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Intervest Offices & Warehouses NV

Proxy Solicitation & Information Statement Apr 27, 2017

3966_rns_2017-04-27_f34d1a6b-e285-440e-b0bc-2932be11dbd7.pdf

Proxy Solicitation & Information Statement

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PROXY EXTRAORDINARY GENERAL MEETING

(The proxy for the extraordinary general meeting is written in Dutch; the English version is an unofficial translation)

This paper form, duly completed, dated and signed must reach Intervest Offices & Warehouses ("the Company") at the latest on Tuesday 9 May 2017.

    1. By ordindary post at following address: INTERVEST OFFICES & WAREHOUSES, Uitbreidingstraat 66, 2600 Berchem, to the attention of Jacqueline Mouzon
    1. By e-mail: [email protected]

In case of notification by electronic post the original proxy form must be presented at the latest the day of the meeting. Proxy forms which arrive too late or do not fulfill the required procedures will be refused.

Undersigned, (the "Proxy provider"),

Legal entity:
Corporate name and legal
form:
Registerd office:
Enterprise number:
Validly represented by
(name and function):
Natural person:
Last name and first name:
Address:

declares that the following shares of the limited liability company "INTERVEST OFFICES & WAREHOUSES", with registered offices at 2600 Berchem - Antwerp, Uitbreidingstraat 66, with enterprise number 0.458.623.918 have been registered on the Registration Date:

……………………………………. dematerialised shares held in full ownership/bare ownership, in usufruct1

Or

Declares to be the owner, on the Registration Date of:

……………………………………. ordinary shares held in full ownership/bare ownership, in usufruct2

Hereby gives special proxy to ("Proxy holder"):

1 Delete where not applicable.

2 Delete where not applicable.

Legal entity:
Corporate name and legal
form:
Registerd office:
Enterprise number:
Validly represented by
(name and function):
Natural person:
Last name and first name:
Address:

to whom he/she confers all powers for the purposes of representing him/herat the extraordinary general shareholders' meeting, to be held at the registered office of the company, on Monday 15 May 2017 at 10.00 am and to deliberate on the points in the agenda, for the purposes of voting on his/her/its behalf in line with his/her/its voting intention as expressed below.

Pursuant to article 547bis § 4 of the Belgian Companies Code3, proxy forms returned to Intervest Offices & Warehouses without appointing a proxy-holder are considered to appoint, as proxy-holder, Intervest Offices & Warehouses, its management body or one of its employees, creating a potential conflict of interests. To be taken into account, those proxy forms must indicate specific voting instructions for each item on the agenda. In the absence of specific voting instructions, the proxyholder, which is presumed to be in conflict of interests, may not vote.

In order to be able to attend the meeting, individuals acting in the capacity of representative must be able to prove their identity and representatives of legal entities must attach to this proxy voting form, or else provide immediately before the start of the General Meeting, documents establishing their capacity as an agent or authorised representative.

3 In the event of potential conflicts of interest between the proxy and the shareholder, the proxy must disclose the precise facts relevant to the shareholder, to allow the shareholder to assess the risk that the proxy could pursue an interest other than that of the shareholder. The proxy shall only be authorised to vote on behalf of the shareholder provided that he/she/it has specific voting instructions for each topic included in the agenda. A conflict of interest exists, in particular, when the proxy: (i) is the company itself or an entity controlled by it, a shareholder which controls the company or another entity controlled by such a shareholder; (ii) is a member of the board of directors or the management bodies of company or a shareholder which controls it or a controlled entity as described in (i) above; (iii) is an employee or auditor of the company, or a shareholder which controls it or a controlled entity as described in (i) above; (iv) is related to an individual described in (i) to (iii) above or is the spouse or legal cohabitant of such a person or a relation of such a person.

EXTRAORDINARY GENERAL MEETING

Please indicate for each resolution your voting instructions (for, against, abstain) in writing. The Proxy provider gives herewith instructions to the Proxy holder to vote as follows at the general on the following points of the agenda:

Item on the agenda Proposal for resolution Voting
instructions
Yes No Ab
sten
tion
I.1. CHANGES OF THE ARTICLES OF Amendment of article 7 (Authorised share capital)
ASSOCIATION of the articles of association of the company as
Amendment
of
article
7
follows:
(Authorised share capital) of The board of directors is expressly allowed to
the articles of association of increase the registered share capital by the
the company following amount on one or more occasions:
I. one hundred and fifty-two million nine hundred
and forty-seven thousand six hundred and
twenty
euros
and
thirty-five
cents
(€
152.947.620,35), (a) if the capital increase to be
realised concerns a capital increase by cash
contribution where the company shareholders
have
the
possibility
of
exercising
their
preferential right, and (b) if the capital increase
to be realised concerns a capital increase by
cash
contribution
where
the
company
shareholders have the possibility of exercising
their priority allocation (as referred to in the Act
of 12 May 2014 on regulated estate companies);
and
II. thirty million five hundred and eighty-nine
thousand five hundred and twenty-four euros
and seven cents (€ 30.589.524,07) for any form
of capital increase other than those intended
and approved in point I above,
on the understanding that, within the scope of the
authorised share capital, the registered share
capital
cannot
be
increased
by
an
amount
exceeding a total of one hundred and fifty-two
million nine hundred and forty-seven thousand six
hundred and twenty euros and thirty-five cents (€
152.947.620,35) effective for a period of five years
from the date of the publication in the Appendices
to the Belgian Official Gazette of the respective
authorisation resolution of the general meeting.
This authorisation may be renewed.
The board of directors is authorised to increase the
capital through contributions in cash or in kind or,
if necessary, through incorporation of reserves or
issue premiums, or by issuing convertible bonds or
warrants, subject to compliance with the rules
prescribed in the Belgian Companies Code, these
articles of association and by the applicable
legislation on regulated real estate companies.
Item on the agenda Proposal for resolution Voting
instructions
Yes No Ab
sten
tion
I.2. CHANGES OF THE ARTICLES OF Amendment to article 9 (Purchase or taking into
ASSOCIATION collateral by the company of its own shares) of the
Amendment
to
article
9
articles of association of the company as follows:
(purchase
or
taking
into
The Company can purchase its own fully paid-up
collateral by the company of shares or take them as collateral pursuant to the
its own shares) of the articles resolution of the general meeting in accordance
of association of the company with the presence and majority quorum laid down
in article 620, §1, 1° of the Belgian Companies
Code and in accordance with the rules prescribed
in articles 620 et seq. of the Belgian Companies
Code. This same general meeting can establish
terms for the disposal of these shares.
The board of directors has the authorisation to
acquire equity shares as referred to in the
previous paragraph in cases where this acquisition
is necessary to protect the company from serious
and imminent harm. "Serious and imminent harm"
does not however mean a public takeover bid of
equity shares of the company in the sense of
article 607 of the Belgian Companies Code. This
admission is effective for a period of three years
from the date of the publication of this resolution
in the Appendices of the Belgian Official Gazette of
the respective authorisation resolution of the
general meeting, and can be renewed for an
equivalent period.
The conditions for the disposal of equity shares
acquired by the company will, depending on
circumstances, be determined pursuant to article
622, § 2 of the Belgian Companies Code, by the
general meeting or by the board of directors.
Item on the agenda Proposal for resolution Voting
instructions
Yes No Ab
sten
tion
II AUTHORISATION
FOR
THE
Renewal of the authorisation of the board of
AUTHORISED
SHARE
CAPITAL
directors to increase the registered share capital
WITHIN THE SCOPE OF THE NEW of the company pursuant to article 7 of the
ARTICLE 7 OF THE ARTICLES OF articles of association, on one or more occasions
ASSOCIATION AND, THEREFORE, up to a maximum of:
WITH DUE CONSIDERATION FOR I.
one
hundred
and
fifty-two
million
nine
THE PRIOR RESOLUTION (*). hundred
and
forty-seven
thousand
six
Examination and deliberation hundred and twenty euros and thirty-five
of the management body's cents (EUR 152.947.620,35), (a) if the capital
special report regarding the increase to be realised concerns a capital
use of the authorised share increase
by
cash
contribution
where
the
capital,
the
accompanying
company shareholders have the possibility of
objectives
aimed
to
be
exercising their preferential right, and (b) if
achieved and renewal of the the capital increase to be realised concerns a
authorisation of the board of capital increase by cash contribution where
directors, albeit within the the company shareholders have the possibility
new statutory limits of the of
exercising
their
priority
allocation
(as
articles
of
association
as
referred to in the Act of 12 May 2014 on
currently provided in the new regulated estate companies); and
article 7 and, therefore, with II. thirty million five hundred and eighty-nine
due
consideration
for
the
thousand five hundred and twenty-four euros
prior resolution (*). and seven cents (€ 30.589.524,07) for any
form of capital increase other than those
intended and approved in point I above,
on the understanding that, within the scope of
the authorised share capital, the registered
share capital cannot be increased by an amount
exceeding a total of one hundred fifty-two
million nine hundred forty-seven thousand six
hundred twenty euros and thirty-five cents (€
152.947.620,35), effective for a period of five
years from the date of the publication of this
resolution in the Appendices of the Belgian
Official
Gazette,
which
also
includes
an
explanation that the authorised share capital
cannot be used to increase the share capital in
application
of
article
607
of
the
Belgian
Companies Code in the framework of a public
bid to purchase the shares of the company. The
previous authorisation that the extraordinary
general
meeting
granted
to
the
board
of
directors on 24 April 2013 shall end as from the
publication of this resolution in the Appendices
of the Belgian Official Gazette.
Item on the agenda Proposal for resolution Voting
instructions
Yes No Ab
sten
tion
III AUTHORISATION TO ACQUIRE Renewal of the authorisation of the board of
OWN EQUITY SHARES directors, pursuant to article 9 of the articles of
association and articles 620 et seq. of the
Belgian Companies Code and without resolution
by the general meeting, to proceed to acquire
own equity shares as described in article 9 of
the articles of association in cases where this
acquisition is necessary to protect the company
from serious and imminent harm, effective for a
period of three years from the date of the
publication of this resolution in the Appendices
of the Belgian Official Gazette.
IV. PROXIES AND Authorisation
for
the
executing
notary
to
AUTHORISATIONS coordinate the articles of association of the
company and to sign and file a copy thereof with
the clerk of the Commercial Court
V. MISCELLANEOUS: Shareholders' questions to the directors on the point on the No vote required
agenda to amend article 7 of the articles of association, and the special report by
the board of directors regarding the use of the authorised share capital.

(*) Subject to approval by the Financial Services and Markets Authority (FSMA) of the agenda items, approval of which is required and which has not yet been obtained.

Statement of the shareholder

Pursuant to article 540 of the Belgian Companies Code, the undersigned hereby declares that he/she has no questions for the directors or the statutory auditor relating to any proposal of the above-mentioned agenda or their report

On behalf of the undersigned, the agent is hereby authorised to:

  • a. attend the meeting and, inf necessary, vote to postpone the meeting
  • b. attend all other meetings, with the same agenda, if the first meeting is postponed or delayed, or not convened regularly;
  • c. participate in all deliberations and in name of the represented shareholder approve, amend or deny all proposals of the agenda;
  • d. make every effort that is necessary to participate in the meeting, including but not limited to signing all resolutions, documents, minutes, etc.
  • e. make every effort that is necessary or practical with respect to the foregoing in order to execute this proxy, including the designation of a substitute.

Completed at …………………………………….

On …………………………………….

Signature:

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