAL MEETING
IODM Limited (“the Company”) advises that the 2021 Annual General Meeting of the shareholders of the Company will be held as on online meeting on Thursday 21 October 2021 at 10.30am (AEDT) (“the Meeting”).
Consistent with our approach in 2020 and due to Victorian government restrictions concerning COVID-19, IODM Limited will be conducting the Meeting virtually. The Notice of the 2021 Annual General Meeting will - not be mailed to Shareholders. Instead, it can be viewed and downloaded at https://iodm.com.au/investor relations/ ASX announcements and is also available through the Company’s announcement page on ASX, search code “IOD”.
VOTING IS NOW OPEN : To vote online in relation to the following account, please follow the instructions below:
STEP 1 : Visit https://www.votingonline.com.au/iodagm2021 STEP 2 : Enter your Postcode (if within Australia) OR Country of Residence (if outside Australia) STEP 3 : Enter your Voting Access Code (VAC) – as contained in attached proxy STEP 4 : Follow the prompts on each resolution
Important Note : For your voting instructions to be valid and counted towards this meeting please ensure your online lodgement is received not later than 10.30am (AEDT) on 19 October 2021. Voting instructions received after this time will not be valid for the scheduled meeting.
You can also update your communication preferences to ensure you receive all future communications from the Company electronically, by updating your shareholder details online via https://www.investorserve.com.au. To log in you will need your SRN/HIN and postcode (or country for overseas residents).
Attendance online at the AGM
You may attend the Meeting online using your mobile phone or device via the Lumi platform (by entering this link in your browser: https://lumiagm.com/390672941).
Should you have any queries regarding your holding, or the upcoming IODM Limited Annual General Meeting, please contact Boardroom Pty Limited on 1300 737 760 (within Australia), +61 2 9290 9600 (outside Australia) or email [email protected]
Yours sincerely,
Petrina Halsall Company Secretary IODM Limited
IODM Limited
ABN 28 102 747 133 Level 23, 385 Bourke Street, Melbourne, VIC, 3000
www.iodm.com.au
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All Correspondence to:
By Mail Boardroom Pty Limited GPO Box 3993 Sydney NSW 2001 Australia By Fax: +61 2 9290 9655 Online: www.boardroomlimited.com.au By Phone: (within Australia) 1300 737 760 (outside Australia) +61 2 9290 9600
YOUR VOTE IS IMPORTANT
For your vote to be effective it must be recorded before 10.30 am (AEDT) on Tuesday 19 October 2021.
| | TO | VOTE ONLINE | BY SMARTPHONE |
|---|---|---|---|
| STEP | 1: | VISIThttps://www.votingonline.com.au/iodagm2021 | |
| STEP | 2: | Enter your Postcode OR Country of Residence (if outside Australia) | |
| STEP | 3: | Enter your Voting Access Code (VAC): |
Scan QR Code using smartphone QR Reader App
TO VOTE BY COMPLETING THE PROXY FORM
STEP 1 APPOINTMENT OF PROXY
Indicate who you want to appoint as your Proxy.
If you wish to appoint the Chair of the Meeting as your proxy, mark the box. If you wish to appoint someone other than the Chair of the Meeting as your proxy please write the full name of that individual or body corporate. If you leave this section blank, or your named proxy does not attend the meeting, the Chair of the Meeting will be your proxy. A proxy need not be a securityholder of the company. Do not write the name of the issuer company or the registered securityholder in the space.
Appointment of a Second Proxy
You are entitled to appoint up to two proxies to attend the meeting and vote. If you wish to appoint a second proxy, an additional Proxy Form may be obtained by contacting the company’s securities registry or you may copy this form.
STEP 3 SIGN THE FORM
The form must be signed as follows:
Individual: This form is to be signed by the securityholder.
Joint Holding : where the holding is in more than one name, all the securityholders should sign.
Power of Attorney: to sign under a Power of Attorney, you must have already lodged it with the registry. Alternatively, attach a certified photocopy of the Power of Attorney to this form when you return it.
Companies: this form must be signed by a Director jointly with either another Director or a Company Secretary. Where the company has a Sole Director who is also the Sole Company Secretary, this form should be signed by that person. Please indicate the office held by signing in the appropriate place.
STEP 4 LODGEMENT
To appoint a second proxy you must:
(a) complete two Proxy Forms. On each Proxy Form state the percentage of your voting rights or the number of securities applicable to that form. If the appointments do not specify the percentage or number of votes that each proxy may exercise, each proxy may exercise half your votes. Fractions of votes will be disregarded. (b) return both forms together in the same envelope.
STEP 2 VOTING DIRECTIONS TO YOUR PROXY
To direct your proxy how to vote, mark one of the boxes opposite each item of business. All your securities will be voted in accordance with such a direction unless you indicate only a portion of securities are to be voted on any item by inserting the percentage or number that you wish to vote in the appropriate box or boxes. If you do not mark any of the boxes on a given item, your proxy may vote as he or she chooses. If you mark more than one box on an item for all your securities your vote on that item will be invalid.
Proxy which is a Body Corporate
Where a body corporate is appointed as your proxy, the representative of that body corporate attending the meeting must have provided an “Appointment of Corporate Representative” prior to admission. An Appointment of Corporate Representative form can be obtained from the company’s securities registry.
Proxy forms (and any Power of Attorney under which it is signed) must be received no later than 48 hours before the commencement of the meeting, therefore, by 10.30 am (AEDT) on Tuesday 19 October 2021. Any Proxy Form received after that time will not be valid for the scheduled meeting.
Proxy forms may be lodged using the enclosed Reply Paid Envelope or:
Online https://www.votingonline.com.au/iodagm2021 By Fax + 61 2 9290 9655 By Mail Boardroom Pty Limited GPO Box 3993, Sydney NSW 2001 Australia In Person Boardroom Pty Limited Level 12, 225 George Street, Sydney NSW 2000 Australia
IODM Limited ABN 28 102 747 133
Your Address
This is your address as it appears on the company’s share register. If this is incorrect, please mark the box with an “X” and make the correction in the space to the left. Securityholders sponsored by a broker should advise their broker of any changes. Please note, you cannot change ownership of your securities using this form.
PROXY FORM
STEP 1 APPOINT A PROXY
I/We being a member/s of IODM Limited (Company) and entitled to attend and vote hereby appoint:
the Chair of the Meeting (mark box)
OR if you are NOT appointing the Chair of the Meeting as your proxy, please write the name of the person or body corporate (excluding the registered securityholder) you are appointing as your proxy below
or failing the individual or body corporate named, or if no individual or body corporate is named, the Chair of the Meeting as my/our proxy at the Annual General Meeting of the Company to be held virtually on Thursday, 21 October, 2021 at 10:30 am (AEDT) and at any adjournment of that meeting, to act on my/our behalf and to vote in accordance with the following directions or if no directions have been given, as the proxy sees fit.
Chair of the Meeting authorised to exercise undirected proxies on remuneration related matters: If I/we have appointed the Chair of the Meeting as my/our proxy or the Chair of the Meeting becomes my/our proxy by default and I/we have not directed my/our proxy how to vote in respect of Resolutions 1 and 4-9, I/we expressly authorise the Chair of the Meeting to exercise my/our proxy in respect of these Resolutions even though Resolutions 1 and 4-9, is connected with the remuneration of a member of the key management personnel for the Company.
The Chair of the Meeting will vote all undirected proxies in favour of all Items of business (including Resolutions 1 and 4-9). If you wish to appoint the Chair of the Meeting as your proxy with a direction to vote against, or to abstain from voting on an item, you must provide a direction by marking the 'Against' or 'Abstain' box opposite that resolution. STEP 2 VOTING DIRECTIONS * If you mark the Abstain box for a particular item, you are directing your proxy not to vote on your behalf on a show of hands or on a poll and your vote will not be counted in calculating the required majority if a poll is called.
| FOR | AGAINST ABSTAIN* | AGAINST ABSTAIN* | AGAINST ABSTAIN* | FOR | AGAINST ABSTAIN* | AGAINST ABSTAIN* | ||||
|---|---|---|---|---|---|---|---|---|---|---|
| Res | 1 | Adoption of Remuneration Report | Res 7 | Approval of Issue of Employee Share | ||||||
| Options to Dr Paul Kasian | ||||||||||
| Res | 2 | Re-election of a Director – Mr Anthony | Res 8 | Approval of Issue of Employee Share | ||||||
| Smith | Options to Mr Anthony Smith | |||||||||
| Res | 3 | Ratification of Prior Issue – Shares | Res 9 | Approval of Issue of Employee Share | ||||||
| Options to Mr Brian Jamieson | ||||||||||
| Res | 4 | Approval of Long-Term Incentive Plan | Res 10 | Increase in Non-Executive Directors’ | ||||||
| Fees | ||||||||||
| Res | 5 | Approval of Issue of Employee Share | Res 11 | Approval of 10% Placement Facility | ||||||
| Options to Mr Mark Reilly | ||||||||||
| Res | 6 | Approval of Issue of Employee Share | ||||||||
| Options to Ms Petrina Halsall |
STEP 3 SIGNATURE OF SECURITYHOLDERS
This form must be signed to enable your directions to be implemented.
Individual or Securityholder 1 Securityholder 2 Securityholder 3 Sole Director and Sole Company Secretary Director Director / Company Secretary Contact Name…………………………………………….... Contact Daytime Telephone………………………................................ Date / / 2021