Proxy Solicitation & Information Statement • Apr 27, 2017
Proxy Solicitation & Information Statement
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(The proxy for the extraordinary general meeting is written in Dutch; the English version is an unofficial translation)
This paper form, duly completed, dated and signed must reach Intervest Offices & Warehouses ("the Company") at the latest on Tuesday 9 May 2017.
In case of notification by electronic post the original proxy form must be presented at the latest the day of the meeting. Proxy forms which arrive too late or do not fulfill the required procedures will be refused.
Undersigned, (the "Proxy provider"),
| Legal entity: | |
|---|---|
| Corporate name and legal | |
| form: | |
| Registerd office: | |
| Enterprise number: | |
| Validly represented by | |
| (name and function): | |
| Natural person: | |
| Last name and first name: | |
| Address: |
declares that the following shares of the limited liability company "INTERVEST OFFICES & WAREHOUSES", with registered offices at 2600 Berchem - Antwerp, Uitbreidingstraat 66, with enterprise number 0.458.623.918 have been registered on the Registration Date:
……………………………………. dematerialised shares held in full ownership/bare ownership, in usufruct1
Declares to be the owner, on the Registration Date of:
……………………………………. ordinary shares held in full ownership/bare ownership, in usufruct2
Hereby gives special proxy to ("Proxy holder"):
1 Delete where not applicable.
2 Delete where not applicable.
| Legal entity: | |
|---|---|
| Corporate name and legal | |
| form: | |
| Registerd office: | |
| Enterprise number: | |
| Validly represented by | |
| (name and function): | |
| Natural person: | |
| Last name and first name: | |
| Address: |
to whom he/she confers all powers for the purposes of representing him/herat the extraordinary general shareholders' meeting, to be held at the registered office of the company, on Monday 15 May 2017 at 10.00 am and to deliberate on the points in the agenda, for the purposes of voting on his/her/its behalf in line with his/her/its voting intention as expressed below.
Pursuant to article 547bis § 4 of the Belgian Companies Code3, proxy forms returned to Intervest Offices & Warehouses without appointing a proxy-holder are considered to appoint, as proxy-holder, Intervest Offices & Warehouses, its management body or one of its employees, creating a potential conflict of interests. To be taken into account, those proxy forms must indicate specific voting instructions for each item on the agenda. In the absence of specific voting instructions, the proxyholder, which is presumed to be in conflict of interests, may not vote.
In order to be able to attend the meeting, individuals acting in the capacity of representative must be able to prove their identity and representatives of legal entities must attach to this proxy voting form, or else provide immediately before the start of the General Meeting, documents establishing their capacity as an agent or authorised representative.
3 In the event of potential conflicts of interest between the proxy and the shareholder, the proxy must disclose the precise facts relevant to the shareholder, to allow the shareholder to assess the risk that the proxy could pursue an interest other than that of the shareholder. The proxy shall only be authorised to vote on behalf of the shareholder provided that he/she/it has specific voting instructions for each topic included in the agenda. A conflict of interest exists, in particular, when the proxy: (i) is the company itself or an entity controlled by it, a shareholder which controls the company or another entity controlled by such a shareholder; (ii) is a member of the board of directors or the management bodies of company or a shareholder which controls it or a controlled entity as described in (i) above; (iii) is an employee or auditor of the company, or a shareholder which controls it or a controlled entity as described in (i) above; (iv) is related to an individual described in (i) to (iii) above or is the spouse or legal cohabitant of such a person or a relation of such a person.
Please indicate for each resolution your voting instructions (for, against, abstain) in writing. The Proxy provider gives herewith instructions to the Proxy holder to vote as follows at the general on the following points of the agenda:
| Item on the agenda | Proposal for resolution | Voting | |||
|---|---|---|---|---|---|
| instructions | |||||
| Yes | No | Ab | |||
| sten | |||||
| tion | |||||
| I.1. | CHANGES OF THE ARTICLES OF | Amendment of article 7 (Authorised share capital) | |||
| ASSOCIATION | of the articles of association of the company as | ||||
| Amendment of article 7 |
follows: | ||||
| (Authorised share capital) of | The board of directors is expressly allowed to | ||||
| the articles of association of | increase the registered share capital by the | ||||
| the company | following amount on one or more occasions: | ||||
| I. one hundred and fifty-two million nine hundred | |||||
| and forty-seven thousand six hundred and | |||||
| twenty euros and thirty-five cents (€ |
|||||
| 152.947.620,35), (a) if the capital increase to be | |||||
| realised concerns a capital increase by cash | |||||
| contribution where the company shareholders | |||||
| have the possibility of exercising their |
|||||
| preferential right, and (b) if the capital increase | |||||
| to be realised concerns a capital increase by | |||||
| cash contribution where the company |
|||||
| shareholders have the possibility of exercising | |||||
| their priority allocation (as referred to in the Act | |||||
| of 12 May 2014 on regulated estate companies); | |||||
| and | |||||
| II. thirty million five hundred and eighty-nine | |||||
| thousand five hundred and twenty-four euros | |||||
| and seven cents (€ 30.589.524,07) for any form of capital increase other than those intended |
|||||
| and approved in point I above, | |||||
| on the understanding that, within the scope of the | |||||
| authorised share capital, the registered share | |||||
| capital cannot be increased by an amount |
|||||
| exceeding a total of one hundred and fifty-two | |||||
| million nine hundred and forty-seven thousand six | |||||
| hundred and twenty euros and thirty-five cents (€ | |||||
| 152.947.620,35) effective for a period of five years | |||||
| from the date of the publication in the Appendices | |||||
| to the Belgian Official Gazette of the respective | |||||
| authorisation resolution of the general meeting. | |||||
| This authorisation may be renewed. | |||||
| The board of directors is authorised to increase the | |||||
| capital through contributions in cash or in kind or, | |||||
| if necessary, through incorporation of reserves or | |||||
| issue premiums, or by issuing convertible bonds or | |||||
| warrants, subject to compliance with the rules | |||||
| prescribed in the Belgian Companies Code, these | |||||
| articles of association and by the applicable | |||||
| legislation on regulated real estate companies. |
| Item on the agenda | Proposal for resolution | Voting | |||
|---|---|---|---|---|---|
| instructions | |||||
| Yes | No | Ab | |||
| sten | |||||
| tion | |||||
| I.2. | CHANGES OF THE ARTICLES OF | Amendment to article 9 (Purchase or taking into | |||
| ASSOCIATION | collateral by the company of its own shares) of the | ||||
| Amendment to article 9 |
articles of association of the company as follows: | ||||
| (purchase or taking into |
The Company can purchase its own fully paid-up | ||||
| collateral by the company of | shares or take them as collateral pursuant to the | ||||
| its own shares) of the articles | resolution of the general meeting in accordance | ||||
| of association of the company | with the presence and majority quorum laid down | ||||
| in article 620, §1, 1° of the Belgian Companies | |||||
| Code and in accordance with the rules prescribed | |||||
| in articles 620 et seq. of the Belgian Companies | |||||
| Code. This same general meeting can establish | |||||
| terms for the disposal of these shares. | |||||
| The board of directors has the authorisation to | |||||
| acquire equity shares as referred to in the | |||||
| previous paragraph in cases where this acquisition | |||||
| is necessary to protect the company from serious | |||||
| and imminent harm. "Serious and imminent harm" | |||||
| does not however mean a public takeover bid of | |||||
| equity shares of the company in the sense of | |||||
| article 607 of the Belgian Companies Code. This | |||||
| admission is effective for a period of three years | |||||
| from the date of the publication of this resolution | |||||
| in the Appendices of the Belgian Official Gazette of | |||||
| the respective authorisation resolution of the | |||||
| general meeting, and can be renewed for an | |||||
| equivalent period. | |||||
| The conditions for the disposal of equity shares | |||||
| acquired by the company will, depending on | |||||
| circumstances, be determined pursuant to article | |||||
| 622, § 2 of the Belgian Companies Code, by the | |||||
| general meeting or by the board of directors. |
| Item on the agenda | Proposal for resolution | Voting instructions |
|||
|---|---|---|---|---|---|
| Yes | No | Ab | |||
| sten | |||||
| tion | |||||
| II | AUTHORISATION FOR THE |
Renewal of the authorisation of the board of | |||
| AUTHORISED SHARE CAPITAL |
directors to increase the registered share capital | ||||
| WITHIN THE SCOPE OF THE NEW | of the company pursuant to article 7 of the | ||||
| ARTICLE 7 OF THE ARTICLES OF | articles of association, on one or more occasions | ||||
| ASSOCIATION AND, THEREFORE, | up to a maximum of: | ||||
| WITH DUE CONSIDERATION FOR | I. one hundred and fifty-two million nine |
||||
| THE PRIOR RESOLUTION (*). | hundred and forty-seven thousand six |
||||
| Examination and deliberation | hundred and twenty euros and thirty-five | ||||
| of the management body's | cents (EUR 152.947.620,35), (a) if the capital | ||||
| special report regarding the | increase to be realised concerns a capital | ||||
| use of the authorised share | increase by cash contribution where the |
||||
| capital, the accompanying |
company shareholders have the possibility of | ||||
| objectives aimed to be |
exercising their preferential right, and (b) if | ||||
| achieved and renewal of the | the capital increase to be realised concerns a | ||||
| authorisation of the board of | capital increase by cash contribution where | ||||
| directors, albeit within the | the company shareholders have the possibility | ||||
| new statutory limits of the | of exercising their priority allocation (as |
||||
| articles of association as |
referred to in the Act of 12 May 2014 on | ||||
| currently provided in the new | regulated estate companies); and | ||||
| article 7 and, therefore, with | II. thirty million five hundred and eighty-nine | ||||
| due consideration for the |
thousand five hundred and twenty-four euros | ||||
| prior resolution (*). | and seven cents (€ 30.589.524,07) for any form of capital increase other than those |
||||
| intended and approved in point I above, | |||||
| on the understanding that, within the scope of | |||||
| the authorised share capital, the registered | |||||
| share capital cannot be increased by an amount | |||||
| exceeding a total of one hundred fifty-two | |||||
| million nine hundred forty-seven thousand six | |||||
| hundred twenty euros and thirty-five cents (€ | |||||
| 152.947.620,35), effective for a period of five | |||||
| years from the date of the publication of this | |||||
| resolution in the Appendices of the Belgian | |||||
| Official Gazette, which also includes an |
|||||
| explanation that the authorised share capital | |||||
| cannot be used to increase the share capital in | |||||
| application of article 607 of the Belgian |
|||||
| Companies Code in the framework of a public | |||||
| bid to purchase the shares of the company. The | |||||
| previous authorisation that the extraordinary | |||||
| general meeting granted to the board of |
|||||
| directors on 24 April 2013 shall end as from the publication of this resolution in the Appendices |
|||||
| of the Belgian Official Gazette. |
| Item on the agenda | Proposal for resolution | Voting instructions |
|||
|---|---|---|---|---|---|
| Yes | No | Ab | |||
| sten | |||||
| tion | |||||
| III | AUTHORISATION TO ACQUIRE | Renewal of the authorisation of the board of | |||
| OWN EQUITY SHARES | directors, pursuant to article 9 of the articles of | ||||
| association and articles 620 et seq. of the | |||||
| Belgian Companies Code and without resolution | |||||
| by the general meeting, to proceed to acquire | |||||
| own equity shares as described in article 9 of | |||||
| the articles of association in cases where this | |||||
| acquisition is necessary to protect the company | |||||
| from serious and imminent harm, effective for a | |||||
| period of three years from the date of the | |||||
| publication of this resolution in the Appendices | |||||
| of the Belgian Official Gazette. | |||||
| IV. | PROXIES AND | Authorisation for the executing notary to |
|||
| AUTHORISATIONS | coordinate the articles of association of the | ||||
| company and to sign and file a copy thereof with | |||||
| the clerk of the Commercial Court | |||||
| V. | MISCELLANEOUS: Shareholders' questions to the directors on the point on the | No vote required | |||
| agenda to amend article 7 of the articles of association, and the special report by | |||||
| the board of directors regarding the use of the authorised share capital. |
(*) Subject to approval by the Financial Services and Markets Authority (FSMA) of the agenda items, approval of which is required and which has not yet been obtained.
Pursuant to article 540 of the Belgian Companies Code, the undersigned hereby declares that he/she has no questions for the directors or the statutory auditor relating to any proposal of the above-mentioned agenda or their report
On behalf of the undersigned, the agent is hereby authorised to:
Completed at …………………………………….
On …………………………………….
Signature:
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