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IMPEDIMED LIMITED — Proxy Solicitation & Information Statement 2024
Jul 25, 2024
65135_rns_2024-07-25_428c8046-7466-45a2-9304-43978f82f574.pdf
Proxy Solicitation & Information Statement
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ImpediMed Limited 1/50 Parker Court, Pinkenba, QLD, 4008 Australia
26 July 2024
Companies Announcements Office Australian Securities Exchange
Notice of General Meeting and Voting Form
Attached is a Notice of Meeting and Voting Form in respect of a General Meeting for ImpediMed Limited ( ImpediMed ) (ASX:IPD) which is being held on Wednesday, 28 August 2024 at 10.00am AEST.
Approved for release by the Board of ImpediMed Limited.
For more information, contact Leanne Ralph, Company Secretary, at [email protected]
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Notice of General Meeting
Wednesday, 28 August 2024 10.00am AEST
ImpediMed Limited ACN 089 705 144
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Participation in the General Meeting
A General Meeting of ImpediMed Limited ( ImpediMed or Company ) will be held on Wednesday, 28 August 2024 commencing at 10.00am (AEST) as an audio webcast.
Shareholders can participate in the General Meeting in the following ways:
Before the General Meeting
Notice of Meeting
Access online at
www.impedimed.com/about/investors/cor porate-governance.
Request a hard copy of the Notice of Meeting by phone +61 1300 554 474 or email [email protected]
Vote or appoint proxy
Return the hard copy Voting Form or vote online at
www.linkmarketservices.com.au To be valid, your Direct Vote or proxy appointment must be received by 10.00am AEST on Monday, 26 August 2024
Ask a question
Submit questions online or www.linkmarketservices.com.au by 5.00pm on Friday, 23 August 2024
At the General Meeting
Join online
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Enter https://meetings.linkgroup.com/IPDGM24 into a web browser
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Enter your name, phone number, email and company name (if applicable) and select ‘Continue’ to register
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If you are a shareholder, enter your SRN/HIN and postcode
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If you are a proxy, enter the code that Link will email to you the day before the General Meeting
Vote online
Only Shareholders, proxyholders, body corporate representatives or attorneys can vote.
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Once you have registered via the portal, your voting card will appear on your screen
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Voting will open at the start of the General Meeting
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Select ‘Get a Voting Card’ to vote
Ask a question or make a
comment online
Only Shareholders, proxyholders, body corporate representatives or attorneys can ask questions or make comments.
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Click on the ‘Ask a Question’ box at the top or the bottom of the webpage
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Select the Resolution to which your question relates from the ‘Regarding’ menu and type your question or comment
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Questions will be read aloud to the General Meeting
Attend and ask questions or make comments orally
If you wish to ask a question or make a comment orally rather than written via the online platform, you can do this via the virtual meeting platform also. Only Shareholders, proxyholders, body corporate representatives or attorneys can ask questions or make a comment orally, as with the written form.
- Please refer to the Virtual Meeting Online Guide at www.impedimed.com/about/investors/corporate-governance for further details about attending and asking questions via the online portal. If you need assistance, please call +61 1800 990 363.
If you would like to receive a printed copy of this Notice or any future Notices, please contact the Share Registry on +61 1300 554 474.
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Notice of General Meeting
Notice is hereby given that a General Meeting of Shareholders of ImpediMed Limited ( Company or ImpediMed ) will be held on Wednesday, 28 August 2024 at 10.00am (AEST) via an audio webcast ( Meeting ).
The Explanatory Memorandum accompanying this Notice provides additional information on matters to be considered at the Meeting. The Explanatory Memorandum, Voting Procedures and the Voting Form comprise part of this Notice.
Items of business
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Resolution 1: Grant of 8,500,000 Performance Rights and 8,500,000 Options to Dr Parmjot Bains, Chief Executive Officer and Managing Director, under the ImpediMed Employee Incentive Plan
To consider and, if thought fit, pass the following as an ordinary resolution of the Company:
“That for the purposes of Listing Rule 10.14 and for all other purposes, approval is given to the grant and issue of 8,500,000 Performance Rights and 8,500,000 Options to Dr Parmjot Bains, the Chief Executive Officer and Managing Director of the Company, and the subsequent issue of Shares on the vesting of those Performance Rights and Options, under the ImpediMed Employee Incentive Plan and on the terms and conditions set out in the Explanatory Memorandum.”
Note: A voting exclusion applies to this resolution (see Explanatory Memorandum for details).
Resolution 2: Grant of 6,500,000 Performance Rights and 6,500,000 Options to Mr McGregor Grant, Chief Financial & Operating Officer and Executive Director, under the ImpediMed Employee Incentive Plan
To consider and, if thought fit, pass the following as an ordinary resolution of the Company:
“That for the purposes of Listing Rule 10.14 and for all other purposes, approval is given to the grant and issue of 6,500,000 Performance Rights and 6,500,000 Options to Mr McGregor Grant, the Chief Financial & Operating Officer and Executive Director of the Company, and the subsequent issue of Shares on the vesting of those Performance Rights and Options, under the ImpediMed Employee Incentive Plan and on the terms and conditions set out in the Explanatory Memorandum.”
Note: A voting exclusion applies to this resolution (see Explanatory Memorandum for details).
Resolution 3: Approval of Chief Executive Officer and Managing Director termination benefits
To consider and, if thought fit, pass the following as an ordinary resolution of the Company:
“That for the purposes of Part 2D.2 of the Corporations Act (including sections 200B, 200C and 200E), Listing Rule 10.19 and for all other purposes, approval is given to the provision of benefits to Dr Parmjot Bains, the Chief Executive Officer and Managing Director of the Company, in connection with Dr Bains ceasing to hold a managerial or executive office with the Company or a Related Body Corporate, or in connection with the transfer of the whole or any part of the undertaking or property of the Company or a Related Body Corporate, on the terms and conditions set out in the Explanatory Memorandum."
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Note: A voting exclusion applies to this resolution (see Explanatory Memorandum for details).
Resolution 4: Approval of Chief Financial & Operating Officer and Executive Director termination benefits
To consider and, if thought fit, pass the following as an ordinary resolution of the Company:
“That for the purposes of Part 2D.2 of the Corporations Act (including sections 200B, 200C and 200E), Listing Rule 10.19 and for all other purposes, approval is given to the provision of benefits to Mr McGregor Grant, the Chief Financial & Operating Officer and Executive Director of the Company, in connection with Mr McGregor Grant ceasing to hold a managerial or executive office with the Company or a Related Body Corporate, or in connection with the transfer of the whole or any part of the undertaking or property of the Company or a Related Body Corporate, on the terms and conditions set out in the Explanatory Memorandum."
Note: A voting exclusion applies to this resolution (see Explanatory Memorandum for details).
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Voting Procedures
All resolutions will be by poll
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In accordance with clause 10.9 of the Company’s Constitution ( Constitution ) the Chair intends to demand a poll on each of the resolutions proposed at the Meeting. Each resolution considered at the Meeting will therefore be conducted by a poll. The Chair considers voting by poll to be in the interests of Shareholders as a whole and is a way to ensure the views of as many Shareholders as possible are represented at the Meeting.
Entitlement to vote
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The Directors have determined pursuant to regulation 7.11.37 of the Corporations Regulations 2001 (Cth) that the persons eligible to vote at the Meeting are those who are registered Shareholders of the Company as at 7.00pm (AEST) on Monday, 26 August 2024 ( Entitlement Time ).
This means that if you are not the registered holder of a Share in the Company at the Entitlement Time, you will not be entitled to vote at the Meeting.
How to vote – before the General Meeting
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Direct vote – using the Voting Form
In accordance with clause 12.3 of the Constitution, Shareholders are able to vote directly on resolutions considered at the Meeting at any time between the date of this Notice of Meeting and 10.00am (AEST) on Monday, 26 August 2024 by returning the hard copy Voting Form or by voting online (further details below).
If you lodge a direct vote, you are voting directly and are not appointing a third party, such as a proxy, to act on your behalf.
The ImpediMed Direct Voting Regulations governing direct voting are available on the Company website at www.impedimed.com/about/investors/corporate-governance. By submitting a direct vote, you agree to be bound by the ImpediMed Direct Voting Regulations.
Appointment of Proxy
A Shareholder who is entitled to vote at this Meeting is entitled to appoint not more than two proxies to vote in place of the Shareholder.
If the Shareholder appoints two proxies, the Shareholder may specify the proportion or number of votes each proxy is entitled to exercise. If no proportion or number of votes is specified, each proxy may exercise half of the Shareholder’s votes. If the specified proportion or number of votes exceeds that which the Shareholder is entitled to, each proxy may exercise half of the Shareholder’s votes. Any fractions of votes brought about by the apportionment of votes to a proxy will be disregarded.
A proxy need not be a Shareholder of the Company. A body corporate appointed as a Shareholder’s proxy may appoint a representative to exercise any of the powers the body may exercise as a proxy at the Meeting. The representative should bring to the Meeting evidence of his or her appointment, including any authority under which the appointment is signed, unless it has previously been given to the Company.
Subject to the specific proxy provisions applying to all Resolutions (see the Explanatory Memorandum):
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If a Shareholder has not directed their proxy how to vote on the Resolutions, the proxy may vote as the proxy determines; and
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If a Shareholder appoints the Chair of the Meeting as proxy and does not direct the Chair how to vote on a Resolution, the Chair will vote in accordance with his voting intention as stated in this Notice of Meeting.
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Submitting your Voting Form
To be valid, a Voting Form must be received by the Company in the manner set out in this Notice.
The Chair’s decision on the validity of a direct vote, vote cast by a proxy or vote cast in person, is conclusive and the Company reserves the right to declare invalid any Voting Form not received in this manner.
For your proxy or direct vote prior to the General Meeting to be effective, your completed, signed and lodged Voting Form (together with the relevant original power of attorney or a certified copy if the proxy is signed by an attorney) must be received by the Company’s Share Registry, Link Market Services, no later than 10.00am (AEST) on Monday, 26 August 2024 ( Proxy Deadline ). After this time, you will still be able to lodge your vote during the General Meeting by using the online platform.
Voting forms may be submitted in one of the following ways:
Online: Via the Company’s Share Registry at www.linkmarketservices.com.au. You will need your Securityholder Reference Number ( SRN ) or Holding Identification Number ( HIN ) and postcode for your shareholding. Mobile device: Using a mobile device by scanning the QR code on the back of the Voting Form. You will also need your SRN or HIN and postcode for your shareholding. By post: Link Market Services Limited, Locked Bag A14, Sydney South NSW 1235. Please allow sufficient time so that it reaches Link Market Services Limited by the Proxy Deadline. By fax: (02) 9287 0309 (within Australia), +61 2 9287 0309 (from outside Australia). By hand delivery: Link Market Services Limited at: (i) Parramatta Square, Level 22, Tower 6, 10 Darcy Street, Parramatta NSW, or (ii) Level 12, 680 George Street, Sydney NSW 2000.
Voting Forms and Powers of Attorney must be received by the Proxy Deadline.
Power of Attorney
A proxy appointment and the original power of attorney (if any) under which the proxy appointment is signed (or a certified copy of that power of attorney or other authority) must be received by the Company no later than the Proxy Deadline.
Corporate Representatives
A body corporate which is a Shareholder, or which has been appointed as a proxy, is entitled to appoint any person to act as its representative at the Meeting. The appointment of the representative must comply with the requirements under section 250D of the Corporations Act. A ‘Certificate of Appointment of a Corporate Representative’ form can be obtained from ImpediMed’s share registry or online at www.linmarketservices.com.au (under Resources then Forms).
How to vote – during the General Meeting
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Using the Online Platform
Shareholders can vote directly using the online platform ( https://meetings.linkgroup.com/IPDGM24) at any time between the commencement of the General Meeting (10.00am AEST on Wednesday, 28 August 2024) and the closure of voting as announced by the Chair during the General Meeting .
Shareholders will be able to cast their vote using the electronic voting card received after clicking the ‘Get a Voting Card’ button. If you have more than one shareholding, continue to click on ‘Get a Voting Card’ to receive cards for each of your holdings. Shareholders can then choose to vote at any time during the Meeting. A change can be made to your vote at any time while voting remains open. Once you submit your voting card, you will be unable to change it. Any cards not submitted by the close of voting will be automatically submitted.
More information about how to use the online platform, including how to vote and ask questions online during the General Meeting, is available in the Virtual Meeting Online Guide, which has been lodged with the ASX and is available at our website
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at www.impedimed.com/about/investors/corporate-governance. If you intend to use the online platform, we recommend that you check to ensure the online platform works on your device before the General Meeting.
Proxy Voting by the Chair
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For all Resolutions where the Chair is appointed as a Shareholder’s proxy and that Shareholder has not specified the way in which the Chair is to vote, the Shareholder is expressly authorising the Chair to vote in accordance with the Chair’s voting intentions for these items of business, even though the Resolutions are connected directly or indirectly with the remuneration of Key Management Personnel ( KMP ).
The Chair intends to vote all undirected proxies in favour of all the Resolutions in the Notice of Meeting.
Questions and Comments from Shareholders
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Before the General Meeting
Shareholders can submit questions in advance of the General Meeting via the Share Registry website at www.linkmarketservices.com.au.
To allow time to collate questions and prepare answers, please submit any questions or comments by 5.00pm AEST on Friday, 23 August 2024.
Questions and comments will be collated and, during the General Meeting, the Chair will seek to address as many of the more frequently raised topics as possible. Please note that individual responses will not be sent to Shareholders.
During the General Meeting
Shareholders, proxyholders, body corporate representatives or attorneys attending the meeting will be able to ask questions or make comments during the Meeting, as described earlier in this Notice.
BY ORDER OF THE BOARD
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Leanne Ralph Company Secretary 26 July 2024
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Explanatory Memorandum
This Explanatory Memorandum has been prepared for the information of Shareholders of the Company in relation to the business to be conducted at the General Meeting to be held at 10.00am AEST on Wednesday, 28 August 2024.
The purpose of this Explanatory Memorandum is to provide Shareholders with information that is reasonably required by Shareholders to decide how to vote on the Resolutions.
Subject to the abstentions noted below in respect of each resolution, the Board recommends that Shareholders vote in favour of all Resolutions. The Chair of the Meeting intends to vote all available undirected proxies in favour of each Resolution.
All resolutions are ordinary resolutions, which require a simple majority of votes cast by Shareholders entitled to vote on the resolution.
Performance Rights and Options are collectively referred to in this Notice as Incentives .
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Resolution 1: Issue of 8,500,000 Performance Rights and 8,500,000 Options to Dr Parmjot Bains, Chief Executive Officer and Managing Director, under the ImpediMed Employee Incentive Plan
Approval is sought for the grant and issue of 8,500,000 Performance Rights and 8,500,000 Options to Dr Parmjot Bains, the Chief Executive Officer and Managing Director of the Company, and the subsequent issue of Shares on the vesting and exercise of those Incentives, under the ImpediMed Employee Incentive Plan ( EIP ). The number of Incentives to be granted to Dr Bains has been determined by the Board. Approval for the abovementioned grant of Incentives is sought under Listing Rule 10.14, which requires shareholder approval for the issue of securities to a director under an employee incentive scheme. As Dr Bains is a director of the Company, approval is required specifically under Listing Rule 10.14.1.
Each vested Incentive, if any, will be converted to one ordinary Share on exercise. Accordingly, the maximum number of Shares that may be acquired by Dr Bains, for which shareholder approval under Resolution 1 is sought, is 17,000,000 Shares.
The number of Incentives that will vest in accordance with the EIP is dependent on the vesting conditions, which are described in the General Explanatory Notes applying to Resolutions 1 and 2, set out below.
Dr Bains’ current remuneration entitlements comprise:
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Total Fixed Remuneration ( TFR ) of AU$490,000 (inclusive of superannuation); and
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A proposed at-risk incentive for FY25 (Transformation Incentive) up to a maximum of 80% of TFR, subject to achievement of performance targets. To the extent that any securities will be issued as part of this grant, separate shareholder approval will be sought.
Dr Bains currently owns 21,673 shares in the Company, held directly.
No securities have previously been issued to Dr Bains under the EIP.
The value of the Performance Rights to be granted to Dr Bains is estimated to be $594,150 based on 8,500,000 Performance Rights multiplied by the ten trading-day VWAP of $0.0699 up to and including 21 June 2024.
The value of the Options to be granted to Dr Bains is estimated to be $461,550 based on 8,500,000 Options multiplied by a value of $0.0543 per option determined using a Black Scholes valuation model.
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Resolution 2: Issue of 6,500,000 Performance Rights and 6,500,000 Options to Mr McGregor Grant, Chief Financial & Operating Officer and Executive Director, under the ImpediMed Employee Incentive Plan
Approval is sought for the grant and issue of 6,500,000 Performance Rights and 6,500,000 Options to Mr McGregor Grant, the Chief Financial & Operating Officer and Executive Director of the Company, and the subsequent issue of Shares on the vesting and exercise of those Incentives, under the EIP. The number of Incentives to be granted to Mr Grant has been determined by the Board. Approval for the abovementioned grant of Incentives is sought under Listing Rule 10.14, which requires shareholder approval for the issue of securities to a director under an employee incentive scheme. As Mr Grant is a director of the Company, approval is required specifically under Listing Rule 10.14.1.
Each vested Incentive, if any, will be converted to one ordinary Share on exercise. Accordingly, the maximum number of Shares that may be acquired by Mr Grant, for which shareholder approval under Resolution 2 is sought, is 13,000,000 Shares.
The number of Incentives that will vest in accordance with the EIP is dependent on the vesting conditions, which are included in the General Explanatory Notes applying to Resolutions 1 and 2 set out below.
Mr Grant’s current remuneration entitlements comprise:
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Total Fixed Remuneration ( TFR ) of AU$430,000 (inclusive of superannuation); and
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A proposed at-risk incentive for FY25 (Transformation Incentive) up to a maximum of 60% of TFR, subject to achievement of performance targets. To the extent that any securities will be issued as part of this grant, separate shareholder approval will be sought.
Mr Grant currently owns 2,055,000 shares in the Company, held indirectly.
No securities have previously been issued to Mr Grant under the EIP.
The value of the Performance Rights to be granted to Mr Grant is estimated to be $454,350 based on 6,500,000 Performance Rights multiplied by the ten trading-day VWAP of $0.0699 up to and including 21 June 2024.
The value of the Options to be granted to Mr Grant is estimated to be $352,950 based on 6,500,000 Options multiplied by a value of $0.0543 per option determined using a Black Scholes valuation model.
General Explanatory Notes applying to Resolutions 1 and 2
Background
Resolutions 1 and 2 seek Shareholder approval for the initial grant of 8,500,000 Performance Rights and 8,500,000 Options, to Dr Parmjot Bains and 6,500,000 Performance Rights and 6,500,000 Options to Mr McGregor Grant under the EIP.
The Board is proposing to offer the Incentives to Dr Bains and Mr Grant to motivate them during a challenging period for the Company and to align their overall potential remuneration with the experience of the Company’s shareholders. The Board considers the proposed combination of Performance Rights and Options to be an appropriate mix to achieve these outcomes.
Under the Listing Rule 10.14.1, an issue of securities to a Director is required to be approved by shareholders. Listing Rule 7.2 exception 14 further provides that if an approval under Listing Rule 10.14 is obtained, then the securities issued to a Director will not be counted towards the Company’s 15% placement capacity under Listing Rule 7.1.
Dr Bains and Mr Grant are both Directors of the Company, therefore approval from Shareholders is being sought for the grant of Incentives as described in this Notice. Approval of Resolutions 1 and 2 will also result in the Incentives granted to Dr Bains and Mr Grant being included as an exception to the approval requirements of Listing Rule 7.1. This means the Incentives granted to Dr Bains and Mr Grant, and the subsequent issue of Shares on the vesting and exercise of those Incentives, will not use up part of the 15% limit available under Listing Rule 7.1.
The Incentives will be granted to Dr Bains and Mr Grant no later than six months after the date of this Meeting.
A summary of the material terms of the EIP is provided in Appendix 1.
No loan will be provided in relation to the acquisition of the Incentives by Dr Bains and Mr Grant.
Details of any Incentives issued under the EIP will be published in each annual report of the Company relating to a period in which Incentives have been issued. The annual report will also state that approval for the issue of the Incentives issued to Dr Bains and Mr Grant was obtained under Listing Rule 10.14.
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Dr Bains and Mr Grant are the only persons covered by Listing Rule 10.14 who are currently entitled to participate in the EIP. In any case, any additional persons covered by Listing Rule 10.14 who become entitled to participate in an issue of securities under the EIP after Resolutions 1 and 2 are approved and who were not named in this Notice will not participate until approval is obtained under this rule.
Terms of Performance Rights
| Issue Price | The Performance Rights will be issued for nil consideration. |
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| Exercise Price | The Performance Rights have a nil Exercise Price. |
| Term | The Performance Rights will have a term ending 7 years from the date of grant (Last Exercise Date). |
| Performance Conditions | The Performance Rights will be eligible to vest in two equal tranches, Tranche 1 and Tranche 2. The Performance Rights are performance tested on the criteria set out in the table below. For Tranche 1, market capitalisation will be assessed by reference to: • the 20-trading day volume weighted average price (VWAP) for the period ending on 30 June 2027; and • the number of listed securities on issue on 30 June 2027. For Tranche 2, market capitalisation will be assessed by reference to: • the 20-trading day VWAP for the period ending on 30 June 2028; and • the number of listed securities on issue on 30 June 2028. Tranche 1 – 30 June 2027 Outcome Market Capitalisation $m % of Tranche 1 vesting Threshold 504 33% Target 585 67% Maximum 691 100% Linear vestingbetween Threshold and Maximum Tranche 2 – 30 June 2028 Outcome Market Capitalisation $m % of Tranche 2 vesting Threshold 698 33% Target 729 67% Maximum 760 100% Linear vestingbetween Threshold and Maximum |
| Service Condition | In addition to the above Performance Conditions, the Performance Rights will only vest if the participants remain in continuous employment with the Company from the date of the grant to the respective Vesting Dates. |
| Vesting Dates | Tranche 1– 1 July 2027 Tranche 2– 1 July 2028 |
| Lapse | Subject to any board determination to the contrary, the Performance Rights will automatically lapse if the Performance Conditions are not met, or if the Performance Conditions are met, the Performance Rights will automatically lapse if they are not exercised by the Last Exercise Date. There will be no re-testing. |
| Board discretion | See Other key terms below |
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Terms of Options
| Issue Price | The Options will be issued for nil consideration. |
|---|---|
| Exercise Price | The Options have an Exercise Price of $0.07 (cashless exercise is proposed). |
| Term | The Options will have a term ending 7 years from the grant date (Last Exercise Date). |
| Vesting Start Date | 1 July 2024 |
| Vesting Conditions | The Options will vest over a four-year period with one-quarter of the number of Options granted vesting annually, on each one-year anniversary of the Vesting Start Date (Vesting Dates). |
| Service Condition | In addition to the above Vesting Conditions, the Options will only vest if the participants remain in continuous employment with the Company from the date of the grant to the respective Vesting Dates. |
| Lapse | Subject to any board determination to the contrary, the Options will automatically lapse if the Vesting and Service Conditions are not met, or if the Vesting and Service Conditions are met, the Options will automatically lapse if they are not exercised by the Last Exercise Date. |
| Board discretion | See Other key terms below |
Other key terms
The Incentives are issued subject to the following key terms:
Cessation of employment : Where a participant ceases employment prior to vesting, the award is forfeited unless the Board applies its discretion to allow vesting at, or post, cessation of employment.
Change of Control : If, in the opinion of the Board, a Change of Control Event has occurred, or is likely to occur, the Board may declare Incentives to be free of any Vesting Conditions. Incentives which are so declared may, subject to any other rule, be exercised at any time on or before the relevant expiry date and in any number.
Change of Control means where:
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a) a takeover bid is made and a person obtains voting power (as that term is defined in the Corporations Act) of more than 50% and the takeover bid has become unconditional;
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b) a court has sanctioned a compromise or arrangement (other than for the purpose of, or in connection with, a scheme for the reconstruction of the Company); or
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c) any other transaction which the Board determines will result in a change in control of the Company.
Notwithstanding any other provisions of the EIP, the Board may, waive or vary any Vesting Condition or determine that any Vesting Condition is satisfied notwithstanding that it may not be.
Board discretion: Subject to compliance with the Corporations Act and the Listing Rules, the Board may determine to treat any Incentive in a manner different to the manner set out in the EIP (including without limitation determining that any unvested or vested Incentives do not lapse as a result of, or on the date of cessation of employment or do not lapse at that time) if the Board reasonably determines that the relevant circumstances warrant such treatment.
If Resolutions 1 and 2 are not approved
If Shareholders do not approve the proposed grant of Incentives to Dr Bains or Mr Grant, the proposed grant of Incentives will not proceed. Instead, the Company will pay Dr Bains and/or Mr Grant a cash bonus in an amount that is actuarially comparable to the Incentives, subject to time based and performance-based vesting with each instalment to be paid within 30 days of the applicable vesting date.
Chapter 2E approval not required
Shareholder approval is not being sought for the purposes of Chapter 2E of the Corporations Act. The Company considers that the financial benefit to be given by the grant of the Incentives to Dr Bains and/or Mr Grant constitutes reasonable remuneration given the circumstances of the Company and Dr Bains’ and/or Mr Grant’s role and responsibilities. Therefore, the exception contained in section 211(1) of the Corporations Act applies.
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Voting Exclusion Statement – Resolutions 1 and 2
The Company will disregard any votes cast in favour of Resolutions 1 and 2 by or on behalf of Dr Bains and Mr Grant (being the only persons referred to in Listing Rule 10.14.1, 10.14.2 and 10.14.3 who are eligible to participate in the EIP), or any associate of Dr Bains and Mr Grant.
However, this does not apply to votes cast in favour of these Resolutions by:
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(a) a person as proxy or attorney for a person who is entitled to vote on Resolutions 1 and 2, in accordance with the directions given to the proxy or attorney to vote on these Resolutions in that way; or
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(b) the Chair of the Meeting as proxy or attorney for a person who is entitled to vote on Resolutions 1 and 2, in accordance with a direction given to the Chair to vote on these Resolutions as the Chair decides; or
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(c) a holder acting solely in a nominee, trustee, custodial or other fiduciary capacity on behalf of a beneficiary provided the following conditions are met:
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the beneficiary provides written confirmation to the holder that the beneficiary is not excluded from voting, and is not an associate of a person excluded from voting on Resolutions 1 and 2; and
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the holder votes on Resolutions 1 and 2 in accordance with directions given by the beneficiary to the holder to vote in that way.
In addition, no KMP of the Company or a Closely Related Party of such a KMP may vote as a proxy on Resolutions 1 and 2 unless the person votes as a proxy appointed by writing that specifies how the person is to vote on Resolutions 1 and 2.
This restriction on voting undirected proxies does not apply to the Chair of the Meeting acting as proxy for a person entitled to vote on Resolutions 1 and 2 because the Company’s proxy appointment expressly authorises the Chair of the Meeting to exercise undirected proxies even though the resolutions are connected directly or indirectly with the remuneration of KMP of the Company.
Board recommendation
The Board, with Dr Bains abstaining in respect of Resolution 1 and Mr Grant abstaining in respect of Resolution 2, recommends that Shareholders vote FOR Resolutions 1 and 2.
Resolutions 3 and 4 – Approval of Termination Benefits
In this section a reference to Relevant Executive is a reference to Dr Bains in the context of Resolution 3 and to Mr Grant in the context of Resolution 4.
Background – Part 2D.2 of the Corporations Act and Listing Rule 10.19
Part 2D.2 of the Corporations Act (in particular, sections 200B and 200E of the Corporations Act) restrict the Company from giving a person who holds, or has held in the previous three years, a ‘managerial or executive office’ (as defined in the Corporations Act) in the Company (or a related body corporate of the Company), a benefit in connection with that person’s retirement from office, or position of employment, in excess of that person’s average annual base salary over the relevant period, unless such benefit:
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is approved by Shareholders at a general meeting of the Company; or
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is exempt from the need for Shareholder approval.
The term ‘benefit’ is broadly defined to include, amongst other things, payment or other valuable consideration and the automatic or accelerated vesting of share-based remuneration as a result of retirement from an office or a position.
Section 200C of the Corporations Act requires shareholder approval (under section 200E of the Corporations Act) where a benefit is given to a person who holds, or has at any previous time held, a managerial or executive office in a company or a related body corporate in connection with the transfer of the whole or any part of the undertaking or property of the company.
Listing Rule 10.19 provides that without the approval of shareholders, an entity must ensure that no officer of the entity or any of its child entities will be, or may be, entitled to termination benefits if the value of those benefits and the termination
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benefits that may become payable to all officers together exceed 5% of the equity interests of the entity as set out in the latest accounts given to ASX under the Listing Rules. While recognising that the value of the termination benefits payable to a Relevant Executive is currently unascertainable and will depend on the factors set out below, it is not currently expected that the provision of the benefit associated with the vesting and exercise of Incentives in the future will exceed 5% of the equity interests of the Company at the relevant time.
Why is the Company seeking this approval?
The Company is seeking shareholder approval for all purposes (including for the purposes of sections 200B, 200C and 200E of the Corporations Act and Listing Rule 10.19) for potential benefits that may be provided to the Relevant Executive in accordance with (1) the Relevant Executives contract of employment, (2) the Incentives referred to in Resolutions 1 and 2 (as applicable), and (3) any benefits that the Company is required to provide to the Relevant Executive under applicable legislation, including accrued annual and long service leave entitlements.
The Company’s policy in relation to termination benefits and entitlements is to treat ceasing employees fairly having regard to applicable laws and market practice, while balancing this with the need to avoid excessive termination payouts. The Company is seeking this approval so that the Company can continue to give effect to this policy and ensure the Board is able to treat the Relevant Executive fairly on cessation of employment, having regard to their contribution to the Company and the circumstances in which the Relevant Executive is ceasing employment, while complying with the Corporations Act.
If approval is given, this does not guarantee that the Relevant Executive will necessarily receive all or any of the proposed termination benefits described below. If approval is not granted, any termination benefits provided would need to fall within an exemption under the Corporations Act.
This approval is separate to (and in addition to) the approvals sought under Resolutions 1 and 2 which cover the initial Incentives granted to the Relevant Executives under the EIP.
What are the benefits or entitlements for which approval is being sought?
The details of the termination benefits for which approval is sought are as follows:
| Benefit | Description |
|---|---|
| Accrued payments | Unless the Company and the Relevant Executive otherwise agree in advance in writing, the Relevant Executive will each be eligible to receive all of the following in the event of a termination: • earned but unpaid base salary; • earned but unused paid time off benefits; • reimbursement of any unreimbursed business expenses incurred by the Relevant Executive that are eligible for reimbursement under applicable law and the Company's policies; and • any vested payments or benefits the Relevant Executive is entitled to receive as of her or his cessation date under the express terms of any applicable policy, employee benefitplan, or written agreement with the Company. |
| Payment in lieu of notice | For Dr Bains, the Company may pay up to six month's pay in lieu of notice on termination. For Mr Grant, the Companymay payupto four month'spayin lieu of notice on termination. |
| Incentives (termination) | Details in relation to the Incentives are as set out in relation to Resolutions 1 and 2. Under the EIP, where a participant in that plan ceases to be an employee of the Company, all unvested Incentives held by that participant lapse. However, the Board has discretion as to how unvested Incentives are to be treated in circumstances where the participant ceases employment because of death, total and permanent disability, retirement or redundancy, or for any other reason with the approval of the Board. In the context of exercising this discretion, allowing securities to vest may constitute a termination benefit regulated by |
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| Benefit | Description |
|---|---|
| Part 2D.2 of the Corporations Act if the relevant participant holds a managerial or executive office with the Company(or a Related BodyCorporate). |
At this time, the amount and value of any proposed termination benefit cannot currently be ascertained as it is dependent on a number of factors, not all of which are within the Company’s control. Some factors that will, or are likely to, affect that value, of a proposed termination benefit, include:
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the circumstances in which the Relevant Executive ceases employment and the extent to which they served the applicable notice period;
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the Relevant Executive’s base salary at the time the relevant awards were made and at the time they cease employment;
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the Relevant Executive’s length of service with the Company and the portion of any relevant performance or vesting periods that have expired at the time they cease employment;
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the number of unvested Incentives held by the Relevant Executive prior to cessation of employment and the number that the Board (or its delegate) determines to vest, lapse or leave on foot;
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the Company's share price when the value of any Incentive entitlements are determined and the terms of those entitlements;
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any other factors that the Board (or its delegate) determines to be relevant when exercising a discretion (such as its assessment of the individual’s performance up to the cessation date);
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the jurisdiction and location in which the Relevant Executive is based at the time they cease employment and the applicable laws in that jurisdiction; and
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any changes in laws, regulation or market practice between the date that the Company enters into an employment agreement with the Relevant Executive and the date they cease employment.
Voting Exclusion Statement
The Company will disregard any votes cast in favour of Resolutions 3 and 4 by or on behalf of Dr Bains and Mr Grant, or any associate of Dr Bains and Mr Grant.
However, this does not apply to votes cast in favour of these Resolutions by:
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(a) a person as proxy or attorney for a person who is entitled to vote on Resolutions 3 and 4, in accordance with the directions given to the proxy or attorney to vote on these Resolutions in that way; or
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(b) the Chair of the Meeting as proxy or attorney for a person who is entitled to vote on Resolutions 3 and 4, in accordance with a direction given to the Chair to vote on these Resolutions as the Chair decides; or
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(c) a holder acting solely in a nominee, trustee, custodial or other fiduciary capacity on behalf of a beneficiary provided the following conditions are met:
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the beneficiary provides written confirmation to the holder that the beneficiary is not excluded from voting, and is not an associate of a person excluded from voting on Resolutions 3 and 4; and
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the holder votes on Resolutions 3 and 4 in accordance with directions given by the beneficiary to the holder to vote in that way.
In addition, no KMP of the Company or a Closely Related Party of such a KMP may vote as a proxy on Resolutions 3 and 4 unless the person votes as a proxy appointed by writing that specifies how the person is to vote on Resolutions 3 and 4.
This restriction on voting undirected proxies does not apply to the Chair of the Meeting acting as proxy for a person entitled to vote on Resolutions 3 and 4 because the Company’s proxy appointment expressly authorises the Chair of the Meeting to exercise undirected proxies even though the resolutions are connected directly or indirectly with the remuneration of KMP
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of the Company.
For the purpose of section 200E of the Corporations Act, a vote on Resolutions 3 and 4 must not be cast (in any capacity) by or on behalf of Dr Bains or Mr Grant, or any of their associates, other than where the vote is cast as proxy for a person who would not themselves be precluded from voting on Resolutions 3 and 4, in accordance with directions given to the proxy to vote on Resolutions 3 and 4 in that way.
Board recommendation
The Board, with Dr Bains abstaining in respect of Resolution 3 and Mr Grant abstaining in respect of Resolution 4, recommends that Shareholders vote FOR Resolutions 3 and 4.
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Glossary of key terms
AU$ or $ Australian dollars AEST Australian Eastern Standard Time as observed in Sydney, Australia General Meeting or Meeting the meeting convened by the Notice ASX ASX Limited ACN 008 624 691 ASX Principles ASX Corporate Governance Principles and Recommendations (4[th] edition) Board the board of directors of the Company Closely Related Party as defined in section 9 of the Corporations Act Company or ImpediMed ImpediMed Limited ACN 089 705 144 (ASX code: IPD) Constitution the Company’s constitution. A copy of the Constitution is available at https://www.impedimed.com/about/investors/corporate-governance/ Corporations Act Corporations Act 2001 (Cth) Directors the current directors of the Company EIP ImpediMed’s Employee Incentive Plan Entitlement Time 7.00pm (AEST) on Monday, 26 August 2024 Explanatory Memorandum the Explanatory Memorandum accompanying and forming part of the Notice FY25 the financial year ended 30 June 2025 General Meeting or Meeting the meeting convened by the Notice Group the Company and subsidiaries of the Company. HIN Holding Identification Number Key Management Personnel as defined in section 9 of the Corporations Act (or KMP ) Listing Rules the Listing Rules of the ASX Notice of General Meeting accompanying the Notice and the Voting Form Notice or Notice of Meeting or this notice of general meaning and the Explanatory Memorandum Proxy Deadline 10.00am (AEST) on Monday, 26 August 2024 Related Body Corporate as defined in section 50 of the Corporations Act Share a fully paid ordinary share in the capital of the Company Shareholder a holder of a Share Share Registry Link Market Services Limited SRN Securityholder Reference Number Voting Form the voting form accompanying the Notice VWAP Volume Weighted Average Price
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APPENDIX 1
SUMMARY OF THE TERMS OF THE EMPLOYEE INCENTIVE PLAN
| SUMMARY OF THE TERMS | OF THE EMPLOYEE INCENTIVE PLAN |
|---|---|
| Plan overview | The Board may, in its absolute discretion, offer to issue Incentives as part of its long-term incentive strategy to an Eligible Person under the EIP, and such offer may be accepted by the Eligible Person. |
| Eligible Persons and Participants |
Any permanent full time or part time employee of the Group, or such other person as the Board determines in its discretion (including a consultant) is eligible to participate in the Plan. Once an Eligible Person accepts an offer they will become a Participant. |
| Plan limit | The Company must not issue Incentives if the maximum number of Shares issued or which may be issued under the EIP (including any sub-plan) on exercise or vesting of Incentives would exceed 10% of the Company’s total issued share capital at the time of the proposed issue |
| Vesting condition | The Board will determine whether any performance hurdles or other conditions (including as to time) will be required to be met (Vesting Conditions) before the Incentives which have been issued under the Plan can vest. The Board has discretion to waive or vary any Vesting Condition or determine that any Vesting Condition is satisfied notwithstanding that it may not be. |
| Issue price | Unless otherwise determined by the Board, Incentives will be issued for nil consideration under the EIP on the basis that they represent valid consideration for the Eligible Person’s performance as an employee. |
| Exercise price | The exercise price for Incentives is as determined by the Board at the time of issue. An Option will generally have a cash exercise price of greater than nil and a Performance Right will have an exercise price of nil. |
| Exercise | The terms for exercise, including the exercise period, are stated in the offer letter. In order to exercise any Options (once vested), the Participant must pay the exercise price for the Options unless the Participant requests a cashless exercise and the Board elects to apply such mechanism to the exercise of the Options. If the Board allows the cashless exercise procedure to be used, the Participant will only be entitled to that number of shares (rounded down to the nearest whole number) as are equal in value to the difference between the exercise price otherwise payable for the Options and the market value of the shares at the time of exercise. The market value will be based on the five business day VWAP prior to notice of exercise being given. |
| Lapse | Once on issue, Incentives will immediately lapse on the first to occur of: • the stated expiry date; • a Participant failing to meet the stated vesting conditions within the prescribed period; • a Participant ceasing to be employed by the Group due to resignation: • for vested Incentives, 30 days after the date of cessation of employment (or such longer period as the Board determines); and • for unvested Incentives, the date of cessation of employment (or such longer period as the Board determines); • a Participant ceasing to be employed by the Group due to bona fide retirement, redundancy, or the Participant’s death, permanent illness or permanent physical or mental incapacity: |
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| • for vested Incentives, 12 months after the date of cessation of employment (or such longer period as the Board determines); and • for unvested Incentives, the date of cessation of employment (or such longer period as the Board determines); • a Participant ceasing to be employed by the Group for any other reason: • for vested Incentives, 30 days after the date of cessation of employment (or such longer period as the Board determines); and • for unvested Incentives, the date of cessation of employment (or such longer period as the Board determines); and • a determination by the Board that causes the Incentive to be forfeited (e.g. fraud by the Participant). The Board may, subject to compliance with the Corporations Act and the Listing Rules, determine to treat anyIncentive in a manner different to the manner set out above. |
|
|---|---|
| Rights and restrictions of Incentives |
• Incentives are not entitled to receive a dividend. Any Shares issued upon vesting of Incentives are only entitled to dividends if they are issued on or before the relevant dividend entitlement date. • Shares issued under the EIP rank equally in all respects with other Shares on issue. • In the event of a reconstruction of the Company (consolidation, subdivision, reduction, cancellation or return), the terms of any outstanding Incentives will be amended by the Board to the extent necessary to comply with the Listing Rules at the time of reconstruction. • Any bonus issue of securities by way of capitalisation of profits or share capital account, will confer on each Incentive the right: • to receive on exercise or vesting of those Incentives, not only an allotment of one Share for each of the Incentives exercised or vested but also an allotment of the additional Shares and/or other securities the Participant would have received had the Participant participated in that bonus issue as a holder of Shares of a number equal to the Shares that would have been allotted to the Participant had they exercised those Incentives or the Incentives had vested immediately before the date of the bonus issue; and • to have profits, reserves or share premium account, as the case may be, applied in paying up in full those additional Shares and/or other securities; • Subject to a reconstruction or bonus issue, Incentives do not carry the right to participate in any new issue of securities including pro-rata issues. • The Participant must comply with the Company’s Trading Policy and the Constitution in respect of any Shares that may be issued under the EIP. Subject to law, any restriction in a Participant’s offer letter and the Company’s Trading Policy, there will be no other restrictions on the sale, transfer or disposal of Shares once issued. • Incentives will not be quoted on ASX. The Company will apply for quotation of any Shares issued under the EIP. |
| Assignability | A Participant cannot sell, assign, transfer or otherwise dispose of an Incentive except to his or her associate. |
| Administration | The EIP is administered by the Board, which has an absolute discretion to determine appropriate procedures for its administration and resolve questions of fact or interpretation. |
| Change of control | If, in the opinion of the Board, a Change of Control Event has occurred, or is likely to occur, the Board may declare an Incentive to be free of any Vesting Conditions. Incentives which are so declared may, subject to any other rule, be exercised at any time on or before the relevant expiry date and in any number. |
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| Change of Controlmeans where: • a takeover bid is made and a person obtains voting power (as that term is defined in the Corporations Act) of more than 50% and the takeover bid has become unconditional; • a court has sanctioned a compromise or arrangement (other than for the purpose of, or in connection with, a scheme for the reconstruction of the Company); or • any other transaction which the Board determines will result in a change in control of the Company. |
|
|---|---|
| Amendments | Subject to the Listing Rules, the Board may amend the EIP at any time, but may not do so in a way which reduces the rights of Participant’s existing rights without their consent, unless the amendment is to comply with the law, to correct an error or similar. The Board may also formulate (and subsequently amend) various sets of special terms to apply to persons employed, resident in or who are citizens of countries other than Australia. Each set of special terms is to be restricted in their application to those persons employed, resident in or who are citizens of the foreign country or countries specified by the Board. The Company has established the US Sub-Plan for Participants who are residents or citizens of the United States. |
| Termination and suspension |
The EIP may be terminated or suspended at any time by resolution of the Board but any such suspension or termination will not affect nor prejudice rights of any Participant holding Incentives at that time. |
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ImpediMed Limited
ACN 089 705 144
LODGE YOUR VOTE
ONLINE https://investorcentre.linkgroup.com
BY MAIL ImpediMed Limited C/- Link Market Services Limited Locked Bag A14 Sydney South NSW 1235 Australia
BY FAX
+61 2 9287 0309
BY HAND Link Market Services Limited Parramatta Square, Level 22, Tower 6, 10 Darcy Street, Parramatta NSW 2150; or Level 12, 680 George Street, Sydney NSW 2000
ALL ENQUIRIES TO Telephone: 1300 554 474 Overseas: +61 1300 554 474
X99999999999
X99999999999 VOTING FORM I/We being a member(s) of ImpediMed Limited and entitled to attend and vote hereby appoint: A VOTE DIRECTLY OR B APPOINT A PROXY OR if you are NOT elect to lodge my/our the Chairman appointing the Chairman of Name of the Meeting the Meeting as your proxy, vote(s) directly (mark box) (mark box) please write the name and email of the person or body corporate you are Email in relation to the General Meeting of the Company to be held at appointing as your proxy or failing the person or body corporate named, or if no person or body corporate is named, the Chairman 10:00am (AEST) on Wednesday, of the Meeting, as my/our proxy to act on my/our behalf (including to vote in accordance with the following 28 August 2024, and at any directions or, if no directions have been given and to the extent permitted by the law, as the proxy sees adjournment or postponement of fit) at the General Meeting of the Company to be held at 10:00am (AEST) on Wednesday, 28 August the Meeting. 2024 (the Meeting ) and at any postponement or adjournment of the Meeting. You should mark either “for” or The Meeting will be conducted as a virtual meeting and you can participate by logging in online at https://meetings.linkgroup.com/IPDGM24 (refer to details in the Virtual Meeting Online Guide). “against” for each item. Do not mark the “abstain” box. Important for Resolutions 1, 2, 3 & 4: If the Chairman of the Meeting is your proxy, either by appointment or by default, and you have not indicated your voting intention below, you expressly authorise the Chairman of the Meeting to exercise the proxy in respect of Resolutions 1, 2, 3 & 4, even though the Resolutions are connected directly or indirectly with the remuneration of a member of the Company’s Key Management Personnel ( KMP ). The Chairman of the Meeting intends to vote undirected proxies in favour of each item of business. VOTING DIRECTIONS Proxies will only be valid and accepted by the Company if they are signed and received no later than 48 hours before the Meeting. Please read the voting instructions overleaf before marking any boxes with an T Items For Against Abstain * For Against Abstain * 1 Grant of 8,500,000 Performance Rights and 4 Approval of Chief Financial & Operating Officer and 8,500,000 Options to Dr Parmjot Bains, Chief Executive Director termination benefits Executive Officer and Managing Director, under the ImpediMed Employee Incentive Plan
- 2 Grant of 6,500,000 Performance Rights and 6,500,000 Options to Mr McGregor Grant, Chief Financial & Operating Officer and Executive Director, under the ImpediMed Employee Incentive Plan
3 Approval of Chief Executive Officer and Managing Director termination benefits
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* If you mark the Abstain box for a particular Item, you are directing your proxy not to vote on your behalf and your votes will not be counted in computing the required majority.
SIGNATURE OF SHAREHOLDERS – THIS MUST BE COMPLETED
Shareholder 1 (Individual) Joint Shareholder 2 (Individual) Joint Shareholder 3 (Individual) Sole Director and Sole Company Secretary Director/Company Secretary (Delete one) Director
This form should be signed by the shareholder. If a joint holding, either shareholder may sign. If signed by the shareholder’s attorney, the power of attorney must have been previously noted by the registry or a certified copy attached to this form. If executed by a company, the form must be executed in accordance with the company’s constitution and the Corporations Act 2001 (Cth).
IPD PRX2401N
HOW TO COMPLETE THIS SHAREHOLDER VOTING FORM
YOUR NAME AND ADDRESS
LODGEMENT OF A VOTING FORM
This is your name and address as it appears on the Company’s share register. If this information is incorrect, please make the correction on the form. Shareholders sponsored by a broker should advise their broker of any changes. Please note: you cannot change ownership of your shares using this form.
This Voting Form (and any Power of Attorney under which it is signed) must be received at an address given below by 10:00am (AEST) on Monday, 26 August 2024, being not later than 48 hours before the commencement of the Meeting. Any Voting Form received after that time will not be valid for the scheduled Meeting.
VOTING UNDER BOX A
If you ticked the box under Box A you are indicating that you wish to vote directly. Please only mark either “for” or “against” for each item. Do not mark the “abstain” box. If you mark the “abstain” box for an item, your vote for that item will be invalid.
Voting Forms may be lodged using the reply paid envelope or:
-
ONLINE
https://investorcentre.linkgroup.com
If no direction is given on all of the items, or if you complete both Box A and Box B, your vote may be passed to the Chairman of the Meeting as your proxy.
Login to the Link website using the holding details as shown on the Voting Form. Select ‘Voting’ and follow the prompts to lodge your vote. To use the online lodgement facility, shareholders will need their “Holder Identifier” - Securityholder Reference Number (SRN) or Holder Identification Number (HIN).
Custodians and nominees may, with the Share Registrar’s consent, identify on the Voting Form the total number of votes in each of the categories “for” and “against” and their votes will be valid.
If you have lodged a direct vote, and then you attend the Meeting, your attendance will cancel your direct vote.
BY MOBILE DEVICE QR Code
Our voting website is designed specifically for voting online. You can now lodge your vote by scanning the QR code adjacent or enter the voting link https://investorcentre.linkgroup.com into your mobile device. Log in using the Holder Identifier and postcode for your shareholding.
The Chairman’s decision as to whether a direct vote is valid is conclusive.
VOTING UNDER BOX B – APPOINTMENT OF PROXY
If you wish to appoint the Chairman of the Meeting as your proxy, mark the box in Step 1. If you wish to appoint someone other than the Chairman of the Meeting into your mobile device. Log in using the as your proxy, please write the name and email of that individual or body corporate Holder Identifier and postcode for your in Step 1. A proxy need not be a shareholder of the Company. shareholding. DEFAULT TO CHAIRMAN OF THE MEETING Any directed proxies that are not voted on a poll at the Meeting will default to the Chairman of the Meeting, who is required to vote those proxies as directed. Any BY MAIL undirected proxies that default to the Chairman of the Meeting will be voted ImpediMed Limited according to the instructions set out in this Voting Form, including where the Items are connected directly or indirectly with the remuneration of KMP. C/- Link Market Services Limited Locked Bag A14 VOTES ON ITEMS OF BUSINESS – PROXY APPOINTMENT Sydney South NSW 1235 You may direct your proxy how to vote by placing a mark in one of the boxes Australia opposite each item of business. All your shares will be voted in accordance with such a direction unless you indicate only a portion of voting rights are to be voted BY FAX on any item by inserting the percentage or number of shares you wish to vote in the appropriate box or boxes. If you do not mark any of the boxes on the items of +61 2 9287 0309 business, your proxy may vote as he or she chooses. If you mark more than one BY HAND box on an item your vote on that item will be invalid. delivering it to Link Market Services Limited APPOINTMENT OF A SECOND PROXY Parramatta Square You are entitled to appoint up to two persons as proxies to attend the Meeting and Level 22, Tower 6 vote on a poll. If you wish to appoint a second proxy, an additional Voting Form 10 Darcy Street may be obtained by telephoning the Company’s share registry or you may copy Parramatta NSW 2150 this form and return them both together. or To appoint a second proxy you must: (a) on each of the first Voting Form and the second Voting Form state the Level 12 680 George Street percentage of your voting rights or number of shares applicable to that form. If the appointments do not specify the percentage or number of votes that Sydney NSW 2000 each proxy may exercise, each proxy may exercise half your votes. Fractions of votes will be disregarded; and (b) return both forms together. SIGNING INSTRUCTIONS You must sign this form as follows in the spaces provided: Individual:* where the holding is in one name, the holder must sign.
To scan the code you will need a QR code reader application which can be downloaded for free on your mobile device.
delivering it to Link Market Services Limited* Parramatta Square Level 22, Tower 6
*During business hours Monday to Friday (9:00am - 5:00pm)
Joint Holding: where the holding is in more than one name, either shareholder may sign.
Power of Attorney: to sign under Power of Attorney, you must lodge the Power of Attorney with the registry. If you have not previously lodged this document for notation, please attach a certified photocopy of the Power of Attorney to this form when you return it.
Companies: where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. If the company (pursuant to section 204A of the Corporations Act 2001 ) does not have a Company Secretary, a Sole Director can also sign alone. Otherwise this form must be signed by a Director jointly with either another Director or a Company Secretary. Please indicate the office held by signing in the appropriate place.
CORPORATE REPRESENTATIVES
If a representative of the corporation is to attend the Meeting virtually the appropriate “Certificate of Appointment of Corporate Representative” must be received at [email protected] prior to admission in accordance with the Notice of General Meeting. A form of the certificate may be obtained from the Company’s share registry or online at www.linkmarketservices.com.au.