Indraprashtha Gas Ltd. — Proxy Solicitation & Information Statement 2025

Jun 19, 2025

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VIVEK Digitally signed by VIVEK SAHAY SAHA Date: 2025.06.19 Y 12:09:27 +05'30'

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INDRAPRASTHA GAS LIMITED

Regd. Office: IGL Bhawan, Plot No.4, Community Centre, Sector-9, R. K. Puram, New Delhi-110022 CIN: L23201DL1998PLC097614, Email: investors@igl.co.in, Tel No.: 011-46074607, Website: http://www.iglonline.net

POSTAL BALLOT NOTICE

Notice is hereby given that pursuant to the provisions of Sections 108, 110 and other applicable provisions, if any, of the Companies Act, 2013 (Act) read with Rules 20 and 22 of the Companies (Management and Administration) Rules, 2014 (including any amendment(s), statutory modification(s) and/or re-enactment thereof for the time being in force) (Rules), Regulation 44 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 (Listing Regulations), various circulars from Ministry of Corporate Affairs (MCA Circulars) and such other applicable laws and regulations, the Ordinary Resolution as set out in this notice is proposed for approval of the members of the Company through Postal Ballot by electronic voting (e-voting). Detailed explanatory statement setting out the material facts concerning resolution and instructions for e-voting is annexed to the Postal Ballot notice.

SPECIAL BUSINESS

Appointment of Shri. Raj kumar Dubey (DIN: 10094167) as a Director of the Company

To consider, and if thought fit, to pass the following resolution as an Ordinary Resolution:

“RESOLVED THAT Shri Raj kumar Dubey (DIN: 10094167), who was appointed as an Additional Director by the Board of Directors and in respect of whom, the Company has received a notice in writing from a Member pursuant to the provisions of Section 160 of the Companies Act, 2013, be and is hereby, appointed as a Director of the Company, liable to retire by rotation.”

By Order of the Board

Sd/Company Secretary

Place: New Delhi (Vivek Sahay) Date: June 17, 2025

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NOTES

A. GENERAL INFORMATION

1. The MCA Circulars have prescribed the process for convening of extraordinary general meetings and passing of Resolution through Postal Ballot. The MCA Circulars also provide that the communication of assent/dissent of the members in the Postal Ballot will take place only through e-voting. The requirements provided under Rule 20 of the Rules relating to e-voting shall be applicable mutatis mutandis for passing of Resolution through Postal Ballot by voting through electronic means (“remote -voting”).

2. Explanatory Statement pursuant to the provisions of Section 102 of the Companies Act, 2013 in respect of Special Business to be passed through Postal Ballot/E-voting is annexed hereto for your consideration.

3. The Postal Ballot Notice is being sent to all the Members, whose names appear in the Register of Members/List of Beneficial Owners, as on the close of working hours on Friday, June 13, 2025 (“Cut Off Date”), as received from the National Securities Depository Limited (“NSDL”) and Central Depository Services (India) Limited (“CDSL”). Postal Ballot Notice shall also be placed on the website of the Company http://www.iglonline.net.

4. In accordance with MCA and SEBI Circulars, the Company is sending the notice of Postal Ballot to Members in electronic form only. Physical copies of the Notice along with Postal Ballot form and pre-paid business reply envelop are not being sent to members for this Postal Ballot. As per the MCA Circulars, Postal Ballot notice will be available on the website of the Company i.e. www.iglonline.net. This notice can also be accessed from the websites of the Stock exchanges i.e. BSE Limited and National Stock Exchange of India Limited at www.bseindia.com and www.nseindia.com respectively and will also be available on the website of Kfin Technologies Ltd. i.e. www.evoting.kfintech.com

5. Members whose names appear on the Register of Members/List of Beneficial Owners as on the Cut-off Date i.e. Friday, June 13, 2025 will be considered for the purpose of voting. A person who is not a Member as on the relevant date should treat this notice for information purposes only.

6. Voting rights in the Postal Ballot/e-voting cannot be exercised by a proxy. However, corporate and institutional members shall be entitled to vote through their authorised representatives. Corporate and institutional members are requested to provide a proof of authorisation (board resolution/authority letter/power of attorney etc.) in favour of their authorised representatives to the scrutinizer.

7. The Postal Ballot voting period (remote e-voting) commences on Thursday, June 26, 2025 (09:00 hours IST) and ends on, Friday, July 25, 2025 (17:30 hours IST) and the voting module shall be disabled thereafter.

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8. The Board of Directors (Board) has appointed Mr. Sachin Agarwal, FCS no. 5774, of M/s Agarwal S. & Associates, Company Secretaries, New Delhi, as the Scrutinizer for conducting the Postal Ballot / e-voting process in a fair and transparent manner.

9. The Scrutinizer will submit his report to Chairman or in his absence to the Managing Director/ Director (Commercial) of the Company, after completion of scrutiny of Postal Ballot (including e-voting). The results of the Postal Ballot will be announced on or before Tuesday, July 29, 2025 at the registered office of the Company on or before 5:30 PM, and will be displayed at the registered office of the Company and communicated to the Stock Exchanges i.e. BSE Limited (the ‘‘BSE’’) and National Stock Exchange of India Limited (the “NSE”) where the equity shares of the Company are listed. The results of the Postal Ballot will also be displayed on the Company’s website i.e. http://www.iglonline.net and on the website of the e-voting agency i.e. M/s. KFin Technologies Limited i.e. https://evoting.kfintech.com/

10. Resolution passed by Members with requisite majority, through Postal Ballot shall be deemed to have been passed on the last date of remote e-voting at a General Meeting of Members convened on that behalf.

11. In compliance with Sections 108 and 110 of the Act and the Rules made there under, the MCA Circulars and Regulation 44 of the Listing Regulations, the Company has provided the facility to the members to exercise their votes electronically and vote on the Resolution through the e-voting service facility arranged by M/s. KFin Technologies Limited. The instructions for e-voting are provided as part of this Postal Ballot Notice.

12. Relevant documents, if any, referred to in this Notice and the Explanatory Statement pursuant to Section 102 of the Act, will be available for inspection via electronic mode from the date of circulation of this Notice upto the last date of remote e-voting. Members seeking to inspect such documents can send an email to investors@igl.co.in.

13. The Address for correspondence shall be as follows:

• (a) Registered office of the Company: Company Secretary, Indraprastha Gas Limited, IGL Bhawan, Plot No.4, Community Centre, Sector-9, R. K. Puram, New Delhi, 110022, Email: investors@igl.co.in, Tel No.: 011-46074607.

• (b) Registrar & Transfer Agents: Kfin Technologies Limited, Selenium Building, Tower-B, Plot No 31 & 32, Gachibowli, Financial District, Nanakramguda, Serilingampally, Hyderabad, Rangareddy, Telangana – 500032; Email: einward.ris@kfintech.com; Tel No.: 1800-309-4001.

B. PROCEDURE FOR REMOTE E-VOTING

1. In pursuant to SEBI circular no. SEBI/HO/CFD/CMD/CIR/P/2020/242 dated December 9, 2020 on “e-voting facility provided by Listed Companies”, e-voting

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process has been enabled to all the individual demat account holders, by way of a single login credential, through their demat accounts / websites of Depositories / Depository Participants (DPs) in order to increase the efficiency of the voting process.

1. Individual demat account holders would be able to cast their vote without having to register again with the Voting service provider thereby not only facilitating seamless authentication but also ease and convenience of participating in e- voting process. Shareholders are advised to update their mobile number and e-mail ID with their DPs to access e-voting facility.

2. Any person holding shares in physical form and non-individual shareholders, who acquires shares of the Company and becomes a Member of the Company after sending of the Notice and holding shares as of the cut-off date, may obtain the login ID and password by sending a request at evoting@Kfintech.com. However, if he / she is already registered with KFintech for remote e-voting then he /she can use his / her existing User ID and password for casting the vote.

3. In case of individual shareholders holding securities in demat mode and who acquires shares of the Company and becomes a Member of the Company after sending of the Notice and holding shares as of the cut-off date may follow steps mentioned below under “Login method for remote e-voting for Individual shareholders holding securities in demat mode.”

4. The details of the process and manner for remote e-voting and are explained herein below: Step 1: Access to Depositories e-voting system in case of individual shareholders holding shares in demat mode. Step 2: Access to KFintech e-voting system in case of shareholders holding shares in physical mode and non-individual shareholders in demat mode.

Details on Step 1 are mentioned below:

Login method for remote e-voting for Individual shareholders holding securities in demat mode.

Type of shareholder s	Login Method
Individual Shareholde rs holding securities in demat mode with NSDL	1.User already registered for IDeAS facility: (i) Visit URL:https://eservices.nsdl.com (ii) Click on the “Beneficial Owner” icon under “Login” under ‘IDeAS’ section. (iii) On the new page, enter User ID and Password. Post successful authentication, click on “Access to e-voting”. (iv) Click on Company name or e-voting service provider and you will be re-directed to e-voting service provider website for casting the vote during the remote e-voting period.

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2.User not registered for IDeAS e-Services (i) To register click on link :https://eservices.nsdl.com (ii) Select “Register Online for IDeAS” or click at https://eservices.nsdl.com/SecureWeb/IdeasDirectReg.jsp (iii) Proceed with completing the required fields. (iv) Follow steps given in points 1. 3.Alternatively by directly accessing the e-voting website of NSDL (i) Open URL: https://www.evoting.nsdl.com/ (ii) Click on the icon “Login” which is available under ‘Shareholder/Member’ section. (iii) A new screen will open. You will have to enter your User ID (i.e. your sixteen digit demat account number held with NSDL), Password / OTP and a verification code as shown on the screen. (iv) Post successful authentication, you will requested to select the name of the Company and the e-voting service provider name, i.e. KFintech. (v) On successful selection, you will be redirected to KFintech e- voting page for casting your vote during the remote e-voting period.

Individual Shareholde rs holding securities in demat mode with CDSL

1. Existing user who have opted for Easi / Easiest (i) Visit URL:https://web.cdslindia.com/myeasitoken/home/login or URL: www.cdslindia.com (ii) Click on new system Myeasi (iii) Login with your registered user id and password. (iv) The user will see the e-voting Menu. The Menu will have links of ESP i.e. KFintech e-voting portal. (v) Click on e-voting service provider name to cast your vote. 2.User not registered for Easi/Easiest (i) Option to register is available at https://web.cdslindia.com/myeasitoken/Registration/EasiRegi stration (ii) Proceed with completing the required fields. (iii) Follow the steps given in point 1 3.Alternatively, by directly accessing the e-voting website of CDSL (i) Visit URL:www.cdslindia.com (ii) Provide your demat Account number and PAN Number. (iii) System will authenticate user by sending OTP on registered Mobile & Email as recorded in the demat account.

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(iv) After successful authentication, user will be provided links for the respective e-voting service provider where the e-voting is in progress.

Individual Shareholde r login through their demat accounts / Website of Depository Participant

(i) You can also login using the login credentials of your demat account through your DP registered with NSDL /CDSL for e- voting facility. (ii) Once logged-in, you will be able to see e-voting option. Once you click on e-voting option, you will be redirected to NSDL / CDSL Depository site after successful authentication, wherein you can see e-voting feature. (iii) Click on options available against Company name or e- voting service provider – Kfintech and you will be redirected to e-voting website of KFintech for casting your vote during the remote e-voting period without any further authentication.

Important note: Members who are unable to retrieve User ID / Password are advised to use Forgot User ID and Forgot Password option available at respective websites.

Helpdesk for Individual Shareholders holding securities in demat mode for any technical issues related to login through Depository i.e. NSDL and CDSL.

Login type		Helpdesk details
Securities held with NSDL		Please contact NSDL helpdesk by sending a request at evoting@nsdl.co.inor call at toll free no.:1800 1020 990and 1800 22 44 30
Securities held with CDSL		Please contact CDSL helpdesk by sending a request at helpdesk.evoting@cdslindia.comor contact at022- 23058738 or022-23058542-43

Details on Step 2 are mentioned below:

Login method for e-voting for shareholders other than Individual’s shareholders holding securities in demat mode and shareholders holding securities in physical mode.

• (A) Members whose email IDs are registered with the Company/ Depository Participant(s), will receive an email from KFintech which will include details of E-voting Event Number (EVEN), USER ID and password. They will have to follow the following process:

• I. Launch internet browser by typing the URL: https://evoting.kfintech.com

• II. Enter the login credentials (i.e. User ID and password). In case of physical folio, User ID will be EVEN (E-voting Event Number) xxxx, followed by folio number. In case of Demat account, User ID will be your DP ID and Client ID. However, if you are already registered with KFintech for e-voting, you can use your existing User ID and password for casting the vote.

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• III. After entering these details appropriately, click on “LOGIN”.

• IV. You will now reach password change menu wherein you are required to mandatorily change your password. The new password shall comprise of minimum 8 characters with at least one upper case (A- Z), one lower case (a-z), one numeric value (0-9) and a special character (@,#,$, etc.). The system will prompt you to change your password and update your contact details like mobile number, email ID etc. on first login. You may also enter a secret question and answer of your choice to retrieve your password in case you forget it. It is strongly recommended that you do not share your password with any other person and that you take utmost care to keep your password confidential.

• V. You need to login again with the new credentials.

• VI. On successful login, the system will prompt you to select the “EVEN” i.e., ‘Indraprastha Gas Limited – Postal Ballot” and click on “Submit”.

• VII. On the voting page, enter the number of shares (which represents the number of votes) as on the Cut-off Date under “FOR/AGAINST” or alternatively, you may partially enter any number in “FOR” and partially “AGAINST” but the total number in “FOR/AGAINST” taken together shall not exceed your total shareholding as mentioned herein above. You may also choose the option ABSTAIN. If the Member does not indicate either “FOR” or “AGAINST” it will be treated as “ABSTAIN” and the shares held will not be counted under either head.

• VIII. Members holding multiple folios/demat accounts shall choose the voting process separately for each folio/demat accounts.

• IX. Voting has to be done for each item of the notice separately. In case you do not desire to cast your vote on any specific item, it will be treated as abstained.

• X. You may then cast your vote by selecting an appropriate option and click on “Submit”.

• XI. A confirmation box will be displayed. Click “OK” to confirm else “CANCEL” to modify. Once you have voted on the resolution, you will not be allowed to modify your vote. During the voting period, Members can login any number of times till they have voted on the Resolution.

• XII. Corporate/Institutional Members (i.e. other than Individuals, HUF, NRI etc.) are also required to send scanned certified true copy (PDF Format) of the Board Resolution/Authority Letter etc., authorizing its representative to cast its vote through remote e-voting together with attested specimen signature(s) of the duly authorised representative(s),

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to the Scrutinizer at email id sachincs2022@gmail.com with a copy marked to evoting@kfintech.com. The scanned image of the abovementioned documents should be in the naming format “Corporate Name_Even No.”

• (B) Members whose email IDs are not registered with the Company/Depository Participants(s), and consequently the Notice of Postal Ballot and e-voting instructions cannot be serviced, will have to follow the following process:

• I. Members who have not registered their email address and in consequence the Notice of Postal Ballot and e-voting instructions cannot be serviced, may temporarily get their email address and mobile number provided with KFintech, by accessing the link:

https://ris.kfintech.com/clientservices/mobilereg/mobileemailreg.aspx.

Members are requested to follow the process as guided to capture the email address and mobile number for sending the soft copy of the notice and e-voting instructions along with the User ID and Password. In case of any queries, member may write to einward.ris@kfintech.com.

• II. Alternatively, member may send an e-mail request at the email id einward.ris@kfintech.com along with scanned copy of the signed copy of the request letter providing the email address, mobile number, selfattested PAN copy and copy of share certificate in case of physical folio for sending the Notice of Postal Ballot and the e-voting instructions.

In order to enable the Company to comply with MCA circulars and to participate in the green initiative in Corporate Governance, members are requested to register their email addresses in respect of shares held in electronic form with their Depository Participant(s) permanently for sending the Notice of Postal Ballot and the e-voting instructions.

• III. After receiving the e-voting instructions, please follow all steps above to cast your vote by electronic means.

OTHER INSTRUCTIONS

• a) In case of any query and/or grievance, in respect of voting by electronic means, Members may refer to the Help & Frequently Asked Questions (FAQs) and E- voting user manual available at the download section of https://evoting.kfintech.com/public/Downloads.aspx (KFintech Website) or contact Shri Sankara Gokavarapu, at evoting@kfintech.com or call KFintech’s toll free No. 1-800-309-4001 for any further clarifications.

• b) The Members, whose names appear in the Register of Members / list of Beneficial Owners as on Friday, June 13, 2025 being the cut-off date, are entitled to vote on the Resolution set forth in this Notice. A person who is not a

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Member as on the cut-off date should treat this Notice for information purposes only. Once the vote on a resolution is cast by the Member, the Member shall not be allowed to change it subsequently.

• c) You can also update your mobile number and e-mail id in the user profile details of the folio which may be used for sending future communication(s).

• d) The voting rights of the members shall be in proportion to the paid-up value of their shares in the equity capital of the Company as on the cut-off date (i.e. the record date), being Friday, June 13, 2025.

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EXPLANATORY STATEMENT PURSUANT TO SECTION 102 OF THE - COMPANIES ACT, 2013 READ WITH THE SECRETARIAL STANDARD (SS 2) ON GENERAL MEETINGS

ITEM : APPOINTMENT OF SHRI. RAJ KUMAR DUBEY (DIN: 10094167) AS A DIRECTOR OF THE COMPANY

Shri Raj Kumar Dubey was nominated by Bharat Petroleum Corporation Limited (BPCL) as a Director & Chairman of the Company. The Board of Directors appointed Shri Raj Kumar Dubey, as an Additional Director and Chairman (Non-Executive) w.e.f. May 01, 2025.

Regulation 17 (1C) of SEBI LODR Regulations provides that the listed entity shall ensure that approval of shareholders for appointment of a person on the Board of Directors is taken at the next general meeting or within a time period of three months from the date of appointment, whichever is earlier. Accordingly, Shareholders approval is being sought for appointment of Shri Raj Kumar Dubey as a Director of the Company w.e.f. May 01, 2025.

The Company has received a notice under Section 160 of the Companies Act, 2013, from a member proposing his candidature for the Directorship of the Company.

His brief resume, the nature of his expertise in specific functional areas, names of companies in which he holds directorships, committee memberships/ chairmanships, his shareholding etc., are separately annexed hereto.

Shri Raj Kumar Dubey does not have any relation inter-se with other Director(s) and KMP(s) of the Company. He has not resigned from the Board of any listed entities in the past three years.

Other than Shri Raj Kumar Dubey and his relatives, none of the Directors, Key Managerial Personnel of the Company or their relatives are considered to be interested in the resolution.

The Board of Directors recommend the resolution set forth in the notice for approval of the members by way of an Ordinary Resolution.

By Order of the Board

Sd/Company Secretary

Date: June 17, 2025

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BRIEF RESUME OF DIRECTOR PURSUANT TO SECTION 102 OF THE COMPANIES ACT, 2013 READ WITH RULE 22 OF THE COMPANIES (MANAGEMENT AND ADMINISTRATION) RULES, 2014

Name of the Director	SHRI RAJ KUMAR DUBEY
Date of Birth	14-03-1966
Date of Appointment/Reappointment	01-05-2025
Qualifications	Shri Raj Kumar Dubey is an alumnus of NIT Allahabad with a degree in Mechanical Engineering and an MBA from the International Centre for Promotion of Enterprises in Slovenia.
Nature of Expertise in Specific Functional Area	He has over 36 years of industry experience in Business and Human Capital Development. He has led strategic organizational development initiatives impacting over 400 locations and 7,500 people, working closely with international consultants on organization restructuring, visioning, and HR planning. He is Director (HR) with Additional charge of Director (Marketing) in BPCL.
Other directorship	Bharat Petroleum Corporation Limited (BPCL)
Chairmanship/Member of the Committee of Board of Directors of other Companies	Bharat Petroleum Corporation Limited (BPCL):  Stakeholders Relationship Committee- Member Corporate Social Responsibility Committee- Member
No. of Board meetings attended during the year (FY 2025-26)	One
Shareholding in the Company	NIL

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