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INDIANA RESOURCES LIMITED Governance Information 2021

Sep 29, 2021

65098_rns_2021-09-29_11b6c6e5-1aee-43bf-b934-af7b3208b5a7.pdf

Governance Information

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INDIANA RESOURCES LIMITED ACN 009 129 560 (Company)

CORPORATE GOVERNANCE STATEMENT

FOR THE FINANCIAL YEAR ENDING 30 JUNE 2021

This Corporate Governance Statement is current as at 30 September 2021 and has been approved by the Board of the Company on that date.

This Corporate Governance Statement discloses the extent to which the Company has, during the financial year ending 30 June 2021 followed the recommendations set by the ASX Corporate Governance Council in its publication Corporate Governance Principles and Recommendations – 4[th] Edition ( Recommendations ). The Recommendations are not mandatory, however the Recommendations that have not been followed for any part of the reporting period have been identified and reasons provided for not following them along with what (if any) alternative governance practices were adopted in lieu of the recommendation during that period.

Due to the current size and nature of the existing Board and the magnitude of the Company’s operations, the Board does not consider that the Company will gain any benefit from individual Board committees and that its resources would be better utilised in other areas as the Board is of the strong view that at this stage the experience and skill set of the current Board is sufficient to perform these roles. Under the Company’s Board Charter, the duties that would ordinarily be assigned to individual committees are currently carried out by the full Board under the written terms of reference for those committees.

The Company’s Corporate Governance Policies are available on the Company’s website at http://indianaresources.com.au/about/corporate-governance/

RECOMMENDATIONS (4TH EDITION) COMPLY EXPLANATION
Principle 1: Lay solid foundations for management and oversight
Recommendation 1.1
(a)
A listed entity should have and disclose a board charter
which sets out the respective roles and responsibilities of
the Board, the Chair and management, and includes a
description of those matters expressly reserved to the Board
and those delegated to management.
YES The Company has adopted a Board Charter that sets out the specific
roles and responsibilities of the Board, the Chair and management and
includes a description of those matters expressly reserved to the Board
and those delegated to management.
The Board Charter sets out the specific responsibilities of the Board,
requirements as to the Board’s composition, the roles and
responsibilities of the Chairman and Company Secretary, the
establishment, operation and management of Board Committees,
Directors access to company records and information, details of the
boards relationship with management, details of the boards
performance revie and details of the boards disclosure policy. A copy
of the Company’s Board Charter is available on the Company’s
website.

1

RECOMMENDATIONS (4TH EDITION) COMPLY EXPLANATION
Recommendation 1.2
A listed entity should:
(a)
undertake appropriate checks before appointing a
director or senior executive or putting someone forward for
election as a Director; and
(b)
provide security holders with all material information in its
possession relevant to a decision on whether or not to elect
or re-elect a Director.
YES The Company has guidelines for the appointment and selection of the
Board and senior executives in its Remuneration and Nomination
Committee Charter which requires the Remuneration and Nomination
Committee (or, in its absence, the Board) to ensure appropriate checks
(including checks in respect of character, experience, education,
criminal record and bankruptcy history (as appropriate)) are
undertaken before appointing a person, or putting forward to security
holders a candidate for election, as a Director. In the event of an
unsatisfactory check, a Director is required to submit their resignation.
Under the Remuneration and Nomination Committee Charter, all
material information relevant to a decision on whether or not to elect
or re-elect a Director must be provided to security holders in the Notice
of Meeting containing the resolution to elect or re-elect a Director.
Recommendation 1.3
A listed entity should have a written agreement with each
Director and senior executive setting out the terms of their
appointment.
YES The Company's Remuneration and Nomination Committee Charter
requires the Remuneration and Nomination Committee (or, in its
absence. the Board) to ensure that each Director and senior executive
is personally a party to a written agreement with the Company which
sets out the terms of that Director's or senior executive's appointment.
The Company has had written agreements with each of its Directors
and senior executives for the past financial year.
Recommendation 1.4
The Company Secretary of a listed entity should be accountable
directly to the Board, through the Chair, on all matters to do with
the proper functioning of the Board.
YES The Board Charter outlines the roles, responsibility and accountability
of the Company Secretary. In accordance with this, the Company
Secretary is accountable directly to the Board, through the Chair, on
all matters to do with the proper functioning of the Board.
Recommendation 1.5
A listed entity should:
(a)
have and disclose a diversity policy;
(b)
through its board or a committee of the board set
measurable objectives for achieving gender diversity in the
composition of its board, senior executives and workforce
generally; and
(c)
disclose in relation to each reporting period:
PARTIALY (a)
The Company has adopted a Diversity Policy which provides a
framework for the Company to establish, achieve and measure
diversity objectives, including in respect of gender diversity. The
Diversity Policy is available on the Company's website.
(b)
The Diversity Policy allows the Board to set measurable gender
diversity objectives if considered appropriate, and to continually
monitor both the objectives if any have been set and the
Company's progress in achieving them.
  • RECOMMENDATIONS (4[TH] EDITION) COMPLY EXPLANATION (i) the measurable objectives set for that period to (c) The Board did not set measurable gender diversity objectives for achieve gender diversity; the past financial year because : -

  • (ii) the entity’s progress towards achieving those It is the Board's view that the existing Directors and senior objectives; and executive have sufficient skill and experience to carry out the

  • (iii) either: Company's plans: and -

  • (A) the respective proportions of men and women on as it became necessary to appoint any new Directors or the Board, in senior executive positions and across senior executives, the Board considered the application of the whole workforce (including how the entity has measurable diversity objectives and determined that given defined “senior executive” for these purposes); or the small size of the Company and the Board, requiring specified objectives to be met unduly limited the Company

  • (B) if the entity is a “relevant employer” under the from applying the Diversity Policy as a whole and the

  • Workplace Gender Equality Act, the entity’s most Company's policy of appointing the best person for the job;

  • recent “Gender Equality Indicators”, as defined in and

  • the Workplace Gender Equality Act. - the respective proportions of men and women on the Board,

  • If the entity was in the S&P / ASX 300 Index at the commencement of in senior executive positions and across the whole

  • the reporting period, the measurable objective for achieving gender organisation (including how the entity has defined "senior

  • diversity in the composition of its board should be to have not less executive" for these purposes) for the past financial year is

  • than 30% of its directors of each gender within a specified period. disclosed on the Company's website.

Recommendation 1.6 Recommendation 1.6
A listed entity should:
(a)
have and disclose a process for periodically evaluating the
performance of the Board, its committees and individual
Directors; and
YES (a) The Company's Remuneration and Nomination Committee (or,
in its absence, the Board) is responsible for evaluating the
performance of the Board, its committees and individual
Directors on an annual basis. It may do so with the aid of an
independent advisor. The process for this is set out in the
(b) disclose for each reporting period whether a performance Company's Performance Evaluation Policy, which is available on
evaluation has been undertaken in accordance with that the Company's website.
process during or in respect of that period. (b) The Company is required to disclose whether or not
performance evaluations were conducted during the relevant
reporting period. The Company has completed performance
evaluations in respect of the Board and individual Directors in
the past financial year in accordance with the above process.
RECOMMENDATIONS (4TH EDITION) COMPLY EXPLANATION
Recommendation 1.7
A listed entity should:
(a)
have
and
disclose
a process for
evaluating the
performance of its senior executives at least once every
reporting period; and
(b)
disclose for each reporting period whether a performance
evaluation has been undertaken in accordance with that
process during or in respect of that period.
(a)
The Company's Remuneration and Nomination Committee (or, in
its absence, the Board) is responsible for evaluating the
performance of the Company's senior executives on an annual
basis. The Company's Remuneration and Nomination Committee
(or, in its absence, the Board) is responsible for evaluating the
remuneration of the Company's senior executives on an annual
basis. A senior executive, for these purposes. means key
management personnel (as defined in the Corporations Act) other
than a Non-Executive Director. The applicable processes for these
evaluations can be found in the Company's Performance
Evaluation Policy, which is available on the Company's website.
(b)
The Company has not completed performance evaluations in
respect of the senior executives (if any) for the past financial year
due to changes key roles.
Principle 2: Structure the Board to be effective and add value
Recommendation 2.1
The Board of a listed entity should:
(a)
have a nomination committee which:
(i)
has at least three members, a majority of whom are
independent Directors; and
(ii)
is chaired by an independent Director,
and disclose:
(iii)
the charter of the committee;
(iv)
the members of the committee; and
(v)
as at the end of each reporting period, the number
of times the committee met throughout the period
and the individual attendances of the members at
those meetings; or
(b)
if it does not have a nomination committee, disclose that
fact and the processes it employs to address Board
succession issues and to ensure that the Board has the
appropriate balance of skills, knowledge, experience,
independence and diversity to enable it to discharge its
duties and responsibilities effectively.
PARTIALY
Complies
with 2.1(b)
The Company’s Remuneration and Nomination Committee Carter
provides for the creation of a Nomination Committee (if its considered
it will benefit the Company), with at least 3 members, a majority of
whom are Independent Directors, and which must be chaired by an
Independent Director.
The company did not have a Remuneration and Nomination
Committee for the past financial year as the Board did not consider
the Company would benefit from its establishment. In accordance with
the Company’s Board Charter, the board carries out the duties that
would normally be carried out by the Remuneration and Nomination
Committee under the Remuneration and Nomination Committee
Charter, including the following processes to address succession issues
and to ensure the Board has the appropriate balance of skills,
experience, independence and knowledge of the entity to enable it
to discharge its duties and responsibilities effectively :
-
devoting time at least annually to discuss Board succession issues
and updating the Board’s skills matrix, and
-
all Board members being involved in the Company’s nomination
process,
to
the
maximum
extent
permitted
under
the
Corporations Act and ASX Listing rules.
RECOMMENDATIONS (4TH EDITION) COMPLY EXPLANATION
Recommendation 2.2
A listed entity should have and disclose a Board skills matrix setting
out the mix of skills that the Board currently has or is looking to
achieve in its membership.
YES Under the Remuneration and Nomination Committee Charter (in the
Company's Remuneration and Nomination Committee Charter), the
Nomination Committee (or, in its absence. the Board) is required to
prepare a Board skills matrix setting out the mix of skills that the Board
currently has (or is looking to achieve) and to review this at least
annually against the Company's Board skills matrix to ensure the
appropriate mix of skills to discharge its obligations effectively and to
odd value and to ensure the Board has the ability to deal with new and
emerging business and governance issues.
The Company has, for the past financial year. had a Board skill matrix
setting out the mix of skills and diversity that the Board currently has or
is looking to achieve in its membership.
The Board Charter requires the disclosure of each Board member's
qualifications and expertise. Full details as to each Director and senior
executive's relevant skills and experience are included in the
Company's Annual Report and is available on the Company's website.
The Company maintains a register of each individual Directors skills
matrix and has included a summary of the Board Skills Matrix attached
at Annexure A to this Corporate Governance Statement.
RECOMMENDATIONS (4TH EDITION) COMPLY EXPLANATION
Recommendation 2.3
A listed entity should disclose:
(a)
the names of the Directors considered by the Board to be
independent Directors;
(b)
if a Director has an interest, position or relationship of the
type described in Box 2.3 of the ASX Corporate
Governance
Principles
and
Recommendations
(4th
Edition), but the Board is of the opinion that it does not
compromise the independence of the Director, the nature
of the interest, position or relationship in question and an
explanation of why the Board is of that opinion; and
(c)
the length of service of each Director
YES The Board considers the independence of directors having regard to
the
relationships
listed
in
Box
2.3
of
the
Principles
and
Recommendations.
Currently the Board is structured as follows:
-
Bronwyn Barnes (Executive Chairman & CEO)
-
Robert Adam (Non-Executive Director):
-
Felicity Repacholi-Muir (Non-Executive Director);
The Company regards each Director as being capable of exercising
impartial judgement based on their expertise. experience and desire
to grow the equity base of the Company. The Board has in place a
process to ensure that conflicts of interest are management
appropriately. If a potential conflict of interest arises, the Director
concerned does not receive the relevant Board Paper and leaves the
Board Meeting while the matter is considered. Directors must advise
the Board immediately of any interests that could conflict with those of
the Company.
Robert Adam and Felicity Repacholi-Muir are considered independent
Directors who fall into this category. There has been no compromise to
the considered independence of the independent Directors
The Company's Annual Report discloses the length of service of each
Director as at the end of each financial year.
Recommendation 2.4
A majority of the Board of a listed entity should be independent
Directors.
YES The Company's Board Charter requires that, where practical, the
majority of the Board should be independent.
There was an independent majority of the Board during all of the past-
financial year. The Board currently comprises a total of 3 (three)
directors, of whom 2 (two) are considered to be independent.
Recommendation 2.5
The Chair of the Board of a listed entity should be an independent
Director and, in particular, should not be the same person as the
CEO of the entity.
NO The Board Charter provides that, where practical, the Chair of the
Board should be an independent Director and should not be the
CEO/Managing Director.
During the past financial year Ms Barnes acted as both CEO and Chair.
RECOMMENDATIONS (4TH EDITION) COMPLY EXPLANATION
Recommendation 2.6
A listed entity should have a program for inducting new Directors
and for periodically reviewing whether there is a need for existing
directors to undertake professional development to maintain the
skills and knowledge needed to perform their role as Directors
effectively.
YES In accordance with the Company's Board Charter, the Nominations
Committee (or in its absence, the Board) is responsible for the approval
and review of induction and continuing professional development
programs and procedures for Directors to ensure that they can
effectively discharge their responsibilities. The Company Secretary is
responsible for facilitating inductions and professional development
including receiving briefings on material developments in laws.
regulations and accounting standards relevant to the Company.
Principle 3: Instil a culture of acting lawfully, ethically and responsibly
Recommendation 3.1
A listed entity should articulate and disclose its values.
YES (a)
The Company and its subsidiary companies are committed to
conducting all of its business activities fairly. honestly with a high
level of integrity, and in compliance with all applicable laws,
rules and regulations. The Board, management and employees
are dedicated to high ethical standards and recognise and
support the Company's commitment to compliance with these
standards.
(b)
The Company's values are set out in its Code of Conduct and
are available on the Company's website. All employees (if any)
are given appropriate training on the Company's values and
senior executives will continually reference such values.
Recommendation 3.2
A listed entity should:
(a)
have and disclose a code of conduct for its Directors,
senior executives and employees; and
(b)
ensure that the Board or a committee of the Board is
informed of any material breaches of that code.
YES (a)
The Company's Code of Conduct applies to the Company's
Directors. Senior executives and employees (as applicable).
(b)
The Company's Code of Conduct is available on the Company's
website. Any material breaches of the Code of Conduct are
reported to the Board or a committee of the Board.
Recommendation 3.3
A listed entity should:
(a)
have and disclose a whistleblower policy; and
(b)
ensure that the Board or a committee of the Board is
informed of any material incidents reported under that
policy.
YES The Company's Whistleblower Protection Policy is available on the
Company's website. Any material breaches of the Whistleblower
Protection Policy are to be reported to the Board or a committee of
the Board.
RECOMMENDATIONS (4TH EDITION) COMPLY EXPLANATION
Recommendation 3.4
A listed entity should:
(a)
have and disclose an anti-bribery and corruption policy;
and
(b)
ensure that the Board or committee of the Board is
informed of any material breaches of that policy.
YES The Company's Anti-Bribery and Anti-Corruption Policy is available on
the Company's website. Any material breaches of the Anti- Bribery and
Anti-Corruption Policy are la be reported to the Board or a committee
of the Board.
Principle 4: Safeguard the integrity of corporate reports
Recommendation 4.1
The Board of a listed entity should:
(a)
have an audit committee which:
(i)
has at least three members, all of whom are non-
executive Directors and a majority of whom are
independent Directors; and
(ii)
is chaired by an independent Director, who is not
the Chair of the Board,
and disclose:
(iii)
the charter of the committee;
(iv)
the relevant qualifications and experience of the
members of the committee; and
(v)
in relation to each reporting period, the number of
times the committee met throughout the period
and the individual attendances of the members at
those meetings; or
(b)
if it does not have an audit committee, disclose that fact
and the processes it employs that independently verify and
safeguard the integrity of its corporate reporting, including
the processes for the appointment and removal of the
external auditor and the rotation of the audit engagement
partner.
PARTIALY
Complies
with 4.1(b)
The Company's Audit and Risk Management Committee Charter
provides for the creation of an Audit and Risk Committee with at least
three members, all of whom must be non-executive Directors, and
majority of the Committee must be independent Directors. The
Committee must be choired by an independent Director who is not the
Chair.
(a)
The Company did not have on Audit and Risk Committee
(b)
for the past financial year as the Board did not consider the
Company would benefit from its establishment, and does not
currently hove one. In accordance with the Company's Board
Charter, the Board carries out the duties that would ordinarily be
carried out by the Audit and Risk Committee under the Audit
and Risk Management Committee Charter including the
following processes to independently verify the integrity of the
Company's periodic reports which are not audited or reviewed
by on external auditor, as well as the processes for the
appointment and removal of the external auditor and the
rotation of the audit engagement partner;
(c)
the Board devotes time at annual Board meetings to fulfilling the
roles and responsibilities associated with maintaining the
Company's internal audit function and arrangements with
external auditors; and
(d)
all members of the Board are involved in the Company's audit
function to ensure the proper maintenance of the entity and the
integrity of all financial reporting.
RECOMMENDATIONS (4TH EDITION) COMPLY EXPLANATION
Recommendation 4.2
The Board of a listed entity should, before it approves the entity’s
financial statements for a financial period, receive from its CEO
and CFO a declaration that the financial records of the entity
have been properly maintained and that the financial statements
comply with the appropriate accounting standards and give a
true and fair view of the financial position and performance of
the entity and that the opinion has been formed on the basis of a
sound system of risk management and internal control which is
operating effectively.
YES The Company's Audit and Risk Management Committee Charter
requires the CEO and CFO (or, if none, the person(s) fulfilling those
functions) to provide a sign off on these terms.
The Company has obtained a sign off on these terms for each of its
financial statements in the past financial year.
Recommendation 4.3
A listed entity should disclose its process to verify the integrity of
any periodic corporate report it releases to the market that is not
audited or reviewed by an external auditor.
YES The Company has included in each of its (to the extent that the
information contained in the following is not audited or reviewed by an
external auditor):
(a)
annual reports or on its website, a description of the process it
undertook to verify the integrity of the information in its annual
directors' report;
(b)
quarterly reports, or in its annual report or on its website, a
description of the process it undertook to verify the integrity of
the information in its quarterly reports;
(c)
integrated reports, or in its annual report (if that is a separate
document to its integrated report) or on its website, a description
of the process it undertook to verify the integrity of the
information in its integrated reports; and
(d)
(d)
periodic corporate reports or in its annual report or on
its website, a description of the process it undertook to verify the
(e)
integrity of the information in these reports
RECOMMENDATIONS (4TH EDITION) COMPLY EXPLANATION
Principle 5: Make timely and balanced disclosure
Recommendation 5.1
A listed entity should have and disclose a written policy for
complying with its continuous disclosure obligations under listing
rule 3.1.
YES The Company is committed to:
-
ensuring that shareholders and the market are provided with
full and timely information about its activities;
-
complying
with
the
continuous
disclosure
obligations
contained in the AS Listing Rules and the applicable sections
of the Corporations Act; and
-
providing equal opportunity for all stakeholders to receive
externally available information issued by the Company in a
timely manner.
The Company's Continuous Disclosure Policy contains its written policy
for complying with its continuous disclosure obligations under listing rule
3.1. The Continuous Disclosure Policy sets out policies and procedures
for the Company's compliance with its continuous disclosure
obligations under the ASX Listing Rules, and addresses financial markets
communication, media contact and continuous disclosure issues. II
forms part of the Company's corporate policies and procedures and is
available to all staff.
The Corporate Governance Plan. which incorporates the Continuous
Disclosure Policy, is available on the Company's website.
Recommendation 5.2
A listed entity should ensure that its board receives copies of all
material market announcements promptly after they have been
made.
YES Under the Company's Continuous Disclosure Policy. all members of the
Board receive material market announcements promptly after they
have been made.
Recommendation 5.3
A listed entity that gives a new and substantive investor or analyst
presentation should release a copy of the presentation materials
on the ASX Market Announcements Platform ahead of the
presentation.
YES All substantive investor or analyst presentations are released on the ASX
Markets Announcement Platform ahead of such presentations.
RECOMMENDATIONS (4TH EDITION) COMPLY EXPLANATION
Principle 6:Respect the rights of security holders
Recommendation 6.1
A listed entity should provide information about itself and its
governance to investors via its website.
YES The Company provides information about itself and its governance to
investors via its website athttps://indianaresources.com.au/.The
Company is committed to maintaining a Company website with
general information about the Company and its operations and
information
specifically
targeted
at
keeping
the
Company's
shareholders informed about the Company.
Recommendation 6.2
A listed entity should have an investor relations program that
facilitates effective two-way communication with investors.
YES The Company has adopted a Shareholder Communications Policy
which
aims
to
promote
and
facilitate
effective
two-way
communication with investors. The Strategy outlines a range of ways in
which information is communicated to shareholders and is available
on the Company's website.
Recommendation 6.3
A listed entity should disclose how it facilitates and encourages
participation at meetings of security holders.
YES Shareholders are encouraged to participate at all general meetings
and AGMs of the Company. Upon the despatch of any notice of
meeting documents to Shareholders. the Company Secretary shall
send out material stating that all Shareholders are encouraged to
participate at the meeting.
The Company provided Shareholders with the opportunity to
participate in shareholder meetings by allowing voting in person, by
proxy or online.
Recommendation 6.4
A listed entity should ensure that all substantive resolutions at a
meeting of security holders are decided by a poll rather than by
a show of hands.
YES All substantive resolutions at securityholder meetings are decided by a
poll rather than a show of hands.
Recommendation 6.5
A listed entity should give security holders the option to receive
communications from, and send communications to, the entity
and its security registry electronically.
YES Shareholders are given the option to receive communications from,
and send communication to, the Company and its share registry
electronically. To ensure that Shareholders can obtain all relevant
information to assist them in exercising their rights as shareholders, the
Company has made available a telephone number and relevant
contact details (via the website) for Shareholders to make their
enquiries with the Company or Company's registrar, Computershare
Pty Ltd.
RECOMMENDATIONS (4TH EDITION) COMPLY EXPLANATION
Principle 7: Recognise and manage risk
Recommendation 7.1
The Board of a listed entity should:
(a)
have a committee or committees to oversee risk, each of
which:
(i)
has at least three members, a majority of whom are
independent Directors; and
(ii)
is chaired by an independent Director, and disclose:
(iii)
the charter of the committee;
(iv)
the members of the committee; and
(v)
as at the end of each reporting period, the number
of times the committee met throughout the period
and the individual attendances of the members at
those meetings; or
(b)
if it does not have a risk committee or committees that
satisfy (a) above, disclose that fact and the process it
employs for overseeing the entity’s risk management
framework.
PARTIALY
Complies
with 7.1(b)
The Company did not have on Audit and Risk Committee for the past
financial year as the Board did not consider the Company would
benefit from its establishment, and does not currently hove one. In
accordance with the Company's Board Charter, the Board comes out
the duties that would ordinarily be corned out by the Audit and Risk
Committee under the Audit and Risk Management Committee Charter
including the following processes to oversee the entity's risk
management framework.
The Board devotes time at Board meetings to fulfilling the roles and
responsibilities associated with overseeing risk and maintaining the
entity's
risk
management
framework
and
associated
internal
compliance and control procedures
Items that are usually required to be discussed by a risk committee are
marked as separate agenda items at Board meetings when required.
Responsibility and control of risk management is delegated to the
appropriate level of management within the Company with the
Executive Chairman having ultimate responsibility to the Board for the
Risk Management Policy, which can be found on the Company's
website.
The risk management system covers:
-
operational risk;
-
financial reporting;
-
compliance / regulations: and
-
system / IT process risk.
A risk management model is to be developed and will provide a
framework for systematically understanding and identifying the types
of business risks threatening the Company as a whole, or specific
business activities within the Company.
RECOMMENDATIONS (4TH EDITION) COMPLY EXPLANATION
Recommendation 7.2
The Board or a committee of the Board should:
(a)
review the entity’s risk management framework at least
annually to satisfy itself that it continues to be sound and
that the entity is operating with due regard to the risk
appetite set by the Board; and
(b)
disclose in relation to each reporting period, whether such
a review has taken place.
YES (a)
The Risk Management Policy requires that the Audit and Risk
Committee (or. in its absence, the Board) should, at least
annually, satisfy itself that the Company's risk management
framework continues to be sound and that the Company is
operating with due regard to the risk appetite set by the Board.
(b)
The Company's Board has completed a review of the
Company's risk management framework in the past financial
year.
Recommendation 7.3
A listed entity should disclose:
(a)
if it has an internal audit function, how the function is
structured and what role it performs; or
(b)
if it does not have an internal audit function, that fact and
the processes it employs for evaluating and continually
improving the effectiveness of its governance, risk
management and internal control processes.
NO (a)
The Company does not currently have an internal audit
function. The Board works collectively to identify and manage
operational, financial and compliance risks which could prevent
the Company from achieving its objectives.
Recommendation 7.4
A listed entity should disclose whether it has any material exposure
to environmental or social risks and, if it does, how it manages or
intends to manage those risks.
YES The Risk Management Policy requires the Audit and Risk Committee (or,
in its absence, the Board) to assist management to determine whether
the Company has any potential or apparent exposure to
environmental or social risks and, if it does, put in place management
systems, practices and procedures to manage those risks.
Given the speculative nature of the Company's business, it is subject to
general risks end certain specific risks. The Company has identified
those economic, environmental and/or social sustainability risks to
which it has a material exposure, and disclosed in the Annual Report
how it intends to manage those risks.
RECOMMENDATIONS (4TH EDITION) COMPLY EXPLANATION
Principle 8: Remunerate fairly and responsibly
Recommendation 8.1
The Board of a listed entity should:
(a)
have a remuneration committee which:
(i)
has at least three members, a majority of whom are
independent Directors; and
(ii)
is chaired by an independent Director, and disclose:
(iii)
the charter of the committee;
(iv)
the members of the committee; and
(v)
as at the end of each reporting period, the number
of times the committee met throughout the period
and the individual attendances of the members at
those meetings; or
(b)
if it does not have a remuneration committee, disclose that
fact and the processes it employs for setting the level and
composition of remuneration for Directors and senior
executives and ensuring that such remuneration is
appropriate and not excessive.
Partially
Complies
with 8.1(b)
The Company did not have a Remuneration Committee for the past
financial year as the Board did not consider the Company would
benefit from its establishment, and does not currently have one. In
accordance with the Company's Board Charter which can be found
on Company's website, the Board carries out the duties that would
ordinarily be carried out by the Remuneration Committee under the
Remuneration and Nomination Committee Charter including the
following processes to set the level and composition of remuneration
for Directors and senior executives and ensuring that such
remuneration is appropriate and not excessive.
The Board devotes time at the annual Board meeting to assess the level
and composition of remuneration for Directors and senior executives.
When the Board meets as a remuneration committee (which was once
during the past financial year) is carries out those functions which are
delegated to it in the Company's Remuneration and Nomination
Committee Charter. Items that are usually required to be discussed by
a Remuneration Committee are marked as separate agenda items at
Board meetings when required.
Recommendation 8.2
A listed entity should separately disclose its policies and practices
regarding the remuneration of non-executive Directors and the
remuneration of executive Directors and other senior executives.
YES Details of the Company's policies on remuneration are set out in the
Company's "Remuneration Report" in each Annual Report published by
the Company. This disclosure includes a summary of the Company's
policies regarding the deferral of performance- based remuneration
and the reduction, cancellation or claw- back of the performance-
based remuneration in the event of serious misconduct or a material
misstatement in the Company's financial statements, if these events
are applicable.
RECOMMENDATIONS (4TH EDITION) COMPLY EXPLANATION
Recommendation 8.3
A listed entity which has an equity-based remuneration scheme
should:
(a)
have a policy on whether participants are permitted to
enter into transactions (whether through the use of
derivatives or otherwise) which limit the economic risk of
participating in the scheme; and
(b)
disclose that policy or a summary of it.
YES The Company's equity-based remuneration scheme terms and
conditions are disclosed in the Company's Notice of Meeting and are
subject to approval by shareholders.
The Company's Securities Trading Policy, which can be found on the
Company's website, includes a statement on the Company's policy on
prohibiting participants in the Company's Employee Incentive Plan
entering into transactions (whether through the use of derivatives or
otherwise) which limit the economic risk of participating in the
Employee Incentive Plan.
The Company's Trading Policy sets out the following information:
a) Closed periods in which Directors, employees and contractors of
the Company must not deal in the Company's securities;
b) The trading in the Company's securities which are not subject to
the Company's trading policy; and
c) • The procedures for obtaining written clearance for trading in
exceptional circumstances.
**Additional recommendations that apply only in certain cases **
Recommendation 9.1
A listed entity with a director who does not speak the language
in which board or security holder meetings are held or key
corporate documents are written should disclose the processes it
has in place to ensure the director understands and can
contribute to the discussions at those meetings and understands
and can discharge their obligations in relation to those
documents.
N/A
Recommendation 9.2
A listed entity established outside Australia should ensure that
meetings of security holders are held at a reasonable place and
time.
N/A
Recommendation 9.3
A listed entity established outside Australia, and an externally
managed listed entity that has an AGM, should ensure that its
external auditor attends its AGM and is available to answer
questions from security holders relevant to the audit.
N/A

ANNEXURE A

INDIANA RESOURCES LIMITED ACN 009 129 560

BOARD SKILLS MATRIX

Skill1 Requirements overview Director – Bronwyn
Barnes
Director –
Robert Adam
Director – David
Williams
Director – Felicity
Repacholi-Muir
Risk &
Compliance
Identify key risks to the organisation related to each key area of
operations. Ability to monitor risk and compliance and knowledge of
legal and regulatory requirements.
3 3 3 2
Financial & Audit Experience in accounting and finance to analyse statements, assess
financial viability, contribute to financial planning, oversee budgets,
oversee funding arrangements.
3 3 3 2
Strategy Ability to identify and critically assess strategic opportunities and
threats to the organization. Develop strategies in context to our
policies and business objectives.
3 3 3 2
Policy
Development
Ability to identify key issues for the organisation and develop
appropriate policy parameters within which the organization should
operate.
3 3 3 2
Technology Knowledge of IT governance including privacy, data management
and security.
2 3 2 3
Executive
Management
Experience in evaluating performance of senior management, and
oversee strategic human capital planning. Experience in industrial
relations and organizational change management programmes.
3 2 3 2
Industry Specific Experience and knowledge with respect to the industry/business areas
in which the Company operates.
3 3 3 3
Leadership Make decisions and take necessary actions in the best interest of the
organisation, and represent the organisation favourably. Analyse
issues and contribute at board level to solutions.
3 3 3 3
Ethics and
Integrity
Understand role as director and continue to self educate on legal
responsibility, ability to maintain board confidentiality, declare any
conflicts.
3 3 3 3
Contribution Ability to constructively contribute to board discussions and
communicate effectively with management and other directors.
3 3 3 3
Negotiation Possess excellent negotiation skills, with the ability to drive stakeholder
support for board decisions.
3 3 3 3
Skill1 Requirements overview Director – Bronwyn
Barnes
Director –
Robert Adam
Director – David
Williams
Director – Felicity
Repacholi-Muir
Crisis
Management
Ability to constructively manage crisis, provide leadership around
solutions
and
contribute
to
communications
strategy
with
stakeholders.
3 3 3 2
Diversity Equal gender representation should be a priority as diversity leads to
better board outcomes.
3 3 3
Previous Board
Experience
The board's directors should have extensive director experience and
have completed formal training in governance and risk.
3 2 3 2

1Ratings can be scaled based on high (3), medium (2) and low (1) level of knowledge/experience with a particular category.