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Intervest Offices & Warehouses NV

Proxy Solicitation & Information Statement Mar 24, 2023

3966_rns_2023-03-24_affce200-d371-43e3-8df4-38497d79b4cb.pdf

Proxy Solicitation & Information Statement

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Proxy for the annual general meeting of 26 April 2023

This duly completed, dated and signed proxy form must be received by Intervest Offices & Warehouses NV ("the Company") no later than Thursday 20 April 2023 and can be remitted as follows.

    1. By ordinary mail to the following address: INTERVEST OFFICES & WAREHOUSES NV, Uitbreidingstraat 66, 2600 Berchem, for the attention of Kevin De Greef.
    1. By email: [email protected]

Shareholders are kindly requested to deliver this signed proxy form to the Company by e-mail (A[email protected]).

The undersigned (the "Proxy"),

Legal entity
Corporate name and legal
form:
Seat:
Company number:
Validly represented by (name
and position):
Natural person
Name and first name:
Residence:

Declares to be the holder of:

........................................... dematerialised shares

or

........................................... registered ordinary shares

Uitbreidingstraat 66 2600 Antwerp www.intervest.eu

T + 32 3 287 67 67 VAT BE 0458 623 918 RPR ANTWERPEN

of the public limited liability company, "INTERVEST OFFICES & WAREHOUSES", with its registered office at 2600 Berchem -Antwerp, Uitbreidingstraat 66 and with company number 0458.623.918 (RPR Antwerp, Antwerp division).

hereby grants special power of attorney to ("the Proxy"):

Legal entity
Corporate name and legal
form:
Seat:
Company number:
Validly represented by (name
and position):
Natural person
Name and first name:
Residence:

to represent him/her at the ordinary general meeting of shareholders of the Company to be held at the registered office of the Company on Wednesday 26 April 2023 at 3pm with agenda described below, and to vote on his/her behalf according to the intention expressed below.

Proxies returned to the Company without the designation of a Proxy will be considered to be addressed to the Company, its governing body or its staff member, thereby creating a potential conflict of interest in accordance with Article 7:143, §4 of the Companies and Associations Code1 (hereinafter "CAC"). To qualify, proxies must contain specific voting instructions for each item on the agenda. Consequently, in the absence of such specific voting instructions for a particular item, the Proxy deemed to have a conflict of interest will not participate in the vote.

To be admitted to the general meeting, the Proxy holders will have to prove their identity, and the representatives or special mandataries of legal persons will have to submit the documents proving their power of representation, at the latest immediately before the start of the meeting.

1 In case of a potential conflict of interest between the Proxy and the shareholder, the Proxy must disclose the precise facts relevant to the shareholder in order to assess whether there is a risk that the Proxy is pursuing any interest other than the interest of the shareholder. The Proxy can vote on behalf of the shareholder only on condition that he/she has specific voting instructions for each item on the agenda available. A conflict of interest will arise, for example, if the Proxy holder: (i) is the Company itself or an entity controlled by it, or a shareholder controlling the Company, or another entity controlled by such shareholder; (ii) is a member of the supervisory board or governing bodies of the Company, of a shareholder controlling the Company, or of a controlled entity referred to in (i); (iii) is an employee or a statutory auditor of the Company, of the shareholder controlling the Company, or of a controlled entity referred to in (i); (iv) has a parental relationship with a natural person referred to in (i) to (iii), or is the spouse or legal cohabitant of such a person or of a relative of such a person such person.

Please provide your voting instructions (for, against, abstention) in writing below for each individual resolution proposal. The Proxy hereby gives the following instructions to the Proxy to vote at the general meeting as follows on the agenda items below (cf. Agenda attached and published in the Belgian Official Gazette, De Standaard and on the Company's website (www.intervest.eu):

Agenda item Instructions on the exercise of voting
rights
For Against Abstinence
1. To take note of the annual reports of the supervisory board in
respect of the statutory and consolidated financial statements of the
Company as at 31 December 2022.
No vote required
2. Taking note of the auditor's reports in relation to the financial
statements mentioned in point 1.
No vote required
3. Perusal of the consolidated financial statements of the Company
ended 31 December 2022.
No vote required
4. Approval of the Company's statutory financial statements for the
financial year ended 31 December 2022, as well as the allocation of
the result.
5. Approval of the remuneration report, which forms a specific part
of the corporate governance statement as included in the
Supervisory Board's annual report for the financial year ended 31
December 2022.
6. Discharge to the members of the supervisory board of the
Company.
7. Discharge to the auditor of the Company.
8. Approval of the annual report and the auditor's report of the
company Greenhouse Singel NV and approval of the financial
statements of the company Greenhouse Singel NV for the period 1
January 2022 to 30 November 2022 and granting discharge to the
directors and the auditor of the company Greenhouse Singel NV.
9. Ratification of the co-option of Dirk Vanderschrick and his
reappointment as a member of the supervisory board (*).
10. Appointment of Patricia Laureys as an independent member of
the supervisory board (*).
11. Adjustment of remuneration of supervisory board members
12. Change of control clauses in financing agreements (section 7:151
CAC).

(*) Subject to approval by the Financial Services and Markets Authority (FSMA), for those agenda items for which such approval is required and has not been obtained at this time.

Shareholder statement

The undersigned hereby declares that, pursuant to section 7:139 CAC, he/she has no questions for the members of the supervisory board or the auditor in connection with any proposal of the aforementioned agenda or their report.

The Proxy has the power, on behalf of the undersigned:

  • a. attend the meeting and, if necessary, vote on the adjournment of the meeting
  • b. to participate in all other meetings, with the same agenda, if the first meeting is adjourned or postponed, or not regularly convened
  • c. participate in all deliberations and approve, amend and reject all proposals on the agenda on behalf of the represented shareholder
  • d. do everything necessary to take part in the meeting, including, but not limited to, signing all resolutions, documents, minutes, etc.
  • e. to do anything necessary or useful in relation to what precedes for the execution of this power of attorney, including the designation of a deputy.

Done at ...........................................

As at ...........................................

Signature

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