Proxy Solicitation & Information Statement • Sep 30, 2014
Proxy Solicitation & Information Statement
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You may appoint another person or persons to attend and vote for you. If you wish to do so, please complete this form and return it in the enclosed reply paid envelope.
| X Please indicate your vote by marking the appropriate boxes in black ink like this: |
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|---|---|---|---|---|---|---|---|
| GM Admission and Voting Card | If you come to the meeting, please bring this card. | Resolutions | For Against Vote Resolutions |
For Against Vote | |||
| withheld | withheld | ||||||
| 1. Annual Report and Accounts | 11. To re-elect Mr M D Williamson | ||||||
| 2. Directors' Remuneration Report | 12. To elect Mrs K Witts | ||||||
| 3. Directors' Remuneration Policy | 13. To re-elect Mr M I Wyman | ||||||
| 4. To declare a final dividend | 14. Reappointment of Auditors | ||||||
| 5. To re-elect Dr K M Burnett | 15. Remuneration of Auditors | ||||||
| 6. To re-elect Mrs A J Cooper | 16. Donations to political organisations | ||||||
| 7. To re-elect Mr D J Haines | 17. Authority to allot securities | ||||||
| NAME | SHAREHOLDER REFERENCE NUMBER | 8. To re-elect Mr M H C Herlihy | 18. Disapplication of pre-emption rights* | ||||
| 9. To re-elect Mr M R Phillips | 19. Purchase of own shares* | ||||||
| 10. To re-elect Mr O R Tant | 20. Notice period for general meetings* | ||||||
| *Special resolutions. | |||||||
| Please indicate your vote by marking the appropriate boxes in black ink like this: X | Signature | Date | |||||
| Resolution | For Against Vote |
withheld | |||||
| 1. Acquisition of certain U.S. cigarette and e-cigarette brands and assets | |||||||
| Signature | Date | IMPERIAL TOBACCO GROUP PLC | |||||
| Winterstoke Road, Bristol BS3 2LL | |||||||
| 11 December 2014 | |||||||
| General Meeting Proxy Form | Dear Shareholder | ||||||
| Shareholders have approved changes to Imperial Tobacco Group PLC (the "Company") articles of association, which allowed the Company to take advantage of the electronic communication provisions in the Companies Act 2006. |
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| You may appoint another person or persons to attend and vote for you. If you wish to do so, please complete this form and | By maximising electronic communication, the Company will save administraion, printing and postage costs and support our Company policy to re | ||||||
| return it in the enclosed reply paid envelope. | duce our negative impacts on the environment whenever possible. | ||||||
| + | + | Periodically we consult with our shareholders individually to check how they wish to receive shareholder documents and information from us, such | |||||
| as our annual report and accounts and to ask them to agree to receive such documents and information through our website. | |||||||
| our Registrars, Equiniti. | Please choose one of the options below after reviewing the notes on the reverse of this letter and, where appropriate, return the completed form to | ||||||
| Please note that if you do not return the completed form within 28 days from the date of this letter, you will be deemed to have agreed to receive | |||||||
| shareholder communications through our website. Yours faithfully |
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| VOTING I.D. | TASK I.D. | SHAREHOLDER REFERENCE NUMBER | |||||
| J M Downing | |||||||
| Company Secretary | IMPERIAL TOBACCO GROUP PLC | ||||||
| You can submit your proxy electronically at www.sharevote.co.uk using the above numbers. | Registered in England and Wales No: 3236483 Registered office: 121 Winterstoke Road, Bristol BS3 2LL | ||||||
| Before completing, please read the notes on completion of the proxy form overleaf and the explanatory notes in the accompanying | |||||||
| notice. I/We, the undersigned, being a member/members of Imperial Tobacco Group PLC, hereby appoint the Chairman of the | YOUR OPTIONS: | ||||||
| Meeting, or | (SEE NOTE 1) as my/our proxy to excercise all or any of my/our | + | + | ||||
| rights to attend, speak and vote in respect of my/our voting entitlement* on my/our behalf at the General Meeting of the Company | OPTION 1: | To receive shareholder information by email, including direct links to relevant documents on our website, please register | |||||
| to be held on 28 January 2015 and at any adjournment thereof. | via email | at www.shareview.co.uk. Shareview is the online portfolio service offered by our Registrars, Equiniti Limited. If you | |||||
| Please tick here if this proxy appointment is one of multiple appointments being made.* | require any assistance whilst setting up this service, please contact Equiniti Limited on 0871 384 2037. Calls to this | ||||||
| number are charged at 8p per minute plus network extras. If calling from overseas, the helpline number is +44(0) 121 415 7009. Lines open 8.30am to 5.30pm - Monday to Friday (excluding public holidays). |
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| *For the appointment of more than one proxy, please see note 2. | If you have already elected to receive shareholder communications by email and wish to continue to do so, you do not | ||||||
| Please indicate your vote by marking the appropriate boxes in black ink like this: X | need to take any further action as your election will remain in force. | ||||||
| OPTION 2: | We will publish shareholder documents on our website and will notify you by post when a new document is made | ||||||
| through our website: | available. If this is your preferred option and you have not already elected to receive shareholder communications by | ||||||
| Resolution | For Against Vote |
www.imperial-tobacco.com | email, then you do not need to take any further action. | ||||
| withheld | OPTION 3: | If you wish to receive shareholder information in hard copy form through the post, tick the box, detach | |||||
| 1. Acquisition of certain U.S. cigarette and e-cigarette brands and assets | printed documents | this form and return it to the Company's Registrar, Equiniti, whose address is on the back. Postage has | |||||
| + | + | been paid. | |||||
| If we do not hear from you within 28 days from the date of this letter you will be deemed | 1239-091-S | ||||||
| Signature Date |
to have agreed to receive shareholder communications through our website as in Option 2 above (unless you have already elected to receive shareholder communications by |
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| 1239-092-S | email). Please read the notes overleaf. | ||||||
AGM Admission and Voting Card If you come to the meeting, please bring this card. NAME SHAREHOLDER REFERENCE NUMBER
PLEASE FOLD ALONG THIS LINE
| withheld | ||
|---|---|---|
Resolutions For Against Vote
withheld
| *Special Resolutions. |
|---|
SHAREHOLDER REFERENCE NUMBER
| If we do not hear from you within 28 days from the date of this letter you will be deemed to have agreed to receive shareholder communications through our website as in Option 2 above (unless you have already elected to receive shareholder communications by |
1239-091-S | + Signature |
Date | + |
|---|---|---|---|---|
| email). Please read the notes overleaf. | 1239-090-S | |||
| + | + Shareholder Reference Number |
You can submit your proxy electronically at www.sharevote.co.uk using the above numbers. Before completing, please read the notes on completion of the proxy form overleaf and the explanatory notes in the accompanying notice. I/We, the undersigned, being a member/members of Imperial Tobacco Group PLC, hereby appoint the Chairman of the Meeting, or (SEE NOTE 1) as my/our proxy to exercise all or any of my/our rights to attend, speak and vote in respect of my/our voting entitlement* on my/our behalf at the Annual General Meeting of the Company to be held on 28 January 2015 and at any adjournment thereof.
| + | + | |
|---|---|---|
| VOTING I.D. | ||
| TASK I.D. |
Please tick here if this proxy appointment is one of multiple appointments being made.*
*For the appointment of more than one proxy, please see note 2.
If you have previously elected to receive shareholder communications in hard copy form and wish to continue to do so, you will need to select Option
form.
The Company cannot accept responsibiliity for loss or damage arising from the opening or use of any email or attachments from the Company and
The election and relevant address contact details will stand until such time as our Registrars receive alternative instructions from you. It will be your
Ex-dividend date 15 January 2015 Record date 16 January 2015 Last date for receipt by Equiniti of Dividend Reinvestment Plan Mandate forms 27 January 2015 AGM Last date and time for lodgement of proxy forms 2.30pm on 26 January 2015 Annual General Meeting 28 January 2015 General Meeting 28 January 2015 Payment of final dividend 17 February 2015
From the M4 take junction 19 signposted M32. Follow signs to the City Centre. The hotel can be found on Lower Castle Street, off Castle Street.
An NCP car park is situated next to the hotel.
The Bristol Marriott Hotel City Centre is approximately a 5 minute taxi journey from Bristol Temple Meads station.
Freepost RTHJ-CLLL-KBKU Equiniti Aspect House Spencer Road LANCING BN99 8LU
You may, if you wish, appoint your proxy electronically at www.sharevote.co.uk. You will need the Voting I.D., Task I.D. and Shareholder Reference Number, which together make up the series of reference numbers, printed on the front of this form. Alternatively, if you have already registered with Equiniti's online portfolio service Shareview, you can submit your proxy form at www.shareview.co.uk by entering your portfolio identification particulars and clicking on the link to vote. The on-screen instructions give details of how to complete the appointment process. Please note that any electronic communication found to contain a computer virus will not be accepted.
3.00pm or immediately following the conclusion of the Company's AGM, whichever is the later on Wednesday, 28 January 2015
Bristol Marriott Hotel City Centre, 2 Lower Castle Street, Old Market, Bristol BS1 3AD
Tel: 0117 929 4281
GM Last date and time for lodgement of proxy forms 3.00 pm on 26 January 2015
From the M4 take junction 19 signposted M32. Follow signs to the City Centre. The hotel can be found on Lower Castle Street, off Castle Street.
An NCP car park is situated next to the hotel.
The Bristol Marriott Hotel City Centre is approximately a 5 minute taxi journey from Bristol Temple Meads station.
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