AGM Information • Apr 11, 2012
AGM Information
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If you are in any doubt as to any aspect of the proposals referred to in this document or as to the action you should take, you should seek your own advice from a stockbroker, solicitor, accountant or other professional adviser.
If you have sold or otherwise transferred all of your shares, please pass this document together with the accompanying documents to the purchaser or transferee, or to the person who arranged the sale or transfer so they can pass these documents to the person who now holds the shares.
Notice of the Annual General Meeting of the Company to be held at 11.00 a.m.onThursday,10 May 2012 at Investec Bank plc,2 Gresham Street,London EC2V 7QP is set out on pages 4 and 5 of this circular.
Whether or not you propose to attend the Annual General Meeting,please complete and submit a Form of Proxy in accordance with the instructions printed on the enclosed form.The Form of Proxy must be received by no later than 11.00 a.m.onTuesday,8 May 2012.Completion of the Form of Proxy will not preclude you from attending and voting at the Annual General Meeting should you choose to do so. Alternatively,you may register your appointment of a proxy electronically by logging on to the Registrar's website (www.eproxyappointment.com) or,if you hold your shares via CREST,by using the CREST electronic proxy appointment service.Further details are set out in the Explanatory Notes pages 6 and 7 of this Circular and the Form of Proxy.
Ken Hanna* (Chairman) Will Samuel* (Deputy Chairman and Senior Independent Non-Executive Director) André Lacroix (Group Chief Executive) John McConnell (Group Finance Director) Vicky Bindra* Simon Borrows* Alison Cooper* Nigel Northridge* David Scotland* Till Vestring*
* Non-Executive Director
11 April 2012
I am pleased to be writing to you with details of this year's Annual General Meeting ("AGM") which we are holding at Investec Bank plc, 2 Gresham Street, London EC2V 7QP on Thursday, 10 May 2012 at 11.00 a.m. The formal notice of the AGM is set out on pages 4 and 5 of this document.
I thought it might be helpful for me to write a few words on the resolutions to be proposed at the AGM.
These resolutions deal with: the Company's annual report and accounts for the financial year ended 31 December 2011 (resolution 1); the directors' report on remuneration (resolution 2); the declaration of a final dividend for the year ended 31 December 2011 (resolution 3); the election or re-election of directors (resolutions 4 to 12); and the re-appointment and remuneration of the Company's auditors (resolutions 13 and 14). Each of these resolutions will be proposed as an ordinary resolution.
Shareholders are being asked to approve a final dividend of 7.4 pence per ordinary share for the year ended 31 December 2011. If you approve the recommended final dividend, this will be paid on 12 June 2012 to all ordinary shareholders who were on the register of members on 18 May 2012.
Resolutions 15 to 17 deal with: the directors' authority to allot shares (resolution 15); authority to dis-apply pre-emption rights (resolution 16); and authority for the Company to make market purchases of its own shares (resolution 17). Resolution 15 will be proposed as an ordinary resolution and resolutions 16 and 17 will be proposed as special resolutions.
The Companies (Shareholders' Rights) Regulations 2009 require that all general meetings must be held on 21 days' notice unless shareholders agree to a shorter notice period. At our 2011 AGM, a resolution was passed enabling us to preserve our ability to call general meetings (other than annual general meetings) on 14 clear days' notice. We will be proposing a resolution at this year's AGM to renew the authority, which will be effective until the Company's next AGM, when it is intended that a similar resolution will be proposed.
The Company confirms that it will give as much notice as is practicable when calling a general meeting. The 14 clear days notice period will not be used as a matter of routine, but only in circumstances where it would clearly be to the advantage of shareholders as a whole, the business of the meeting is time-sensitive or flexibility is merited by the nature of the business of the meeting. Resolution 18 will be proposed as a special resolution.
Explanatory notes on all the business to be considered at this year's AGM appear on pages 8 to 10 of this document.
Your directors consider that each resolution to be proposed at the AGM is in the best interests of the shareholders as a whole and unanimously recommend shareholders to vote in favour of all resolutions, as they intend to do in respect of their own shareholdings.
If you would like to vote on the resolutions but cannot come to the AGM, please fill in the enclosed Form of Proxy and return it to our Registrars, Computershare, as soon as possible. They must receive it by 11.00 a.m. on Tuesday, 8 May 2012. If you prefer, you can submit your proxy electronically either by logging on to the Registrar's website (www.eproxyappointment.com) or, if you are a CREST member, through the CREST system by completing and transmitting a CREST proxy instruction as described in the Explanatory Notes on pages 6 and 7 of this Circular and in the Form of Proxy.
Yours faithfully
Ken Hanna Chairman
Notice is hereby given that the Annual General Meeting of Inchcape plc (the "Company") will be held at Investec Bank plc, 2 Gresham Street, London EC2V 7QP on Thursday, 10 May 2012 at 11.00 a.m.
You will be asked to consider and, if thought fit, to pass the resolutions below. Resolutions 16 to 18 (inclusive) will be proposed as special resolutions. All other resolutions will be proposed as ordinary resolutions.
and so that the Board may impose any limits or restrictions and make any arrangements which it considers necessary or appropriate to deal with treasury shares, fractional entitlements, record dates, legal, regulatory or practical problems in, or under the laws of, any territory or any other matter,
such authorities to apply until the end of next year's Annual General Meeting (or, if earlier, until the close of business on 10 August 2013) but, in each case, during this period the Company may make offers and enter into agreements which would, or might, require shares to be allotted or rights to subscribe for or convert securities into shares to be granted after the authority ends and the Board may allot shares or grant rights to subscribe for or convert securities into shares under any such offer or agreement as if the authority had not ended.
and so that the Board may impose any limits or restrictions and make any arrangements which it considers necessary or appropriate to deal with treasury shares, fractional entitlements, record dates, legal, regulatory or practical problems in, or under the laws of, any territory or any other matter; and
(B) in the case of the authority granted under paragraph (A) of resolution 15 and/or in the case of any sale of treasury shares for cash, to the allotment (otherwise than under paragraph (A) above) of equity securities or sale of treasury shares up to a nominal amount of £2,320,401;
such power to apply until the end of next year's Annual General Meeting (or, if earlier, until the close of business on 10 August 2013) but, in each case, during this period the Company may make offers, and enter into agreements, which would, or might, require equity securities to be allotted (and treasury shares to be sold) after the power ends and the Board may allot equity securities (and sell treasury shares) under any such offer or agreement as if the power had not ended.
in each case, exclusive of expenses;
such power to apply until the end of next year's Annual General Meeting (or, if earlier, until the close of business on 10 August 2013) but in each case so that the Company may enter into a contract to purchase ordinary shares which will or may be completed or executed wholly or partly after the power ends and the Company may purchase ordinary shares pursuant to any such contract as if the power had not ended.
By order of the Board
General Counsel and Group Company Secretary Date: 11 April 2012
in each case no later than 11.00 a.m. on Tuesday 8 May 2012.
given to a previously appointed proxy must, in order to be valid, be transmitted so as to be received by the issuer's agent (ID 3RA50) by 11.00 a.m. on Tuesday, 8 May 2012. For this purpose, the time of receipt will be taken to be the time (as determined by the time stamp applied to the message by the CREST Application Host) from which the issuer's agent is able to retrieve the message by enquiry to CREST in the manner prescribed by CREST. After this time any change of instructions to proxies appointed through CREST should be communicated to the appointee through other means.
The notes on the following pages give an explanation of the proposed resolutions.
Resolutions 1 to 15 are proposed as ordinary resolutions. This means that for each of those resolutions to be passed, more than half of the votes cast must be in favour of the resolution. Resolutions 16 to 18 are proposed as special resolutions. This means that for each of those resolutions to be passed, at least three-quarters of the votes cast must be in favour of the resolution.
English company law requires the directors to lay the annual accounts of the Company for the year ended 31 December 2011, and the reports of the directors and auditors, before a general meeting of the Company.
In accordance with section 439 of the Companies Act 2006, the directors are required to present the directors' report on remuneration for approval to a general meeting of shareholders. The report is on pages 51 to 57 of the Company's annual report and accounts for the financial year ended 31 December 2011.
A final dividend can only be paid by the Company after it has been approved by shareholders. The directors are recommending a final dividend of 7.4 pence per ordinary share of 10 pence payable on 12 June 2012 to shareholders on the register at the close of business on 18 May 2012. The dividend payable to each shareholder will be rounded down to the nearest whole penny.
In accordance with the provisions of the UK Corporate Governance Code (the 'Code'), all directors of the Company must retire at every Annual General Meeting and in addition, the Company's Articles of Association provide that any director appointed since the previous Annual General Meeting shall stand for election by the members at the next Annual General Meeting. Biographical details of directors standing for election or re-election are set out on page 38 of the Company's annual report and accounts for the financial year ended 31 December 2011.
The Board has concluded that each Non-Executive Director is independent in accordance with the provisions of the Code. Following formal evaluations, the Board is satisfied that each director continues to contribute effectively to the Board and gives sufficient time to his or her duties as a director of the Company. Full details on the role of the Board and its Committees can be found in the Corporate Governance Report on pages 41 to 50 of the annual report and accounts for the year ended 31 December 2011.
In accordance with English company law, the Company is required to appoint auditors at each general meeting at which accounts are laid before the shareholders. The directors of the Company recommend retaining PricewaterhouseCoopers LLP as the Company's auditors and seek authority for the directors to determine the remuneration of the auditors.
At last year's Annual General Meeting, shareholders passed a resolution giving the directors authority to allot ordinary shares in the Company. That power will expire at the conclusion of this year's Annual General Meeting. Accordingly, this Notice includes a resolution to renew this authority.
In line with previous annual authorities to allot ordinary shares, paragraph (A) of this resolution would give the directors the authority to allot ordinary shares or grant rights to subscribe for or convert any securities into ordinary shares up to an aggregate nominal amount equal to £15,379,758 (representing 153,797,580 ordinary shares of ten pence each). This amount represents approximately one-third of the issued ordinary share capital (excluding treasury shares) of the Company as at 27 March 2012, the latest practicable date prior to publication of this Notice.
In line with guidance issued by the Association of British Insurers, paragraph (B) of this resolution would give the directors authority to allot ordinary shares or grant rights to subscribe for or convert any securities into ordinary shares in connection with a rights issue in favour of ordinary shareholders up to an aggregate nominal amount equal to £30,759,517 (representing 307,595,170 ordinary shares of 10.0 pence each), as reduced by the nominal amount of any shares issued under paragraph (A) of this resolution. This amount (before any reduction) represents approximately two-thirds of the issued ordinary share capital (excluding treasury shares) of the Company as at 27 March 2012, the latest practicable date prior to publication of this Notice.
The authorities sought under paragraphs (A) and (B) of this resolution will expire at the earlier of close of business on 10 August 2013 and the conclusion of the Annual General Meeting of the Company held in 2013.
The directors have no present intention to exercise either of the authorities sought under this resolution. However, if they do exercise the authorities, the directors intend to follow ABI recommendations concerning their use.
As at the date of this Notice, 2,687,560 ordinary shares are held by the Company in treasury.
This resolution would renew the existing authority of the directors to allot ordinary shares (or sell any ordinary shares which the Company elects to hold in treasury) for cash without first offering them to existing shareholders in proportion to their existing shareholdings. This resolution will be proposed as a special resolution, which requires a 75 per cent majority of the votes to be cast in favour.
This authority would be, similar to previous years, limited to allotments or sales in connection with pre-emptive offers and offers to holders of other equity securities if required by the rights of those shares or as the Board otherwise considers necessary, or otherwise up to an aggregate nominal amount of £2,320,401 (representing 23,204,010 ordinary shares of ten pence each). This aggregate nominal amount represents approximately 5 per cent of the issued ordinary share capital of the Company as at 27 March 2012, the latest practicable date prior to publication of this Notice. In respect of this aggregate nominal amount, the directors confirm their intention to follow the provisions of the Pre-Emption Group's Statement of Principles regarding cumulative usage of authorities within a rolling 3-year period where the Principles provide that usage in excess of 7.5 per cent should not take place without prior consultation with shareholders.
The authority would also enable the directors in the event of a rights issue, open offer or other pre-emptive offer to make adjustments to deal with overseas shareholders, fractional entitlements and other legal or practical problems. The authority will expire at the earlier of 10 August 2013 and the conclusion of the Annual General Meeting of the Company held in 2013.
Authority is sought for the Company to purchase up to 10 per cent of its issued ordinary shares (excluding any treasury shares), renewing the authority granted by the shareholders at previous Annual General Meetings.
The directors have no present intention of exercising the authority to make market purchases. However the authority provides the flexibility to allow them to do so in the future, should it become appropriate in light of prevailing market conditions for the Company to recommence a buy-back programme. The directors will exercise this authority only when to do so would be in the best interests of the Company, and of its shareholders generally, and could be expected to result in an increase in the earnings per share of the Company.
Ordinary shares purchased by the Company pursuant to this authority may be held in treasury or may be cancelled. The directors will consider holding any ordinary shares the Company may purchase as treasury shares. The Company currently has 2,687,560 ordinary shares in treasury. The minimum price, exclusive of expenses, which may be paid for an ordinary share is its nominal value. The maximum price, exclusive of expenses, which may be paid for an ordinary share is the highest of (i) an amount equal to 105 per cent of the average market value for an ordinary share for the five business days immediately preceding the date of the purchase and (ii) the higher of the price of the last independent trade and the highest current independent bid on the trading venues where the purchase is carried out.
The total number of options to subscribe for ordinary shares in the Company outstanding as at the close of business on 27 March 2012 was 14,826,616 representing approximately 3.2 per cent of the issued ordinary share capital of the Company (excluding treasury shares) as at that date and approximately 3.57 per cent of the Company's issued ordinary share capital (excluding treasury shares) following any exercise in full of this authority to make market purchases.
This authority will last until the conclusion of the Company's Annual General Meeting in 2013 or, if earlier, 10 August 2013.
The Companies (Shareholders' Rights) Regulations 2009 require that all general meetings be held on 21 days' notice unless shareholders agree to a shorter notice period. This resolution seeks to renew the authority granted by shareholders at the Company's Annual General Meeting in 2011 which preserved the Company's ability to call general meetings (other than annual general meetings) on 14 clear days' notice. This authority will be effective until the Company's next Annual General Meeting, when it is intended that a similar resolution will be proposed.
The Company confirms that it will give as much notice as is practicable when calling a general meeting. The 14 clear days' notice period will not be used as a matter of routine, but only in circumstances where it would clearly be to the advantage of shareholders as a whole, the business of the meeting is time-sensitive or flexibility is merited by the nature of the business of the meeting.
The following documents are available for inspection at 22a St James's Square, London, SW1Y 5LP, the registered office of the Company, on Monday to Friday (except for public holidays) during normal working hours and at the AGM at Investec Bank plc, 2 Gresham Street, London EC2V 7QP from 15 minutes before the AGM until it ends:
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