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IMPEDIMED LIMITED — Proxy Solicitation & Information Statement 2022
Dec 20, 2022
65135_rns_2022-12-20_e0764b2b-1d83-498a-916a-57f96be96245.pdf
Proxy Solicitation & Information Statement
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21 December 2022
ASX ANNOUNCEMENT
General Meeting – Notice of Meeting
Attached is the Notice of Meeting and Voting Form in respect of a General Meeting for ImpediMed Limited ( ImpediMed ) (ASX:IPD), which is being held on Wednesday 25 January 2023 commencing at 10.00am (AEDT) as a virtual only event.
Details on how to participate in the General Meeting are outlined in the Notice of Meeting and in the Online Meeting Guide. These documents are available at - https://www.impedimed.com/about/investors/corporate governance/.
Approved for release by the Board of ImpediMed Limited.
Contact Details
Investor relations Contact:
Mike Bassett, ImpediMed T: +61 407 431 432 E: [email protected]
About ImpediMed
Founded and headquartered in Brisbane, Australia with US and European operations, ImpediMed is a medical software technology company that non-invasively measures, monitors and manages fluid status and tissue composition using bioimpedance spectroscopy (BIS).
ImpediMed produces a family of FDA cleared and CE Marked medical devices, including SOZO[®] for multiple indications including heart failure, lymphoedema, and protein calorie malnutrition, sold in select markets globally.
For more information, visit www.impedimed.com.
About SOZO Digital Health Platform
SOZO, the world’s most advanced, noninvasive bioimpedance spectroscopy (BIS) device, delivers a precise snapshot of fluid status and tissue composition in less than 30 seconds. Using ImpediMed’s BIS technology, SOZO measures 256 unique data points over a wide spectrum of frequencies from 3 kHz to 1000 kHz. Results are available immediately online for easy data access and sharing across an entire Healthcare system. The FDA-cleared, CE-marked and ARTG-listed digital health platform aids in the early detection of secondary lymphedema, provides fluid status for patients living with heart failure, and can be used to monitor and maintain overall health – all on a single device.
For more information, visit: https://www.impedimed.com/products/sozo/.
Forward-Looking Statements
This announcement contains or may contain forward-looking statements that are based on management’s beliefs, assumptions and expectations and on information currently available to management.
All statements that address operating performance, events or developments that we expect or anticipate will occur in the future are forward-looking statements, including without limitation our expectations with respect to our ability to expand sales and market acceptance in the US and Australia including our estimates of potential revenues, costs, profitability and financial performance; our ability to develop and commercialise new products including our ability to obtain reimbursement for our products; our expectations with respect to our clinical trials, including enrolment in or completion of our clinical trials and our associated regulatory submissions and approvals; our expectations with respect to the integrity or capabilities of our intellectual property position.
Management believes that these forward-looking statements are reasonable as and when made. You should not place undue reliance on forward-looking statements because they speak only as of the date when made. ImpediMed does not assume any obligation to publicly update or revise any forward-looking statements, whether as a result of new information, future events or otherwise. ImpediMed may not actually achieve the plans, projections or expectations disclosed in forward-looking statements. Actual results, developments or events could differ materially from those disclosed in the forward-looking statements.
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Notice of General Meeting
Wednesday, 25 January 2023 10.00am AEDT
ImpediMed Limited ACN 089 705 144
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Participation in the General Meeting
A General Meeting of ImpediMed Limited ( ImpediMed or Company ) will be held on Wednesday, 25 January 2023 commencing at 10.00am (AEDT) as an audio webcast.
Shareholders can participate in the General Meeting in the following ways:
Before the General Meeting
Notice of Meeting
Ask a question
Vote or appoint proxy
Access online at Return the hard copy Voting Form or Submit questions online or www.impedimed.com/about/investors/cor vote online at https://investorcentre.linkgroup. porate-governance. https://investorcentre.linkgroup.co com m by 5.00pm on Friday 20 January To be valid, your Direct Vote or proxy 2023 Request a hard copy of the Notice of appointment must be received by Meeting by phone +61 1300 554 474 or email 10.00am AEDT on Monday 23 [email protected] January 2023
Request a hard copy of the Notice of Meeting by phone +61 1300 554 474 or email [email protected]
At the General Meeting
Join online
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Enter https://meetings.linkgroup.com/IPD23 into a web browser
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Enter your name, phone number, email and company name (if applicable) and select ‘Continue’ to register
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If you are a shareholder, enter your SRN/HIN and postcode
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If you are a proxy, enter the code that Link will email to you the day before the General Meeting
Vote online
Only Shareholders, proxyholders, body corporate representatives or attorneys can vote.
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Once you have registered via the portal, your voting card will appear on your screen
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Voting will open at the start of the General Meeting
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Select ‘Get a Voting Card’ to vote
Ask a question or make a comment online
Only Shareholders, proxyholders, body corporate representatives or attorneys can ask questions or make comments.
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Click on the ‘Ask a Question’ box at the top or the bottom of the webpage
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Select the Resolution to which your question relates from the ‘Regarding’ menu and type your question or comment
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Questions will be read aloud to the General Meeting
Attend and ask questions or make comments by telephone
If you wish to ask a question or make a comment orally rather than via the online platform, you can participate in the General Meeting via telephone. Only Shareholders, proxyholders, body corporate representatives or attorneys can listen to the General Meeting and ask questions or make a comment. Further, it will not be possible to vote by telephone. To utilise the telephone option please call Link on +61 1800 990 363 by 10.00am AEDT on Monday, 23 January 2023 to register your participation and obtain the required access code.
Once registered, you will then be able to ask a question at the Meeting by:
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Pressing *1 on your keypad
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When it is time to ask your question, the moderator will introduce you to the Meeting, your line will be unmuted and you can then start speaking
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Your line will be muted once your question is answered
Please refer to the Virtual Meeting Online Guide at www.impedimed.com/about/investors/corporate-governance for further details about attending via the online portal. If you need assistance, please call +61 1800 990 363.
If you would like to receive a printed copy of this Notice or any future Notices, please contact the Share Registry on +61 1300 554 474.
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Notice of General Meeting
Notice is hereby given that a General Meeting of Shareholders of ImpediMed Limited ( Company or ImpediMed ) will be held on Wednesday, 25 January 2023 at 10.00am (AEDT) via an audio webcast ( Meeting ).
The Explanatory Memorandum accompanying this Notice provides additional information on matters to be considered at the Meeting. The Explanatory Memorandum, Voting Procedures and the Voting Form comprise part of this Notice.
Items of business
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Resolution 1: Grant of Performance Rights to Mr Richard Valencia, Chief Executive Officer and Managing Director, under the ImpediMed Employee Incentive Plan
To consider and, if thought fit, pass the following as an ordinary resolution of the Company:
“That for the purposes of Listing Rule 10.14, Part 2D.2 of the Corporations Act (including Sections 200B and 200E) and for all other purposes, approval is given to the grant and issue of 20,000,000 Performance Rights to Mr Richard Valencia, the Chief Executive Officer and Managing Director of the Company, and the subsequent issue of Shares on the vesting of those Performance Rights, under the ImpediMed Employee Incentive Plan and on the terms and conditions set out in the Explanatory Memorandum.”
Note: A voting exclusion applies to this resolution (see Explanatory Memorandum for details).
Resolution 2: Grant of Options to Mr Richard Valencia, Chief Executive Officer and Managing Director, under the ImpediMed Employee Incentive Plan
To consider and, if thought fit, pass the following as an ordinary resolution of the Company:
“That for the purposes of Listing Rule 10.14, Part 2D.2 of the Corporations Act (including Sections 200B and 200E) and for all other purposes, approval is given to the grant and issue of 10,000,000 Options to Mr Richard Valencia, the Chief Executive Officer and Managing Director of the Company, and the subsequent issue of Shares on the vesting of those Options, under the ImpediMed Employee Incentive Plan and on the terms and conditions set out in the Explanatory Memorandum.”
Note: A voting exclusion applies to this resolution (see Explanatory Memorandum for details).
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Resolution 3: Approval of termination benefits
To consider, and if thought fit, pass the following resolution as an ordinary resolution of the Company:
“That for the purposes of Part 2D.2 of the Corporations Act (including sections 200B and 200E), Listing Rule 10.19 and for all other purposes, approval is given to the provision of benefits to Mr Richard Valencia, the Chief Executive Officer and Managing Director of the Company, in connection with Mr Valencia ceasing to hold a managerial or executive office with the Company or a Related Body Corporate, on the terms and conditions set out in the Explanatory Memorandum."
Note: A voting exclusion applies to this resolution (see Explanatory Memorandum for details).
Resolution 4: Grant of Shares under the Executive Share Plan to Mr Richard Valencia, Chief Executive Officer and Managing Director
To consider, and if thought fit, pass the following as an ordinary resolution of the Company:
“That for the purposes of Listing Rule 10.14, Part 2D.2 of the Corporations Act (including Sections 200B and 200E) and for all other purposes, approval is given for the issue of Shares to Mr Richard Valencia under the ImpediMed Executive Share Plan and on the terms and conditions set out in the Explanatory Memorandum.”
Note: A voting exclusion applies to this resolution (see Explanatory Memorandum for details).
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Voting Procedures
All resolutions will be by poll
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In accordance with clause 10.9 of the Company’s Constitution ( Constitution ) the Chair intends to demand a poll on each of the resolutions proposed at the Meeting. Each resolution considered at the Meeting will therefore be conducted by a poll. The Chair considers voting by poll to be in the interests of Shareholders as a whole and is a way to ensure the views of as many Shareholders as possible are represented at the Meeting.
Entitlement to vote
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The Directors have determined pursuant to regulation 7.11.37 of the Corporations Regulations 2001 (Cth) that the persons eligible to vote at the Meeting are those who are registered Shareholders of the Company as at 7.00pm (AEDT) on Monday, 23 January 2023 ( Entitlement Time ).
This means that if you are not the registered holder of a Share in the Company at the Entitlement Time, you will not be entitled to vote at the Meeting.
How to vote – before the General Meeting
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Direct vote – using the Voting Form
In accordance with clause 12.3 of the Constitution, Shareholders are able to vote directly on resolutions considered at the Meeting at any time between the date of this Notice of Meeting and 10.00am (AEDT) on Monday, 23 January 2023 by returning the hard copy Voting Form or by voting online (further details below).
If you lodge a direct vote you are voting directly and are not appointing a third party, such as a proxy, to act on your behalf.
The ImpediMed Direct Voting Regulations governing direct voting are available on the ImpediMed website at https://www.impedimed.com/about/investors/corporate-governance/. By submitting a direct vote, you agree to be bound by the ImpediMed Direct Voting Regulations.
Appointment of Proxy
A Shareholder who is entitled to vote at this Meeting is entitled to appoint not more than two proxies to vote in place of the Shareholder.
If the Shareholder appoints two proxies, the Shareholder may specify the proportion or number of votes each proxy is entitled to exercise. If no proportion or number of votes is specified, each proxy may exercise half of the Shareholder’s votes. If the specified proportion or number of votes exceeds that which the Shareholder is entitled to, each proxy may exercise half of the Shareholder’s votes. Any fractions of votes brought about by the apportionment of votes to a proxy will be disregarded.
A proxy need not be a Shareholder of the Company. A body corporate appointed as a Shareholder’s proxy may appoint a representative to exercise any of the powers the body may exercise as a proxy at the Meeting. The representative should bring to the Meeting evidence of his or her appointment, including any authority under which the appointment is signed, unless it has previously been given to the Company.
Subject to the specific proxy provisions applying to all Resolutions (see the Explanatory Memorandum):
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If a Shareholder has not directed their proxy how to vote on the Resolutions, the proxy may vote as the proxy determines; and
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If a Shareholder appoints the Chair of the Meeting as proxy and does not direct the Chair how to vote on a Resolution, the Chair will vote in accordance with his voting intention as stated in this Notice of Meeting.
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Submitting your Voting Form
To be valid, a Voting Form must be received by the Company in the manner set out in this Notice.
The Chair’s decision on the validity of a direct vote, vote cast by a proxy or vote cast in person, is conclusive and the Company reserves the right to declare invalid any Voting From not received in this manner.
For your proxy or direct vote prior to the General Meeting to be effective, your completed, signed and lodged Voting Form (together with the relevant original power of attorney or a certified copy if the proxy is signed by an attorney) must be received by the Company’s Share Registry, Link Market Services, no later than 10.00am (AEDT) on Monday, 23 January 2023 ( Proxy Deadline ). After this time, you will still be able to lodge your vote during the General Meeting by using the online platform.
Voting forms may be submitted in one of the following ways:
Online: Via the Company’s Share Registry at https://investorcentre.linkgroup.com . You will need your Securityholder Reference Number ( SRN ) or Holding Identification Number ( HIN ) and postcode for your shareholding. Mobile device: Using a mobile device by scanning the QR code on the back of the Voting Form. You will also need your SRN or HIN and postcode for your shareholding. By post: Link Market Services Limited, Locked Bag A14, Sydney South NSW 1235. Please allow sufficient time so that it reaches Link Market Services Limited by the Proxy Deadline. By fax: (02) 9287 0309 (within Australia), +61 2 9287 0309 (from outside Australia). By hand delivery: Link Market Services Limited at Level 12, 680 George Street, Sydney NSW 2000.
Voting Forms and Powers of Attorney must be received by the Proxy Deadline.
Power of Attorney
A proxy appointment and the original power of attorney (if any) under which the proxy appointment is signed (or a certified copy of that power of attorney or other authority) must be received by the Company no later than the Proxy Deadline.
Corporate Representatives
A body corporate which is a Shareholder, or which has been appointed as a proxy, is entitled to appoint any person to act as its representative at the Meeting. The appointment of the representative must comply with the requirements under section 250D of the Corporations Act. A ‘Certificate of Appointment of a Corporate Representative’ form can be obtained from ImpediMed’s share registry or online at https://investorcentre.linkgroup.com (under Resources then Forms).
How to vote – during the General Meeting
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Using the Online Platform
Shareholders can vote directly using the online platform ( https://meetings.linkgroup.com/IPD23 at any time between the commencement of the General Meeting (10.00am AEDT on Wednesday 25 January 2023) and the closure of voting as announced by the Chair during the General Meeting .
Shareholders will be able to cast their vote using the electronic voting card received after clicking the ‘Get a Voting Card’ button. If you have more than one shareholding, continue to click on ‘Get a Voting Card’ to receive cards for each of your holdings. Shareholders can then choose to vote at any time during the Meeting. A change can be made to your vote at any time while voting remains open. Once you submit your voting card, you will be unable to change it. Any cards not submitted by the close of voting will be automatically submitted.
More information about how to use the online platform, including how to vote and ask questions online during the General Meeting, is available in the Virtual Meeting Online Guide, which has been lodged with the ASX and is available at our website at www.impedimed.com/about/investors/corporate-governance. If you intend to use the online platform, we recommend that you check to ensure the online platform works on your device before the General Meeting.
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Proxy Voting by the Chair
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For all Resolutions where the Chair is appointed as a Shareholder’s proxy and that Shareholder has not specified the way in which the Chair is to vote, the Shareholder is expressly authorising the Chair to vote in accordance with the Chair’s voting intentions for these items of business, even though the Resolutions are connected directly or indirectly with the remuneration of Key Management Personnel ( KMP ).
The Chair intends to vote all undirected proxies in favour of all the Resolutions in the Notice of Meeting.
Questions and Comments from Shareholders
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Before the General Meeting
Shareholders can submit questions in advance of the General Meeting via the Share Registry website at https://investorcentre.linkgroup.com.
To allow time to collate questions and prepare answers, please submit any questions by 5.00pm on Friday, 19 January 2023.
Questions will be collated and the Chair will seek to address as many of the more frequently raised topics as possible during the General Meeting. Please note that individual responses will not be sent to Shareholders.
During the General Meeting
Shareholders, proxyholders, body corporate representatives or attorneys attending the meeting in person will be able to ask questions or make comments during the Meeting.
BY ORDER OF THE BOARD
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Leanne Ralph Company Secretary 21 December 2022
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Explanatory Memorandum
This Explanatory Memorandum has been prepared for the information of Shareholders of the Company in relation to the business to be conducted at the General Meeting to be held at 10.00am AEDT on Wednesday, 25 January 2023.
The purpose of this Explanatory Memorandum is to provide Shareholders with information that is reasonably required by Shareholders to decide how to vote on the Resolutions.
Subject to the abstentions noted below in respect of each resolution, the Board recommends that Shareholders vote in favour of all Resolutions. The Chair of the Meeting intends to vote all available undirected proxies in favour of each Resolution.
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Resolutions 1 and 2 – Grant of performance rights and options to Mr Richard Valencia, Chief Executive Officer and Managing Director
Background
Resolutions 1 and 2 seek Shareholder approval for the initial grant of 20,000,000 Performance Rights and 10,000,000 Options, respectively, to Mr Valencia under the ImpediMed Employee Incentive Plan ( EIP ) as a long-term incentive ( LTI ). The Performance Rights and Options are collectively referred to in this section of the Explanatory Memorandum as Incentives .
Description of Incentives
Performance Rights
(i) Overview
The Performance Rights will be eligible to vest in five tranches of 4 million shares each and will have performance hurdles based on absolute total shareholder return ( TSR ) and subject to continued employment with ImpediMed on the relevant vesting date(s).
The Performance Rights will have cumulative absolute TSR thresholds of 80%, 80%, 50%, 50% and 50% in years 1 through 5, respectively. In the event that cumulative absolute TSR is not achieved in any given year, Mr. Valencia will have the opportunity for the Performance Rights to vest in future periods if thresholds are achieved subsequently, or in respect of a particular year, if the annual TSR threshold is achieved. Any unvested Performance Rights at the year 5 anniversary will be forfeited.
If vested, one fully paid ordinary share in the capital of ImpediMed will be allocated to Mr Valencia for each Performance Right, at no cost, subject to plan rules and to satisfying all applicable tax withholding payment obligations.
(ii) Vesting details
The vesting of the Performance Rights is set out in detail below. The capitalised terms which are not defined have the meaning given in the Definitions section which follows.
- Year 1 – 4,000,000 Performance Rights ( Year 1 PRs ) will vest if the Cumulative Absolute TSR as of the 1-year anniversary of the First Baseline Date of (BP x 80%) + BP (see Table 1 Year 1 below) is met or exceeded.
If unmet, the Year 1 PRs will remain outstanding and subject to vesting at subsequent anniversary dates under the Cumulative Absolute TSR calculation.
- Year 2 – 4,000,000 Performance Rights ( Year 2 PRs ) will vest if the Cumulative Absolute TSR as of the 2-year anniversary of the First Baseline Date of (Year 1 TP x 80%) + Year 1 TP (see Table 1 Year 2 below) ( Year 2 Cumulative Absolute TSR ) is met or exceeded. If the prior year PRs remain unvested and the Year 2 Cumulative Absolute TSR of is met or exceeded, the prior unvested PRs will vest.
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If the Year 2 Cumulative Absolute TSR is unmet, the Year 2 PRs may vest under the Annual Absolute TSR criteria. Year 2 PRs will vest under the Annual Absolute TSR criteria if the Annual Absolute TSR, as of the 2-year anniversary date of (BP x 80%) + BP (see Table 2 Year 2 below), is met or exceeded.
If unmet, the Year 2 PRs will remain outstanding and subject to vesting at subsequent anniversary dates under the Cumulative Absolute TSR calculation.
- Year 3 – 4,000,000 Performance Rights ( Year 3 PRs ) will vest if the Cumulative Absolute TSR as of the 3-year anniversary of the First Baseline Date of (Year 2 TP x 50%) + Year 2 TP (see Table 1 Year 3 below) ( Year 3 Cumulative Absolute TSR ) is met or exceeded. If any prior year PRs remain unvested and the Year 3 Cumulative Absolute TSR is met or exceeded, all prior unvested PRs will vest.
If the Year 3 Cumulative Absolute TSR is unmet, the Year 3 PRs may vest under the Annual Absolute TSR criteria. Year 3 PRs will vest under the Annual Absolute TSR criteria if the Annual Absolute TSR, as of the 3-year anniversary date of (BP x 50%) + BP (see Table 2 Year 3 below), is met or exceeded.
If unmet, the Year 3 PRs will remain outstanding and subject to vesting at subsequent anniversary dates under the Cumulative Absolute TSR calculation.
- Year 4 – 4,000,000 Performance Rights ( Year 4 PRs ) will vest if the Cumulative Absolute TSR as of the 4-year anniversary of the First Baseline Date of (Year 3 TP x 50%) + Year 3 TP (see Table 1 Year 4 below) ( Year 4 Cumulative Absolute TSR ) is met or exceeded. If any prior year PRs remain unvested and the Year 4 Cumulative Absolute TSR is met or exceeded, all prior unvested PRs will vest.
If the Year 4 Cumulative Absolute TSR is unmet, the Year 4 PRs may vest under the Annual Absolute TSR criteria. Year 4 PRs will vest under the Annual Absolute TSR criteria if the Annual Absolute TSR, as of the 4-year anniversary date of (BP x 50%) + BP (see Table 2 Year 4 below), is met or exceeded.
If unmet, the Year 4 PRs will remain outstanding and subject to vesting at subsequent anniversary dates under the Cumulative Absolute TSR calculation.
- Year 5 – 4,000,000 Performance Rights ( Year 5 PRs ) will vest if the (1) Cumulative Absolute TSR as of the 5-year anniversary of the First Baseline Date of (Year 4 TP x 50%) + Year 4 TP (see Table 1 Year 5 below) ( Year 5 Cumulative Absolute TSR ) is met or exceeded; or (2) for any consecutive 20 trading day period during Year 5, the closing share price each ASX trading day meets or exceeds the Year 5 Cumulative Absolute TSR for Year 5 anniversary date of (Year 4 TP x 50%) + Year 4 TP (see Table 1 Year 5 below) and employment continues through the Year 5 anniversary. If any prior year PRs remain unvested and the Year 5 Cumulative Absolute TSR target under either items (1) or (2) is met or exceeded, all prior unvested PRs will vest.
If the Year 5 Cumulative Absolute TSR is unmet, the Year 5 PRs may vest under the Annual Absolute TSR criteria. Year 5 PRs will vest under the Annual Absolute TSR criteria if the Annual Absolute TSR as of the 5-year anniversary date of (BP x 50%) + BP (see Table 2 Year 5 below) is met or exceeded.
If unmet, any Performance Rights which remain unvested from Years 1 through 5 will immediately lapse.
In summary, there are three ways to meet the vesting criteria in Year 5: (1) achieving Year 5 Cumulative Absolute TSR target on the end date of Year 5; (2) achieving Year 5 Cumulative Absolute TSR for a consecutive 20 trading day period during Year 5; or (3) with respect to Year 5 PRs only, achieving the Year 5 Annual Absolute TSR target.
For additional clarity, if, for example, the Year 5 Cumulative Absolute TSR criteria are met in Year 1, and the TSR (as calculated below in Cumulative Absolute TSR) is maintained at that same level or higher on the 5-year anniversary of the First Baseline Date, then all unvested Performance Rights would vest accordingly. Alternatively, if any or all of the first four Cumulative Absolute TSR or Annual TSRs are not met, but the Year 5 Cumulative Absolute TSR at the 5-year anniversary of the First Baseline Date is met or exceeded, or is met or exceeded for 20 consecutive trading days during Year 5, then all unvested Performance Rights would vest accordingly.
Definitions:
Business Day: A Business Day means a day on which the ASX is open for business in Sydney or as defined in the ASX Listing Rules.
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First Baseline Date : The First Baseline Date is the grant date of the Performance Rights, which will be the earlier to occur of the date that is (i) 5 Business Days after public disclosure by ImpediMed regarding the NCCN review of the Survivorship Committee submission or (ii) 1 April 2023, but in any event after the Meeting.
Testing Date: The Testing Date for each year is the anniversary of the First Baseline Date.
Total Shareholder Return : Total Shareholder Return is the measure of the performance of the company's stock and shares over time, calculated as a percentage.
Year 1: The 12 month period commencing on the First Baseline Date and ending on the 12 month anniversary of the First Baseline Date.
Year 2 : The 12 month period commencing on the 12 month anniversary of the First Baseline Date and ending on the 24 month anniversary of the First Baseline Date.
Year 3 : The 12 month period commencing on the 24 month anniversary of the First Baseline Date and ending on the 36 month anniversary of the First Baseline Date.
Year 4 : The 12 month period commencing on the 36 month anniversary of the First Baseline Date and ending on the 48 month anniversary of the First Baseline Date.
Year 5 : The 12 month period commencing on the 48 month anniversary of the First Baseline Date and ending on the 60 month anniversary of the First Baseline Date.
Details on TSR calculations:
Cumulative Absolute TSR: Cumulative Absolute TSR will be calculated as follows: TSR = (TP – FBP) / FBP
Where:
FBP (First Baseline Price) = ImpediMed’s volume weighted average share price for the 5 trading days on ASX on which trades in ImpediMed shares were recorded prior to the First Baseline Date
TP (Target Price) = ImpediMed’s volume weighted average share price for the 5 trading days on ASX on which trades in ImpediMed shares were recorded prior to the relevant Testing Date for a year
Table 1: Cumulative Absolute TSR Target Prices
For Cumulative Absolute TSR to be achieved, the TP for each year must equal or exceed the following target prices:
| Year 1 | (BP x 80%)+ BP |
|---|---|
| Year 2 | (Year 1 TP x 80%)+ Year 1 TP |
| Year 3 | (Year 2 TP x 50%)+ Year 2 TP |
| Year 4 | (Year 3 TP x 50%)+ Year 3 TP |
| Year 5 | (Year 4 TP x 50%)+ Year 4 TP |
Annual Absolute TSR : Annual Absolute TSR will be calculated as follows: TSR = (TP – BP) / BP
Where:
BP (Baseline Price) = the greater of: (i) FBP and (ii) ImpediMed’s volume weighted average share price for the 5 trading days on ASX on which trades in ImpediMed shares were recorded prior to the relevant Baseline Date for a year (see below)
TP (Target Price) = ImpediMed’s volume weighted average share price for the 5 trading days on ASX on which trades in ImpediMed shares were recorded prior to the relevant Testing Date for a year (see below)
The Baseline Date for each year is as follows:
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Year 1 = First Baseline Date
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Year 2 = the first anniversary of the First Baseline Date
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Year 3 = the second anniversary of the First Baseline Date
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Year 4 = the third anniversary of the First Baseline Date
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Year 5 = the fourth anniversary of First Baseline Date
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The Testing Date for each year is as follows:
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Year 1 = the first anniversary of the First Baseline Date
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Year 2 = the second anniversary of the First Baseline Date
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Year 3 = the third anniversary of the First Baseline Date
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Year 4 = the fourth anniversary of First Baseline Date
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Year 5 = the fifth anniversary of the First Baseline Date
Table 2: Annual Absolute TSR Target Prices
For Annual Absolute TSR to be achieved, the TP for each year must equal or exceed the following target prices:
| Year 1 | (BP x 80%)+ BP |
|---|---|
| Year 2 | (BP x 80%)+ BP |
| Year 3 | (BP x 50%)+ BP |
| Year 4 | (BP x 50%)+ BP |
| Year 5 | (BP x 50%)+ BP |
Options
The Options will have time-based service conditions – vesting over 4 years in four equal annual instalments on 1 December each year with the first vesting date being 1 December 2023 (i.e. each of the first four anniversaries of the date of Mr Valencia’s commencement of employment), subject to employment with ImpediMed on the relevant vesting date(s).
If Shareholders approve Resolution 2, the Options will be granted as soon as possible following the Meeting and, in any case, no later than three years after the date of the Meeting.
The exercise price (in AUD) of the Options will be the 5 day VWAP at the close of trading on the day prior to the date of grant.
The Options are exercisable at the exercise price upon vesting and for a period of seven (7) years from the date of the grant. On exercise, Mr Valencia will become entitled to receive one Share for each Option that has vested (subject to the terms of the issue of the Options relating to bonus issues and capital reorganisations of the Company).
Subject to the terms of the EIP, all Options which have not vested shall automatically lapse and be forfeited without consideration upon cessation of Mr Valencia’s employment with the Company.
Why Shareholder approval is sought?
Listing Rule 10.14
Listing Rule 10.14 provides that the Company must not permit any Directors to acquire securities under an employee incentive scheme without the approval of Shareholders. Mr Valencia is the CEO and Managing Director of the Company and therefore approval under this Listing Rule is required prior to granting him the Incentives described above (Listing Rule 10.14.1).
Accordingly:
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Resolution 1 seeks the approval by Shareholders pursuant to Listing Rule 10.14 to grant and issue 20,000,000 Performance Rights to Mr Valencia and to the issue of Shares on the vesting of those Performance Rights.
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Resolution 2 seeks the approval by Shareholders pursuant to Listing Rule 10.14 to grant and issue 10,000,000 Options to Mr Valencia and to the issue of Shares on the exercise of those Options.
If an approval under Listing Rule 10.14 is obtained, then the securities issued to Mr Valencia will not be counted towards the Company’s placement capacity under Listing Rule 7.1.
Part 2D.2 of the Corporations Act
Under Part 2D.2 of the Corporations Act, the Company may only give a person a “benefit” (as defined in the Corporations Act) in connection with their ceasing to hold a “managerial or executive office” (as defined in the Corporations Act) if the giving of the benefit has been approved by Shareholders or an exemption applies. Resolution 3 below further discusses Part 2D.2 of the Corporations Act.
Under the EIP, where a participant in that plan ceases to be an employee of ImpediMed all unvested Options and Performance Rights held by that participant lapse. However, the Board has discretion as to how unvested Performance Rights
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or Options are to be treated in circumstances where the participant ceases employment because of death, total and permanent disability, retirement or redundancy, or for any other reason with the approval of the Board. In the context of exercising this discretion, allowing securities to vest may constitute a termination benefit regulated by Part 2D.2 of the Corporations Act if the relevant participant holds a managerial or executive office with the Company (or a Related Body Corporate).
The purpose of Resolutions 1 and 2 is also to have Shareholders approve the provision of potential termination benefits to Mr Valencia in respect of this grant of Performance Rights and Options. Whether any termination benefits will actually arise for Mr Valencia in respect of the Incentives if he were to cease employment in the future will depend upon the circumstances in which Mr Valencia ceases employment, the number of unvested Incentives held at that time and a determination by the Board about treatment of the Incentives. The Company is seeking this approval to ensure Board is able to treat Mr Valencia fairly on cessation of employment, having regard to his contribution to the Company and the circumstances in which he is ceasing employment. The value of any potential benefit to Mr Valencia cannot be ascertained at the present time, however, the value of the benefit will be the market price of the Shares that are received following the exercise of the Options or the vesting of the Performance Rights.
Shareholder approval is not being sought for the purposes of Chapter 2E of the Corporations Act. The Company considers that the financial benefit to be given by the grant of the Incentives to Mr Valencia constitutes reasonable remuneration given the circumstances of the Company and Mr Valencia’s role and responsibilities. Therefore, the exception contained in section 211(1) of the Corporations Act applies.
Other information
The Incentives are issued subject to the following terms:
Cessation of employment : Where a participant ceases employment prior to vesting, the award is forfeited unless the Board applies its discretion to allow vesting at, or post, cessation of employment.
Clawback : The Board has a clawback policy which provides the Board discretion to clawback variable pay of LTI participants in the event of a serious misconduct or fraud by the employee or other specific events.
Change of Control : In a situation where there is likely to be a change of control of the Group, the Board may have the discretion to determine whether some, none or all of the Options and Performance Rights will vest.
Additional information required by Listing Rule 10.15
Listing Rule 10.15 requires the following information to be disclosed in relation to the Incentives proposed to be granted to Mr Valencia, Managing Director and CEO, under the EIP. Other disclosure requirements of this Listing Rule have been disclosed earlier in this Explanatory Memorandum.
(i) Price of securities
Other than potential tax withholding requirements at the time of vesting, no payment for the Performance Rights is required by Mr Valencia and, on vesting, Shares will be issued to Mr Valencia for no consideration.
No payment for the Options is required by Mr Valencia and the exercise price of the Options will be 5 day VWAP at the close of trading on the day prior to the date of grant.
(ii) Securities previously issued to Mr Valencia under the EIP
No securities have previously been issued to Mr Valencia under the EIP.
(iii) Persons who are entitled to participate in the EIP
Participation in the EIP and the number of Performance Rights or Options offered to each individual participant is determined by the Board. Performance Rights or Options may be granted to certain senior executives of the Company on an annual basis as part of their annual remuneration review.
Mr Valencia is the only person referred to in Listing Rule 10.14 who is currently entitled to participate in the EIP.
In any case, any additional persons covered by Listing Rule 10.14 who become entitled to participate in an issue of securities under the EIP after the resolutions in Resolutions 1 and 2 are approved and who were not named in this Notice will not participate until approval is obtained under this rule.
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(iv) Current total remuneration
Mr Valencia’s current total remuneration package is:
-
annual base salary of US$450,000.
-
an at-risk STI for FY23 of up to maximum of 110% of base salary (pro-rated for period employed), subject to achievement of certain performance targets. STI awards for FY23 will be delivered as follows:
-
one-third (1/3) paid in cash following the completion of the audited annual accounts for FY23;
-
one-third (1/3) deferred and paid in cash in two equal instalments following the completion of the audited annual accounts for FY24 and FY25, respectively; and
-
one-third (1/3) delivered in restricted shares (subject to Shareholder approval of Resolution 4), vesting in two equal tranches subject to continuing employment for a one-year and two year period.
-
an initial grant of 20 million Performance Rights and 10 million Options under the EIP (subject to Shareholder approval of Resolutions 1 and 2, respectively).
(v) Why are Performance Rights and Options being used
The Company is choosing to offer Performance Rights and Options to Mr Valencia to motivate and reward his performance as CEO and Managing Director by achieving specified performance and time-based milestones within a defined period. The Board considers Performance Rights and Options to be a cost-effective reward for the Company to make to appropriately incentivise Mr Valencia and is consistent with the strategic goals of the Company, as well as the Group’s remuneration policy for executives.
(vi) The value attributed to the Performance Rights and Options and its basis
The number of Performance Rights to be granted to Mr Valencia has been calculated as follows:
-
Estimated LTI award value as Performance Rights in USD: US$802,000
-
Estimated LTI award value as Performance Rights in AUD: A$1,180,000 (at an exchange rate of US$1.00 = A$0.68 as at 9 December 2022)
-
Performance Rights to be granted: 20,000,000 = A$1,180,000 divided by A$0.059, being the calculated fair market value using a Monte Carlo valuation model based on the five (5) day VWAP of A$0.09 of Shares on 9 December 2022
The number of Options to be granted to Mr Valencia has been calculated as follows:
-
Estimated LTI award value as Options in USD: US$411,000
-
Estimated LTI award value as Options in AUD: A$604,000 (at an exchange rate of US$1.00 = A$0.68 as at 9 December 2022)
-
Options to be granted: 10,000,000 = A$604,000 divided by A$0.060, being the calculated fair market value using a Black Scholes valuation model based on the five (5) day VWAP of A$0.09 of Shares on 9 December 2022
(vii) Terms of any related loan
There will be no loan provided in relation to the acquisition of the Incentives by Mr Valencia.
(viii) Issue date of Incentives
The Options will be granted to Mr Valencia no earlier than immediately following this Meeting and no later than three years after the date of this Meeting.
The Performance Rights will be granted on the earlier to occur of the date that is (i) 5 Business Days after the announcement of the NCCN review of the Survivorship Committee submission, or (ii) 1 April 2023, but in any event no later than three years after the date of this Meeting.
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(ix) Other information
The material terms of the EIP are summarised in Appendix 1
Details of any Incentives issued under the EIP will be published in each annual report of the Company relating to a period in which Incentives have been issued. The annual report will also state that approval for the issue of the Incentives to Mr Valencia was obtained under Listing Rule 10.14.
If Shareholder approval is not obtained
If Shareholders do not approve the proposed grant of Options and/or Performance Rights to Mr Valencia, the proposed grant of Options and/or Performance Rights will not proceed. Instead, the Company will pay Mr Valencia a long term cash bonus in an amount that is actuarially comparable to the Incentives, subject to time based and performance-based vesting with each instalment to be paid within 30 days of the applicable vesting date.
Voting Exclusion Statement
The Company will disregard any votes cast in favour of Resolutions 1 and 2 by or on behalf of Mr Valencia (being the only person referred to in Listing Rules 10.14.1, 10.14.2 or 10.14.3 who is eligible to participate in the EIP) and any associate of Mr Valencia.
However, this does not apply to a vote cast in favour of this resolution by:
-
(a) Mr Valencia or any associate of Mr Valencia as proxy or attorney for a person who is entitled to vote on Resolutions 1 and 2, in accordance with the directions given to the proxy or attorney to vote on these resolutions in that way; or
-
(b) the Chair of the Meeting as proxy or attorney for a person who is entitled to vote on Resolutions 1 and 2, in accordance with a direction given to the Chair to vote on these resolutions as the Chair decides; or
-
(c) a holder acting solely in a nominee, trustee, custodial or other fiduciary capacity on behalf of a beneficiary provided the following conditions are met:
-
the beneficiary provides written confirmation to the holder that the beneficiary is not excluded from voting, and is not an associate of a person excluded from voting on Resolutions 1 and 2; and
-
the holder votes on Resolutions 1 and 2 in accordance with directions given by the beneficiary to the holder to vote in that way.
In addition, no KMP of the Company or a Closely Related Party of such a KMP may vote as a proxy on Resolutions 1 and 2 unless the person votes as a proxy appointed by writing that specifies how the person is to vote on Resolutions 1 and 2.
This restriction on voting undirected proxies does not apply to the Chair of the Meeting acting as proxy for a person entitled to vote on Resolutions 1 and 2 because the Company’s proxy appointment expressly authorises the Chair of the Meeting to exercise undirected proxies even though the resolutions are connected directly or indirectly with the remuneration of KMP of the Company.
For the purpose of section 200E of the Corporations Act, a vote on Resolutions 1 and 2 must not be cast (in any capacity) by or on behalf of Mr Valencia, or any of his associates, other than where the vote is cast as proxy for a person who would not themselves be precluded from voting on Resolutions 1 and 2, in accordance with directions given to the proxy to vote on Resolutions 1 and 2 in that way.
Board recommendation
The Board, other than Mr Valencia, recommends that Shareholders vote FOR Resolutions 1 and 2.
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Resolution 3 – Approval of Termination Benefits
Background – Part 2D.2 of the Corporations Act
Part 2D.2 of the Corporations Act restricts the benefits that can be given without shareholder approval to individuals who hold (or held in the previous three years) a managerial or executive office on leaving employment with the Company or its Related Bodies Corporates.
Under section 200B of the Corporations Act, a company may only give a person a benefit in connection with their ceasing to hold a managerial or executive office in the company or a related body corporate if an exemption applies (including under sections 200F or 200G, which set a statutory cap for benefits) of the Corporations Act or it is approved by shareholders under section 200E. This restriction applies to managerial or executive officers of the Company, which includes Mr Valencia.
The Company’s policy in relation to termination benefits and entitlements is to treat ceasing employees fairly having regard to applicable laws and market practice, while balancing this with the need to avoid excessive termination payouts. Approval is being sought so that the Company can continue to give effect to this policy, while complying with the Corporations Act.
Why is the Company seeking this approval?
The Company is seeking this approval to enable the Board to:
-
deliver Mr Valencia the benefits to which he is contractually entitled under his employment agreement; and
-
ensure Mr Valencia is treated fairly on cessation of employment, having regard to his contribution to the Company and the circumstances in which he is ceasing employment.
If approval is given, this does not guarantee that Mr Valencia will necessarily receive all of the termination benefits described below. Rather, that will depend on the circumstances in which Mr Valencia ceases employment and what benefits have accrued. If approval is not granted, the Company may be unable to provide Mr Valencia with all of the benefits described in the tables below upon the cessation of his employment, and any termination benefits provided would need to fall within an exemption under the Corporations Act.
This approval is separate to (and in addition to) the approvals sought under Resolutions 1 and 2 which covers the initial LTI equity grant to Mr Valencia under the EIP, and any potential termination benefits which may arise in relation to those securities. Resolution 4 covers any equity which may be issued to Mr Valencia as part of his STI (and base salary), and any potential termination benefits which may arise in relation to the deferred equity component of his STI (i.e. the Restricted Shares – see Resolution 4 below).
What are the benefits or entitlements for which approval is being sought?
An overview of the key terms of the proposed termination benefits, including the value of the benefits to be given and other information required under sections 200B and 200E of the Corporations Act, is set out in the table below.
| Benefit | Description |
|---|---|
| Accrued payments | Unless ImpediMed and Mr Valencia otherwise agree in advance in writing, Mr Valencia will be eligible to receive all of the following in the event of a termination: • Mr Valencia’s earned but unpaid base salary; • Mr Valencia’s earned but unpaid deferred (cash and equity) STI (unless Mr Valencia’s termination is due to voluntary resignation other than for good reason, termination for cause, or any termination in circumstances where the Group is reducing its workforce by 33% or more within a 30-day period to implement cost savings); • Mr Valencia’s earned but unused paid time off benefits; • reimbursement of any unreimbursed business expenses incurred by Mr Valencia that are eligible for reimbursement under applicable law and ImpediMed policies; and • any vested payments or benefits Mr Valencia is entitled to receive as of his cessation date under the express terms of any applicable policy, employee benefit plan, or written agreement with ImpediMed. |
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| Benefit | Description |
|---|---|
| Cash severance | If Mr Valencia’s employment with ImpediMed terminates without cause or by resignation by Mr Valencia for good reason, the Company will provide a severance package consisting of nine months of continued payments of Mr Valencia’s applicable base salary. |
The amount and value of the termination benefits and entitlements that may be provided cannot be ascertained in advance as they will depend on a number of factors that will, or are likely to, affect that value, including the circumstances in which Mr Valencia ceases employment, Mr Valencia’s base salary and the value of his deferred STI at the time of termination.
As mentioned above, Resolutions 1 to 2 separately covers the Mr Valencia’s LTI equity compensation and is not part of this Resolution. Similarly, Resolution 4 separately covers the provision of potential termination benefits to Mr Valencia in respect of Mr Valencia’s deferred equity STI (i.e. the Restricted Shares).
Listing Rule 10.19
Listing Rule 10.19 provides that without shareholder approval, a company must ensure that no officer of the entity or any of its child entities will be, or may be, entitled to termination benefits if the value of those benefits and the termination benefits that are or may become payable to all officers together exceed 5% of the equity interests of the entity as set out in the latest accounts given to ASX under the Listing Rules.
It is not expected that the value of any termination benefit that may be received by Mr Valencia or other officers would exceed this 5% threshold. However, Shareholder approval is being sought in order to give the Company maximum flexibility.
Voting Exclusion Statement
The Company will disregard any votes cast in favour of Resolution 3 by or on behalf of Mr Valencia and any associate of Mr Valencia.
However, this does not apply to a vote cast in favour of this resolution by:
-
(a) Mr Valencia or any associate of Mr Valencia as proxy or attorney for a person who is entitled to vote on Resolution 3, in accordance with the directions given to the proxy or attorney to vote on these resolutions in that way; or
-
(b) the Chair of the Meeting as proxy or attorney for a person who is entitled to vote on Resolution 3, in accordance with a direction given to the Chair to vote on these resolutions as the Chair decides; or
-
(c) a holder acting solely in a nominee, trustee, custodial or other fiduciary capacity on behalf of a beneficiary provided the following conditions are met:
-
the beneficiary provides written confirmation to the holder that the beneficiary is not excluded from voting, and is not an associate of a person excluded from voting on Resolution 3; and
-
the holder votes on Resolution 3 in accordance with directions given by the beneficiary to the holder to vote in that way.
In addition, no KMP of the Company or a Closely Related Party of such a KMP may vote as a proxy on Resolution 3 unless the person votes as a proxy appointed by writing that specifies how the person is to vote on Resolution 3.
This restriction on voting undirected proxies does not apply to the Chair of the Meeting acting as proxy for a person entitled to vote on Resolution 3 because the Company’s proxy appointment expressly authorises the Chair of the Meeting to exercise undirected proxies even though the resolutions are connected directly or indirectly with the remuneration of KMP of the Company.
For the purpose of section 200E of the Corporations Act, a vote on Resolution 3 must not be cast (in any capacity) by or on behalf of Mr Valencia, or any of his associates, other than where the vote is cast as proxy for a person who would not themselves be precluded from voting on Resolution 3, in accordance with directions given to the proxy to vote on Resolution 3 in that way.
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Board recommendation
The Board, other than Mr Valencia, recommends that Shareholders vote FOR Resolution 3.
Resolution 4: Grant of Shares under the Executive Share Plan to Mr Richard Valencia, Chief Executive Officer and Managing Director
Background
Mr Richard Valencia assumed the role of CEO and Managing Director of the Company on 1 December 2022. It is proposed for Mr Valencia to participate in the Executive Shares Plan so that he may receive a portion of his base salary and short-term incentive ( STI ) in Shares (and in respect of deferred STI, Restricted Shares). This Resolution seeks Shareholder approval to allow Mr Valencia to participate in the Executive Share Plan.
Listing Rule 10.14
Listing Rule 10.14 provides that an entity must not permit certain persons, including a director of the Company, to acquire securities under an employee incentive scheme without the approval of Shareholders. The Executive Share Plan is an employee incentive scheme for the purpose of the Listing Rules and therefore, Shareholders are asked to approve the issue of Shares under the Executive Share Plan to Mr Valencia for the purpose of Listing Rule 10.14.
If approval is given under Listing Rule 10.14 for this Resolution, then a separate approval will not be required under Listing Rule 7.1. Accordingly, if this Resolution is approved, the issue of Shares will not be included in the 15% calculation for the purposes of Listing Rule 7.1.
The following information is provided to Shareholders pursuant to Listing Rule 10.15 to allow them to assess Resolution 4:
(i) Number and price of securities
The Shares (including Restricted Shares – see below) to be issued to Mr Valencia (like all other Executives participating in the Executive Share Plan) will accrue on a quarterly basis and the number of Shares to be issued will typically be determined at the end of each quarter based on a volume weighted average market price calculation. Accordingly, the total number of Shares which may be issued to Mr Valencia under the Executive Share Plan cannot be precisely calculated in advance, though the maximum number of Shares that may be granted to all Executives under the plan is 35,000,000 Shares.
How the number of Shares to be issued to Mr Valencia will be determined
Mr Valencia may elect to participate in the Executive Share Plan in respect of:
-
(a) up to 60% of his gross annual base salary; and
-
(b) where applicable, up to 60% of any upfront and deferred cash amount awarded to him as a STI.
In addition, where applicable, Mr Valencia may receive a portion of any deferred STI earnt as Restricted Shares (i.e. Shares which are subject to disposal restrictions until a service condition is satisfied).
The Company must issue a number of whole Shares (disregarding any factional entitlement) determined by dividing the relevant participating amount of salary or STI by the volume weighted average market price of Shares on ASX over the 20 trading day period on the business day prior to the allocation date ( Market Value ). For Mr Valencia, the allocation date is:
-
(a) in respect of 1 December (being Mr Valencia’s commencement date as CEO/MD) to 31 December 2022, the first business day following the Meeting; and
-
(b) in respect all quarters commencing from 1 January 2023, the first business day following the conclusion of that quarter,
unless otherwise resolved by the Board.
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The initial participation period for Mr Valencia under the Executive Share Plan is 1 December 2022 to 30 June 2023 (inclusive) ( FY23 Participation Period ), but may be extended by the Board for future financial years ( Subsequent Participation Periods ).
Mr Valencia is currently paid his cash remuneration in US dollars. His cash remuneration will be converted to US dollars prior to calculating the number of Shares to be issued. The currency conversion will be at the prevailing exchange rate as published by Oanda.com on the business day prior to an allocation date.
Illustrative example
For example, assuming:
-
Mr Valencia elects to participate 20%, 40% or 60% under the Executive Share Plan in respect of his gross annual salary;
-
a personal tax rate of 40%;
-
the Market Value is A$0.09; and
-
an AUD/USD exchange rate of 0.68 applies,
then the approximate number of Shares would be issued to the Mr Valencia in the FY23 Participation Period:
-
Participation at 20%: 516,393 shares
-
Participation at 40%: 1,032,786 shares
-
Participation at 60%: 1,549,180 shares
Based on the current issued share capital of the Company, this would dilute Shareholders by a maximum of 0.09%.
A greater or lower number of Shares may be issued under the Executive Share Plan to Mr Valencia in respect of the FY23 Participation Period (and Subsequent Participation Periods) depending on factors such as the share price when Shares are issued, the level of Mr Valencia’s salary and, if applicable, STI from time to time, the extent to which Mr Valencia participates in the Executive Share Plan for the applicable Participation Period and the AUD/USD exchange rate from time to time.
(ii) Securities previously issued to Mr Valencia under the Executive Share Plan
No Shares have previously been issued to Mr Valencia under the Executive Share Plan.
(iii) Persons who are entitled to participate in the Executive Share Plan
Executives of the Company are entitled to participate in the Executive Share Plan. Except for Mr Dave Anderson (who was formerly the interim CEO), Mr Valencia is the only other participant of the plan for which approval under Listing Rule 10.14 is required (Listing Rule 10.14.1).
(iv) Current total remuneration
Mr Valencia’s current total remuneration package is set out above in respect of Resolutions 1 and 2.
(v) Terms of any related loan
There will be no loan provided in relation to the acquisition of Shares by Mr Valencia.
(vi) Timing of grant
If Resolution 4 is approved by Shareholders, the Company expects to issue Shares in respect of Mr Valencia’s salary for the period of 1 December 2022 to 31 December 2022, on the first business day following the Meeting and in respect of all quarters thereafter, the first business day following the conclusion of that quarter. No Shares or Restricted Shares will be issued to Mr Valencia in respect of his salary or STI later than three years after the Meeting.
(vii) Other information
The material terms of the Executive Share Plan are summarised in Appendix 2 .
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Details of any Shares issued under the Executive Share Plan will be published in each annual report of the Company relating to a period in which Shares have been issued. The annual report will also state that approval for the issue of the Shares to Mr Valencia was obtained under Listing Rule 10.14.
Any additional Directors (or other persons listed in Listing Rule 10.14) who become entitled to participate in the Executive Share Plan after Resolution 4 is approved and who were not named in this Notice, will not participate until any approval is obtained under Listing Rule 10.14.
If Shareholder approval is not obtained
If Shareholders do not approve Mr Valencia’s participation in the Executive Share Plan he will receive all of his base salary and STI in cash.
Cessation of employment and Part 2D.2 of the Corporations Act
Under Part 2D.2 of the Corporations Act, the Company may only give a person a “benefit” (as defined in the Corporations Act) in connection with their ceasing to hold a “managerial or executive office” (as defined in the Corporations Act) if the giving of the benefit has been approved by Shareholders or an exemption applies. Resolution 3 above further discusses Part 2D.2 of the Corporations Act.
If Mr Valencia’s employment ceases and he holds Restricted Shares under the Executive Share Plan at that time, the Company has agreed Mr Valencia will not be required to forfeit any Restricted Shares except if his employment ceases due to voluntary resignation (other than for good reason, which includes a material and demonstrable reduction of duties and responsibilities and a relocation), termination for cause, or any termination in circumstances where the Group is reducing its workforce by 33% or more within a 30-day period to implement cost savings. In these circumstances, Mr Valencia’s Restricted Shares will be bought-back or forfeited in accordance with the ESP unless the Board determines otherwise in its absolute discretion. If, however, Mr Valencia ceases employment in other circumstances, Mr Valencia will be able to retain any Restricted Shares, thereby receiving a benefit in connection with retirement from office, or loss of position regulated by Part 2D.2 of the Corporations Act. Further, if the Board waives any other restrictions attaching to the Restricted Shares held by Mr Valencia in connection with Mr Valencia’s retirement from office or loss of position, this may also constitute a termination benefit regulated by Part 2D.2 of the Corporations Act.
In addition to approval under the Listing Rules, the purpose of Resolution 4 is also to have Shareholders approve the provision of potential termination benefits to Mr Valencia in respect of any Restricted Shares issued to Mr Valencia under the Executive Share Plan. The Company is seeking this approval to enable the Board to comply with its contractual obligations to Mr Valencia under Mr Valencia’s employment agreement and to ensure the Board is able to treat Mr Valencia fairly on cessation of employment, having regard to his contribution to the Company and the circumstances in which he is ceasing employment.
The value of any potential benefit cannot be ascertained at the present time. However, the value of the benefit will be based on the number of Restricted Shares held by Mr Valencia that he is allowed to retain, and which may become unrestricted early (including if the Board exercises its discretion to lift the disposal restrictions), and the market value of the Shares at the relevant time. Whether the benefits arise will depend upon the circumstances in which Mr Valencia ceases employment and in certain circumstances, a determination by the Board about treatment of the Restricted Shares when, and if, Mr Valencia ceases to hold a managerial or executive office. The Board may take account of matters it considers relevant, including (for example) the circumstances of termination, the status of the service condition (i.e. the period of time remaining until it would have been satisfied), and Mr Valencia’s performance and period of engagement.
Voting Exclusion Statement
The Company will disregard any votes cast in favour on Resolution 4 by or on behalf of all executives eligible to participate in the Executive Share Plan and any associate of such persons.
However, this does not apply to a vote cast in favour of this resolution by:
-
(a) a person as proxy or attorney for a person who is entitled to vote on Resolution 4, in accordance with the directions given to the proxy or attorney to vote on these resolutions in that way; or
-
(b) the Chair of the Meeting as proxy or attorney for a person who is entitled to vote on Resolution 4, in accordance with a direction given to the Chair to vote on these resolutions as the Chair decides; or
-
(c) a holder acting solely in a nominee, trustee, custodial or other fiduciary capacity on behalf of a beneficiary provided the following conditions are met:
-
the beneficiary provides written confirmation to the holder that the beneficiary is not excluded from voting, and is not an associate of a person excluded from voting on Resolution 4; and
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- the holder votes on Resolution 4 in accordance with directions given by the beneficiary to the holder to vote in that way.
In addition, no KMP of the Company or a Closely Related Party of such a KMP may vote as a proxy on Resolution 4 unless the person votes as a proxy appointed by writing that specifies how the person is to vote on Resolution 4.
This restriction on voting undirected proxies does not apply to the Chair of the Meeting acting as proxy for a person entitled to vote on Resolution 4 because the proxy appointment expressly authorises the Chair of the Meeting to exercise undirected proxies even though the resolution is connected directly or indirectly with the remuneration of KMP of the Company.
For the purpose of section 200E of the Corporations Act, a vote on Resolution 4 must not be cast (in any capacity) by or on behalf of Mr Valencia, or any of his associates, other than where the vote is cast as proxy for a person who would not themselves be precluded from voting on Resolution 4, in accordance with directions given to the proxy to vote on Resolution 4 in that way.
Board Recommendation
The Board, other than Mr Valencia, recommends that Shareholders vote FOR Resolution 4.
Chair’s voting intention
The Chair of the Meeting intends to vote all available undirected proxies FOR all Resolutions .
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Glossary of key terms
A$ or $ Australian dollars AEDT Australian Eastern Daylight Savings Time as observed in Sydney, Australia General Meeting or Meeting the meeting convened by the Notice ASX ASX Limited ACN 008 624 691 ASX Principles ASX Corporate Governance Principles and Recommendations (4[th] edition) Board the board of directors of the Company Closely Related Party as defined in section 9 of the Corporations Act Company or ImpediMed ImpediMed Limited ACN 089 705 144 (ASX code: IPD) Constitution the Company’s constitution Corporations Act Corporations Act 2001 (Cth) Directors the current directors of the Company EIP ImpediMed’s Employee Incentive Plan. Entitlement Time 7.00pm (AEDT) on Monday, 23 January 2023 Equity Securities includes a Share, a right to a Share or Option, an Option, a convertible security and any security that ASX decides to classify as an Equity Security Executive Share Plan the Executive Share Plan adopted by the Board on 1 October 2019, approved by Shareholders on 12 November 2019, as amended on 28 October 2020 and 26 October 2022. Explanatory Memorandum the Explanatory Memorandum accompanying and forming part of the Notice FY22 the financial year ended 30 June 2022 FY23 the financial year ended 30 June 2023 FY24 the financial year ended 30 June 2024 FY 25 the financial year ended 30 June 2025 General Meeting or Meeting the meeting convened by the Notice Group the Company and subsidiaries of the Company. Items the resolutions set out in the Notice, or any one of them, as the context requires Key Management Personnel as defined in section 9 of the Corporations Act (or KMP ) Listing Rules the Listing Rules of the ASX Notice or Notice of Meeting or this notice of general meaning and the Explanatory Memorandum Notice of General Meeting accompanying the Notice and the Voting Form Proxy Deadline 10.00am (AEDT) on Monday, 23 January 2023 Related Body Corporate as defined in section 50 of the Corporations Act Share a fully paid ordinary share in the capital of the Company Share Registry Link Market Services Limited Shareholder a holder of a Share US$ United States of America dollars Voting Form the voting form accompanying the Notice
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APPENDIX 1
SUMMARY OF THE TERMS OF THE EMPLOYEE INCENTIVE PLAN
| Plan overview | The Board may, in its absolute discretion, offer to issue Incentives as part of its long-term incentive strategy to an Eligible Person under the EIP, and such offer may be accepted by the Eligible Person. |
|---|---|
| Eligible Persons and Participants |
Any permanent full time or part time employee of the Group, or such other person as the Board determines in its discretion (including a consultant) is eligible to participate in the Plan. Once an Eligible Person accepts an offer they will become a Participant. |
| Plan limit | The Company must not issue Incentives if the maximum number of Shares issued or which may be issued under the EIP (including any sub-plan) on exercise or vesting of Incentives would exceed 10% of the Company’s total issued share capital at the time of the proposed issue |
| Vesting condition | The Board will determine whether any performance hurdles or other conditions (including as to time) will be required to be met (Vesting Conditions) before the Incentives which have been issued under the Plan can vest. Performance Rights will automatically vest on the business day after the relevant Vesting Conditions have all been satisfied, at which time the Company must issue Shares. The Board has discretion to waive or vary any Vesting Condition or determine that any Vesting Condition is satisfied notwithstanding that it may not be. |
| Issue price | Unless otherwise determined by the Board, Incentives will be issued for nil consideration under the EIP on the basis that they represent valid consideration for the Eligible Person’s performance as an employee. |
| Exercise price | The exercise price for Incentives is as determined by the Board at the time of issue. An Option will generally have a cash exercise price of greater than nil and a Performance Right will have an exercise price of nil. |
| Exercise | The terms for exercise, including the exercise period, are stated in the offer letter. In order to exercise any Options (once vested), the Participant must pay the exercise price for the Options unless the Participant requests a cashless exercise and the Board elects to apply such mechanism to the exercise of the Options. If the Board allows the cashless exercise procedure to be used, the Participant will only be entitled to that number of shares (rounded down to the nearest whole number) as are equal in value to the difference between the exercise price otherwise payable for the Options and the market value of the shares at the time of exercise. The market value will be based on the five business day VWAP prior to notice of exercise being given. |
| Lapse | Once on issue, Incentives will lapse on the first to occur of: • the stated expiry date; • a Participant failing to meet the stated vesting conditions within the prescribed period; • a Participant ceasing to be employed by the Group due to resignation: • for vested Options, 30 days after the date of cessation of employment (or such longer period as the Board determines); and • for unvested Incentives, the date of cessation of employment (or such longer period as the Board determines); |
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| • a Participant ceasing to be employed by the Group due to bona fide retirement, redundancy, or the Participant’s death, permanent illness or permanent physical or mental incapacity: • for vested Options, 12 months after the date of cessation of employment (or such longer period as the Board determines); and • for unvested Incentives, the date of cessation of employment (or such longer period as the Board determines); • a Participant ceasing to be employed by the Group for any other reason: • for vested Options, 30 days after the date of cessation of employment (or such longer period as the Board determines); and • for unvested Incentives, the date of cessation of employment (or such longer period as the Board determines); and • a determination by the Board that causes the Incentive to be forfeited (e.g. fraud by the Participant). The Board may, subject to compliance with the Corporations Act and the Listing Rules, determine to treat anyIncentive in a manner different to the manner set out above. |
|
|---|---|
| Rights and restrictions of Incentives |
• Incentives are not entitled to receive a dividend. Any Shares issued upon vesting of Incentives are only entitled to dividends if they are issued on or before the relevant dividend entitlement date. • Shares issued under the EIP rank equally in all respects with other Shares on issue. • In the event of a reconstruction of the Company (consolidation, subdivision, reduction, cancellation or return), the terms of any outstanding Incentives will be amended by the Board to the extent necessary to comply with the ASX Listing Rules at the time of reconstruction. • Any bonus issue of securities by way of capitalisation of profits or share capital account, will confer on each Incentive the right: • to receive on exercise or vesting of those Incentives, not only an allotment of one Share for each of the Incentives exercised or vested but also an allotment of the additional Shares and/or other securities the Participant would have received had the Participant participated in that bonus issue as a holder of Shares of a number equal to the Shares that would have been allotted to the Participant had they exercised those Incentives or the Incentives had vested immediately before the date of the bonus issue; and • to have profits, reserves or share premium account, as the case may be, applied in paying up in full those additional Shares and/or other securities; • Subject to a reconstruction or bonus issue, Incentives do not carry the right to participate in any new issue of securities including pro-rata issues. • The Participant must comply with the Company’s Trading Policy and the Constitution in respect of any Shares that may be issued under the EIP. Subject to law, any restriction in a Participant’s offer letter and the Company’s Trading Policy, there will be no other restrictions on the sale, transfer or disposal of Shares once issued. • Incentives will not be quoted on ASX. The Company will apply for quotation of any Shares issued under the EIP. |
| Assignability | A Participant cannot sell, assign, transfer or otherwise dispose of an Incentive except to his or her associate. |
| Administration | The EIP is administered by the Board, which has an absolute discretion to determine appropriate procedures for its administration and resolve questions of fact or interpretation. |
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| Change of control | If, in the opinion of the Board, a Change of Control Event has occurred, or is likely to occur, the Board may declare an Incentive to be free of any Vesting Conditions. Incentives which are so declared may, subject to any other rule, be exercised at any time on or before the relevant expiry date and in any number. Change of Controlmeans where: • a takeover bid is made and a person obtains voting power (as that term is defined in the Corporations Act) of more than 50% and the takeover bid has become unconditional; • a court has sanctioned a compromise or arrangement (other than for the purpose of, or in connection with, a scheme for the reconstruction of the Company); or • any other transaction which the Board determines will result in a change in control of the Company. |
|---|---|
| Amendments | Subject to the ASX Listing Rules, the Board may amend the EIP at any time, but may not do so in a way which reduces the rights of Participant’s existing rights without their consent, unless the amendment is to comply with the law, to correct an error or similar. The Board may also formulate (and subsequently amend) various sets of special terms to apply to persons employed, resident in or who are citizens of countries other than Australia. Each set of special terms is to be restricted in their application to those persons employed, resident in or who are citizens of the foreign country or countries specified by the Board. The Company has established the US Sub-Plan for Participants who are residents or citizens of the United States. |
| Termination and suspension |
The EIP may be terminated or suspended at any time by resolution of the Board but any such suspension or termination will not affect nor prejudice rights of any Participant holding Incentives at that time. |
SUMMARY OF THE TERMS OF THE US SUB-PLAN
| SUMMARY OF THE TERMS | OF THE US SUB-PLAN |
|---|---|
| Administration | The US Sub-Plan may be administered by the Board or a committee of the Board, which has the discretion to offer awards to any consultant, employee or executive or non-executive director of the Group. The US Sub-Plan is effective for a period of ten years from the date of its adoption by the Board (2 October 2014) (unless terminated earlier by the Board). The Board may amend or terminate the US Sub-Plan at any time and for any reason, subject to obtaining Shareholder approval (if required by applicable laws). Any amendment or termination does not affect any awards previously granted under the US Sub-Plan. |
| Plan limit | The maximum number of Shares which may be issued under the US Sub-Plan must not exceed 10% of the Company’s total issued share capital from time to time, provided that in no case shall more than 100 million Shares be issued under the US Sub-Plan. The maximum aggregate number of Shares that may be issued under the US Sub-Plan pursuant to the exercise of ISOs also must not exceed 100 million Shares. The limit on Shares issued under the US Sub-Plan (including pursuant to the exercise of ISOs) was previously 35 million Shares but this was increased by the Board in August 2020 to provide US employees access to beneficial tax treatment. The overall plan limit of the EIP remains unchanged. The increase in the plan limit of the US Sub-Plan represents a re- allocation from the EIP. Please note that the limit on Shares issued under the EIP is inclusive of the Shares issued under the US Sub-Plan. Accordingly, the Board will not issue Incentives under the US Sub- Plan which, once exercised or vested, would result in Shares being issued under the EIP and the US Sub-Plan whichtogetherwould comprise more than 10% of the Company’s issued capital at the issue date (subject also to the 100 million Share limit under the US Sub-Plan). |
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| Options | The exercise price of an Option will not be less than the fair market value of a Share on the date of grant of the Option. The determination of “fair market value” under the US Sub-Plan shall in all cases be determined by the Board and in accordance with the EIP. An Incentive must be granted within ten years after 2 October 2014, being the date of adoption of the US Sub-Plan by the Board. |
|---|---|
| US Internal Revenue Code section 422 |
An Option issued under the US Sub-Plan may be intended to constitute an ISO within the meaning of Section 422 of the USA Internal Revenue Code of 1986 as amended (Code). An ISO may not be exercised after ten years of its date of grant. The US Sub-Plan is intended to contain the necessary plan documentation for shareholder approval to allow Options to be issued as ISOs. |
| Taxes | Participants must make arrangements satisfactory to the Company for the satisfaction of any withholding tax obligations. Each Option under the US Sub-Plan is intended to be exempt from the requirements of Code Section 409A and shall be interpreted and administered in a manner consistent with such intention. |
| General | The Company’s obligation to issue securities under the US Sub-Plan is subject to any restrictions in the Corporations Act or the ASX Listing Rules. |
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APPENDIX 2
SUMMARY OF THE TERMS OF THE EXECUTIVE SHARE PLAN
| SUMMARY OF THE TERMS | OF THE EXECUTIVE SHARE PLAN |
|---|---|
| Purpose | The Company has established the Executive Share Plan to: • align the financial interests of Executives with those of the Shareholders; • facilitate the acquisition of Shares by the Executives; and • preserve cash reserves byremuneratingthe Executives with Shares in lieu of cash. |
| Duration | Current participation period is 1 July 2022 to 30 June 2023 (inclusive) (FY23 Participation Period), but this may be extended by the Board for subsequent financial years (Subsequent Participation Periods). |
| Participation | The Board may determine the executives (being a Vice President and/or a member of the senior executive team) (Executives) who are eligible to participate in the Executive Share Plan from time to time. Each Executive who is eligible to participate in the Executive Share Plan may elect to participate in respect of up to: • 60% of his or her gross salary (excluding all compulsory superannuation amounts); and • 60% of the upfront and deferred cash component of his or her STI amount (excluding all compulsory superannuation amounts), for each Participation Period commencing from the FY23 Participation Period. In addition, for FY23, half of the deferred component of any STI amount will be issued as Shares which are subject to disposal restrictions pending satisfaction of a service condition for a period of up to two years (or such other period as determined by the Board) (Restricted Shares). For financial years after FY23, depending on the goals of the Group, the Board may change the cash and equity split of the deferred component of the STI amount. |
| Allocation of Shares | Shares are issued to Executives quarterly in arrears. The first issue will occur following the Meeting in respect of the first quarter of FY23. For subsequent quarters, Shares will be issued on the first business day following the conclusion of the quarter, unless otherwise resolved by the Board. The number of Shares issued is calculated by dividing the applicable salary for the quarter or STI amount (after the deduction of applicable taxes) by the market value of the Shares (see below). Fractions are disregarded. |
| Market Value | Market Value is the volume weighted average market price of Shares (calculated in accordance with the Listing Rules) over the 20 trading day period ending on the business day prior to the applicable issue date. The Market Value will be converted to the same currency as the applicable salary or STI amount of the Executive prior to the calculation of the number of Shares. Such currency conversion will be at the prevailing exchange rate as published by Oanda.com on the business day prior to an issue date. |
| Source of Shares | New issue only. |
| Rights attaching to Shares |
Shares will rank equally in all respects with other Shares of the Company on issue. |
| Restrictions on Shares | No transfer or other restrictions to apply to Shares that are issued in lieu of salary and the upfront component of any earnt STI. Usual restrictions and black-out periods under the Company’s securities trading policy will continue to apply. Transfer and disposal restrictions will apply in respect of any Restricted Shares (ie. Shares issued in respect of the deferred component of any STI amount) for a period of up to two (2) years(or such otherperiod as determined bythe Board). The Companywill applya holding |
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| lock to any Share to which a disposal restriction applies. Upon a change of control, the Board may lift any transfer and disposal restrictions. |
|
|---|---|
| Cessation of office or employment |
On cessation of employment (or upon an Executive providing notice of resignation or retirement) during a quarter, the Board may choose to pay cash or Shares to the Executive for that quarter (or partial quarter). If an Executive holds Restricted Shares upon cessation of employment, the Company may buy-back and cancel the Shares, or the Board may exercise its discretion to allow the Executive to retain the Shares and waive any transfer or disposal restrictions. |
| Plan limit | The Company must not issue more than 35,000,000 Shares under the Executive Share Plan. |
| Termination of participation |
An Executive may elect to terminate his or her participation in the Executive Share Plan at any time. |
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ImpediMed Limited
ACN 089 705 144
LODGE YOUR VOTE
ONLINE https://investorcentre.linkgroup.com
BY MAIL ImpediMed Limited C/- Link Market Services Limited Locked Bag A14 Sydney South NSW 1235 Australia
BY FAX
+61 2 9287 0309
BY HAND Link Market Services Limited Parramatta Square, Level 22, Tower 6, 10 Darcy Street, Parramatta NSW 2150; or Level 12, 680 George Street, Sydney NSW 2000
ALL ENQUIRIES TO
Telephone: 1300 554 474 Overseas: +61 1300 554 474
X99999999999
X99999999999 VOTING FORM I/We being a member(s) of ImpediMed Limited and entitled to attend and vote hereby appoint: A VOTE DIRECTLY OR B APPOINT A PROXY the Chairman OR if you are NOT elect to lodge my/our appointing the Chairman of Name of the Meeting vote(s) directly (mark box) (mark box) the Meeting as your proxy, please write the name and email of the person or in relation to the General Meeting body corporate you are Email of the Company to be held at appointing as your proxy 10.00am (AEDT) on Wednesday, or failing the person or body corporate named, or if no person or body corporate is named, the Chairman of the Meeting, as my/ 25 January 2023, and at any our proxy to act on my/our behalf (including to vote in accordance with the following directions or, if no directions have been given and to the extent permitted by the law, as the proxy sees fit) at the General Meeting of the Company to be held at 10.00am adjournment or postponement of (AEDT) on Wednesday, 25 January 2023 (the Meeting ) and at any postponement or adjournment of the Meeting. the Meeting. The Meeting will be conducted as a virtual meeting and you can participate by logging in online at https://meetings. You should mark either “for” or linkgroup.com/IPD23 (refer to details in the Virtual Meeting Online Guide). “against” for each item. Do not The Chairman of the Meeting intends to vote undirected proxies in favour of each item of business. mark the “abstain” box. VOTING DIRECTIONS Proxies will only be valid and accepted by the Company if they are signed and received no later than 48 hours before the Meeting. Please read the voting instructions overleaf before marking any boxes with an T Resolutions For Against Abstain * For Against Abstain * 1 Grant of Performance Rights to Mr 3 Approval of termination benefits Richard Valencia, Chief Executive Officer and Managing Director, under
VOTING FORM
I/We being a member(s) of ImpediMed Limited and entitled to attend and vote hereby appoint:
VOTING DIRECTIONS
Proxies will only be valid and accepted by the Company if they are signed and received no later than 48 hours before the Meeting. Please read the voting instructions overleaf before marking any boxes with an T
Resolutions For Against Abstain * For Against Abstain * 1 Grant of Performance Rights to Mr 3 Approval of termination benefits Richard Valencia, Chief Executive Officer and Managing Director, under the ImpediMed Employee Incentive Plan
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2 Grant of Options to Mr Richard Valencia, 4 Grant of Shares under the Executive Chief Executive Officer and Managing Share Plan to Mr Richard Valencia, Chief Director, under the ImpediMed Employee Executive Officer and Managing Director Incentive Plan
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- If you mark the Abstain box for a particular Item, you are directing your proxy not to vote on your behalf on a show of hands or on a poll and your votes will not be counted in computing the required majority on a poll.
SIGNATURE OF SHAREHOLDERS – THIS MUST BE COMPLETED
Shareholder 1 (Individual) Joint Shareholder 2 (Individual) Joint Shareholder 3 (Individual) Sole Director and Sole Company Secretary Director/Company Secretary (Delete one) Director
This form should be signed by the shareholder. If a joint holding, either shareholder may sign. If signed by the shareholder’s attorney, the power of attorney must have been previously noted by the registry or a certified copy attached to this form. If executed by a company, the form must be executed in accordance with the company’s constitution and the Corporations Act 2001 (Cth).
IPD PRX2301N
HOW TO COMPLETE THIS SHAREHOLDER VOTING FORM
YOUR NAME AND ADDRESS
LODGEMENT OF A VOTING FORM
This is your name and address as it appears on the Company’s share register. If this information is incorrect, please make the correction on the form. Shareholders sponsored by a broker should advise their broker of any changes. Please note: you cannot change ownership of your shares using this form.
This Voting Form (and any Power of Attorney under which it is signed) must be received at an address given below by 10.00am (AEDT) on Monday, 23 January 2023, being not later than 48 hours before the commencement of the Meeting. Any Voting Form received after that time will not be valid for the scheduled Meeting.
VOTING UNDER BOX A
If you ticked the box under Box A you are indicating that you wish to vote directly. Please only mark either “for” or “against” for each item. Do not mark the “abstain” box. If you mark the “abstain” box for an item, your vote for that item will be invalid.
Voting Forms may be lodged using the reply paid envelope or:
-
ONLINE
https://investorcentre.linkgroup.com
If no direction is given on all of the items, or if you complete both Box A and Box B, your vote may be passed to the Chairman of the Meeting as your proxy.
Login to the Link website using the holding details as shown on the Voting Form. Select ‘Voting’ and follow the prompts to lodge your vote. To use the online lodgement facility, shareholders will need their “Holder Identifier” - Securityholder Reference Number (SRN) or Holder Identification Number (HIN).
Custodians and nominees may, with the Share Registrar’s consent, identify on the Voting Form the total number of votes in each of the categories “for” and “against” and their votes will be valid.
If you have lodged a direct vote, and then you attend the Meeting, your attendance will cancel your direct vote.
BY MOBILE DEVICE QR Code
Our voting website is designed specifically for voting online. You can now lodge your vote by scanning the QR code adjacent or enter the voting link https://investorcentre.linkgroup.com into your mobile device. Log in using the Holder Identifier and postcode for your shareholding.
The Chairman’s decision as to whether a direct vote is valid is conclusive.
VOTING UNDER BOX B – APPOINTMENT OF PROXY
If you wish to appoint the Chairman of the Meeting as your proxy, mark the box in Step 1. If you wish to appoint someone other than the Chairman of the Meeting into your mobile device. Log in using the as your proxy, please write the name of that individual or body corporate in Step 1. Holder Identifier and postcode for your A proxy need not be a shareholder of the Company. shareholding. DEFAULT TO CHAIRMAN OF THE MEETING Any directed proxies that are not voted on a poll at the Meeting will default to the Chairman of the Meeting, who is required to vote those proxies as directed. Any BY MAIL undirected proxies that default to the Chairman of the Meeting will be voted ImpediMed Limited according to the instructions set out in this Voting Form. C/- Link Market Services Limited VOTES ON ITEMS OF BUSINESS – PROXY APPOINTMENT Locked Bag A14 You may direct your proxy how to vote by placing a mark in one of the boxes Sydney South NSW 1235 opposite each item of business. All your shares will be voted in accordance with Australia such a direction unless you indicate only a portion of voting rights are to be voted on any item by inserting the percentage or number of shares you wish to vote in BY FAX the appropriate box or boxes. If you do not mark any of the boxes on the items of business, your proxy may vote as he or she chooses. If you mark more than one +61 2 9287 0309 box on an item your vote on that item will be invalid. BY HAND APPOINTMENT OF A SECOND PROXY delivering it to Link Market Services Limited You are entitled to appoint up to two persons as proxies to attend the Meeting and Parramatta Square vote on a poll. If you wish to appoint a second proxy, an additional Voting Form Level 22, Tower 6 may be obtained by telephoning the Company’s share registry or you may copy 10 Darcy Street this form and return them both together. Parramatta NSW 2150 To appoint a second proxy you must: (a) on each of the first Voting Form and the second Voting Form state the percentage of your voting rights or number of shares applicable to that form. If the appointments do not specify the percentage or number of votes that each proxy may exercise, each proxy may exercise half your votes. Fractions of votes will be disregarded; and (b) return both forms together. SIGNING INSTRUCTIONS You must sign this form as follows in the spaces provided: Individual:* where the holding is in one name, the holder must sign.
To scan the code you will need a QR code reader application which can be downloaded for free on your mobile device.
delivering it to Link Market Services Limited* Parramatta Square Level 22, Tower 6
*During business hours Monday to Friday (9:00am - 5:00pm)
Joint Holding: where the holding is in more than one name, either shareholder may sign.
Power of Attorney: to sign under Power of Attorney, you must lodge the Power of Attorney with the registry. If you have not previously lodged this document for notation, please attach a certified photocopy of the Power of Attorney to this form when you return it.
Companies: where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. If the company (pursuant to section 204A of the Corporations Act 2001 ) does not have a Company Secretary, a Sole Director can also sign alone. Otherwise this form must be signed by a Director jointly with either another Director or a Company Secretary. Please indicate the office held by signing in the appropriate place.
CORPORATE REPRESENTATIVES
If a representative of the corporation is to attend the Meeting virtually the appropriate “Certificate of Appointment of Corporate Representative” must be received at [email protected] prior to admission in accordance with the Notice of General Meeting. A form of the certificate may be obtained from the Company’s share registry or online at www. linkmarketservices.com.au.